## **Rainbow Early Years** ## **TREASURERS REPORT 2023** ## **the Financial Year Ending 31[st] August 2023** The accounts, for the year ending 31[st] August 2023, have been produced for presentation to the Trustees of the pre-school and the final copies of the Balance Sheet and Income and Expenditure report are attached at the end of this report. The **Income and Expenditure Account** shows the operating income and expenditure for the year. During the financial year the group has |Received income of|£112,719| |---|---| |From which there has been expenditure of|£140,293| |**Resulting in a deficit of**|**£ 27,574**| By comparison with the previous financial year, where there was a surplus of £19619 this shows a difference in operating profits of over minus £47,000. Significant factors causing this include a reduction in the number of children attending and a necessary investment in equipment, building works and staffing to bring the education quality and accommodation up to standard. The **Balance Sheet** As at 31[st] August 2023 shows the book balance of monies held by the PreSchool as follows:- |Lloyds Bank Treasurers Current Account|£16,810| |---|---| |Lloyds Deposit Account|£36,831| |Operating cash income held in petty cash|£ -275| |**Giving total cash assets of**|**£53,366**| |The Pre-school has outstanding debtors to the value of|£ 2,576| |**Therefore the total current assets are**|**£55,942**| |However, there are current liabilities amounting to|£ 3,431| |**Resulting in net assets of**|**£52,511**| Continued ## **Accumulated fund** It should be noted that of the accumulated fund figure certain amounts are required to be held in the event of closure. These amounts are for |Redundancy and notice contingency|£ 9,040| |---|---| |Building disposal and making good the land|£15,000| |Grant/fee reimbursement|£ 8,717| |3 months funning costs|£ 5,909| |Ringfenced amounts:|| |Fundraising|£ 2,222| |Grants and Donations (lottery grant)|£ 6,630| |ISF funding|£ 1,768| |**Giving a total reserved amount of**|**£49,286**| |Leaving a general unreserved fund to carry forward of|**£ 3,226****| |**Resulting in a total accumulated fund to carry forward of**|**£52,511**| ## **Resulting in a total accumulated fund to carry forward of** ** Note that there is a commitment of expenditure for the next 5 years to Citation Limited for Health and Safety and HR support, put in place prior to the current management structure of the pre-school, of a minimum of £3253 (charged for March 2023 to February 2024) increasing by the greater of RPI or 3%. At a minimum the setting is looking at the following minimum amounts committed per year |2023-2024|£|3,253
| |---|---|---| |2024-2025|£|3,351
| |2025-2026|£|3,452
| |2026-2027|£|3,556
| |2027-2028|£|3,663
| Continued **Rainbow Early Years Pre-school Income and Expenditure Account** **Charity Registration Number** **1016250** **For the year ended 31 August 2023** |**Receipts**
Fees
WC Grant Funding
Milk Grant
EYPP
ISF Income
DAF Income
EYPDP
Free School Meals Income
Uniform/Clothing Income
Sundry
PPE Income
Training
Trips
Interest Received
Fundraising Income
Grants and Donations
Rounding adjustment
**TOTAL RECEIPTS**
**Payments**
Uniform/Clothing Spend
DBS Checks
Milk Spend
Consumables
Food Consumables
Staff refreshments
Licences
Cleaning
Memberships and Subscriptions
Repairs and Renewals
Snack Costs
PPE spend
Electricity
Water Rates
Rates
Office Costs
Web Hosting
Equipment
Internet & Telephone
Printing
Advertising and Promotion
Leasing Payments
Accountancy Fees
Bank/Finance Charges
Legal and professional fees
Insurance
Health and Safety
Human Resources
Refuse costs
Motor Expenses
Grants and Donations Spend
Free School Meals Spend
EYPDP Spend
ISF spend
EYPP spend
DAF spend
Fundraising spend
Staffing
Staff Salaries
Employers NI
Pension Employers
Staff Training
Staff Uniform and Clothing
Bad Debts Written Off
Rounding adjustments
**TOTAL PAYMENTS**
**SURPLUS INCOME OVER EXPENDITURE**
Running
Costs
Other
income
Fundraisi
ng
Childcare
income|£
£
£
14,511
90,092
90
2420
1800
0
0
108,913
2570
121
0
0
0
0
191
2882
424
500
924
112,719
**112,719**
32
195
38
6442
783
65
153
0
909
2590
0
0
3389
451
587
127
146
5794
571
16
58
0
3271
88
0
1862
3339
1534
504
476
3860
2570
0
32
2420
0
380
42682
94,968
0
1,489
1,046
103
97,606
140,288
5
**140,293**
**-27,574**
2022-2023|£
£
£
14,511
90,092
90
2420
1800
0
0
108,913
2570
121
0
0
0
0
191
2882
424
500
924
112,719
**112,719**
32
195
38
6442
783
65
153
0
909
2590
0
0
3389
451
587
127
146
5794
571
16
58
0
3271
88
0
1862
3339
1534
504
476
3860
2570
0
32
2420
0
380
42682
94,968
0
1,489
1,046
103
97,606
140,288
5
**140,293**
**-27,574**
2022-2023|£
£
£
14,511
90,092
90
2420
1800
0
0
108,913
2570
121
0
0
0
0
191
2882
424
500
924
112,719
**112,719**
32
195
38
6442
783
65
153
0
909
2590
0
0
3389
451
587
127
146
5794
571
16
58
0
3271
88
0
1862
3339
1534
504
476
3860
2570
0
32
2420
0
380
42682
94,968
0
1,489
1,046
103
97,606
140,288
5
**140,293**
**-27,574**
2022-2023||£
£
£
20,827
116,356
328
2012
3500
800
1000
144,823
1920
67
0
1000
0
0
1
2988
89
9990
10,079
157,890
**157,890**
231
201
363
3245
47
143
501
780
985
1473
547
1455
1749
312
71
8
1746
508
39
264
400
5796
99
2629
1840
171
504
108
0
1920
1000
3500
2012
800
393
35840
98,143
0
1527
2491
270
102,431
138,271
0.00
**138,271**
**19,619**
2021-2022| |---|---|---|---|---|---| ||||||| ||||||| ||||**-27,574**||| **Rainbow Early Years Pre-school** **Charity Registration Number** **1016250** Balance Sheet As at 31 August 2023 ||£
£
2022-2023|£
£
2022-2023||£
£
2021-2022| |---|---|---|---|---| |**Current Assets**
Bank
Lloyds Current Account
Lloyds Deposit Account
Manager's Large Purchases Account
Petty Cash held
Debtors
Less Creditors
other creditors
**Net assets**
Total Funds
Accumulated Reserves bf
Net profit/(loss)
Year end adjustment
**Total funds**
**Held as**
**Ringfenced Reserved Funds**
ISF
EYPP
DAF
EYPDP
Grants and Donations
Fundraising
**Reserved contingency Fund**
Closure Costs:-
Redundancy and notice
Building Disposal
Grant/fee reimbursement
3 months running costs
**Unreserved**|16,810
36,831
0
-275
53,366
2,576
3,431
-855.00
**52,511**
80,085
-27,574
0
**52,511**
1,768
0
0
0
6,630
2,222
9,040
15,000
8,717
5,909
49,286
3,226
**52,511**|||49,608
36,644
586
-607
86,231
385
6,531
-6,146.00
**80,085**
60,466
19,619
0
**80,085**
0
0
0
0
9,990
2,178
8,537
15,000
11,432
47,137
32,949
**80,085**| |||||| |||**52,511**||| Ralnbow Earl¥Y•ar5 Pr+schDoI Income and Expen¢lture Account (harftyR￿15traE1O￿￿Urntser t￿6250 For th¢ year ended 31 AvBts*t 2023 2022-2023 2021-2022 Recelpts Chlldcare PeE5 Income WCGtsnt Fundln8 MllkGrani EYPP ISF Incorne DAF Income EYPDP FreeSchool MeaL% Intorne Uniforrnlclothlng Income Sundry PPE Income Tralnln Trtps Interest Recel¥Èd Fundralsin Fundralslnglncome Grants and Donaiions 14.5LI 90.C82 20,827 116,356 328 2011 3500 2420 108,913 IfKK) 144.823 1920 67 Other Income 2570 121 191 2882 2988 424 89 999) 924 112.719 10,079 157.8 Roundlng adJu5tment roTAL RECEIPTS Payments Runnlni un￿01￿/a0th1n1Spend D8SChecks MllkSpÈnd ConsumJbles Fe￿ Con5umable5 Ststtrefreshments ¢Ences 111719 157.890 32 195 38 231 201 3&4 3245 783 47 143 501 153 Membershlp5andgJbscriptions RepaSrsand Rene￿￿15 5nackCosts PPE Spend Eiectrititv WaterR41es Rhies OffI￿cO$ts Weè Hostin8 EqulpmEnt InternEt&Tekphone 2590 985 L473 547 1455 1749 312 71 3389 451 S87 127 146 5794 S71 16 1746 508 39 764 Advertl5in8and Promotion Le431n8 PayThents Aicounrancy Fees ganVFiThan￿ Charles Le831 ?nd professtonal fees Insurance e41th 4DdSafety Hurnan Resources Refuse costs MotorExpenses Grantsand DDhad￿$S￿nd F￿eschOtsI MeaLsSpend EYPDP Spend 3271 5796 99 2629 62 3339 1534 504 476 3860 2S70 171 504 1920 32 2420 35 2012 EYPP 5PÈnd DAF Spend FundrèSsin8spÈnd 380 393 42682 35840 Stafflnz stsf[Sala￿eS 94.968 98,143 Pensitsn Employer5 StsrfTraining Stsff Unlfom)andClothin8 1527 2491 270 1.046 103 97,606 140,28& 102,431 138.271 Bad Deètswrfttenoff Rounding adjustments TOTAL PAYMENTS SIJRPLUS INCOMÉ OVER EXPENDITiIRE 140,293 -27.SY4 138.271 19.619 Ralnbow Early Years Pre4chool Balance Sheet As at 31 August 2023 Charlty Re61stratlon Number 1016250 2022-2023 2021-2022 Current Assets Bank Uoyds Current Account Lloyds Deposit Account Manager's Large Purchase5 Account Petty Cash held 16.810 36,831 49,608 36,644 586 -607 -275 53,366 86,231 Debtors Less CreditOfS other credltors 2.576 385 3,431 6.531 .855.DJ 52,511 -6,146.00 80,085 Net assets Total Funds Accumulated Reserves bl Net profltlllossl Year end adjustment 80,085 -27,574 60.466 19,619 Total fund$ 52,511 80,085 Held as Rlngf•n¢•d R•#•rved Fund• ISF EYPP DAF EYPDP Grants and Donatlons Fundralslng Re$•rved contlngency Fund C105ure Costs'.- Redundancy and notl Buildlng Dlsposal Granvfee reimbursement 3 months running costs 1.768 6,630 2,222 9,990 2,178 8,537 15,000 11.432 15,000 8,717 5,909 49,286 47,137 Unreserved 3,226 52,511 32,949 80,085 CHARITY COMMISSION FOR ENGLAND ANO WALES Independent examiner's report on the accounts Section A Independent Examiner's Report Report to the trusteesl members of Rainbow Early Years Pre-school On accounts for the year ended 31" August 2023 Charity no {tf any) 1016250 Set out on pages I report to the trustees on my examination of the accounts of the above Charity I'the Trust") for the year ended 3110812023. Responslbllities and basis of report As the charity's trustees, you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 {'the Act"). I report in respect of my examination of the Trust's accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 14515)(b} of the Act. Independent I have completed my examination. I confirm that no malerial matters have examiner's statsment Gome lo my attention in connection with the examination (other Ihan that disclosed below '} which gives me cause to believe that in, any material respect.. the accounting records were not kept in accordance wilh section 130 of the Charities Act., or Ihe accounts did not accord with the accounting records,. or the accounts did not comply with Ihe applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a 'true and fair, view which is not a matter Considered as part of an independent examination. I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. Please delete the words in the brackets if they do not apply. Signed: Date: Name: P Turner Relevant professional qualificationls) or body (if any): Address: 1 Stonelea Hilperton Wiltshire IER Oct 2018 Section B Disclosure Only complete if the examiner needs to highlight material matters of concern (see CC32, Independent examination of charity accounts: directions and guidan￿ for examiners). Glve here brief details of any items that the examinerwishes to disclose. IER Oct 2018