2025-03-31-accounts - 1st Highfield Scout Group

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Trustees' Annual Report

For the period

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From (start date) 0 1 0 4 2 4 to end date 3 1 0 3 2 5
Section A Reference and administration details
Charity name 1st St Andrews Highfield Scout Group.
Other names the charity is known by Highfield Scouts
Registered charity number (if any) 1 0 1 6 4 2 7
HQ registration number
Charity’s principal address 7 Quantock Way
Chesterfield
Derbyshire
Postcode S 4 0 4 L L
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Names of the charity trustees who manage the charity

(These will be published in the annual report of the charity and the Charity Register if reporting for a Registered Charity with a charity regulator)

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Dates acted if not for
Trustee Name Office (if any)
whole year
1 Paul Heath Ex Officio Group Lead Volunteer
2 Rick Barnett Chair
3 Fiona Parsons Group Treasurer
4 Hayley Heath Elected Member
5 Charlotte Summers Elected Member
6 Dawn Heath Elected Member
7 Paul Harris Elected Member
8
9
10
11
12
13
14
15
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Names and addresses of advisers (optional information but encouraged as best practice) (These will be published in the annual report of the charity)

Type of advisor	Name	Address
Not Applicable

1 LT700001 (14 September 2024)

Section B	Structure, governance and management
	The Groups governing documents are those of the The Scout Association. They consist of a Royal Charter, which in turn gives authority to the Bye Laws of the Association and The Policy, Organisation and Rules of The Scout Association. The Trustees are appointed in accordance with the Policy, Organisation and Rules of The Scout Association. The Group is a trust established under its rules which are common to all Scouts. The Group is managed by the Group Trustee Board, the members of which are the ‘Charity Trustees’ of the Scout Group which is an educational charity. As charity trustees they are responsible for complying with legislation applicable to charities. This includes the registration, keeping proper accounts and making returns to the Charity Commission as appropriate. The Trustee Board consists of the Chair, Treasurer and 5 Trustees (including 1 Ex Officio Trustee ) and meets every 4 months. Members of the Trustee Board complete Being a Scouts Trustee learning within the first 6 months of joining the Board. This Group Trustee Board exists to make sure the charity is well- managed, risks are assessed and mitigated, buildings and equipment are in good working order, and everyone follows legal requirements and the organisation's policies and rules. Their support helps other volunteers run high-quality and safe programmes that gives young people skills for life.

Section B

Structure, governance and management

The Groups governing documents are those of the The Scout
Association. They consist of a Royal Charter, which in turn gives authority
to the Bye Laws of the Association and The Policy, Organisation and
Rules of The Scout Association.
The Trustees are appointed in accordance with the Policy, Organisation
and Rules of The Scout Association.
The Group is a trust established under its rules which are common to all
Scouts.
The Group is managed by the Group Trustee Board, the members of
which are the ‘Charity Trustees’ of the Scout Group which is an
educational charity. As charity trustees they are responsible for complying
with legislation applicable to charities. This includes the registration,
keeping proper accounts and making returns to the Charity Commission
as appropriate.
The Trustee Board consists of the Chair, Treasurer and 5 Trustees
(including 1 Ex Officio Trustee ) and meets every 4 months.
Members of the Trustee Board complete Being a Scouts Trustee learning
within the first 6 months of joining the Board.
This Group Trustee Board exists to make sure the charity is well-
managed, risks are assessed and mitigated, buildings and equipment are
in good working order, and everyone follows legal requirements and the
organisation's policies and rules. Their support helps other volunteers run
high-quality and safe programmes that gives young people skills for life.

2 LT700001 (14 September 2024)

Section B	Structure, governance and management (continued)
	Risk and Internal Control The Group Trustee Board has identified the major risks to which they believe the Group is exposed, these have been reviewed and systems have been established to mitigate against them. The main areas of concern that have been identified are: Damage to the building, property and equipment. The Group would request the use of buildings, property and equipment from neighbouring organisations such as the church, community centre and other Scout Groups. Similar reciprocal arrangements exist with these organisations. The Group has sufficient buildings and contents insurance in place to mitigate against permanent loss. Injury to leaders, helpers, supporters and members. The Group through the capitation fees contributes to the Scout Associations national accident insurance policy. Risk Assessments are undertaken before all activities. Reduced income from fund raising. The Group is primarily reliant upon income from subscriptions and fundraising. The group does hold a reserve to ensure the continuity of activities should there be a major reduction in income. The Board could raise the value of subscriptions to increase the income to the group on an ongoing basis, either temporarily or permanently. Reduction or loss of leaders. The group is totally reliant upon volunteers to run and administer the activities of the group. If there was a reduction in the number of leaders to an unacceptable level in a particular section or the group as a whole then there would have to be a contraction, consolidation or closure of a section. In the worst case scenario the complete closure of the Group. Reduction or loss of members. The Group provides activities for all young people aged 4 to 18. If there was a reduction in membership in a particular section or the group as whole then there would have to be a contraction, consolidation or closure of a section. In the worst case scenario the complete closure of the Group. Risk and Internal Control The group has in place systems of internal controls that are designed to provide reasonable assurance against material mismanagement or loss, these include 2 signatories for all payments and a comprehensive insurance policies to ensure that insurable risks are covered.

Section B

Structure, governance and management (continued)

Risk and Internal Control
The Group Trustee Board has identified the major risks to which they
believe the Group is exposed, these have been reviewed and systems
have been established to mitigate against them. The main areas of
concern that have been identified are:
Damage to the building, property and equipment. The Group would
request the use of buildings, property and equipment from neighbouring
organisations such as the church, community centre and other Scout
Groups. Similar reciprocal arrangements exist with these organisations.
The Group has sufficient buildings and contents insurance in place to
mitigate against permanent loss.
Injury to leaders, helpers, supporters and members. The Group through
the capitation fees contributes to the Scout Associations national accident
insurance policy. Risk Assessments are undertaken before all activities.
Reduced income from fund raising. The Group is primarily reliant upon
income from subscriptions and fundraising. The group does hold a
reserve to ensure the continuity of activities should there be a major
reduction in income. The Board could raise the value of subscriptions to
increase the income to the group on an ongoing basis, either temporarily
or permanently.
Reduction or loss of leaders. The group is totally reliant upon volunteers
to run and administer the activities of the group. If there was a reduction
in the number of leaders to an unacceptable level in a particular section
or the group as a whole then there would have to be a contraction,
consolidation or closure of a section. In the worst case scenario the
complete closure of the Group.
Reduction or loss of members. The Group provides activities for all young
people aged 4 to 18. If there was a reduction in membership in a
particular section or the group as whole then there would have to be a
contraction, consolidation or closure of a section. In the worst case
scenario the complete closure of the Group.
Risk and Internal Control
The group has in place systems of internal controls that are designed to
provide reasonable assurance against material mismanagement or loss,
these include 2 signatories for all payments and a comprehensive
insurance policies to ensure that insurable risks are covered.

3 LT700001 (14 September 2024)

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Section C Objectives and activities
The Purpose of Scouting
Summary of the objects of the charity set Scouting exists to actively engage and support young people in their
out in its governing document personal development,
empowering them to make a positive contribution to society. The Group
acts as a unit of the Scout association and is Responsible to the District.
The Values of Scouting
As Scouts we are guided by these values:
Integrity - We act with integrity; we are honest, trustworthy and loyal.
Respect - We have self-respect and respect for others.
Care - We support others and take care of the world in which we live.
Belief - We explore our faiths, beliefs and attitudes.
Co-operation - We make a positive difference; we co-operate with others
and make friends.
The Scout Method
Scouting takes place when young people, in partnership with adults, work
together based on the
values of Scouting and:
- enjoy what they are doing and have fun
- take part in activities indoors and outdoors
- learn by doing
- share in spiritual reflection
- take responsibility and make choices
- undertake new and challenging activities
- make and live by their Promise.
We are a voluntary run organisation and are reliant on people offering
their time, supporting our volunteers locally and nationally is a core of our
activity both with national support with training and development
supplied by the association and local support from the Distric, County and
Group senior leadership team.
The Group meets the Charity Commission's public benefit criteria under
both the advancement of education and the advancement of citizenship
or community development headings.
Section D Achievements and performance
Highfield St Andrews review 2024/25. During the year we relied on 20
volunteers in a range of hands on roles from actively managing group
meetings to dealing with financial and association requirements. We had
98 Children in the group ranging in age from 6 to 18. A full detailed age
appropriate programme was offered including Indoor and Outdoor
camping, away days, theatre and sports event visits as well as the
complete range of badge and skills training , Scouting is about
developing skills as well as having fun and we are delighted to have been
able to grow our Scout group to include a young leader section as these
young people are the future of Scouting. We actively encourage the
senior leaders to be part of the development group and we have been
delighted with their commitment and growth this year. As ever we are
nothing without our volunteers and we are gratefull for the time and
commitment that they give, we continue to encourage Parents and
Guardians to join our group and help us grow.
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4 LT700001 (14 September 2024)

Section E Financial Review Financial Management and Reserves Policy The Group's policy on reserves is to hold sufficient resources to continue the charitable activities of the group should income and fundraising activities fall short. The Group Trustee Board considers that the group should hold a sum equivalent to 3 months running costs, circa £6000.00 and a sum of approximately £5000.00 for equipment replenishment and replacement. We have a reserve of £12018 at the year end. The Groups income and expenditure is quite small therefore income and investments are kept in interest bearing bank accounts where available. With regard to financial management the Group Treasurer produces annual and monthly budgets and monthly accounts, the Trustees review each months results and any actions are taken as appropriate.

The Groups income and expenditure is quite small therefore income and investments are kept in interest bearing bank accounts where available. With regard to financial management the Group Treasurer produces annual and monthly budgets and monthly accounts, the Trustees review

Section G Declaration

The trustees declare that they have approved the trustees’ report above

Signed on behalf of the charity’s trustees

gne on ea o e carys rus Signature(s) Full name(s) Date Position (eg Secretary, Chair)	es Rick Barnett Paul Heath Group Chair Group Lead Volunteer 2 6 1 January 2 5

5 LT700001 (14 September 2024)

1st Highfield St Andrews Scout Group Receipts & Payments Account Year Ended 31st March 2025

Receipts	Ref	2025	2024
		£	£
Membership Subscriptions	1	14,292	13,878
Less Capitation	2	5,353 -	4,550 -
Net Membership Subscriptions Fundraising Camps/Events/Activities Grants Donations Uniform Bank Interest Asset & Investment Sale	- 3 4 5 6 7 8	8,939 - 12,086 - 156 87 19 260	9,328 - 7,735 - 423 49 20 2,646
Total Receipts		21,547	20,201
Payments Fundraising General Camps/Events/Activities Uniform Asset & Investment Purchase	- 9 10 - 11	- 3,147 - 12,757 - - 3,357 -	- 2,741 - 12,816 - - 4,511 -
Total Payments		19,261 -	20,068 -
Deficit/Surplus for the year	12	2,286	133
Funds Reconciliation
Cash at bank brought forward	13	20,757	20,624
Deficit/Surplus for the year	12	2,286	133
Cash at bank 31/03/2025	14	23,043	20,757

1st Highfield St Andrews Scout Group Statement of Assets and Liabilities Year Ended 31st March 2025

	Ref	2025	2024
		£	£
Funds Reconciliation
Cash at bank brought forward	13	20,757	20,624
Deficit/Surplus for the year	12	2,286	133
Cash at bank 31/03/2025	14	23,043	20,757
Bank & Cash Balances
Deposit Account Co-op 65603879	Closed	-	2
Current Account Co-op 6560388250	Closed	-	205
Natwest current account 42098009	60-40-09	11,024	20,550
Natwest saving 42245087	60-40-09	12,019	-
Petty Cash		-	-
Total	14	23,043	20,757
Other Assets Buildings Equipment & Contents		77,760 8,868	77,760 5,772
Total		86,628	83,532
Summary Account balance brought forward Total Income Total Expenditure Net Income	12	20,757 21,547 19,261 - 2,286	20,624 20,201 20,068 - 133
Account balance carried forward	14	23,043	20,757

1st Highfield St Andrews Scout Group Account Detail Year Ended 31st March 2025

	Ref		2025		2024
			£		£
Income
Membership Fees	1		-		30
Membership Fees - Squirrels	1		998		1,434
Membership Fees - Beavers	1		3,102		3,035
Membership Fees - Cubs	1		4,694		4,482
Membership Fees - Scouts1	1		5,338		4,897
Membership Fees - Scouts2	1		160		-
Events	3		11,672		3,341
Events - Squirrels	3		-		70
Events - Beavers	3		-		1,457
Events - Cubs	3		-		396
Events - Scouts1	3		414		2,471
Grants - Squirrels	4		-		-
Donations	5		156		423
Uniform	6		87		49
Bank Interest	7		19		20
Sale of Assets	8		260		2,646
Expense
Insurance - Capitation	2	-	5,353	-	4,550
Go cardless	9	-	404	-	892
Go cardless - Squirrels	9	-	45		-
Go cardless - Beavers	9	-	136		-
Go cardless - Cubs	9	-	198		-
Go cardless - Scouts1	9	-	216		-
Go cardless - Scouts2	9	-	6		-
General Admin	9	-	482	-	186
Insurance - other	9	-	655	-	602
Maintenance	9		-	-	311
Rent	9	-	1,005	-	690
Training	9		-	-	35
Utilities	9		-	-	25
Badges	10	-	1,417	-	1,079
Events	10	-	9,284	-	3,009
Events - Squirrels	10		-	-	41
Events - Beavers	10		-	-	623
Events - Cubs	10		-	-	530
Events - Scouts1	10	-	355	-	2,867
Meetings	10	-	1,029	-	3,537
Meetings - Squirrels	10	-	25	-	369
Meetings - Beavers	10	-	124	-	114
Meetings - Cubs	10	-	198	-	389
Meetings - Scouts1	10	-	325	-	197
Grants - Squirrels	10		-	-	60
Asset & Investment Purchase	11	-	3,357	-	4,511
Total	12		2,286		133

CHARITY COMMISSION FOR ENGLAND AND WALES Independent examinerfs report on the accounts Section A Independent Examiner's Report Report to the trusteesl members of -H IqHfi CLI) On accounts for the year ended Charity no (if any) I MALCH 2025 IOIG427 Set out on pages I report to the trustees on my examination of the accounts of the above charity ("the Trust") for the year ended Responslbilltles and As the charity trustees of the Trust, you are responsible for the preparation basis of report of the accounts in accordance with the requirements of the Charities Act 2011 ("the Act"). I report in respect of my examination of the Trust's accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Cornmission under section 145(5)(b) of the Act. I have completed my examination. I confirm that no material matters have come to my attention (other than that disclosed below ') in connection with the examination which gives me cause to believe that in, any material respect.. accounting records were not kept in accordance with section 130 of the Act or the accounts do not accord with the accounting records Independent examiner's ststement I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached. Please delete the words in the brackets if they do not apply. Signed" Date: Name: Relevant professlonal qualification(s) or body (if any): Address: S42 lTraP IER October 2018