2023-08-31-accounts - Hackleton Pre-School Playgroup

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HACKLETON PRE-SCHOOL PLAYGROUP Page 1

LIST OF OFFICERS AND PROFESSIONAL ADVISERS

YEAR ENDED 31[st] AUGUST 2023

Charity Number: 1016388

Committee:

Chair: Sarah Lucas Secretary: Sophie Norville Treasurer: Sarah Clayton

Current committee/Trustees: Charmaine Walker (Charity Contact) Jessica Brazier Claire Bradshaw Olivia Bray Kelly Hutton Joanne Coolen

Principal Address: Dudley Winterbottom Village Hall Hackleton Northants Bankers: Barclays Northampton Independent Examiners: Leslie Robert Clarke F.C.C.A 8 The Ashes, Wootton, Northampton, NN4 6AQ

HACKLETON PRE-SCHOOL PLAYGROUP

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REPORT TO THE COMMITTEE

FOR THE YEAR ENDED 31[st] AUGUST 2023

The Trustees being the members of the committee present their Report and the Financial Statements of the Charity for the year ended 31[st] August 2023.

STRUCTURE, GOVERNANCE AND MANAGEMENT

The Charity is governed by its constitution and is managed by the Trustees.

Most Trustees are already familiar with the work of the Charity when appointed and are encouraged to visit regularly as part of the induction process.

OBJECTIVES AND ACTIVITIES

Charitable Objectives:

The aim of the Charity is to enhance the development and education of children primarily under statutory school age by encouraging parents to understand and provide for their children through community groups and by:

Offering appropriate play facilities and training courses, together with the right of parents to take responsibility for and to become involved in the activities of such groups, ensuring that such groups offer opportunities for all children, regardless of race, culture, religion or means;
Encouraging the study needs of such children and their families and promoting public interest in and recognition of such needs in local areas;
Instigating and adhering to and furthering the aim of the Pre-School Learning Alliance.

The Trustees review the objectives and activities each year to ensure they continue to reflect the organisation’s aims. In carrying out this review, the Trustees consider the Charity Commission’s general guidance on public benefit.

HACKLETON PRE-SCHOOL PLAYGROUP

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REPORT OF THE COMMITTEE

FOR THE YEAR ENDED 31[st] AUGUST 2023

Review of Developments, Activities and Achievements:

During this year we have extended our offering to accommodate the need for parents and children to have access to longer sessions at the setting, these consist of 5 morning sessions (with an earlier opening time), 5 lunch clubs and 5 afternoon sessions (4 of which have later closing hours). We open now open at 830am daily and close at 430pm four days of the week and 3pm on the fifth day. This gives parents and carers as much choice and flexibility as the village hall permits.

We continue to offer a stimulating and supportive environment in which children thrive and become well equipped in readiness for their transition to primary school. The setting fully adopts the Early Year’s Foundation Stage Framework, each child is treated as an individual and their developments together with their next learning goals are documented in their own personal ‘learning journeys’ which are now on an interactive platform so parents can add information and key learning achievements to their child’s profile.

Funding from our local government has been significantly reduced from 2022 and due to the knock on effects of cost of living increases, the majority of our fundraising events did not go ahead, leaving us with a gap in our fundraising revenue. We share concerns for the amount of disposable income available to our families and will consider how to approach fund raising activities in the coming year. We must however, hold events to increase the revenue. It has been helpful to receive funding payments monthly to assist with the cashflow of the preschool.

Report of the Committee:

The setting has a highly motivated team of staff who all work extremely well together. The amalgamation of the role of Business Manager and Setting Manager due to a large overlap of responsibilities and duties, continues to work very well for the setting. We continue to employ a Deputy Manager who is in the setting every day. We also have SENCO, Safeguarding, Speech and Language Leads to ensure these remain highly focused and developed areas.

We have found that in the moment planning has been hugely successful and we believe this encourages further development for the children’s learning. The team regularly share ideas with each other in regards to new methods of learning, play and craft an activity, which shows dedication to the children along with a understanding of their job function.

HACKLETON PRE-SCHOOL PLAYGROUP

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REPORT TO THE COMMITTEE

FOR THE YEAR ENDED 31[st] AUGUST 2023

The continued voluntary support from parents, friends, family and the local community remain vital and are greatly appreciated, especially in times where government funding and local fundraising activities have been reduced. Once again, we are especially grateful to the Village Hall for their willingness to assist preschool and understanding the preschool requirements to continue using the building. During this year we have held our regular, well known for and popular for attendance our Wreath Making evening. We have held a quiz which always generates a good turn out along with preschool led fundraising for mothers day, fathers day, Christmas gifts and end of year socials.

Trustees

The trustees of the Charity throughout the year, being the members of the Committee, are listed on page 1.

This report was approved by the trustees at a management meeting held on 12[th] June 2024 and signed on their behalf

………………………………….

Signed on behalf of the Trustees Sarah Lucas – Chairperson

To the Members Page I Hackleton Pre School RegistÈred Charity Numbèr 1016388 Inde endent Examiners Re rt On The Accounts I have independently Examined the Receipts and Payments Account and Statement of Assets and Liabilities as Attached for the Year Ending 31. August 2023 Res ective res nsiblllties of Members and Examlner As members you are responsible for the preparations of the Accounts. It 15 considered that an Audit is not required for this year although an Independent Examination is Needed. It is my Responsibility to Examine the Accounts under The Charities Act To follow the Procedures laid down in the General Directions given by the Charity Commission To State whether particular matters have come to my attentlon Basis of Inde ndent Examlnels Re ort My examination was carried out in accordance with General Directions given by the Charity Commission and with my experience as a Qualified Accountant. An examination includes a review of the accounting records kept by the Charity and a tomparison of the accounts presented with these records. It also includes consideration of any unusual items or disclosures in the accounts and seeking explanations from the Trustees concerning any such matters. The procedures undertsken do not provide all the evidence that would be required in an Audit and consequently no opinion is given s to whether the accounts present a True and Fair view, and the report is limited to those matters set out in the next Statement. Inde endent Examlnerfs Ststement In connection with my Examination, no matter has come to my attention which gives me reasonable cause to believe that in any material respect the requirements have not been followed I have Found that accounting records have been kept in a correct and fit manner I have Found that monthly atcount5 have been produced using the accounting records kept which comply with general accounting requirements In my opinion the Accounts and Accounting Records have been kept and prepared with proper understanding of Accounting Procedures Leslie Robert Clarke F.C.C.A. 8 The Ashes Wootton Fields Northam ton NN4 6A ned:............ June 2024

HACKLETON PRE SCHOOL Page 2 Reglstered Charfty No 1016388 RECEIPTS AND PAYMENTS ACCOUNT FOR THE YEAR ENDED 31" AUGUST 2023 12 Months to 12 Months to 3110812023 3110812022 RECEIPTS AND PAYMENTS ACCOUN RECEIPTS N.C.C. Free Entitlement Grant 57,939.73 38,249.54 Fees from Famllles 22,526.74 19.648.85 Hackleton Parish Council Grant 1,000.00 Grant from S. Northants Councll Donations 2,405.00 142,00 Income Generated from Activities 4.012.50 4.244.11 Other IKome 110.52 274.91 Total Receipts for the Year 87,994.49 62,559.41 PAYMENTS Employment Costs 85.998.60 73A92.64 Fund Raislng Expenses 3.683.63 3,753.35 Substriptions & Donations 1,745.(10 1,904.10 Property Costs 6,779.75 4.630.03 General Expenses 1,565.75 883.59 Total Expenditure for the Year 99,772.73 84,663.71 NET RECEIPTS (PAYMEpirsi (11.778.241 {22,104.301 Cash Funds at 01109122 20,559.53 42.663.63 Cash Funds at 31108123 8,781.29 20,559.53

HACKLETON PRE SCHOOL Page 3 Registered Charlty No 1016388 RECEIPTS AND PAYMENTS ACCOUNT FOR ThE YEAR ENDED 31° AUGusf 2023 STATEMENT OF ASSETS AND LIABIUTIES Cash Funds Bank Accounts 8,781.29 20,559.53 Cash in Hand (Floats) 440.IXI 624.50 Outstandlng Fees, orCheque5 Total 9,221.29 21,184.03 Llabilities Nest Pension5 Fees Outstanding 282. 301.88 Rent for Period Total 282.00 301.88