## Trustees' Annual Report ## For the period ||From (start date)|**0**|**1**|**0**|**1**|**2**|**4**
to end date|**3**|**1**|**1**|**2**|**2**|**4**|| |---|---|---|---|---|---|---|---|---|---|---|---|---|---|---| ||**Section A**|||**Reference and administration details**||||||||||| |Charity name|||||||1st Ponteland Scout Group|||||||| |Other names the charity is known by|||||Scout Association Registration No.|||||30757||||| |Registered charity number (if any)||||1|0|1|6
3
6
3|||||||| |||||||||||||||| |Charity’s contact address|||||||205 Middle Drive|||||||| ||||||||Ponteland|||||||| ||||||||Newcastle upon Tyne|||||||| |||||Postcode|||N
E
2|0||9|L|U||| |Names of the charity trustees who manage the charity||||||||||||||| ||**Trustee Name**||**Office (if any)**|**Dates acted if not for**
**whole year**| |---|---|---|---|---| |1|BarryHirst|ead Volunteer/Custodian||| |2|Alan Mundy||Chairman|| |3|Chris Stonehouse||Treasurer|From July2024| |4|Pamela Frain||Trustee|| |5|Martin Clark||ecretary (From July2019|| |6|Elizabeth Neale||Treasurer|Until July2024| |7|Andrew Pile||Custodian Trustee|| |8|Derek Deans||Trustee|Until July2024| |9|Richard Walker|||| |10|Jackie Walker|||| |11|Mark Wood||Custodian Trustee|| |11||||| |12||||| |13||||| |||||| |||||| |||||| |||||| |||||| 1 LT700001 **Section A** **Reference and administration details (continued)** Names and addresses of advisers (optional information but encouraged as best practice) ||**Section A**
**Reference and administration details (continued)**
Names and addresses of advisers (optional information but encouraged as best practice)|**Section A**
**Reference and administration details (continued)**
Names and addresses of advisers (optional information but encouraged as best practice)|**Section A**
**Reference and administration details (continued)**
Names and addresses of advisers (optional information but encouraged as best practice)|**Section A**
**Reference and administration details (continued)**
Names and addresses of advisers (optional information but encouraged as best practice)|**Section A**
**Reference and administration details (continued)**
Names and addresses of advisers (optional information but encouraged as best practice)| |---|---|---|---|---|---| ||Type of advisor||Name||Address| ||Bank||Barclays||Ponteland| ||||||| ||||||| ||||||| ||||||| ||**Section B**||**Structure, governance and management**||| ||Description of the charity’s trusts
Type of governing document
How the charity is constituted
Trustee selection methods
Additional governance issues||||| |||||The Group's governing documents are those of the The Scout
Association. They consist of a Royal Charter, which in turn gives
authority to the Bye Laws of the Association and The Policy,
Organisation and Rules of The Scout Association.|| ||||||| |||||The Group is a trust established under its rules which are
common to all Scouts.|| ||||||| |||||The Trustees are appointed in accordance with the Policy,
Organisation and Rules of The Scout Association.|| ||||||| |||||The maintenance of Group property;
The raising of funds and the administration of Group finance;
The insurance of persons, property and equipment;
Group public occasions;
Assisting in the recruitment of leaders and other adult support;
Appointing any sub committees that may be required;
The Group is managed by the Group Lead Volunteer supported
by the Group Trustees, the members of which are the ‘Charity
Trustees’ of the Scout Group which is an educational charity. As
charity trustees they are responsible for complying with legislation
applicable to charities. This includes the registration, keeping
proper accounts and making returns to the Charity Commission as
appropriate.
The Group Trustees consist of the Group Lead Volunteer together
with a Chair, Treasurer and Secretary, plus additional Trustees as
notified and agreed at the Annual General Meeting of the Group
Scout Council and meets four times per year.
This Group Trustees exists to support the Group Lead Volunteer
in meeting the responsibilities of the appointment and is
responsible for:|| 2 LT700001 |||Appointing Group Administrators and Advisors other than those
who are elected.| |---|---|---| |||| ||**Section C**|**Objectives and activities**| |Public benefit statement
Summary of the objects of the charity set
out in its governing document
Summary of the main activities in relation
to these objects||The objectives of the group are as a unit of the Scout Association.
The Purpose of Scouting is to actively engage and support young
people in their personal development empowering them to make a
positive contribution to society. As Scouts we are guided by the
values of Integrity, Respect, Care, Belief and Co-operation. The
method of achieving this purpose is by providing an enjoyable and
attractive scheme of progressive training, based on the Scout
Promise and Law with the young people working in partnership
with adult leaders.

The Group offers a wide programme of development activities
appropriate to each age group and based upon the programme
set out out by The Scout Association.| |||| |||The Group meets the Charity Commission's public benefit criteria
under both the advancement of education and the advancement
of citizenship or community development headings.| |||| ||**Section D**|**Achievements and performance**| |Su|mmary of the main achievements of
the charity during the year|| |||

The Group provided an excellent range of Scouting activities for
all its members.| |||| ||**Section E**|**Financial Review**| |Brief statement of the charity’s policy on
reserves||**Reserves Policy**
The Group's policy on reserves is to hold sufficient resources to
continue the charitable activities of the group should income and
fundraising activities fall short. The Group Trustees considers that
the group should hold a sum equivalent to 6 months running
costs, circa £6,000.| 3 LT700001 In addition the Trustees have set aside funds to meet likely eventualities as follows: £7,000 to pay annual membership capitation fees in Spring of each year, £8,000 to pay for equipment renewals, £6,000 to pay for building maintenance, and £15,000 as part of an accumulating flood fund (the target is £70,000, based on estimates for restitution given serious flood incident). The Group had two flooding incidents in 2000 and 2008). Details of any funds materially in deficit None ## **Section F** ## **Other Optional Information** Plans for future periods To continue to offer excellent Scouting programme to all our members. ## **Section G** ## **Declaration** The trustees declare that they have approved the trustees’ report above Signed on behalf of the charity’s trustees Signature(s) Full name(s) Barry Hirst Chris Stonehouse Position (eg Secretary, Chair) Group Lead Volnuteer Treasurer Date 2 5 0 7 2 5 4 LT700001 ## **1st Ponteland Scout Group** **Report and Accounts** **For the year ended 31 December 2024** Registered Charity 1016363 ## **1st Ponteland Scout Group** ## **Financial Statements for the year ended 31 December 2024** ## **Statement of Financial Activities** |**Incoming Resources**
**Notes**
Incoming Resources from Generated Funds
Voluntary income
3
Investment income
3
Incoming resources from Charitable Activities
3
Other incoming resources
3
**Total Incoming Resources**
**Resources expended**
Costs of generating funds
Costs of generating Voluntary income
4
Charitable activities
4
Other resources expended
4
Depreciation of assets for charity's own use
5
**Total Resources Expended**
**Net Incoming / (Outgoing) Resources**
Net movement in Funds
Net movement in General fund
Funds balances b/f as at 1 January|**31-Dec-24**
**31-Dec-23**
**£**
**£**
8,954
7,323
1,924
163
18,083
15,672
3,751
3,063| |---|---| ||**32,712**
**26,221**| ||8,783
7,036
21,923
17,325
2,487
2,881
-
-| ||**33,193**
**27,241**| ||| ||**(481)**
**(1,020)**| ||1,636
854
(2,117)
(1,873)
213,569
214,588| ||**213,087**
**213,569**| Registered Charity 1016363 ## **1st Ponteland Scout Group** ## **Financial Statements for the year ended 31 December 2024** ## **Statement of Financial Activities** |**Balance Sheet**|**Notes**|**31-Dec-24**|**31-Dec-23**| |---|---|---|---| |||**£**|**£**| |Fixed Assets|5|145,000|145,000| |Current Assets|||| |Cash at bank and in hand|6|69,630|68,935| |Sundry debtors|7|1,213|-| |Current Liabilities|||| |Sundry creditors|8|(2,756)|(366)| |Net Current Assets||68,087|68,569| |**Net Assets**||**213,087**|**213,569**| |Represented by:|||| |Designated Funds|9|12,000|10,364| |Revaluation Reserve||145,000|145,000| |General Fund||56,087|58,205| |||**213,087**|**213,569**| > The financial statements were approved by the trustees on 23rd April 2025 and signed on their behalf by: Chairman Treasurer Registered Charity 1016363 ## **1st Ponteland Scout Group** ## **Financial Statements for the year ended 31 December 2024** ## **Notes to the accounts** ## 1. **Basis of preparation** ## 1.1 Basis of Accounting These accounts are prepared on the basis of historic cost (except that investments are shown at market value) in accordance with: - -Accounting and Reporting by Charities - Statement of Recommended Practice (SORP2005) - -Accounting Standards - -Charities Act 1993 ## 1.2 Change in Basis of Accounting These has been no change to the accounting policies (valuation rules and methods of accounting) since last year. ## 1.3 Changes to previous accounts No changes have been made to accounts for previous years. ## 2. Accounting Policies ## 2.1 Incoming Resources Recognition of Incoming resources: These are included in the Statement of Financial Activities (SoFA) when: - the charity becomes entitled to the resources; - the trustees are virtually certain they will receive the resources; and - the monetary value can be measured with sufficient reliability. ## Membership subscriptions: Membership subscriptions collected on behalf of other parts of the Scout Movement are reported in the SoFA net of any amount paid out. This is because these subscriptions are in effect being held as agents before being paid out. ## Incoming resources with related expenditure: Where incoming resources have related expenditure (as with fundraising or contract income) the incoming resources and related expenditure are reported gross in the SoFA. ## Grants and Donations: Grants and donations are only included in the SoFA when the charity has unconditional entitlement to the resources. Registered Charity 1016363 ## **1st Ponteland Scout Group** ## **Financial Statements for the year ended 31 December 2024** ## **Notes to the accounts (continued)** ## 2.1 Incoming resources (continued) Tax reclaims on donations and gifts: Incoming resources from tax reclaims are included in the SoFA when received. Volunteer help: The value of any volunteer help received is not included in the accounts. Investment income: This is included in the accounts when receivable. ## 2.2 Expenditure and Liabilities Liability recognition: Liabilities are recognised as soon as there is a legal or constructive obligation committing the charity to pay out the resources. ## 2.3 Assets Tangible fixed assets are for use by charity. These are capitalised if they can be used for more than one year and cost at least £5,000. Depreciation is provided on tangible fixed assets held for use by the charity at rates calculated to write off the cost, less estimated residual value of each asset evenly over its expected useful life. Equipment is depreciated on a straight line basis over a 5 year term. Land and buildings are not depreciated. Property has been valued by the trustees at estimated reinstatement value. ## 2.4 Reserves The group holds sufficient resources to continue the charitable activities should income and fundraising activities fall short. In addition, the Trustees hold funds to meet likely eventualities such as: - annual membership capitation fees in the spring - equipment renewals - building maintenance - accumulating flood fund, where insurance is not available Registered Charity 1016363 ## **1st Ponteland Scout Group** ## **Financial Statements for the year ended 31 December 2024** ## **Notes to the accounts (continued)** |**3. Analysis of Incoming Resources**
Voluntary income
Membership subscriptions
less Capitation fees
Investment income
Building society interest
Incoming resources from charitable activities
Beavers
Cubs
Scouts
Other
Fund raising events
Other incoming resources
Tax refunds
Donations
Rent received
Grants
**Total Incoming Resources**|**31-Dec-24**
**31-Dec-23**
**£**
**£**
16,304
14,139
7,350
6,816| |---|---| ||8,954
7,323| ||| ||1,924
163| ||1,825
-
5,260
14,759
1,140
-
8,324
913| ||16,549
15,672
1,533
-| ||18,083
15,672| ||-
-
750
98
3,001
2,965
-
-| ||3,751
3,063| ||| ||**32,712**
**26,221**| Registered Charity 1016363 ## **1st Ponteland Scout Group** ## **Financial Statements for the year ended 31 December 2024** ## **Notes to the accounts (continued)** |**4. Analysis of Resources Expended**
Costs of generating voluntary funds
Broadband
Cleaning
Lighting, heating and water
Insurance
Repairs and renewals
Administration expenses
Charitable activities
Camps
General activities
Other resources expended
Donations
Miscellaneous
Depreciation
**Total resources expended**|**31-Dec-24**
**31-Dec-23**
**£**
**£**
452
370
1,906
1,920
2,592
2,971
1,337
1,293
1,196
482| |---|---| ||7,483
7,036
1,300
-| ||8,783
7,036| ||17,003
12,414
4,920
4,911| ||21,923
17,325| ||1,280
-
1,207
2,881| ||2,487
2,881| ||| ||-
-| ||| ||**33,193**
**27,241**| Registered Charity 1016363 ## **1st Ponteland Scout Group** ## **Financial Statements for the year ended 31 December 2024** ## **Notes to the accounts (continued)** ## **5. Tangible Fixed Assets** |Cost
As at 1 January 2024
Additions
As at 31 December 2024
Accumulated Depreciation
As at 1 January 2024
Charge for the year
As at 31 December 2024
Net Book Value
As at 1 January 2024
As at 31 December 2024
**6. Cash at bank and in hand**
Current account
Building Society account
**7. Current Assets**
Sundry debtors and accrued income
**8. Current Liabilities**
Sundry creditors and deferred income|Land &
Buildings
£
145,000
-|**31-Dec-24**
**31-Dec-23**
**£**
**£**
12,628
38,857
57,002
30,078| |---|---|---| ||145,000|| ||-
-|| ||-|| ||145,000|| ||145,000|| |||| |||**69,630**
**68,935**| |||**£**
**£**| |||**1,213**
**-**| |||**£**
**£**| |||**2,756**
**366**| Registered Charity 1016363 ## **1st Ponteland Scout Group** ## **Financial Statements for the year ended 31 December 2024** ## **Notes to the accounts (continued)** ## **9. Reserves** The trustees have created a designated "Flood damage fund". This is funded by a levy on member subscriptions. ## **10. Independent Examiner's Fees** The examiner has not charged a fee. Registered Charity 1016363 CHARITY COMMISSION FOR ENGLAND AND WALES Independent examiner's report on the accounts Sectlon A Independent Examlner's Report 1￿ Ponteland Scout Group Report to the trustees On accounts for the year ended 31st Decemeber 2024 Charity no (if any) 1016363 Set out on pages I report to the trustees on my examination of the accounts of the above charity ("the Trust") for the year ended 3111212024. As the charity's trustees, you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 ("the Act.). I report in respect of my examination of the Trust's accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. Independent I have completed my examination. I confirm that no material matters have examiner's statement come to my attention in connection with the examination which gives me cause to believe that in, any material respect: Responsibilities and basis of report the accounting records were not kept in accordance with section 130 of the Charities Act. or the accounts did not accord with the accounting records. or the accounts did not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a 'true and fair, view which is not a matter considered as part of an independent examination. I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. Signed: Dc3te: o( Name: Relevant professional qualification(s) or body IER Oct 2018 (If any): Address: DUKJ C-c-a TLÉ uPohJ TlqfJe Njezo Section B Disclosure Only complete if the examiner needs to highlight material matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners). Give here brief details of any Items that the examiner wishes to disclose. IER Jr.L '-t(s'°