Docusign Envelope ID: 9EF4255A-EEBA-47E1-9488-FBCEC897957C
Trustees' Annual Report
For the period
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From (start date) 0 1 0 3 2 3 to end date 2 8 0 2 2 4
Section A Reference and administration details
Charity name 1st Knutsford Scout Group
Other names the charity is known by none
Registered charity number (if any) 1 0 1 64 0 1
HQ registration number
Charity’s principal address 1st Knutsford Scouts,
Charlton Lodge
Moorside, Knutsford
Postcode W A 1 6 6 D J
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Names of the charity trustees who manage the charity
(These will be published in the annual report of the charity and the Charity Register if reporting for a Registered Charity with a charity regulator)
| 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 |
Trustee Name | Office (if any) | Dates acted if not for whole year |
|---|---|---|---|
| Matthew Strong | Chair | ||
| Joanna Lees | Treasury | ||
| Pamela Taylor | Secretary | ||
| Robert Allen | GSL | ||
| Jonathan Hills | |||
Names and addresses of advisers (optional information but encouraged as best practice)
(These will be published in the annual report of the charity)
| Type of advisor | Name | Address |
|---|---|---|
| none | ||
1 LT700001 (3rd December 2018)
Docusign Envelope ID: 9EF4255A-EEBA-47E1-9488-FBCEC897957C
| Section B | Structure, governance and management |
|---|---|
| Description of the charity’s trusts Additional governance issues (optional information but encouraged as best practice) (e.g. trust deed, constitution) Type of governing document You may choose to include additional information, where relevant, about: (e.g. appointed by, elected by) Trustee selection methods (e.g. trust, association, company) How the charity is constituted Royal Charter (granted 4th January 1912) Elected by members and executive committee Trust Policies and procedures adopted for: a) the induction and training of trustees; b) trustee' consideration of major risks and the systems and procedures to manage them The Group is managed by the Group Executive Committee, the members of which are the ‘Charity Trustees’ of the Scout Group which is an educational charity. As charity trustees they are responsible for complying with legislation applicable to charities. This includes the registration, keeping proper accounts and making returns to the Charity Commission as appropriate. The Committee consists of 3 independent representatives, Chair, Treasurer and Secretary together with the Group Scout Leaders, individual section leaders (if opted to take on the responsibility) and parent’s representation. Members of the Executive Committee complete_'Essential_ _Information for Executive Committee'_training within the first 5 months of joining the committee. This Group Executive Committee exists to support the Group Scout Leader in meeting the responsibilities of the appointments and is responsible for: The maintenance of Group property; The raising of funds and the administration of Group finance; The insurance of persons, property and equipment; Group public occasions; Assisting in the recruitment of leaders and other adult support; Appointing any sub committees that may be required; Appointing Group Administrators and Advisors other than those who are elected. |
|
| Royal Charter (granted 4th January 1912) | |
| Trust | |
| Elected by members and executive committee | |
The Group is managed by the Group Executive Committee, the members of which are the ‘Charity Trustees’ of the Scout Group which is an educational charity. As charity trustees they are responsible for complying with legislation applicable to charities. This includes the registration, keeping proper accounts and making returns to the Charity Commission as appropriate. The Committee consists of 3 independent representatives, Chair, Treasurer and Secretary together with the Group Scout Leaders, individual section leaders (if opted to take on the responsibility) and parent’s representation. Members of the Executive Committee complete_'Essential_ _Information for Executive Committee'_training within the first 5 months of joining the committee. This Group Executive Committee exists to support the Group Scout Leader in meeting the responsibilities of the appointments and is responsible for: The maintenance of Group property; The raising of funds and the administration of Group finance; The insurance of persons, property and equipment; Group public occasions; Assisting in the recruitment of leaders and other adult support; Appointing any sub committees that may be required; Appointing Group Administrators and Advisors other than those who are elected. |
2 LT700001 (3rd December 2018)
Docusign Envelope ID: 9EF4255A-EEBA-47E1-9488-FBCEC897957C
| Section B | Structure, governance and management (continued) |
|---|---|
| Risk and Internal Control The Group Executive Committee has identified the major risks to which they believe the Group is exposed, these have been reviewed and systems have been established to mitigate against them. The main areas of concern that have been identified are: Damage to the building, property and equipment. The Group would request the use of buildings, property and equipment from neighbouring organisations such as the church, community centre and other Scout Groups. Similar reciprocal arrangements exist with these organisations. The Group has sufficient buildings and contents insurance in place to mitigate against permanent loss. Injury to leaders, helpers, supporters and members. The Group through the capitation fees contributes to the Scout Associations national accident insurance policy. Risk Assessments are undertaken before all activities. Reduced income from fund raising. The Group is primarily reliant upon income from subscriptions and fundraising. The group does hold a reserve to ensure the continuity of activities should there be a major reduction in income. The Committee could raise the value of subscriptions to increase the income to the group on an ongoing basis, either temporarily or permanently. Reduction or loss of leaders. The group is totally reliant upon volunteers to run and administer the activities of the group. If there was a reduction in the number of leaders to an unacceptable level in a particular section or the group as a whole then there would have to be a contraction, consolidation or closure of a section. In the worst case scenario the complete closure of the Group. Reduction or loss of members. The Group provides activities for all young people aged 6 to 18. If there was a reduction in membership in a particular section or the group as whole then there would have to be a contraction, consolidation or closure of a section. In the worst case scenario the complete closure of the Group. |
3 LT700001 (3rd December 2018)
Docusign Envelope ID: 9EF4255A-EEBA-47E1-9488-FBCEC897957C
| Section C | Objectives and activities |
|---|---|
| Summary of the objects of the charity set out in its governing document |
The Purpose of Scouting Scouting exists to actively engage and support young people in their personal development, empowering them to make a positive contribution to society. The Values of Scouting As Scouts we are guided by these values: Integrity -We act with integrity; we are honest, trustworthy and loyal. Respect -We have self-respect and respect for others. Care -We support others and take care of the world in which we live. Belief -We explore our faiths, beliefs and attitudes. Co-operation -We make a positive difference; we co- operate with others and make friends. The Scout Method Scouting takes place when young people, in partnership with adults, work together based on the values of Scouting and: - enjoy what they are doing and have fun - take part in activities indoors and outdoors - learn by doing - share in spiritual reflection - take responsibility and make choices - undertake new and challenging activities - make and live by their Promise. |
Summary of the main activities in relation to these objects
Additional details of the objectives and activities (optional information but encouraged as best practice)
You may choose to include further statements, where relevant, about: • policy on grantmaking; • contribution made by volunteers;
- policy on investments.
Public benefit statement
The Group meets the Charity Commission's public benefit criteria under both the advancement of education and the advancement of citizenship or community development headings.
4 LT700001 (3rd December 2018)
Docusign Envelope ID: 9EF4255A-EEBA-47E1-9488-FBCEC897957C
| Section D | Achievements and performance |
|---|---|
| Summary of the main achievements of the charity during the year |
|
| Section E | Financial Review |
|---|---|
| Quantify and explain any designations Details of any funds materially in deficit (circumstances plus steps to eliminate) Brief statement of the charity’s policy on reserves |
The Group's policy on reserves is to hold sufficient resources to continue the charitable activities of the group should income and fundraising activities fall short. The Group Executive Committee considers that the group should hold a sum equivalent to 6 months running costs. The Group held reserves of approximately £5,000 against this at year end. New income has been generated through the hiring of the new hut to the community. It is under discussion how best to use these reserves for scouting purposes and hut maintenance / development. Reserves Policy |
5 LT700001 (3rd December 2018)
Docusign Envelope ID: 9EF4255A-EEBA-47E1-9488-FBCEC897957C
Further financial review details (optional information)
You may choose to include additional information, where relevant, about: Investment Policy
- the charity’s principal sources of funds
(including any fundraising);
The Group does not have sufficient funds to invest in longer term investments. The Group has therefore adopted a risk averse strategy to the investment of its funds. All funds are held in cash using only mainstream banks or building societies.
-
how expenditure has supported the key objectives of the charity;
-
investment policy and objectives;
Section F
Other Optional Information
Section G Declaration ~~[_]~~
Plans for future periods (details of any significant activities planned to achieve them)
The trustees declare that they have approved the trustees’ report above
Signed on behalf of the charity’s trustees
Signature(s) Full name(s) Matthew Strong Position (eg Secretary, Chair) CHAIR Date D 17/11/2024 D M M Y Y
6 LT700001 (3rd December 2018)
Docusign Envelope ID: 83B02EFB-1527-46FB-98D2-D0229464AD20
1st Knutsford Scout Group (Charity no. 1016401) Receipts and payments account
| Year start date | Year start date | Year end date | ||
|---|---|---|---|---|
| For the year from |
3/1/2023 | To | 2/28/2024 | |
| Receipts and payments | ||||
| Receipts | 2023/24 Unrestricted funds £ |
2022/23 Unrestricted funds £ |
||
| Donations, legacies and similar income | ||||
| Membership subscriptions | 5,720.00 | 2,280.00 | ||
| Donations | 16,860.00 | 11,705.71 | ||
| Legacies | - | - | ||
| Gift Aid | - | 3,035.70 | ||
| Other similar income | - | - | ||
| Sub total | 22,580.00 | 17,021.41 | ||
| Events | ||||
| Scouts events and camps | 1,383.38 | - | ||
| Cubs events and camps | 1,224.37 | - | ||
| Beavers events and camps | ||||
| Sub total | 2,942.75 | - | ||
| Fundraising events(gross) | ||||
| Scouts Bonfire | 334.00 | 4,632.23 | ||
| Knutsford Races | 800.00 | - | ||
| The Great Race | 2,117.88 | - | ||
| May Day Sales | 64.25 | 120.00 | ||
| Other fundraising activities | 1,034.57 | 477.76 | ||
| Sub total | 4,350.70 | 5,229.99 | ||
| Scout hut income | ||||
| Hire of Charlton Lodge | 14,440.66 | 2,540.00 | ||
| Hire of equipment | - | - | ||
| Bunny Business Parties | 75.00 | - | ||
| Sub total | 14,515.66 | 2,540.00 | ||
| Investment income | ||||
| Bank interest | 150.00 | - | ||
| Building Society interest | - | - | ||
| The Scout Association Short Term Investment Service | - | |||
| Other investment income | - | - | ||
| Sub total | 150.00 | - | ||
| Total Gross Income Asset and investment sales, etc. Total receipts |
||||
| 24,791.40 | ||||
| **- ** | - | |||
| 44,539.11 | ||||
| 44,539.11 | 24,791.40 |
1 of 3
LT700002 (July 2021)
Docusign Envelope ID: 83B02EFB-1527-46FB-98D2-D0229464AD20
1st Knutsford Scout Group (1016401) Receipts and payments account
| Year start date | Year start date | Year end date | ||
|---|---|---|---|---|
| For the year from |
3/1/2023 | To | 2/28/2024 | |
| Receipts and payments | ||||
| Payments | 2023/24 Unrestricted funds £ |
2022/23 Unrestricted funds £ |
||
| General Payments | ||||
Membership subscriptions paid on (National/County/Area/District) |
2,184.00 | 2,808.00 | ||
| Admin | 480.62 | 95.00 | ||
| Ground Rent | 125.00 | 125.00 | ||
| Hire of halls for meetings | - | 630.00 | ||
| Water and Sewerage | - | - | ||
| Electricity | 626.55 | 308.00 | ||
| Calor Gas | 1,920.08 | 506.43 | ||
| Insurance | 1,715.23 | 1,739.00 | ||
| Repairs | 458.00 | - | ||
| Materials and equipment | 1,762.33 | 18.69 | ||
| Meetings-Scouts | 4.99 | - | ||
| Meetings-Cubs | - | - | ||
| Meetings-Beavers | 192.70 | - | ||
| Camping equipment | 258.40 | - | ||
| Fire Protection | 87.19 | 100.00 | ||
| Group wide events | 670.29 | - | ||
| Events-Scouts | 1,514.34 | - | ||
| Events-Cubs | 1,031.26 | - | ||
| Events-Beavers | 200.00 | - | ||
| Uniforms and badges | 320.08 | 108.51 | ||
| Cleaning | 907.03 | 301.23 | ||
| Sanitarybins | 68.95 | 65.05 | ||
| Sub total | 14,527.04 | 6,804.91 | ||
| Building Expenses | ||||
| Electrical installation | 8,747.01 | |||
| Live In Developments | 15,000.00 | - | ||
| Flooring | 4,414.78 | |||
| Hugo McCorkell building costs | 32,961.78 | |||
| Fencing | 682.33 | |||
| Alarm System | 720.00 | |||
| Fire Protection | 576.00 | |||
| Heating Units | 1,443.60 | |||
| Lyons Property Maintenance building costs | 3,375.00 | 3,087.00 | ||
| Grand Opening | 461.97 | |||
| Misc building costs | 905.10 | |||
| Sub total | 18,375.00 | 53,999.57 | ||
| Bank Fees | 776.00 | 282.84 | ||
| Sub Total | 776.00 | 282.84 | ||
| Total Gross Expenditure Asset and investment purchases, etc. Total payments |
||||
| 61,087.32 | ||||
| - | - | |||
| 33,678.04 10,861.07 |
||||
| 61,087.32 | ||||
| Net of receipts/(payments) | 10,861.07 | - 36,295.92 | ||
| Cash funds lastyear end | - 415.02 | 35,880.90 | ||
| Cash funds thisyear end | 10,446.05 | - 415.02 |
2 of 3
LT700002 (July 2021)
Docusign Envelope ID: 83B02EFB-1527-46FB-98D2-D0229464AD20
1st Knutsford Scout Group (Charity no. 1016401) Receipts and payments account
Year start date For the year 3/1/2023 from ~~ee ee~~
Year end date
To 2/28/2024
| Statement of assets and liabilities at the end of the year ~~TT~~ |
Statement of assets and liabilities at the end of the year ~~TT~~ |
Statement of assets and liabilities at the end of the year ~~TT~~ |
Statement of assets and liabilities at the end of the year ~~TT~~ |
Statement of assets and liabilities at the end of the year ~~TT~~ |
|
|---|---|---|---|---|---|
| 28th Feb 2024 | 28th Feb 2023 | ||||
| Unrestricted funds | Unrestricted funds | ||||
| £ | £ | ||||
| Cash funds | |||||
| Bank current account | 10,354.44 | 14,590.33 | 14,590.33 | ||
| Bank deposit account . |
- | - | |||
| Bounce back loan | - 15,005.35 | 15,005.35 | |||
| The Scout Association Short Term Investment Service | - | ||||
| Cash/Floats | 91.61 | - | - | ||
| Total cash funds | 10,446.05 | - 415.02 | - 415.02 | ||
| (agree balances with receipts andpayments account) | ok | ok | ok | ok | |
| Other monetary assets | |||||
| Tax claim | - | - | |||
| Debts due from the County/Area/District/Group | - | - | |||
| Insurance claim | - | - | - | ||
| Sub total | - | - | - | ||
| Investment assets | |||||
| Investment property-detail | - | - | |||
| Quoted investments | - | - | |||
| Other investments - detail | - | - | - | ||
| Sub total | - | - | - | ||
| Non monetary assets for charity's own use | |||||
| Badge stock | - | - | |||
| Shop stock | - | - | |||
| Other stock | - | - | |||
| Land and buildings | - | - | |||
| Motor vehicles | - | - | |||
| Charlton Lodge | 450,000.00 | 450,000.00 | |||
| Other | - | - | - | ||
| Sub total | 450,000.00 | 450,000.00 | |||
| Liabilities | |||||
| Accounts not yet paid | - | - | |||
| Expenses incurred but not invoiced | - | - | |||
| Subscriptions not yet paid | - | - | |||
| Loan-detail | - | ||||
| Other liabilities | - | - | - | ||
| Sub total | - | - | - | ||
| Total net assets 460,446.05 449,584.98 ~~[ |
CTE eee~~ |
The above receipts and payments account and statement of assets and liabilities were approved by the Trustees on 13th November 2024 and signed on their behalf by
| Signature Joanna Lees(Nov 18,2024 16:42 GMT) JoannaLees (Nov 18,2024 16:42GMT) ~~———~~ |
Print Name Matthew Strong Joanna Lees |
Chair Treasurer |
|---|---|---|
3 of 3
LT700002 (July 2021)
1st Knutsford Accounts 2023-24 Final.xlsx
Final Audit Report
2024-11-18
Created: 2024-11-18 By: MATT STRONG (matt@laidir1938.co.uk) Status: Signed Transaction ID: CBJCHBCAABAACR6dTGQGL8SmbwdxKO9hUL1A36GPOmBg
"1st Knutsford Accounts 2023-24 Final.xlsx" History
-
Document digitally presigned by DocuSign\, Inc. (enterprisesupport@docusign.com) 2024-11-18 - 1:10:18 PM GMT- IP address: 81.155.162.169
-
Document created by MATT STRONG (matt@laidir1938.co.uk)
2024-11-18 - 1:12:05 PM GMT- IP address: 81.155.162.169
Document emailed to joasialees@hotmail.com for signature
2024-11-18 - 1:12:56 PM GMT
- Email viewed by joasialees@hotmail.com
2024-11-18 - 2:18:52 PM GMT- IP address: 80.94.201.126
- Signer joasialees@hotmail.com entered name at signing as Joanna Lees 2024-11-18 - 4:42:46 PM GMT- IP address: 86.22.89.71
Document e-signed by Joanna Lees (joasialees@hotmail.com) Signature Date: 2024-11-18 - 4:42:48 PM GMT - Time Source: server- IP address: 86.22.89.71
Agreement completed.
2024-11-18 - 4:42:48 PM GMT
Docusign Envelope ID: 702C96DD-9A44-4832-A229-19BCC46E5791
LT700005 – Scrutineer’s Report to the Trustees (July 2019)
Template for the scrutineer's report to the trustees
Scrutineer's Report to the Trustees of the 1[st] Knutsford Scouts Council
I report on the accounts of the Group/District for the year ended ….. 28 Febuary 2024...............................................
Respective responsibilities of Trustees and Scrutineer
As the Group's/District's trustees you are responsible for the preparation of the accounts; you consider that neither the audit nor independent examination requirements of the Charities Act 2011 apply. It is my responsibility without carrying out an audit or independent examination to scrutinise the accounts and to report to you.
Basis of Scrutineer's Statement
In accordance with the directions given in the Group's/District's constitution, I have scrutinised the records and the accounts set out on pages 2 to 4
Scrutineer's Statement
In my opinion the accounts are in accordance with the records produced to me and comply with the constitution.
Name: Rebecca Strong
Address: 8 Watch Lane Moston Sandbach Cheshire CW11 3PD
Date: .......................................................................................................... (L by:
11/11/2024