2022-12-31-accounts - Denewulf District Scout Council

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ANNUAL GENERAL MEETING REPORT

15[th] May 2023 1900 The Lodge, Lyons Copse

Denewulf District Scout Council.

Trustee's Annual report for the year ended 31st December 2022

President : Mr Roger Freemantle

Members of the District Executive Committee (Charity Trustees)

Ex-officio members Paul Squire Chair Mike McHugh District Commissioner Sam Parker Deputy District Commissioner Zara Seymour District Youth Commissioner Linda Wells District Minutes Secretary Matt Gamm District Treasurer Kate Jones District Explorer Scout Commissioner Phil Goddard District Network Scout Commissioner Nominated members (By DC) Paul Squire Scout Active Support Co-ordinator Joe Mitchell Everett’s Coppice Warden Les Farrington Lyons Copse representative Elected members Carolyn Colwell 3[rd] Portchester rep Jon Skinner 1[st] Fareham rep Adrian Pashley 1[st] Bishops Waltham rep Paul Rutter Scout Shop Manager (Scout shop closed 31 Dec 22)

Co-opted members (not a Trustee) Sue Bell Fareham Borough Councillor

Charity Commission Contact (Registered Charity Number: 1016374)

Mr Matt Gamm 65 Raley Road, Locks Heath, Hampshire SO31 6PB

Principal appointments

For the year ended 31st December 2022

District Commissioner Deputy District Commissioner

Mr Mike McHugh Miss Sam Parker

Assistant District Commissioners and District Scout Leaders

District Youth Commissioner ADC Beavers ADC Cubs ADC Scouts DESC DNSC

Zara Seymour Mr Graham Stanton Mrs Philippa Cass Vacant Mrs Kate Jones Mr Phil Goddard

Vikings Activities Team

Mr Sam Taylor

Scouts Active Support Co-Ordinator

Mr Paul Squire

Badge Secretary – Denewulf North Badge Secretary – Denewulf South

Mrs Mary Freemantle Mrs Caryl Gregory

Chair AAC (North) Chair AAC (South)

Mr Alan Crabb Mr Robert Blatt

Scout Shop Manager

Mr Paul Rutter (Scout shop closed 31 Dec 22)

Scout Band

Mr Mark Goddard

Adventurous Activities and D of E awards Co-ordinator

Mr Richard Coghlan

Lyon’s Copse Representative

Mr Les Farrington

Everett’s’ Coppice Representative

Mr Joe Mitchell

Local Training Manager

Mrs Sonia Crabb

DENEWULF DISTRICT SCOUT COUNCIL ANNUAL GENERAL MEETING REPORT 2023

AGENDA

Welcome by the Chair – Paul Squire
Apologies for absence – Chair
Minutes of the 2022 AGM - Chair
Annual report - DC
Approval of the Annual Report - DC
Presentation of the Annual Accounts - Treasurer
Appointment of the Accounts Scrutineers for the coming year – Treasurer
For Denewulf District Trustee Board to use the Scouts revised Purpose Statement as the focus of its work (April POR, chapter 5.4.4) - Chair
For Denewulf District Trustee Board to adopt the April 2023 constitution in PORs Chapter 5.4 - Chair
To note the dates of the Charity’s financial year - Chair

11.To agree the number of Members that may be elected to the Trustee Board - Chair

12.To agree the quorum for meetings of the District Scout Council - Chair

13.To agree the quorum for the meetings of the District Trustee Board - Chair

14.To agree the quorum for the meetings of any sub-committee - Chair

15.To approve the appointment of the District President - Chair

Top table “step down”.

16.DC's nomination of District Chair.

17.Handover to the Chair.

18.List of ex-officio members (Trustees) – Chair

a. Chair
b. District Commissioner
c. District Youth Commissioner
e. District Treasurer
g. District Explorer Scout Commissioner
h. District Scout Network Commissioner

19.Approval of nominated members (Trustees) – Chair

20.Approval of elected members (Trustees) – Chair

21.Nomination of non-Trustee members – Chair

22.Co-opted members – Chair

23.Appointment of 3 Solent Scout Training Centre committee representatives – DC.

24.Appointment of Everett’s Coppice committee representative - DC.

25.Awards (Young People and adult volunteers) – DC, Mayors, County Rep.

26.Mayor of Winchester’s response.

27.Mayor of Fareham’s response

28.Hampshire County Scouting Representative response.

29.DC’s closing remarks.

o/c - Refreshments

Date of next Denewulf District Executive Meeting: 10 Jul 23. 1930 at 10[th] Fareham HQ.

Denewulf District

Hampshire Scouts

Charity Number 1016374

Minutes of the Denewulf District

Annual General Meeting 23[rd] May 2022

at The Lodge, Lyons Copse

1. Welcome by the Chair – Paul Squire

Paul welcomed the Mayor of Winchester, Cllr Mr Derek Green and Mayor and Mayoress of Fareham, Cllr Michael Ford and Mrs Anne Ford. Also welcomed DCC for Hampshire West, Sarah Anderson, along with all fellow Scouters and friends.

This is the first AGM for Denewulf District, following the merger of Fareham East and Meon Valley Districts. Being a new District means there will be new District awards as well as old. A start was made at the recent St George’s Day Parade in Fareham and some other awards have been presented at Scout HQs.

As we come out of Coronavirus constraints, we can hold face-to-face meetings, large camps, plan foreign travel to South Korea for the World Scout Jamboree 2023 {23 adults and young people from our Districts will be attending}. We have the largest and most adventurous District Camp planned this year. Sam Taylor is Camp Leader and Activities Co-ordinator.

There were 34 attendees

2. Apologies for Absence

Apologies for absence were received from: Roger Freemantle – Denewulf President Mary Freemantle – Denewulf North Badge Secretary Andrew Prescott – Chair 1[st] Catisfield Angela Knight Jenny Bunce – GSL 1[st] Wickham Cogy Coghlan – DofE Mike Edey – Sea Scouts Section Leader 2[nd] Fareham Sea Scouts Ann Thomas – Beaver Leader 10[th] Fareham Nick Woollett – GSL 1[st] Bishop’s Waltham

3. Minutes of Fareham East 2021 AGM and Meon Valley latest AGM

With 2 Districts merging into one, there are 2 sets of minutes. Both sets of minutes were endorsed by their respective Executive Committees.

4. Annual Report

Mike McHugh Denewulf DC presented the Annual Report. No vote required.

Mentioned the success of the new section, Squirrels for 4-6 year olds. Four new Dreys in the District, with new Leaders.

Still an adult volunteer shortage.

Merger of two Districts was a challenge. Competitions were held to decide the name and new badge. The new badge is a combination of Portchester Castle, Cross Keys

of Winchester, River Meon and Forest of Bere. The Wulf derived from Jungle Book.

5. Approval of the Annual Report – DC

Approval of the Annual Report was proposed by Les Farrington and seconded by Jon Skinner.

6. Presentation of the Annual Accounts – Treasurer

Matt Gamm, District Treasurer, presented the Annual Accounts. No questions were received as at 22[nd] May. Healthy balance at £28,487. Loss of £13,000 due to the change. Current report shows the figures for 2 Districts.

Groups with their own HQs benefitted from the Government/Council Covid-19 grants. Those who couldn’t benefit can get help from District.

The District would like to thank Matt for all the work combining the 2 Districts.

7. Appointment of the Accounts Scrutineer for the coming year -Treasurer

Dave Kemp has agreed and was appointed as Account Scrutineer for the coming year. It was noted that a thank you gift has been given to Dave.

Paul Squire asked the ‘top table’ to stand down and asked Mike McHugh to put forward his nomination for District Chair.

DC’s nomination of District Chair

Mike McHugh asked Paul Squire if he would stand for another year. Paul said he would.

Handover to the Chair

10. List of ex-officio members

Paul Squire explained that, due to the recent changes to the Scouting AGM rules, a number of roles had membership of the District Executive Committee due to the role they held.

a) Chair Paul Squire b) District Commissioner Mike McHugh
c) Deputy District Commissioner Sam Parker
d) District Youth Commissioner Zara Seymour
e) District Secretary Linda Wells
f) District Treasurer Matt Gamm
g) District Explorer Scout Commissioner Kate Jones
h) District Scout Network Commissioner Phil Goddard

11. Approval of District Commissioner nominated members

Mike McHugh nominated:

Steve Lee – Scouts Active Support Joe Mitchell – Everett’s Coppice Warden Les Farrington – Lyons Copse Representative

DC asked for an approver for all 3 nominees. Eric Roxburgh gave approval.

12. Approval of elected members – Chair

Paul Squire put forward:

Beth Holmyard – Group representative from 1[st] Droxford Carolyn Colwell – Group representative from 3[rd] Portchester Jon Skinner – Group representative from 1[st] Fareham Paul Rutter – Scout Shop Manager

Paul asked for a proposer and seconder for all 4 elected members. Peter Leach proposed and Guy Breakwell seconded.

13. Paul Squire explained that a co-opted member was someone who brought specialist

Skills or experience to the committee:

Sue Walker - Fareham Borough Councillor, Executive Member for Leisure and Community. Informs us of the progress of new developments.

Tom Hughes – Explorer/Young Leader. A Young Leader Co-ordinator is needed.

14. Appointment of Solent Scout Training Centre Representatives

Mike McHugh named the following as his representatives:

Les Farrington – Lyons Copse representative Paul Rutter – Scout shop and Parade Marshal until retiring Sam Parker – Deputy DC

15. Appointment of Everett’s Coppice Committee Representative

Mike McHugh named Joe Mitchell – Everett’s Coppice Warden as his representative.

16. Young People and Adult Volunteers Awards

Four young people received a commendation for their designs which made up the new Denewulf District Badge:

Poppy Crook – 1[st] Bishop’s Waltham

Oliver Nash – 1[st] Shedfield Eleanor Brownlie – 1[st] Bishop’s Waltham Charlie Stewart – 2[nd] Fareham

Sarah Anderson – Hampshire County Scouting Representative presented Les Farrington with his 50 years Long Service Award. Sarah thanked Les for his exemplary service.

17. Mayor of Winchester Response

Mayor of Winchester thanked the District Executive Committee for his invitation. He spoke of his time in scouts in the 60s, and his love of camps. He is looking forward to visiting camps in the future.

18. Mayor of Fareham’s Response

Mayor of Fareham also thanked the District Executive Committee for their invitations, and added his congratulations to award winners. Also thanked his Mayoress and Hampshire County Representative.

19. Hampshire County Scouting Representative’s Response

Sarah Anderson congratulated Denewulf District on their merger and wished the District good luck for the future.

20. Chair’s Closing Remarks

Paul thanked everyone for attending and invited them to partake of refreshments after the meeting.

Paul mentioned that Groups with their own headquarters benefitted from Government grants due to Coronavirus. Groups who couldn’t benefit can get help from the District. Paul had Queen’s Platinum Jubilee Badges and new District Badges available for distribution. Date of next District Executive Committee Meeting: 27[th] June 1930 at 10[th] Fareham HQ Meeting Closed at 1950.

Annual Report – Index

Denewulf DC Report – Mike McHugh
Denewulf Chair’s report – Paul Squire
Denewulf Treasurer’s report (including accounts) – Matt Gamm
District Youth Commissioner (DYC) – Zara Seymour
Squirrels – Sian Edey
Beavers – Graham Stanton
Cubs – Phillipa Cass.
Scouts – Vacant.
Explorers – Vacant.
Network – Phil Goddard
Fareham West and Denewulf District Scout Band – Phil and Mark Goddard
Fareham West and Denewulf Scout Active Support Unit – Paul Squire
Lyons Copse – Alan Crabb
Scout Shop – Paul Rutter
Everett’s Coppice – Dave Kemp
Vikings Activities Team (VAT) – Sam Taylor
Training – Sonia Crabb
Denewulf Census figures

1 - District Commissioner - Mike McHugh – District Commissioner

Following the major disruption to all our lives that Covid and its associated lockdowns and social distancing constraints caused, this was our first full year of Scouting. It did however show how Scouting can meet any challenge. It was noticeable that the gap of almost 18 months has left our young people in every section missing key experiences that they would be building on as they move up to the next scouting section.

We completed the annual census in Jan 2023, which showed our numbers continuing to improve as we see more young people coming into Scouting in all Sections. As a District, our figures show that we currently provide Scouting experiences for 1142 young people, and they are supported by 432 of our fantastic adult volunteers.

In 2022 we started with the newest section in Scouting - Squirrels for the age group 4 – 6. Currently we have 4 drays, with 2 more opening in 2023. We will continue to expand this section in 2023/24.

St George’s Day, following on from last year’s event which was well attended by Groups from across the District, we expect this year’s event to exceed 500+ participants.

District Camp, in June 22 saw us holding our biggest ever District Camp. The period included the Queen’s Platinum Jubilee celebrations, for which our Deputy DC had secured permission to have a fire beacon lit at the same time as many others around the UK. The camp had a range of 40+ activities, including some specifically for our Explorer and Network Units. We saw attendance of 618 young people from 12 Groups plus Explorers and Network, supported by a fantastic group of support staff drawn from our own District and nearby Districts, plus a great team from the university volunteer group.

Our Deputy DC Sam Parker is a key organiser of our highly respected Vikings Activities Team (VAT), which is managed by Sam Taylor. This team provides a wide range of activities that require permits, to Groups across the District. In addition to working with our District, they are in much demand with Groups and Districts across the South of England.

It’s with considerable regret that at this year’s AGM we will see Paul Squire step down from his role of Chair of the District Executive. Paul has proved to be an excellent Chair, and sought to ensure Executive meetings were moved around the District and included membership from many Groups.

For the World Scout Jamboree (WSJ) and Project 23 (P23) this year, we will have 8 young people from across our District attending the WSJ in South Korea, where more than 40,000 Scouts from all over the world will gather for the 25th World Scout Jamboree. A further 9 young people will be participating in P23, visiting Scout campsites in Austria, Czech Republic and Germany, to undertake scouting type activities, meeting Scouts from other countries, sightseeing, adventurous activities and some pure fun activities.

Gone Home – in the last year we have said our final goodbyes to 4 members of our Scouting family. They will all be missed, but remembered for their contribution to Scouting over many decades.

2 – Executive Committee – Paul Squire - Chair

Looking back at 2022, the merger of Fareham East with Meon Valley was a big event to start off the year; with a lot of the background work being completed during Autumn 2021. Denewulf came into being, and the first thing I noticed was how big an area was covered by the ex-Meon Valley District! A small number of practises remain the same within each District, and where they do, they are allowed for; but in general terms, a lot has been integrated. Where it is easier to maintain a separation, then we are using the terms “Denewulf North” and “Denewulf South”.

My next challenge was to plan a few Denewulf meetings, but with a larger District, and more people seeming to be going away on holidays post the Pandemic; or having a commitment on a set night each week, it has proved nigh on impossible to get everyone to attend every meeting. This currently shows no sign of reducing in 2023.

With the addition of Squirrel Drays, and more people returning to Scouting, our numbers of Young People and adult volunteers continues to increase. So did the number of adults falling behind on completing their training in a timely manner. A huge effort was made in 2022 to get everyone to complete their personal training; and in many respects we are just about there; but it is a continuing task. A big thank you to the Training Managers, GSLs and Training Advisors.

As I come to the end of my 5-year term as Chair, there has been a lot of change, and a few surprises. At the start of my time, no-one expected a Pandemic; or a District merger, or Squirrel Drays; the death of our Queen, or the “new” term of “Zoom meetings”. My predecessor said that he managed to keep within the “2 hours a week” volunteering effort; but in general, I think mine, during the latter half, has been a lot more like 2 hours a day.

That said, I still rely heavily on having, and needing, a “Team” to support me; and I am very pleased to have them around! Thank you to Mike McHugh, Linda Wells and Matt Gamm; and all the other members of my District Executive Committee; and those who provide reports for the meetings.

Volunteering is a personal commitment to help others; but it still needs to fit in with your family, work and other friends. I am aware that Denewulf District has many volunteers, who give what time they can to supporting Scouting; and I give them my heartfelt thanks for all that they undertake, and achieve, with the Young People.

Denewulf has settled down after the merger, and has become a pro-active and flourishing District. I wonder what the next 5 years will bring?

’ 3 - Treasurer s Report – Matt Gamm – District Treasurer

The Accounts show an end of year Balance sheet of £41,309.69. This includes monies in four bank accounts and two sets of badge stocks. It is £9.194.20 up on the 2021 figure of £32,115.49.

Income for the year was £45,249.45. Outgoings were £36.055.25. The difference is £9.194.20 as per the balance sheet.

Of this income, £18.022.86 was from Meon Valley District when we merged. If we take this figure from the £9,194.20, we see the actual expenditure of the year which is -£8828.66.

Our income is mainly from subscriptions plus any excess made on activities. This year Hampshire County gave us a grant that covered merger costs.

How we spent our money can be put into three categories, with examples of money spent in 2022: Supporting Groups:

Paying OSM
Supplying two national badges
Supported free use of Everett’s Coppice
Supported free use of Vikings Activity team
Grants for new sections
Selected badges and buckles

Supporting individuals

Grants for activities, such as WSJ23 and project 23.

Cost of running district

New Web site; training; administration costs

Activities such as District Camp and District Section activities are planned to be self-funding. In 2022, Cubs and Beavers activities were funded out of general funds.

For 2023 we have budgeted for a £5,000 overspend, so that we can keep supporting local Scouting to the same level as previous years.

Denewulf District Scout Council

Accounts for year ending 31st December 2022

Income & Expenditure Account

Statement of Assetts and funds held

1 Denewulf District Scout Council

Income and Expenditure Account for year ending 31st December 2022

Income Note Subscriptions Subscription receipts from Groups Less subscriptions paid to Scout County/HQ 2 Net Subscriptions retained Admin & Sundry Merger of Districts General admin Total Admin & Sundry Equipment & Renewals Training First Response Badge Sales Badge Sales, North (from 1st Feb) 10 Badge sales, South Secretary 10 Disposal of Scout Shop Badge stock Badge sales Receipts for Activities (Vikings) Receipts from Sections Squirrels Beavers Cubs Scouts Explorers Meon Valley Explorer Unit (from 1st Feb) Network Leaders weekend (Jan 2023) Total Receipts for Sections Joint responsibility with Fareham West Active Support Unit 3 Everett's Coppice 4 Scout Shop 5 Total Receipts from Joint responsibility District camp D of E Donation Fund Receipts Alec Bowmaker Activity Fund Total Donation Receipts Sundry Funds Introduced Badge Secretary North, stock held 1st Feb 14 Badge Secretary North, Bank Acc 1st Feb 14 Meon Valley Explorers Bank Acc 1st Feb 14 Transfer from Meon Valley District 14 Sundry Funds Introduced	2022 2021 £ £ 53,707.20 28,299.75 (50,116.00) (26,846.25) 3,591.20 1,453.50 1,034.16 0.00 1,034.16 0.00 0.00 0.00 0.00 0.00 0.00 0.00 4,376.98 0.00 370.19 843.79 0.00 450.00 4,747.17 1,293.79 1,525.00 899.00 0.00 0.00 0.00 0.00 0.00 0.00 30.00 0.00 0.00 200.00 3,440.84 0.00 518.22 560.79 25.00 0.00 4,014.06 760.79 0.00 0.00 500.00 350.00 0.00 0.00 500.00 350.00 11,815.00 94.70 0.00 0.00 0.00 0.00 0.00 0.00 2,475.17 0.00 297.54 0.00 4,044.14 0.00 11,206.01 0.00 18,022.86 0.00	Expenditure Note Admin & Sundry Merger of Districts General admin Total Admin & Sundry Equipment & Renewals Training First Response Badge costs Badges - cost of sales - North (from 1st Feb) 10 Badges - cost of sales - South 10 Disposal of Scout Shop Badge stock Badge costs Payments for Activities (Vikings) Payments for Sections Squirrels Beavers Cubs Scouts Explorers Meon Valley Explorer Unit (from 1st Feb) Network Leaders weekend (Jan 2023) Total Payments for Sections Joint responsibility with Fareham West Active Support Unit 3 Everett's Coppice 4 Scout Shop 5 Total Payments from Joint responsibilities District camp D of E Donation Fund Payments Alec Bowmaker Activity Fund Total Donation Payments Decreases in Sundry Fund balances Scout Band Fund cleared from accounts 6 Total Sundry Fund Adjustments Depreciation Charges Projector & Equipment 12 PA System 12 Climbing Equipment 12 First Response Equipment 12 Depreciation Charges Total Expenditure
Total Income	£45,249.45 £4,851.78	Total Expenditure

2022: Excess of Income over Expenditure 2021: Excess of Expenditiure over income	£9,194.20 -£12,983.30

Total Income	£45,249.45 £4,851.78	Total Expenditure

2022: Excess of Income over Expenditure	£9,194.20
2021: Excess of Expenditiure over income	-£12,983.30

Denewulf District Scout Council cember 2022 Note Balance at Movement 1.12.21 in year lan 31.12.22 Assets l Bank Accounts 13 Projector & Equipm8ni PA Systern Climbing Equipment First Response Equipment 0.00 0.00 o.oo 0.00 OOD 0.00 0.00 0.00 Fixed A$sÈts Total 0.00 000 0.00 Current Assets District current bank account Be8V8r Scouts b8nk account Nelwork bank account Badge Secrel8ry North bank Accwnl Meon Valley Explorer5 B3nk Ac¢wnt Peity cash held by Badge S0¢relary Badge stock held by Badge Secretary Swlh Badge stock held by Badge Secr&tary North Outstsnding loan 3mounls from Groups 28.487.57 578.82 1.946.62 0.00 0.00 65.27 662.21 0.00 375.00 3,520.24 1578.821 179.37 261.01 4,103.38 165.271 1173.261 2.322.55 1375.wl 32,007.81 2,125.99 261.01 4,103.38 10 10 488.95 2.322.55 Current Assets Total 32.115.49 9.194.20 41,309 69 Total Asset 32,115.49 9,194.2 41.309.69 Repre$onted by Funds Held.. Desl t)ated Funds Ev8rells Coppice Beaver Scou15 Scout Network MÈon Valley Explorers Explorers DofE Activ8 Support Alec Bowmaker Activity Total Restrict8d Funds 38.54 578.83 1.946.62 0.00 595.35 724.24 306.92 4.746 16 8,936.66 62.90 1578.831 179.37 4.103.38 1595.351 1724.241 101.44 0.00 2.125.99 4.103.38 0.00 306.92 3.200.16 9,837.89 1,546.001 901.23 Unrestrfcted F General funds 12 23.178.83 8.292.97 31.471.80 23,178.83 8,292.97 31,471.80 Total of Funds Htld 32,115.49 9,194.20 41,309.69 Accounts approved by the Trustees at the Executive Committee meeting on 27th April 2023 Paul Squire. District Chair Matt Gamm, Dlstrlct Treasurer

Denewulf District Scout Council, notes to Accounts 31st December 2022

1 Merger of Meon Valley and Fareham East Scout Districts

Meon Valley Scout District was merged into Fareham East Scout District as of the 1st February 2022. The District was then re-named Denewulf Scout District. Funds from Meon Valley were then transferred into Denewulf:

The Meon Valley District bank Account was closed and the monies transefered to the main Denewulf bank account; The Badge Secretary (north), and the Meon Valley Explorers bank accounts have been kept open;

All three, along with badge Secretary (north) badge stock, is shown as income under Sundry Funds Introduced. Meon Valley District final accounts were included in the general report at the Denewulf 2022 AGM for information.

2 Subscriptions (Capitation)

Subscriptions are collected for the District, and on behalf of the County, and HQ.

The subscription for the County and HQ do not form part of these accounts but are shown for information.

3 Active Support Unit

Active Support historically is part of both East and West Fareham and is now financially run within Denwulf.

4 Everetts Copse

Everetts Copse is a Scout camp site with no running water or electricity.

It is jointly owned by Denewulf and Fareham West Districts, but financially administered by Denewulf. An agreed amount is paid by both Districts each year to fund maintenance. In 2022 it was £500.00 each. There has been a valuation of the land which is under discussion with Fareham West, as half this value may be included in future accounts.

5 Fareham Scout shop

The Scout Shop is jointly owned by Fareham West and Denewulf Districts. Their Accounts are audited separately, and so do not form part of these Accounts. The Scout shop closed on the retirement of it's manager, Paul Rutter. The shop closed permently on the 31st December 2022. All remaining assets will be split equally between both districts after their annual accounts are finalised and audited.

6 Fareham District Scout Band

The band is independently run for both Denewulf & Fareham West Districts. They have their own audited finances, and so as of 1st Jan 2021 they were removed from these Accounts. Their yearly report is included at our AGM.

7 Loans

The District had outstanding loaned monies from one of it's Scout Groups that were paid off during 2022.

8 Beaver Bank Account

The Beaver bank Account was closed during 2022 and the monies were transferred to the main District bank Account

9 District Bank Accounts

There are 4 bank accounts: 1. Main District, 2. Network, 3. Meon Valley Explorers, 4. Badge Secretary North

10 Badges

We have retained Meon Valley Badges separately. They are reffered to as Badges North, and Fareham East as Badges South. The figures are purchases and differences in badge stocks totalled together.

Badges North had £529.89 outstanding invoices that were paid in January 2023 and so will be included in the 2023 accounts.

11 Designated Funds

Designated Funds are those funds that are either donated to the District for use for specific expenditure, or are allocated for a specific reason.

12 General Funds

These funds are used for all expenditure other than that covered by the other specific funds. The Scout District aims to maintain the General Funds at a minimum level likely to be sufficient to meet any reasonable unanticipated expenditures, or cover any short term shortfall in income, and is reviewed annually. The minimum level for 2021 was set at £18,500, a level following the merger was not set.

13 Fixed assets

Fixed assets were fully depreciated in 2021. Items purchased in 2022 including items transferred from Meon Valley are written down on purchase.

14 Sundry Funds Introduced

These amounts were held by Meon Valley District on the 31st Jan 2022. They were transferred to Denewulf as of the 1st Feb 2022.

The Explorer Account is currently managed by the District Treasurer, but as per the Network Accounts, the Badge Secretary North Account is run separately, but forms part of these Accounts.

Independent examinerfs report on the accounts Section A Independent Examiner's Report Roport to the trusteesl Membe of DeneU District SccKrt Council On accounts for the year ended 31* December 2022 Charity no (rfany) 1016374 Set out on page5 RegPeCtfv• The charity's trustees consider that an audit is not required for thi8 year responsibllltles of (under section 43(2) of the Charities Act 1993 (Ihe Act),as amended by 8.28 trustses and examlner of the Charities Act 2006) and that an independent examination is needed. It is my responsibility to.. examine the arUnts (under sedion 43 (rf the Act, as amended), to follow the procedures laid dlxvn in the General Directions given by the Chanty Commission (under section 43(7)(b) of the Ad, as amended), and to stale whether particular mattern have como to my attention. Ba81s of Indepgnd•nt My examination was carri1 out in ac£ordanc• Imth General Directions given oxamlnerfs statement by the Chanty Commission. An examination indudes a review of the ac(x)urrting records kept by the charity and a comparison of the 3)UnIS presented with those records. It also indudes consideration of any unusual iiems or disdosures in the &c£)unts. and seeking explanations from the trustees concerning any such matters. The prCedureS undertaken do not provide all the evidence that would be required in an audrt, and consequenty I do not express an audrt opinion on the aoUnt8. Independent In the course of my examination, no matter has rne to my attention (othor examin6rf8 8tatsment than that disclosed below '} 1. which gives me reasonable cause lo believe that in, any material respect, the trustees have not met the requirements to ensure that.. proper acry)unting records are kept (in 8rdanc with 8eGlion 41 of the Act); and accounts are prepared which agree with the arA)unting records and comply wFth the accountiThJ requiremont$ of the Act., or 2. to which, in my opnion, attention should be drawn in order to enable proper understanding of the aLwunts to be reathed. . Please delete Ihe words in the brnd(ets rfthey do not apply. Slgned: 20th February 2023 Name: D Kemp Relevant professlonal quallfication(s) or body Ilf any).. Address: 122 Wch Lane Gosport, Hampshire P013 OTE April 2007

4 - District Youth Commissioner (DYC) report – Zara Seymour – District Youth Commissioner

No report received.

5 - Squirrels report – Sian Edey – ADC Squirrels

Squirrels has celebrated its first birthday nationally, and within our District. And what a year it has been! We attended our first District Camp, spending a fun day visiting our Groups and meeting each other and our County Commissioner, Amanda, for the first time. This was a chance for our newest scouting members to find out that are now a part of our local, national and worldwide family and to experience the adventure that we all share together. It all started at flag break, which was the privilege of one of the District Squirrels on this Fun Day (and he is still talking about it!) and ended with excited, happy and utterly worn-out young people and hilarious photos of them asleep in the car by the time they reached the end of Sandy Lane. A huge thank you to the District Camp Team for their thought, care and enthusiasm in affording our Squirrels this exciting opportunity to experience a taster for their future in Scouting.

Since then, we have also had the opportunity of joining our Squirrel family county-wide at Ferny Croft for a Squirrels County Fun Day, and joined in with Remembrance Parade. Some Squirrels were able to join in with the worldwide Jamboree on the Internet too. Our four Dreys have all been given a rich and varied plan, and have seen their Squirrels achieve their Chief Scouts Acorn Awards as a result of the leaders’ dedication to a quality and youth shaped programme and young people’s enthusiasm. From visits to local farms, and to local landmarks like the Spinnaker tower, helping our community and tapping into new experiences, such as finding out about new sports with tennis taster sessions, our Squirrels are a wonderful addition to our District and to our community.

Squirrels have now been given the go ahead to experience nights away and we look forward to hearing about their adventures in the coming year.

We are also look forward to giving more opportunities to 4 to 6 years joining within other Groups in the District. Please get in touch if there are any questions you would like answered to make this happen in your Groups.

6 - Beavers report – Graham Stanton – (Indi) ADC Beavers

Another year in Beavers has brought us the reality of the merger with Meon Valley. These things take time and a lot of work between the different Groups. But I do feel we are moving forward, and progressing. Still, a lot more visiting around the Denewulf District is required on my part, and that is one of my goals for the coming year.

We had a fantastic Christmas meal again at Fareham college this year. Many thanks to Caryl Gregory and her organisation skills. Everyone had a lovely time, and long may it continue. At our regular Leaders meetings we are presently organising a trip to The Wild Life Park in May, and A Fun Day at Lyons Copse in September.

Add to this St Georges Day Parade, The Remembrance Service, and everything else happening in individual groups, It’s going to be a busy year!

7 - Cubs Report – Philippa Cass – ADC Cubs

Dare I say things are finally starting to feel like they were back to pre-Covid times, with all our previous District Cub events being booked back in.

Last year as Cubs in our District, we managed to run Chess and Draughts in February and our Camping competition in September. Both events were well attended, and all Cubs involved said how they thoroughly enjoyed joining with others once again.

We have a District Cubs WhatsApp Group setup now which is for any Cub related adult leader or helper to have access to. This gets used regularly for posting information about upcoming events, and if anyone has any questions, they can call on the minds of all the leader/helpers in the District. This is to help bring the Group Cub packs together, and support leaders, both new and experienced within Denewulf.

Some adult leaders and helpers have also managed to meet up a few times for event planning meetings, to swap ideas and getting to know each other again; with new leaders turning up each time, which is promising.

For 2023 so far, we have had our annual Chess and Draughts competition with a good turnout of Cubs from 8 different packs.

Results were.

Draughts - Winner 10[th] Fareham, with Runner up from Bishops Waltham.

Chess - Winner 1[st] Fareham, with Runner up from 2[nd] Portchester.

Dexter the winner of chess from 1[st] Fareham then went on to represent Denewulf at county level and came 3[rd] ! So massive congratulations to him.

For the rest of this year, we have planned six a side Football in June, District Cub camp in July and our Camping Competition in September.

Finally, to all those involved with Cubs in our District, thank you and keep up the good work, we couldn’t do this without you.

8 - Scouts – No report received.

9 - Explorers – No report received.

10 - Lions Scout Network – Phil Goddard

Network has continued to hold weekly meetings at various HQs around the District, and I’d like to take this opportunity to thank those Groups that have continued to support Network. This year we have seen a number of members turn 25, and so leave, and others go off to university. This has a major impact on our weekly meetings, reducing the number of active members. If you’re involved with Explorers I urge you to contact us and see what we do, you may even enjoy it.

The members take turns to organise the weekly meeting, thus ensuring everyone one gets to do something they enjoy, whilst helping to expand the experiences and knowledge of the other members. We are also trying to take on a more supportive role within the District, but with reduced numbers this is proving very difficult.

This year Mark Goddard, who has a Queen’s Scout Award, will be attending the St George’s Day parade at Windsor Castle.

11 - Fareham West and Denewulf District Scout Band – Phil Goddard - Bandmaster

This year the band has continued to bounce back after the Pandemic. After a series of workshops, District camps, and Group visits, the Band managed to attract a number of new members. The Pandemic has continued to cause us issues, with the number of events being severely reduced. The funding model used by the various organisations has also changed, which led to the band not being paid for the major event that we attended last July. Going forward the band will need to secure additional funding, thereby allowing us to continue being accessible to all.

12 - Denewulf and Fareham West Active Support – Paul Squire - Co-ordinator

Having taken over as Co-ordinator in 2021; I needed to get some consistency for meeting dates, and continue to update my distribution list. The distribution list took all of 2022 to update; especially as I had no access to Fareham West Compass data, and as a Co-ordinator, rather than a Manager, my own access to Denewulf Compass data was also limited. With some gratefully appreciated assistance from members, I feel my distribution list is now pretty good!

We have now achieved consistency of meeting dates – every other month, and alternating between daytime and evening. This means people can now plan ahead; although venues are an eclectic mix of places.

During 2022 it became apparent, from a few different sources, that a significant number of adult volunteers within Groups had never heard of Active Support. I am generating some publicity material which will go out to Groups during 2023; so hopefully, we might get a few more new members.

On a sad note, we had a number of members who went Home – Julie Lawley, Peter and Mo Cummings and Jim McGrigor. When talking about support to Scouting; each of those who passed away had supported Scouting for decades, not just a few years.

The person I took over from, Les Farrington (Yeti), was very ill during 2022, and at the end of the year had a blue light trip to the local hospital; and ended up having a pacemaker fitted at short notice. As I write my report, he is a lot better; and seems to be having a second lease of life.

We also had one couple, Paul and Angie Rutter, who retired from Scouting at the end of 2022. Again, it was decades of service between them; and as I subsequently found out, quite a few items to transfer from their house to mine. Whilst Paul has undertaken numerous roles in his time, I would specifically like to thank him for being the Scout Shop manager until its closure at the end of 2022, and Parade Marshall.

Active Support members do exist in small numbers, in areas that you might not expect, such as the Vikings Activity Team, Lyons Copse “crew”, and in the ex-Meon Valley, a few are attached to their local HQs.

The Active Support age profile means that the older members are generally not able to participate in strenuous physical activities; but they do have a wealth of experience, and can mentor and teach Young People and adult volunteers in many Scouting practical skills; provide “tea-and coffee” support, as well as be judges for competitions. If you feel your Group or Section could benefit from a visit, please contact me (paul.squire2@ntlworld.com).

13 - Lyons Copse – Alan Crabb - Voluntary Site Manager

This has been one of the strangest years for the site, with the full-on return following the lockdowns. The site has seen a real surge in bookings especially all site District camps. To that end we are putting in place a new process to manage these large camps. A big part of this is ensuring our impact on the locals is kept to a minimum, i.e – traffic flow. Our Summer period was very hard with one of the team passing away and another getting hurt on site. The support during this period was fantastic and Groups commented on how the site was kept open. Our wild life this season has also been magical with Kingfishers, deer, badgers and foxes plus squirrels and countless birds. As a Brownie group found out Fox Cubs love Spag Bol!

Site Overall:

Camping is heading back to our pre-covid numbers, and as mentioned, we have seen a real increase in whole site bookings. Our plans are still to aim to keep the camping numbers under control, with keeping to one Group per field. This will allow for toilet allocation to each Group and also young people and leaders to get back to the camping experience without competing with another Group. Comments from many leaders have been how hard it has been to get everyone back to camping.

What has taken off big time is evening bookings, with Groups using the site to get out into the fresh air.

The tower, rafting, barn, etc has never been used so much. Again we are having to restrict numbers to 3 Groups per night. We are also asking for host Groups to let themselves into the site, otherwise the local volunteers are turning out every night. We are also now flood lighting the Tower.

Buildings:

Toilets.

We are back to general toilet use, and this has eased the work for the cleaning team. We have fitted all the toilets with stock cupboards so Groups can keep them clean and refill items as needed. Groups camping are allocated toilets to keep clean over the weekend, etc.

The Lodge:

The lodge has suffered from the very dry hot summer and we are now looking to replace the main hall doors. Hopefully this will solve the draft and problem shutting them issues. Lawrence toilets will be insulated and up graded this year.

Pine Cabin:

The cabin has started its refit of the toilets to increase the options as to who can use what toilet, etc.

General items:

Looking at our ongoing fuel costs and trying to keep or fees as low as we can, we are now exploring the use of green energy options, solar power, etc.

Moving forward as a site, we now need to start looking at the future, and trying to get new people on board to start having back up support in place.

14 - Fareham Scout Shop – Paul Rutter – Scout Shop Manager

2022 saw the final year of the Fareham Scout Shop, which closed for trading on 31[st] December 2022.

During the year, stock levels were continually managed and reduced, and all stocks of Group scarves sold to respective Groups before closure, in order to keep stock holdings low for closedown.

During the final days of trading in December, closedown sales were advertised and held, in an effort to sell off all redundant stocks being held – and these were relatively successful, producing further profits for the shop, and disposing of out-of-date stock.

Profits for the year were somewhat artificially loaded due to the activities above, but produced takings of close to £10,500, with an excess of Income over Expenditure of around £4500 - a good return, but unfortunately the last one!

Sharing of profits and closedown holdings in the bank, will be disbursed to the two Districts after the books are finally closed and audited (probably April / May).

A final report of closedown will be produced and available for perusal.

In closing, a big thank-you to all of you for supporting your Scout Shop, and in particular, to those who assisted, by acting as shop assistants on Saturday mornings, and having to listen to my rhetoric for the last 11 years!

Your help has been greatly appreciated, and I wish you all the best in your Scouting endeavours for the future.

15 - Everett’s Coppice – Dave Kemp – Everett’s Coppice agent

General maintenance e.g., ditch clearing, re-instating fences, cutting up falling trees, repairing bridges, strimming brambles, transplanting plants within the coppice etc. was carried out during the year. All logs and brush from these from fallen trees were moved to existing piles and Log Stores. Wood Chippings have been laid on some of the tracks.

Both Fareham East (now Denewulf) and Fareham West Districts donated £500.00 each for maintenance of the Coppice.

Joe Mitchell as Warden of the Coppice has attended Denewulf and Fareham West Executive Meetings and Group Leader meetings during the year.

Working Parties during 2022 were well supported, and our thanks go to all those Groups that came along and their great efforts that they made on the day.

Since the last Everett’s AGM report for 2022, the Coppice has been used 64 times.

Booking of Everett’s Coppice can now be done using Online Scout Manager (OSM).

Both the Pedestrian Gate and the Front Gate are now fitted with combination locks using the same combination number for both locks. OSM will provide this combination number to Sections 24hrs before the date booked.

16 – Vikings Activities Team (VAT) – Sam Taylor – Manager

2022 Saw the team provide more than 1000 hours of adventurous activities to many different Groups, both in our District and further afield, including 4 District camps!

Our own District camp last year was an astounding success which wouldn’t have been possible without the effort of my core team. Plans are afoot for next year already!

The team continues to provide these activities for all kinds of events, large and small, and has become increasingly popular. We have had to turn down bookings for summer term 23 as we don’t have the volunteers to do everything we get asked to do.

The Activities team is currently actively recruiting in an effort to be able to take on more bookings in the future, without increasing the burden on the relatively small team of regulars we already have. If you know anyone who would like to come and join us (we don’t bite) please send them my way!

17 - Training Report – Sonia Crabb – Local Training Manager

It has been a very busy year for the Training Team, as we have all adjusted both to returning to ‘normal’ in Scouts, but in the context of a much larger District.

We now have 516 adult roles, held by just under 400 volunteers across the District.

This includes 96 people new to their role in 2022-23.

Across the District, 43 people have completed their Woodbadge training.

The number of people with outstanding mandatory training (both newcomers and renewals) has been reduced, very considerably, from almost 15% to under 2%. When you consider the influx of new adults this is a very significant achievement, although work remains to be done.

This very considerable work could not have happened without a dedicated team approach, with not only the Line Managers (Group Scout Leaders, Managers and Commissioners), but also a very dedicated team of Training Advisers working together. My thanks to each and every one of them.

I could not conclude this report without a specific mention to my fellow Training Manager and Trainer, Jim MacGregor, who made a considerable contribution to this work, but sadly passed away in December 2022. RIP.

- 18 Denewulf Census Figures.

1.	Squirrel Scout Dreys	– 4
2.	Beaver Scout Colonies	– 16
3.	Cub Scout Packs	– 17
4.	Scout Troops	– 18
5.	Explorer Scout Units	– 7
6.	Active Support Units	– 3
7.	Young Leader Units	– 1
8.	Total youth membership	– 1142
9.	Total adult membership	– 432