HACKLETON PRE-SCHOOL PLAYGROUP Page 1
LIST OF OFFICERS AND PROFESSIONAL ADVISERS
YEAR ENDED 31[st] AUGUST 2020
Charity Number: 1016388 Committee: Chair: Sarah Lucas Secretary: Kelly Hutton Treasurer: Sarah Clayton Current committee: Donna Newman Charmaine Walker Clare Bradshaw Jessica Brazier Principal Address: Dudley Winterbottom Village Hall Hackleton Northants Bankers: Barclays Northampton Independent Examiners: Leslie Robert Clarke F.C.C.A 8 The Ashes, Wootton, Northampton, NN4 6AQ
HACKLETON PRE-SCHOOL PLAYGROUP
Page 2
REPORT TO THE COMMITTEE
FOR THE YEAR ENDED 31[st] AUGUST 2020
The Trustees being the members of the committee present their Report and the Financial Statements of the Charity for the year ended 31[st] August 2020.
STRUCTURE, GOVERNANCE AND MANAGEMENT
The Charity is governed by its constitution and is managed by the Trustees.
Most Trustees are already familiar with the work of the Charity when appointed and are encouraged to visit regularly as part of the induction process.
OBJECTIVES AND ACTIVITIES
Charitable Objectives:
The aim of the Charity is to enhance the development and education of children primarily under statutory school age by encouraging parents to understand and provide for their children through community groups and by:
-
Offering appropriate play facilities and training courses, together with the right of parents to take responsibility for and to become involved in the activities of such groups, ensuring that such groups offer opportunities for all children, regardless of race, culture, religion or means;
-
Encouraging the study needs of such children and their families and promoting public interest in and recognition of such needs in local areas;
-
Instigating and adhering to and furthering the aim of the Pre-School Learning Alliance.
The Trustees review the objectives and activities each year to ensure they continue to reflect the organisation’s aims. In carrying out this review, the Trustees consider the Charity Commission’s general guidance on public benefit.
Page 3
HACKLETON PRE-SCHOOL PLAYGROUP
REPORT OF THE COMMITTEE
FOR THE YEAR ENDED 31[st] AUGUST 2020
Review of Developments, Activities and Achievements:
We continue to offer 5 morning sessions, 5 lunch clubs and 4 afternoon sessions. We open at 9am daily in line with the introduction of extended hours offering to eligible parents. This gives parents and carers as much choice and flexibility as the village hall permits. However, government lockdowns in relation to covid that came into force in March 2020 provided challenges in relation to being able to offer the full suite of hours, we had reduced staff available to work in the setting meaning we opened for reduced days and hours to keyworker children.
We offer a stimulating and supportive environment in which children thrive and become well equipped in readiness for their transition to primary school. The setting fully adopts the Early Year’s Foundation Stage Framework, each child is treated as an individual and their developments together with their next learning goals are documented in their own personal ‘learning journeys’ which are now on an interactive platform so parents can add information and key learning achievements to their child’s profile.
Emphasis this year initially continued on the basis of planning for each child as a unique individual, focusing on early speech and language skills and increasing the multi-cultural awareness of the children. During the national covid pandemic a lot of time and focus was spent on achieving the necessary requirements for the preschool to be a covid safe setting. This required increased policies, procedures and communications with parents/guardians and staff. We are proud that as a preschool we were able to remain open to parents of key workers during this period of the pandemic.
Funding from our local government has been significantly reduced and although we made some good efforts at the start of the financial year, two of our large fundraising events due to be held in April and June 2020 had to be cancelled. These are repeated events yearly or bi-yearly so not something that we will be able to repeat until the next financial and academic year, pandemic restrictions allowing.
Report of the Committee:
The setting has a highly motivated team of staff who all work together. There was a dedicated Business Manager, Setting Manager and Deputy Manager until the end of this financial year. We also have SENCO, Safeguarding, Speech and Language Lead staff to ensure these remain highly focused and developed areas.
We have found that in the moment planning has been hugely successful and we believe this encourages further development for the children’s learning.
The team regularly share ideas with each other in regards to new methods of learning, play and craft an activity, which shows dedication to the children along with a understanding of their job function.
HACKLETON PRE-SCHOOL PLAYGROUP
Page 4
REPORT TO THE COMMITTEE
FOR THE YEAR ENDED 31[st] AUGUST 2020
The continued voluntary support from parents, friends, family and the local community remain vital and are greatly appreciated, especially in times where government funding has been reduced. We especially are grateful to the Village Hall for making the building covid safe, understanding the preschool requirements to continue using the building and at a reduced cost in rent whilst we managed a difficult period. We look forward to our continued relationship with the committee of the village hall where the setting is operated from, to see how we can secure any flexibility in terms of the settings operating hours and availability to hold fundraising events. During this year we have successfully held one fundraising event, Quiz night. Due to the pandemic the two other large events – Ladies Night and Bingo Night were cancelled, it has always been clear that to meet the overheads of the preschool we must fundraise continuously and potentially hold 2-3 big events per year along with general fundraising such as cake, coffee and craft sales where possible.
Trustees
The trustees of the Charity throughout the year, being the members of the Committee, are listed on page 1.
This report was approved by the trustees at a management meeting held on 14[th] July 2021 and signed on their behalf
………………………………….
Signed on behalf of the Trustees Sarah Lucas – Chairperson
Page 1
To the Members Hackleton Pre School Registered Charity Number 1016388
Independent Examiners Report On The Accounts
I have independently examined the Receipts and Payments Account and Statement of Assets and Liabilities as Attached for the Year Ending August 2018
Respective responsibilities of Members and Examiner
As members you are responsible for the preparations of the Accounts. As it is considered that an Audit is not required for this year although an Independent Examination is needed. It is our Responsibility to
-
Examine the Accounts under The Charities Act
-
To follow the Procedures laid down in the General Directions given by the Charity Commission
-
To State, whether particular matters have come to my attention
Basis of Independent Examiner’s Report
My examination was carried out in accordance with General Directions given by the Charity Commission and with my experience as a Qualified Accountant. An examination includes a review of the accounting records kept by the Charity and a comparison of the accounts presented with these records. It also includes consideration of any unusual items or disclosures in the accounts and seeking explanations from the Trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an Audit and consequently no opinion is given as to whether the accounts present a True and Fair view and the report is limited to those matters set out in the next Statement.
Independent Examiner’s Statement
In connection with my Examination, no matter has come to my attention
- Which gives me reasonable cause to believe that in any material respect the requirements
To keep accounting records in a correct and fit manner
To prepare monthly accounts using the accounting records kept and comply with general accounting requirements
Have not been met or in my opinion any attention should be drawn in order to enable a proper understanding of the accounts to be reached
Leslie Robert Clarke F.C.C.A.
8 The Ashes, Wootton, Northampton, NN4 6AQ
Signature: ………………………………………………………… 19[th] June 2019
HACKLETON PRE SCHOOL Registered Charity No 1016388 RECEIPTS AND PAYMENTS ACCOUNT FOR THE YEAR ENDED 31[st] AUGUST 2018
Page 2
| HACKLETON PRE SCHOOL Registered Charity No 1016388 RECEIPTS AND PAYMENTS ACCOUNT FOR THE YEAR ENDED 31st AUGUST 2018 |
Page 2 | |
|---|---|---|
| 12 Months to | 12Months to | |
| 31/08/2018 | 31/08/2017 | |
| RECEIPTS AND PAYMENTS ACCOUNT | ||
| RECEIPTS |
£ | £ |
| N.C.C. Free Entitlement Grant |
66,779.40 | 49,432.84 |
| Fees from Families |
26,283.99 | 26,383.97 |
| Donations | 1,083.50 | 404.50 |
| Income Generated from Activities | 2.190.25 | 1,416.10 |
| Other Income | 208.64 | 438.14 |
| Total Receipts for the Year |
96,545.78 | 78,075.55 |
| PAYMENTS | ||
| Employment Costs |
65,331.55 | 63,478.27 |
| Fund Raising Expenses | 772.34 | 82.36 |
| Sensory Garden Balance Scheme |
2,830.00 | NIL |
| Property Costs | 7,929.74 | 7,269.45 |
| General Expenses | 5,335.12 | 9,794.96 |
| Total Expenditure for the Year |
82,198.75 | 80,625.04 |
| NET RECEIPTS (PAYMENTS) | 14,347.03 | (2,549.49) |
| Cash Funds at 01/09/17 |
41,191.01 | 43,740.50 |
| Cash Funds at 31/08/18 |
55,538.04 | 41,191.01 |
| STATEMENT OF ASSETS AND LIABILITIES | ||
| ASSETS | £ | £ |
| Cash Funds | ||
| Bank Accounts |
55,538.04 | 41.191.01 |
| Cash in Hand |
1,085.50 | -- |
| Outstanding Fees |
456.25 | 456.35 |
| Total |
57,079.79 | 41,647.36 |
| Liabilities | ||
| Nest Pensions |
1,969.96 | -- |
| Rent for Period |
1,069.75 | 840.00 |
| Total |
3,039.71 | 840.00 |
Page Page 1 1
To To The The Members Members
Hackleton Hackleton Pre Pre School School
Registered Registered Charity Charity Number Number 1016388 1016388
(Odependent Independent Examiners Examiners report report on on The The Accounts Accounts I | have have Independently Independently Examined Examined the the Receipts Receipts and and Payments Payments Account Account and and Statement Statement of of Assets Assets and and Liabilities Liabilities as as Attached Attached for for the the Year Year Ending Ending August August 2020 2020
Respective Respective Responsibilities Responsibilities of of Members Members and and Examiner Examiner
As As members members you you are are responsible responsible for for the the preparations preparations of of the the Accounts Accounts . . It It is is considered considered that that an an Audit Audit is is not not required required for for this this year year although although an an Independent Independent Examination Examination is is Needed. Needed.
It It is is my my Responsibility Responsibility to to
-
e Examine Examine the the Accounts Accounts under under The The Charities Charities Act Act • e To To Follow Follow the the Procedures Procedures laid laid down down in in the the General General Directions Directions given given by by the the Charity Charity Commission Commission
-
• e To To State State whether whether particular particular matters matters have have come come to to my my attention attention
Basis Basis of of Independent Independent Examiners Examiners Report Report
My My examination examination was was carried carried out out in in accordance accordance with with General General Directions Directions given given by by the the Charity Charity Commission Commission and and with with my my experience experience as as a a Qualified Qualified Accountant. Accountant. An An examination examination includes includes a a review review of of the the accounting accounting records records kept kept by by the the Charity Charity and and a a comparison comparison of of the the accounts accounts presented presented with with these these records, records, it it also also includes includes consideration consideration of of any any unusual unusual items items or or disclosures disclosures in in the the accounts accounts and and seeking seeking explanations explanations from from the the Trustees Trustees concerning concerning any any such such matters. matters. The The procedures procedures undertaken undertaken do do not not provide provide all all the the information information that that would would be be required required in in an an Audit Audit and and consequently consequently no no opinion opinion is is given given as as to to whether whether the the accounts accounts present present a a True True and and Fair Fair View View and and the the Report Report is is limited limited to to those those matters matters set set out out in in the the next next Statement Statement
Independent Independent Examiners Examiners Statement Statement
In In connection connection with with my my Examination Examination no no matter matter has has come come to to my my attention attention which which gives gives me me reasonable reasonable cause cause to to believe believe that that in in any any material material respect respect the the requirements requirements have have not not been been followed followed
- e To To keep keep accounting accounting records records in in a a correct correct and and fit fit manner manner • e To To prepare prepare monthly monthly accounts accounts using using the the accounting accounting records records kept kept which which comply comply with with general general accounting accounting requirements requirements
In In my my opinion the opinion the Accounts Accounts and and Accounting Accounting Records Records have have been been kept kept and and prepared prepared with with proper proper understanding understanding of of Accounting Accounting Procedures Procedures
Leslie Leslie Robert Robert Clarke Clarke F.C.C.A. F.C.C.A.
8 8 The The Ashes Ashes Wootton Wootton Fields Fields Northam Northampton ton NN4 NN4 6A 6A / Signed Signed 4 i\e OQ
9 9" th July July 2021 2021
2 page Page 2
HACKLETON HACKLETON PRE PRE SCHOOL SCHOOL
Registered Registered Charity Charity No NO 1016388 1016388
RECEIPTS RECEIPTS AND AND PAYMENTS PAYMENTS ACCOUNT ACCOUNT FOR FOR THE THE YEAR YEAR ENDED ENDED 31 31°t st AUGUST AUGUST 2020 2020
| 12 Months to 12 Months to |
12 12 |
Months to Months to |
||
|---|---|---|---|---|
| 31/08/2020 31/08/2020 |
31/08/2019 31/08/2019 |
|||
| Receipts and payments Account Receipts and payments Account |
||||
| Receipts Receipts |
£.P. | E.p. £.P. |
||
| N.C.C. Free Entitlement Grant N.C.C. Free Entitlement Grant |
37,963.19 37,963.19 |
51,822.85 51,822.85 |
||
| Fees from Families Fees from Families |
17,204.91 17,204.91 |
15,790.37 15,790.37 |
||
| Grant From S.Northants Council Grant From S.Northants Council |
5,000.00 5,000.00 |
Nil Nil |
||
| Donations Donations |
56.00 56.00 |
295.00 295.00 |
||
| Income Generated From Activities Income Generated From Activities |
1,408.00 1,408.00 |
1,818.00 1,818.00 |
||
| Furlough Grant Furlough Grant |
21347.04 21347.04 |
NIL NIL |
||
| Other Income Other Income |
63.30 63.30 |
2.041.76 2.041.76 |
||
| _ | TOTAL RECEIPTS FOR THE YEAR TOTAL RECEIPTS FORTHE YEAR |
83,042.44 83,042.44 |
71,767.98 71,767.98 |
|
| Payments Payments |
||||
| Employment Costs Inc Pensions Employment Costs Inc Pensions |
70,885.54 70,885.54 |
73,902.00 73,902.00 |
||
| Fund Raising Expenses Fund Raising Expenses |
1,194.25 1,194.25 |
1,325.53 1,325.53 |
||
| Subscriptions & Donations Subscriptions & Donations |
1,781.65 1,781.65 |
Nil Nil |
||
| Property Costs Property Costs |
4,783.77 4,783.77 |
7,043.72 7,043.72 |
||
| General Expenses General Expenses |
4,711.66 4,711.66 |
5971.82 5971.82 |
||
| TOTAL EXPENDITURE FOR THE YEAR 83,356.87 |
88,243.07 | |||
| NET RECEIPTS (PAYMENTS) NET RECEIPTS (PAYMENTS) |
(314.43) (314.43) |
(16,475.09) (16,475.09) |
||
| cash Funds 01/09/2019 Cash Funds 01/09/2019 |
39,062.95 39,062.95 |
55,538.04 55,538.04 |
||
| cash Funds 31/08/2020 CashFunds31/08/2020 |
38,748.52 38,748.52 |
39,062.95 39,062.95 |
Page pace 3 2
Registered Registered Charity Charity No No 1016388 1016388
HACKLETON HACKLETON PRE PRE SCHOOL SCHOOL
RECEIPTS RECEIPTS AND AND PAYMENTS PAYMENTS ACCOUNT ACCOUNT FOR FOR THE THE YEAR YEAR ENDED ENDED 31 31% st AUGUST AUGUST 2020 2020
| STATEMENT OF STATEMENT OF |
OF ASSETS AND ASSETSAND |
OF ASSETS AND ASSETSAND |
LIABILIES LIABILIES |
LIABILIES LIABILIES |
|
|---|---|---|---|---|---|
| ASSETS ASSETS |
£.P. | £.P. | |||
| Cash Funds Cash Funds |
|||||
| Bank Accounts Bank Accounts |
38748.52 38748.52 |
39,062.95 39,062.95 |
|||
| Cash in Hand Cash in Hand |
450.00 450.00 |
575.50 575.50 |
|||
| Outstanding Fees Outstanding Fees |
NIL NIL |
201.00 201.00 |
|||
| OTAL | 39,198.52 | 39.839.45 | |||
| Liabilities Liabilities |
|||||
| Nest Pensions Nest Pensions |
NIL NIL |
NIL NIL |
|||
| Kids Lingo Summer Kids LingoSummerTerm |
Term Term |
120.00 120.00 |
Nil Nil |
||
| Rent for Period Rentfor Period |
Nil Nil |
1,458.92 1,458.92 |
|||
| Total | 120.00 | 1.458.92 |
Page Page 1 1
To To The The Members Members
Hackleton Hackleton Pre Pre School School
Registered Registered Charity Charity Number Number 1016388 1016388
(Odependent Independent Examiners Examiners report report on on The The Accounts Accounts I | have have Independently Independently Examined Examined the the Receipts Receipts and and Payments Payments Account Account and and Statement Statement of of Assets Assets and and Liabilities Liabilities as as Attached Attached for for the the Year Year Ending Ending August August 2020 2020
Respective Respective Responsibilities Responsibilities of of Members Members and and Examiner Examiner
As As members members you you are are responsible responsible for for the the preparations preparations of of the the Accounts Accounts . . It It is is considered considered that that an an Audit Audit is is not not required required for for this this year year although although an an Independent Independent Examination Examination is is Needed. Needed.
It It is is my my Responsibility Responsibility to to
-
e Examine Examine the the Accounts Accounts under under The The Charities Charities Act Act • e To To Follow Follow the the Procedures Procedures laid laid down down in in the the General General Directions Directions given given by by the the Charity Charity Commission Commission
-
• e To To State State whether whether particular particular matters matters have have come come to to my my attention attention
Basis Basis of of Independent Independent Examiners Examiners Report Report
My My examination examination was was carried carried out out in in accordance accordance with with General General Directions Directions given given by by the the Charity Charity Commission Commission and and with with my my experience experience as as a a Qualified Qualified Accountant. Accountant. An An examination examination includes includes a a review review of of the the accounting accounting records records kept kept by by the the Charity Charity and and a a comparison comparison of of the the accounts accounts presented presented with with these these records, records, it it also also includes includes consideration consideration of of any any unusual unusual items items or or disclosures disclosures in in the the accounts accounts and and seeking seeking explanations explanations from from the the Trustees Trustees concerning concerning any any such such matters. matters. The The procedures procedures undertaken undertaken do do not not provide provide all all the the information information that that would would be be required required in in an an Audit Audit and and consequently consequently no no opinion opinion is is given given as as to to whether whether the the accounts accounts present present a a True True and and Fair Fair View View and and the the Report Report is is limited limited to to those those matters matters set set out out in in the the next next Statement Statement
Independent Independent Examiners Examiners Statement Statement
In In connection connection with with my my Examination Examination no no matter matter has has come come to to my my attention attention which which gives gives me me reasonable reasonable cause cause to to believe believe that that in in any any material material respect respect the the requirements requirements have have not not been been followed followed
- e To To keep keep accounting accounting records records in in a a correct correct and and fit fit manner manner • e To To prepare prepare monthly monthly accounts accounts using using the the accounting accounting records records kept kept which which comply comply with with general general accounting accounting requirements requirements
In In my my opinion the opinion the Accounts Accounts and and Accounting Accounting Records Records have have been been kept kept and and prepared prepared with with proper proper understanding understanding of of Accounting Accounting Procedures Procedures
Leslie Leslie Robert Robert Clarke Clarke F.C.C.A. F.C.C.A.
8 8 The The Ashes Ashes Wootton Wootton Fields Fields Northam Northampton ton NN4 NN4 6A 6A / Signed Signed 4 i\e OQ
9 9" th July July 2021 2021
2 page Page 2
HACKLETON HACKLETON PRE PRE SCHOOL SCHOOL
Registered Registered Charity Charity No NO 1016388 1016388
RECEIPTS RECEIPTS AND AND PAYMENTS PAYMENTS ACCOUNT ACCOUNT FOR FOR THE THE YEAR YEAR ENDED ENDED 31 31°t st AUGUST AUGUST 2020 2020
| 12 Months to 12 Months to |
12 12 |
Months to Months to |
||
|---|---|---|---|---|
| 31/08/2020 31/08/2020 |
31/08/2019 31/08/2019 |
|||
| Receipts and payments Account Receipts and payments Account |
||||
| Receipts Receipts |
£.P. | E.p. £.P. |
||
| N.C.C. Free Entitlement Grant N.C.C. Free Entitlement Grant |
37,963.19 37,963.19 |
51,822.85 51,822.85 |
||
| Fees from Families Fees from Families |
17,204.91 17,204.91 |
15,790.37 15,790.37 |
||
| Grant From S.Northants Council Grant From S.Northants Council |
5,000.00 5,000.00 |
Nil Nil |
||
| Donations Donations |
56.00 56.00 |
295.00 295.00 |
||
| Income Generated From Activities Income Generated From Activities |
1,408.00 1,408.00 |
1,818.00 1,818.00 |
||
| Furlough Grant Furlough Grant |
21347.04 21347.04 |
NIL NIL |
||
| Other Income Other Income |
63.30 63.30 |
2.041.76 2.041.76 |
||
| _ | TOTAL RECEIPTS FOR THE YEAR TOTAL RECEIPTS FORTHE YEAR |
83,042.44 83,042.44 |
71,767.98 71,767.98 |
|
| Payments Payments |
||||
| Employment Costs Inc Pensions Employment Costs Inc Pensions |
70,885.54 70,885.54 |
73,902.00 73,902.00 |
||
| Fund Raising Expenses Fund Raising Expenses |
1,194.25 1,194.25 |
1,325.53 1,325.53 |
||
| Subscriptions & Donations Subscriptions & Donations |
1,781.65 1,781.65 |
Nil Nil |
||
| Property Costs Property Costs |
4,783.77 4,783.77 |
7,043.72 7,043.72 |
||
| General Expenses General Expenses |
4,711.66 4,711.66 |
5971.82 5971.82 |
||
| TOTAL EXPENDITURE FOR THE YEAR 83,356.87 |
88,243.07 | |||
| NET RECEIPTS (PAYMENTS) NET RECEIPTS (PAYMENTS) |
(314.43) (314.43) |
(16,475.09) (16,475.09) |
||
| cash Funds 01/09/2019 Cash Funds 01/09/2019 |
39,062.95 39,062.95 |
55,538.04 55,538.04 |
||
| cash Funds 31/08/2020 CashFunds31/08/2020 |
38,748.52 38,748.52 |
39,062.95 39,062.95 |
Page pace 3 2
Registered Registered Charity Charity No No 1016388 1016388
HACKLETON HACKLETON PRE PRE SCHOOL SCHOOL
RECEIPTS RECEIPTS AND AND PAYMENTS PAYMENTS ACCOUNT ACCOUNT FOR FOR THE THE YEAR YEAR ENDED ENDED 31 31% st AUGUST AUGUST 2020 2020
| STATEMENT OF STATEMENT OF |
OF ASSETS AND ASSETSAND |
OF ASSETS AND ASSETSAND |
LIABILIES LIABILIES |
LIABILIES LIABILIES |
|
|---|---|---|---|---|---|
| ASSETS ASSETS |
£.P. | £.P. | |||
| Cash Funds Cash Funds |
|||||
| Bank Accounts Bank Accounts |
38748.52 38748.52 |
39,062.95 39,062.95 |
|||
| Cash in Hand Cash in Hand |
450.00 450.00 |
575.50 575.50 |
|||
| Outstanding Fees Outstanding Fees |
NIL NIL |
201.00 201.00 |
|||
| OTAL | 39,198.52 | 39.839.45 | |||
| Liabilities Liabilities |
|||||
| Nest Pensions Nest Pensions |
NIL NIL |
NIL NIL |
|||
| Kids Lingo Summer Kids LingoSummerTerm |
Term Term |
120.00 120.00 |
Nil Nil |
||
| Rent for Period Rentfor Period |
Nil Nil |
1,458.92 1,458.92 |
|||
| Total | 120.00 | 1.458.92 |