2021-08-31-accounts - Hackleton Pre-School Playgroup

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HACKLETON PRE-SCHOOL PLAYGROUP Page 1

LIST OF OFFICERS AND PROFESSIONAL ADVISERS

YEAR ENDED 31[st] AUGUST 2021

Charity Number: 1016388 Committee: Chair: Sarah Lucas Secretary: Kelly Hutton Treasurer: Sarah Clayton Additional Trustees (committee) Charmaine Walker Claire Bradshaw Jessica Brazier Sophie Norville Oliva Bray Joanne Coolen Principal Address: Dudley Winterbottom Village Hall Hackleton Northants Bankers: Barclays Northampton

Independent Examiners: Leslie Robert Clarke F.C.C.A 8 The Ashes, Wootton, Northampton, NN4 6AQ

HACKLETON PRE-SCHOOL PLAYGROUP

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REPORT TO THE COMMITTEE FOR THE YEAR ENDED 31[st] AUGUST 2021

The Trustees being the members of the committee present their Report and the Financial Statements of the Charity for the year ended 31[st] August 2021.

STRUCTURE, GOVERNANCE AND MANAGEMENT

The Charity is governed by its constitution and is managed by the Trustees.

Most Trustees are already familiar with the work of the Charity when appointed and are encouraged to visit regularly as part of the induction process.

OBJECTIVES AND ACTIVITIES

Charitable Objectives:

The aim of the Charity is to enhance the development and education of children primarily under statutory school age by encouraging parents to understand and provide for their children through community groups and by:

Offering appropriate play facilities and training courses, together with the right of parents to take responsibility for and to become involved in the activities of such groups, ensuring that such groups offer opportunities for all children, regardless of race, culture, religion or means.
Encouraging the study needs of such children and their families and promoting public interest in and recognition of such needs in local areas.
Instigating and adhering to and furthering the aim of the Pre-School Learning Alliance.

The Trustees review the objectives and activities each year to ensure they continue to reflect the organisation’s aims. In carrying out this review, the Trustees consider the Charity Commission’s general guidance on public benefit.

HACKLETON PRE-SCHOOL PLAYGROUP

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REPORT OF THE COMMITTEE

FOR THE YEAR ENDED 31[st] AUGUST 2021

Review of Developments, Activities and Achievements:

We continue to offer 5 morning sessions, 5 lunch clubs and 4 afternoon sessions. We open at 9am daily in line with the introduction of extended hours offering to eligible parents. This gives parents and carers as much choice and flexibility as the village hall permits. However, the government lockdowns in relation to covid that came into force in March 2020 and continued until March 2021 and beyond provided challenges in relation to being able to offer the full suite of hours in the initial lockdown period. However the pre-school opened as soon as we were permitted to and extended our offering to all our families not just key worker children.

We continue to offer a stimulating and supportive environment in which children thrive and become well equipped in readiness for their transition to primary school. The setting fully adopts the Early Year’s Foundation Stage Framework, each child is treated as an individual and their developments together with their next learning goals are documented in their own personal ‘learning journeys’ which are now on an interactive platform so parents can add information and key learning achievements to their child’s profile.

During the national covid pandemic a lot of time and focus was spent on achieving the necessary requirements for the preschool to be a covid safe setting. This required increased policies, procedures and communications with parents/guardians and staff. The management and staff handled this period of uncertainty which presented many new challenges extremely well and received thanks and praise from many parents of the setting. They sent support packs home for those children and their families who didn’t return initially and often recorded stories by the practitioners so the children could see their teachers still.

Funding from our local government has been significantly reduced from 2020 and due to the pandemic, the majority of our fundraising events did not go ahead, leaving us with a gap in our fundraising revenue. Although were possible we tried several online events to help with this. We hope very much to be in a position in the next financial year to start up the process of fundraising activities and events where possible and hope to welcome new families to the setting.

Report of the Committee:

The setting has a highly motivated team of staff who all work extremely well together. This year we amalgamated the role of Business Manager with the Setting Manager due to a large overlap of responsibilities and duties, this has worked very well for the setting. We continue to employ a Deputy Manager who is in the setting four days a week but increases to five in busy periods.

We also have SENCO, Safeguarding, Speech and Language Lead staff to ensure these remain highly focused and developed areas.

We have found that in the moment planning has been hugely successful and we believe this encourages further development for the children’s learning. The team regularly share ideas with each other in regard to new methods of learning, play and craft an activity, which shows dedication to the children along with a understanding of their job function.

HACKLETON PRE-SCHOOL PLAYGROUP

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REPORT TO THE COMMITTEE

FOR THE YEAR ENDED 31[st] AUGUST 2021

The continued voluntary support from parents, friends, family and the local community remain vital and are greatly appreciated, especially in times where government funding and local fundraising activities have been reduced. Once again, we are especially grateful to the Village Hall for making the building covid safe, understanding the preschool requirements to continue using the building. During this year we have only been able to hold an online children’s bingo event and produce items within the setting, some made by the children to sell, such as Christmas gifts, mothers and father’s day presents etc.

Trustees

The trustees of the Charity throughout the year, being the members of the Committee, are listed on page 1.

This report was approved by the trustees at a management meeting held on 13[th] June 2022 and signed on their behalf

…………………………………. Signed on behalf of the Trustees Sarah Lucas – Chairperson

To the Members Page I Hackleton Pre School Registered Charity Number 1016388 Inde ndent Examlners Re rt On The Accounts I have independently Examined the Receipts and Payments Account and Statement of A55ets and Liabilities as Attached for the Year Ending August 2021 Res rtive res ilities of M rnbe and Examiner As members you are responsible for the preparations of the Accounts. It 15 considered that an Audit Is not required for this year although an Independent Examination is Needed. It is my Responsibility to Examine the Accounts under The Charities Act To follow the produreS laid down in the General Direttions 8iven by the Charity Commission To State whether particular matters have come to my attention Basis of Inde endent Examlnerfs Re My examination was carried out in accordance with General Directions given by the Chartty Commission and with my experience as a Qualified Accountant. An examination includes a review of the accounting records kept by the Charity and a comparison of the accounts presented with these records. It also includes consideration of any unusual items or disclosuS in the accounts and seeking explanations from the Trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an Audit and consequently no opinion 15 given as to whether the accounts present a True and Fair view. and the report is limited to those matters set out in the next Statement. Inde endent Examln s Stateme In connection with my Examination. no matter has come to my attention which gives me reasonable cause to believe that in any material respect the requirements have not been followed I have Found that accounting records have been kept in a corrett and fit manner I have Found that monthly accounts have been produced using the accounting record5 kept which comply with 8eneral accounting requirements In my opinion the Accounts and Accounting Records have been kept and prepared with proper understanding of Accounting Procedures Leslie Robert Clarke F.C.C.A. 8 The Ashe ootton Field Northam ton NN4 6A ned:...... 16 June 2 22

HACKLEfoN PRE SCHOOL Page 2 Registered Charity No 1016388 RECEIPTS AND PAYMENTSACCOUNT FOR THE YEAR ENDED 31° AUGUST 2021 12 Months to 12 Months to 3110812021 3110812020 RECEIPTS AND PAYMENTS AccouKr RECEIPTS N.CC. Free Entltlement Grant 40A33.86 37.963.19 Fees from Familles 20.441.59 17,204.91 Hackleton Parlsh Councll Grant I.1. Grant from S. Northants Council 5,OtKJ.i)o Donations 117.00 Income Generated from Arti¥itles 3.775.55 1,408.(XI Furlough Grant 12.491.88 21.347.04 Other Income 51SO 63.30 Total Receipts for the Year 78311.38 83.042.44 PAYMENTS Employment Costs 64,167.62 70W5.54 Fund Raising Expenses 1.255.33 1.194.25 Subscriptlons & Donatlons IAOQ65 1,781.65 Property Costs 3.731.96 4.783.77 General Expenses 3A36.71 4.711.66 Totsl Expenditure for the Year 74,396.27 83,356.87 NEf RECEIPTS (PAYMENTS) 3.915.11 {314.43) Cash Funds at 01109120 38,74852 39.062.95 Cash Funds at 31108121 42.663.63 38.748.52

HACKLETON PRE SCHOOL Page 3 Registered Charity No 1016388 RECEIPTS AND PAYMENTS ACCOUNT FOR THE YEAR ENDED 3151 AUGUST 2021 STATEMENT OF ASSEfs AND UABIUTIES ASSErs Cash Funds Bank Accounts 42.663.53 38,748.52 Cash In Hand (Floats) 578.50 450.00 Outstsnding Fees, or Cheques Total 43242.03 39,198.52 Liabllltles Nest Pensions Fees Outstsnding 517.50 120.IJ) Rent for Period Total 517.50 120.00