2022-08-31-accounts - Hackleton Pre-School Playgroup

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HACKLETON PRE-SCHOOL PLAYGROUP Page 1

LIST OF OFFICERS AND PROFESSIONAL ADVISERS

YEAR ENDED 31[st] AUGUST 2022

Charity Number: 1016388 Committee: Chair: Sarah Lucas Secretary: Kelly Hutton Treasurer: Sarah Clayton Current committee: Charmaine Walker Jessica Brazier Christine Lane Sophie Norville Andreya Ashwell Claire Bradshaw Principal Address: Dudley Winterbottom Village Hall Hackleton Northants Bankers: Barclays Northampton

Independent Examiners: Leslie Robert Clarke F.C.C.A 8 The Ashes, Wootton, Northampton, NN4 6AQ

HACKLETON PRE-SCHOOL PLAYGROUP

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REPORT TO THE COMMITTEE FOR THE YEAR ENDED 31[st] AUGUST 2022

The Trustees being the members of the committee present their Report and the Financial Statements of the Charity for the year ended 31[st] August 2022.

STRUCTURE, GOVERNANCE AND MANAGEMENT

The Charity is governed by its constitution and is managed by the Trustees.

Most Trustees are already familiar with the work of the Charity when appointed and are encouraged to visit regularly as part of the induction process.

OBJECTIVES AND ACTIVITIES

Charitable Objectives:

The aim of the Charity is to enhance the development and education of children primarily under statutory school age by encouraging parents to understand and provide for their children through community groups and by:

Offering appropriate play facilities and training courses, together with the right of parents to take responsibility for and to become involved in the activities of such groups, ensuring that such groups offer opportunities for all children, regardless of race, culture, religion or means;
Encouraging the study needs of such children and their families and promoting public interest in and recognition of such needs in local areas;
Instigating and adhering to and furthering the aim of the Pre-School Learning Alliance.

The Trustees review the objectives and activities each year to ensure they continue to reflect the organisation’s aims. In carrying out this review, the Trustees consider the Charity Commission’s general guidance on public benefit.

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REPORT OF THE COMMITTEE

FOR THE YEAR ENDED 31[st] AUGUST 2022

Review of Developments, Activities and Achievements:

We continue to offer 5 morning sessions, 5 lunch clubs and 4 afternoon sessions. We open at 9am daily in line with the introduction of extended hours offering to eligible parents. This gives parents and carers as much choice and flexibility as the village hall permits. We were also very fortunate to secure an apprenticeship in May 2022 who has really flourished in our pre-school setting.

We continue to offer a stimulating and supportive environment in which children thrive and become well equipped in readiness for their transition to primary school. The setting fully adopts the Early Year’s Foundation Stage Framework, each child is treated as an individual and their developments together with their next learning goals are documented in their own personal ‘learning journeys’ which are now on an interactive platform so parents can add information and key learning achievements to their child’s profile.

Funding from our local government has been significantly reduced from 2021 and due to the knock on effects of the pandemic and cost of living increases, the majority of our fundraising events did not go ahead, leaving us with a gap in our fundraising revenue. We share concerns for the amount of disposable income available to our families and will consider how to approach fund raising activities in the coming year. We have also seen a significant decrease in the number of families who can send children to us before their funding entitlement begins.

Report of the Committee:

The setting has a highly motivated team of staff who all work extremely well together. The amalgamation of the role of Business Manager and Setting Manager due to a large overlap of responsibilities and duties, has continued to work very well for the setting. We continue to employ a Deputy Manager who is in the setting every day. We also have SENCO, Safeguarding, Speech and Language Lead staff to ensure these remain highly focused and developed areas.

We have found that in the moment planning has been hugely successful and we believe this encourages further development for the children’s learning. The team regularly share ideas with each other with regards to new methods of learning, play and craft an activity, which shows dedication to the children along with a understanding of their job function. They ensure that each child is meeting their milestones and where there are any areas of need to support development they have strong and robust systems in place. They have strong working relationships with the children, their families and the community as a whole.

REPORT TO THE COMMITTEE FOR THE YEAR ENDED 31[st] AUGUST 2022

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The continued voluntary support from parents, friends, family and the local community remain vital and are greatly appreciated, especially in times where government funding and local fundraising activities have been reduced. Once again, we are especially grateful to the Village Hall for their willingness to assist preschool and understanding the preschools requirements to continue using the building. During this year we did hold our very popular wreath making evening but also a Christmas draw, hunt the Elf and Christmas trial, which although didn’t raise great amounts of funds, the children loved taking part with their families. Like many we were also very fortunate to hold a Tea Party for the Queens Jubilee and a Royal Raffle to raise funds for the preschool. Finally, we were very proud to lead the way in the Help The Ukraine project, where an vital funds / items were collected and it became a real community project wich touched the hearts of so many.

Trustees

The trustees of the Charity throughout the year, being the members of the Committee, are listed on page 1.

This report was approved by the trustees at a management meeting held on 9[th] June 2023 and signed on their behalf

…………………………………. Signed on behalf of the Trustees Sarah Lucas – Chairperson

To the Members Page I Hackleton Pre School Registered Charity Number 1016388 Inde ndent Examiners Re rt On The Accounts I have independently Examined the Receipts and Payments Account and Statement of Assets and Liabilities as Attached for the Year Ending 31° August 2022 Res nsiblllti of Members and Examlner As members you are responsible for the preparations of the Accounts. It is considered that an Audr( is not required for this year although an Independent Examination is Needed. It is my ResFJonsibility to Examine the Accounts under The Charities Act To follow the Procedure5 laid down in the General Directions given by the Charity Commission To State whether particular matters have come to my attention Basis of Inde ent Examlnerfs Re My examination wa5 carried out in accordance wlth General Directions gtven by the Charity Commission and with my experience as a Qualified Accountant. An examination includes a review of the accounting records kept by the Charity and a comparison of the account5 presented with these records. It also includes consideration of any unusual items or disclosures in the accounts and seeking explanations from the Trustees concerning any such matter5. The procedures undertaken do not provide all the evidence that would be required in an Audit and consequentty no opinion is given as to whether the accounts present a True and Fairview. and the report is limited to those matters set out in the next Statement. Inde nd nt Examlnerfs Ststement In connection with my Examination, no matter ha5 come to my attention which gives me reasonable cause to believe that in any material respect the requirernents have not been followed I have Found that accountin8 records have been kept in a correct and fit manner I have Found that monthly accounts have been produced using the accounting records kept which comply with general accounting requirements In my opinlon the Accounts and Accounting Records have been kept and prepared with proper understanding of Accounting Procedures eslie Robert .CA 8 The Ashes Wootton Fields North ton NN4 6A Jun

HACKLETON PRE SCHOOL Page 2 Re8iStered Charlty No 1016388 RECEIPTS AND PAYMENTS ACCOUNT FOR THE YEAR ENDED 31° AUGUST 2022 12 Months to 12 Months to 3110812022 3110812021 RECEIPTS AND PAYMENTS ACCOUNT RECEIPTS N.C.C Free Entltlement Grant 38,249.54 40.433.86 Fees from Familles 19.fA8A5 20.441.59 Hackleton Parish COU11 Grant i.(. Grant from S. Northants Councll Donatlons 142. 117.IXI Income Generated from knivltles 4.244.11 3.775.55 Furlough Grant 12A91.88 Other Income 27&91 51.50 Totsl Recelpts for the Year 62,559.41 78,311.38 PAYMENT5 Employment Costs 73,492.64 64.167.62 Fund Ralsing Expenses 3.753.35 1,255.33 Subscrlptions & Dofiations 1.904.10 1,804.65 Property Costs 4.630.03 3.731.96 General Expenses 883.59 3,436.71 Totsl Expendlture for the Year 84,663.71 74,396.27 NET RECEIPTS (PAYMENTS) Cash Funds at 01109121 (22,10&30) 3.915.11 42,663.63 38,748.52 Cash Funds at 3V08122 20,559.23 42,663.63

HACKLEfoN PRE SCHOOL Page 3 Reglstered Charity No 1016388 RECEIPTS AND PAYMENTS ACCOUNT FOR THE YEAR ENDED 31st AUGUSf 202Z STATEMENT OF ASSEfs ANO UABiunES Cash Funds Bank Accounts 20.559.33 42,663.53 Cash In Hand {Floats) 624.50 578.50 Outstandlng Fees. or Cheques Total 21..83 43,242.03 Llabilities Nest Pensions Fees Outstanding 517.50 Rent for Period Total 301.88 517.50