2021-03-02-accounts - Blaenavon Town Band

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Trustees' Annual Report for the period

Period start date Period end date 03 March 2020 02 March 2021

From

Section A Reference and administration details

Charity name Other names charity is known by Registered charity number (if any) 1016635

Blaenavon Town Band

not applicable

Charity's principal address Band & Community Hall,

Avon Road, Blaenavon, Torfaen (For postal address please see Panel F below Postcode NP4 9AT

Names of the charity trustees who manage the charity

Trustee name	Office (if any)	Dates acted if not for whole year	Name of person (or body) entitled to appoint trustee(if any)
Lynn Davies	Chair
Angela Langley	Treasurer
Paul Miles	Secretary
Jane Davies	Librarian
Joanne Knight
Kale Church
Alan Styles
Alisa Rogers

Names of the trustees for the charity, if any, (for example, any custodian trustees)

Name	Dates acted if not for wholeyear
Lynn Davies
Alan Styles
Paul Miles

TAR

March 2012

Names and addresses of advisers (Optional information)

Names and addresses of advisers (Optional information)	Names and addresses of advisers (Optional information)	Names and addresses of advisers (Optional information)
Type of adviser Name Address
Independent examiner of financial records	Torfaen Voluntary Alliance	Portland Buildings, Commercial Street, Pontypool, Torfaen, NP4 6JS

Name of chief executive or names of senior staff members (Optional information)

Not applicable

Section B Structure, governance and management

Description of the charity’s trusts

Constitution adopted, 19[th] September, 1991, amended on 3[rd] December, Type of governing document 1992 and 28[th] March, 2011

(eg. trust deed, constitution) Association How the charity is constituted

(eg. trust, association, company) Annually at the Annual General Meeting Trustee selection methods

(eg. appointed by, elected by)

Additional governance issues (Optional information)

You may choose to include additional information, where relevant, about:

policies and procedures adopted for the induction and training of trustees;
the charity’s organisational structure and any wider network with which the charity works;
relationship with any related parties;
trustees’ consideration of major risks and the system and procedures to manage them.

Trustees are appointed at the Annual General Meeting or if there are vacancies during the year by the Management Committee. The Trustees come from playing and non-playing members of the Band.

All new Trustees are providing with the Charity Commission Guidance:

‘The essential trustee: what you need to know, what you need to do (CC3)’

The Management structure of the Band is as follows:

Chair
Vice Chair
Secretary
Treasurer
Librarian
Six Committee Members
Musical Director, responsible for the musical affairs and development of the Band
Youth Band Tutor, responsible for the development of the learner members.
A President and Vice-Presidents may be appointed by the Band in Annual General Meeting

As a result of the worldwide Covid-19 pandemic Band activities were suspended on Monday 16[th] March, 2020.

The Annual General Meeting of the Band scheduled for March 19[th] 2020 was cancelled and will be re-arranged when circumstances surrounding the pandemic allow.

TAR

March 2012

The Band’s Management Committee has continued to meet through the year via the online Zoom platform to manage the Band and the challenges of the Covid-19 pandemic.

The Trustees consider the main risk to deliver the organisations objectives over the period have been the Covid-19 pandemic and in particular the health and safety issues of reintroducing Band activities safely and in line with relevant guidance.

The post pandemic situation is a risk to the organisations future as inevitably players and members will have moved on, the pre-pandemic recruitment drive of the Band was curtailed and when normal activities resume, the situation with players will be assessed and plans prepared to respond to the situation.

Other risks are falling numbers of young people interested in playing a brass instrument, music tuition not being funded by Local Authorities in all schools, reduction in activities by the County Music Service and diminishing activities.

These risk factors are taken into account by the Trustees in planning the day today activities of the Band.

Fully operable safeguarding and equal opportunity policies and robust building management and statutory testing procedures are in place.

The Band was able to access the Government led Covid-19 related support packages which helped secure its situation financially when limited or no income was being received. This helped regular expenditure such as building related costs being met when limited or no income was being received.

Section C Objectives and activities

Summary of the objects of the charity set out in its governing document

The objects of the Band are to educate the public in the art of Brass Band playing, to further the development of public appreciation and taste in the said art by the presentation of concerts and similar activities and, subject to the agreement of the Committee of Management, to assist other charitable institutions.

TAR

March 2012

This Trustee’s Annual Report covers one of the most challenging periods in the Bands history as it managed operations in the Covid-19 Pandemic.

In March 2020, all in person Band activities were suspended whilst the UK entered protective lockdown.

In these challenging circumstances the Trustees have had regard to the duty on public benefit of the organisation over the year but this has been limited due to the limit on in person activities. Charity Trustees met regularly through the Zoom platform to manage the Band and it’s response to the pandemic.

Regular Zoom events such as quizzes and music competitions were arranged to ensure Band members kept in contact with each other.

Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)

The Youth Tutor moved tuition to the Zoom platform so that leaner members could continue with their tuition and playing. Updates were regularly provided to all Members through the Bands social media platforms.

Outdoor rehearsals were reintroduced in September 2020 In line with Government guidance and health recommendations, these carried on while the weather was favourable until the Covid-19 circuit breakers and lockdowns of the autumn and winter were introduced.

On line activities are continuing with the hope that in person Band activities can be re-introduced when Covid-19 restrictions ease, with Trustees preparing Covid-19 Risk Assessments to deal with this.

The Band’s Secretary took the role of the person responsible for Covid19 planning.

The year has also been one of investment in the Band’s equipment and premises, grant aid has been secured to complete a programme of refurbishment of instruments, to replace emergency and general lighting with energy efficient lighting and deal with issues raised through regular risk assessments.

All work at the Band’s premises has been carried out in a Covid-19 secure manner.

Additional details of objectives and activities (Optional information)

The Band is supported by many volunteers who help run and support the organisation and their contribution is essential to its future.

You may choose to include further statements, where relevant, about:

policy on grantmaking;
policy programme related investment;
contribution made by volunteers.

TAR

March 2012

Section D Achievements and erformance p

During the 2020-2021 year the main achievements have been managing Summary of the main the constantly changing Covid-19 situation, moving to digital channels to achievements of the charity continue with Band activities, ensuring the financial sustainability of the during the year Organisation, reintroducing in person outdoor Band activities in a Covid19 secure way and planning for an uncertain future post the pandemic. Other achievements have been the investment in refurbishing instruments and premises.

TAR

March 2012

Section E Financial review

The Band has been fortunate to secure Covid-19 related financial support Brief statement of the from government schemes, this will ensure it’s sustainability for a number charity’s policy on reserves of years. The year has been a year of investment in instruments and it’s building, all of which have been funded using specific grant assistance. Within it’s general account, sufficient reserves are available to meet future liabilities and eventualities, the financial situation of the Band is managed by the Band’s Treasurer and monitored by the Management Committee. mmittee. ttee. . Details of any funds materially None in deficit Further financial review details (Optional information)

Within it’s general account, sufficient reserves are available to meet future liabilities and eventualities, the financial situation of the Band is managed by the Band’s Treasurer and monitored by the Management Committee. mmittee. ttee. .

Normally the Bands’ main sources of funding include monies raised at
You may choose to include Christmas playing carols at various locations, collecting donations.
additional information, where relevant about: Member contributions and fees for engagements also contribute a
the charity’s principal proportion of the Bands’ income. sources of funds (including any fundraising); As mentioned earlier in this report a number of Covid-19 grants have
how expenditure has been received to help secure the Bands’ future financially. supported the key objectives of the charity;
investment policy and objectives including any ethical investment policy adopted.

Section F Other optional information

The Band’s postal address is different to the principal address given above (the Bandhall does not have a means of accepting post)

All hard copy mail should be sent to te band Secretary’s home address.

4, Greenfield Place, Blaenavon, Torfaen, NP4 9LA

Section G Declaration

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s)

Full name(s) Lynn Davies

Paul John Miles

TAR

March 2012

Secretary

Position (eg Secretary, Chair, Chair etc) Date 23rd December, 2021,

TAR

March 2012

	Charity Name Blaenavon Town Band	Charity Name Blaenavon Town Band	Charity Name Blaenavon Town Band	No (if any) 1016635	CC16a
	For the period from	Period start date 03/03/2020	To	Period end date 02/03/2021

Section A Receipts and payments
A1 Receipts	Unrestricted funds to the nearest £ 21,267 659 420 100 81 - - 22,527 - - - 22,527 - 1,313 660 573 - 75 50 118 - 2,789 - - - 2,789 19,738 - - 19,738	Restricted funds to the nearest £ 5,099 - - - - - - 5,099 - - - 5,099 2,641 - - - 316 - - - - 2,957 - - - 2,957 2,142 - - 2,142	Endowment funds to the nearest £ - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -	Total funds to the nearest £ 26,366 659 420 100 81 - - 27,626 - - - 27,626 2,641 1,313 660 573 316 75 50 118 - 5,747 - - - 5,747 21,880	Last year to the nearest £
Grants,Grant Aid & Awards	21,267				6,967
Contributions	659				1,650
HMRC	420				606
Donations	100				435
Miscellaneous Receipts(under £100)	81				2,792
	-				-
	-				-
*Sub total*(Gross income for AR)	22,527				12,450

A2 Asset and investment sales, (see table).
	-
	-				-
*Sub total*	-				-
*Total receipts* A3 Payments
					12,450

Equipment & Maintenance	-				4,104
Insurance	1,313				1,631
Conductor's Expense	660				2,000
Energy	573				515
Music and Accessories	-				95
Water	75				142
Fund Raising/Social Events	50				-
Miscellaneous Payments(under £50)	118				2,065
	-				-
**Sub total **	2,789				10,551

A4 Asset and investment purchases, (see table)
	-
	-
**Sub total **	-				-
*Total payments* *Net of receipts/(payments)* A5 Transfers between funds A6 Cash funds last year end *Cash funds this year end*
					10,551

	19,738	2,142	-	21,880	1,898
	-	-	-	-	-
	-	-	-	-	-
	19,738	2,142	-	21,880	1,898

CCXX R1 accounts (SS)

26/02/2022

Section B Statement of assets and liabilities at the end of the period	Section B Statement of assets and liabilities at the end of the period	Section B Statement of assets and liabilities at the end of the period
Categories Signed by one or two trustees on behalf of all the trustees B5 Liabilities B3 Investment assets B2 Other monetary assets B4 Assets retained for the charity’s own use B1 Cash funds	Details Details *Total cash funds* (agree balances with receipts and payments account(s)) HSBC Cash in hand Details Details Property - Avon Road, Blaenavon Details Signature	Unrestricted funds Restricted funds to nearest £ to nearest £ 28,004 2,142 14 - - - 28,018 2,142 Agreement Error OK Unrestricted funds Restricted funds to nearest £ to nearest £ - - - - - - - - - - - - Fund to which asset belongs Cost (optional) - - - - - Fund to which asset belongs Cost (optional) - - - - - - - - - Fund to which liability relates Amount due (optional) - - - - - Print Name Lynn Davies Paul Miles	Endowment funds to nearest £
			-
			-
			-
			-
			OK
			Endowment funds to nearest £
			-
			-
			-
			-
			-
			-
			Current value (optional)
			-
			-
			-
			-
			-
			Current value (optional)
			-
			-
			-
			-
			-
			-
			-
			-
			-
			When due (optional)






			Date of approval
		Lynn Davies	21.02.2022
		Paul Miles	21.02.2022

CCXX R2 accounts (SS)

26/02/2022

Reporttothetrustees/ membersof	Blaenavon TownBand
Onaccounts fortheyear	2"dMarch2021 CharitynoItOt00aS
ended	(ifany)
Setout onpages	1and2ofForm CC16a
	Ireport to the trusteesonmyexaminationofthe accountsofthe above
	charity(theTrusf)for the year endedO2lO3t2O21.
Responsibilitiesand basisofreport	As the charity's trustees, you are responsibleforthepreparationofthe accounts in accordancewilhthe requirementsoftheCharities Act2011
	("theAct").
	Ireportinrespect of my examinationoftheTrusfsaccountscariedout
	under section145 ofthe 2011 Act andincarrying out my examination,I
	have followedalltheapplicable Directions givenbythecharitycommission
	undersection145(5Xb) of the Act.
lndependent	Ihave completedmyexamination.Iconfirm that no material matters have
examiner's statement	cometomyattentioninconnection with the examination (other thanthat disckrsed below*)which givesnnecause to believe thatin,anymaterial
	respect:
	othe accounting recordswerenot keptinaccordance with section130
	oftheCharitiesAct;or
	othe accounts didnotaccord with the accounting records;or