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2023-09-30-accounts

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St Matthew First School Parent Teacher 1016173
Association
Receipts and payments accounts CC16a
For the period 01/10/2022 30/09/2023
To
from
Section A Receipts and payments
Unrestricted Restricted Endowment
Total funds Last year
funds funds funds
to the nearest £ to the nearest £ to the nearest £ to the nearest £ to the nearest £
A1 Receipts
Income from main events 26,968 - - 26,968 27,738
Income from minor events 6,422 - - 6,422 6,524
Other income 247 - - 247 957
Sponsorship 5,320 - - 5,320 3,860
Donations 1,733 - - 1,733 570
- - - - -
- - - - -
- - - - -
Sub total (Gross income for
40,690 - - 40,690 39,649
AR)
A2 Asset and investment sales,
(see table).
- - - -
- - - - -
Sub total - - - - -
Total receipts 40,690 - - 40,690 39,649
A3 Payments
Direct costs for events 10,951 - - 10,951 7,830
Sundry expenses 955 - - 955 237
Donations to school 21,728 - - 21,728 25,159
- - - - -
- - - - -
- - - - -
- - - - -
- - - - -
- - - - -
Sub total [ 33,634 ] - - 33,634 33,226
A4 Asset and investment
purchases, (see table)
- - - -
- - - -
Sub total [ - ] - - - -
Total payments 33,634 - - 33,634 33,226
Net of receipts/(payments) 7,056 - - 7,056 6,423
A5 Transfers between funds - - - - -
A6 Cash funds last year end 20,662 - - 20,662 14,239
Cash funds this year end 27,718 - - 27,718 20,662
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31/07/2024

CCXX R1 accounts (SS)

1

Section B Statement of assets and liabilities at the end of the period

Categories
Signed by one or two trustees on behalf
of all the trustees
Signature
Nelle-Mari Lotz
Kerry McDonald
B5 Liabilities
n/a
Details
Details
B4 Assets retained for the
charity’s own use
n/a
Details
B3 Investment assets
n/a
Details
B2 Other monetary assets
n/a
B1 Cash funds
NatWest Bank account
Cash on hand
Total cash funds
(agree balances with receipts and payments
account(s))
Details		 Unrestricted
funds
Restricted
funds
to nearest £
to nearest £
27,071
-
647
-
-
-
27,718
-
OK
OK
Unrestricted
funds
Restricted
funds
to nearest £
to nearest £
-
-
-
-
-
-
-
-
-
-
-
-
Fund to which
asset belongs
Cost (optional)
-
-
-
-
-
Fund to which
asset belongs
Cost (optional)
-
-
-
-
-
-
-
-
-
Fund to which
liability relates
Amount due
(optional)
-
-
-
-
-
Print Name
Nelle-Mari Lotz
Kerry McDonald		 Endowment
funds
to nearest £
-
-
-
-
OK
Endowment
funds
to nearest £
-
-
-
-
-
-
Current value
(optional)
-
-
-
-
-
Current value
(optional)
-
-
-
-
-
-
-
-
-
When due
(optional)
Date of
approval
31/072024
31/07/2024

31/07/2024

CCXX R2 accounts (SS)

2

INDEPENDENT EXAMINER’S REPORT

FOR: St Matthews Primary School Parent Teacher Association

PERIOD: on the accounts for the year ended 30[th] September 2023.

The charity’s trustees consider that an audit is not required for the year in question (under section 43(2) of the Charities Act 1993 (the Act)) and that an independent examination is required as gross income for the financial year in question exceed £25,000.

It is therefore my responsibility to

Basis of independent examiner’s statement

My examination was carried out in accordance with general Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts and seeking explanations from the trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a ‘true and fair’ view, and the report is limited to those matters set out in the statement below.

Independent examiner’s statement

In connection with my examination, no matter has come to my attention other than that disclosed below

  1. which gives me reasonable cause to believe that in, any material respect, the requirements:

  2. to keep accounting records in accordance with section 130 of the Charities Act; and

  3. to prepare accounts which accord with the accounting records and comply with the accounting requirements of the Charities Act

have not been met; or

  1. to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.

There are no matters of concern to disclosure in my examination of the St Matthews Primary School Parent Teachers Association set of accounts ending 30[th] September 2023.

This is the first year that St Matthews Primary School PTA have required to submit their accounts. Their fundraising increased due to a rise in the number of fundraising events in the financial year. I found the accounts to be in good order and sufficient evidence of correct accounting procedure.

Examiner: Joanne Moore

Relevant professional qualification: Member of the Chartered Institute of Management Accountants

Address: 84A Melbury Gardens, London SW20 0DN

2

Trustees’ Annual Report for the period

From 01.10.2022 To

30.09.2023

Charity name: St Matthews First School Parent Teachers Association

Charity registration number: 1016173

Objectives and Activities

SORP reference
Summary of the purposes of
the charity as set out in its
governing document		 Para 1.17 To advance the education of the pupils
at the school by providing and assisting
in the provision of facilities for the
education at the school (not normally
provided by the Local Education
Authority).
Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or
services identified in the
accounts.		 Para 1.17 and
1.19		 The main activity of the PTA is
fundraising to provide facilities,
equipment, and educational resources
not funded by the school’s budget.
In addition, the PTA strives to create
links between the school, parents and
the local community through the
organisation of social events and
activities which fosters the sense of
community which is at the heart of our
school.
Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit		 Para 1.18 The trustees have carefully considered
and followed the guidance issued by the
Charity Commission on public benefit.

Additional information (optional) You may choose to include further statements where relevant about:

SORP reference Para 1.38 Policy on grant making Para 1.38 Policy on social investment including program related investment

Para 1.38 Contribution made by volunteers Other

Achievements and Performance

SORP reference
Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.		 Para 1.20 The PTA were able to build on the
success of the events held in the prior
year and organised a full calendar of
fundraising events in the 2022/23 year.
All events were very well attended and
supported by both the school and wider
communities. As well as raising much
needed funds for the school the events
held during the year also played an
important role in creating a closeknit
community between parents, carers,
school staff and the local community.
Winter Term:
The new school year kicked off with one of
the most popular events, The Light
Festival. Although it was not a sell out
event this year, it remained well attended
and raised an impressive £2.5k.
Fortunately, the Christmas Fair was able to
go ahead without being restrained by Covid
restrictions as in the prior year. Along with
other Christmas fundraising initiatives, i.e.
the sale of Christmas cards and trees, an
impressive £7.5k was raised during the
festive season.
Spring Term:
The Spring term was a very busy term for
big fundraising events.
Parents turned out in force to challenge the
teachers for the sought after Quiz night
trophy. Coombe Residential very kindly
sponsored the bar for the evening, helping
to boost the takings.
The annual School Disco doubled-up as a
farewell party for the departing
headteacher, Mr Quinn. Everybody enjoyed
the Spanish Fiesta theme especially the
churro van, once again kindly sponsored by
Coombe Residential.
The Readathon, the new event introduced
in the prior year, was once again held over
the February half term and raised £1.1k.
.
Summer Term:
The highlight of the summer term
fundraising events was definitely the
Summer Fair. The inclusion of a petting zoo
this year proved to be a hugely popular.
Building on the prior year success, the
Plant sale was once again very well
supported by the green fingered
parents/carers in our community.
Unfortunately, due to a clash of dates, the
family picnic event was unable to take
place this year. In total, nearly £7.5k was
raised during this term.
Both the Christmas and Summer Fairs
benefitted greatly from raffles and silent
auctions consisting of prizes generously
donated by local businesses. Both events
were open to families who attend the
school and the local community.
On top of the main events listed above,
during the year we held several smaller
events which helped to raise over £3.5k in
total. These events included:
-
Cake and ice cream sales
-
Film nights
-
2ndhand uniform sales
-
Crazy hair day
For the Easter Egg tombola, the PTA
decided to bear the cost of the chocolate
eggs instead of requesting parents to
donate the eggs.
As society moves towards being more
cashless, the PTA has also embraced the
convenience of cashless payments by
introducing the following:
-
Increased the number of “tap and
pay” card readers available at
events
-
Classlist App – enables the
purchase of tickets directly through
the app
Although there are additional costs
associated with these payment methods,
the PTA is confident that due to the ease of
cashless payments, it will be offset by an
increase in purchases made.
As pressure on household budgets
increased, we endeavoured to increase the
funds raised from external sources. These
included:
-
Commissions received from
companies such as Amazon Smile,
Bags2School;
-
Sponsorship from local businesses,
either in the form of prizes for raffles
or silent auctions or monetary
sponsorship of our respective fairs.
-
Donations
On top of the above, a parent who
complete a triathlon very kindly donated the
£1.3k she raised to the school.
In total, we raised £8.8k from external
sources.
During the year, the PTA was able to
donate £21,727.00 to the school which
was spent on:
-
Reading materials, educational
resources and educational
subscriptions
-
New playground equipment and
markings
-
Gymnastics coaching
-
Christmas pantomime
-
Dance Workshop
The PTA also replaced the worn and lost
sports kit, ensuring that the children
representing St Matthews at sports events
benefit from feeling unified as equal
members of the team.

Additional information (optional) You may choose to include further statements where relevant about:

Achievements against
objectives set		 Para 1.41
Performance of fundraising
activities against objectives
set		 Para 1.41
Investment performance
against objectives		 Para 1.41

Other

Financial Review

Financial Review
Review of the charity’s
financial position at the end
of the period		 Para 1.21 At the end of the period the charity had
funds of £27,718 (PY: £20,661.00) of
which:
•
£25,428 is available for unrestricted
spending in line with our objectives.
•
£2,290.00 ringfenced for spend on
the school garden.
The £2,584.00 ringfenced in previous years
for spend on sports kit and equipment, has
been fully utilised during the year.
Statement explaining the
policy for holding reserves
stating why they are held		 Para 1.22 Sufficient reserves are held to meet the
financial obligations that arise from
expenditure and other projects identified
by the PTA and the school that require
additional funding.
Amount of reserves held Para 1.22 £27,718.00
Reasons for holding zero
reserves		 Para 1.22 n/a
Details of fund materially in
deficit		 Para 1.24 n/a
Explanation of any
uncertainties about the
charity continuing as a going
concern		 Para 1.23 The ongoing impact of the cost-of-living
crisis and a decrease in the school’s
population will both have an adverse
impact on the PTA’s ability to fund raise
in the coming year.
The trustees continue to monitor the
situation and together with the school
will adjust the planned expenditure.
The trustees consider it appropriate to
prepare the accounts on a going
concern basis as it has sufficient
reserves to meet its current financial
obligations.

Additional information (optional) You may choose to include further statements where relevant about:

The charity’s principal
sources of funds (including
any fundraising)		 Para 1.47 •
Fundraising through events,
raffles, silent auctions etc held at
school.
•
Sponsorship by local businesses.
•
Commissions received through
businesses such as Amazon
Smile, Bags2School.
•
Donations
Investment policy and
objectives including any
social investment policy
adopted		 Para 1.46
A description of the principal
risks facing the charity		 Para 1.46
Other

Structure, Governance and Management

Description of charity’s
trusts:
Type of governing document
(trust deed, royal charter)		 Para 1.25 Constitution
How is the charity
constituted?
(e.g unincorporated
association, CIO)		 Para 1.25 Unincorporated association
Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees		 Para 1.25 Committee members/trustees are
elected by the members of the PTA at
the AGM and shall hold office until the
next AGM.
All parents or guardians of children
attending the school, the teaching and
support staff and others at the
discretion of the committee are
considered members of the PTA and are
eligible to be nominated as a committee
member/trustee.

Additional information (optional) You may choose to include further statements where relevant about:

Policies and procedures
adopted for the induction
and training of trustees		 Para 1.51
The charity’s organisational
structure and any wider
network with which the
charity works		 Para 1.51
Relationship with any related
parties		 Para 1.51
Other

Reference and Administrative details

Charity name St Matthews First School Parent Teachers Association
Other name the charity uses St Matthews CoE Primary School PTA
Registered charity number 1016173
Charity’s principal address Cottenham Park Road
West Wimbledon
SW20 0SX

Names of the charity trustees who manage the charity

1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20		 Trustee name Office (if any) Dates acted if not for whole
year		 Name of person (or body) entitled
to appoint trustee(if any)
Nelle-Mari Lotz Treasurer
KerryMacDonald Chair
Kathryn Lucy
Jarvis		 Co-Chair
Mia Robinson Co-Chair
Sadie Griffith Co-Chair
Sarah Ryall Co-Chair

– Corporate trustees names of the directors at the date the report was approved

Director name n/a

Name of trustees holding title to property belonging to the charity

Trustee name Dates acted if not for whole year
n/a

Funds held as custodian trustees on behalf of others

Description of the assets n/a held in this capacity Name and objects of the n/a charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for n/a safe custody and segregation of such assets from the charity’s own assets

Additional information (optional)

Names and addresses of advisers (Optional information)

Names and addresses of advisers (Optional information) Names and addresses of advisers (Optional information) Names and addresses of advisers (Optional information)
Type of
adviser
Name
Address
Bank NatWest Bank plc 16 Wimbledon Hill Road, London, SW19 7NN
Independent
Examiner		 Joanne Moore 84a Melbury Gardens, London, SW20 0DN
Name of chief executive or names of senior staff members (Optional information)
n/a

Exemptions from disclosure

Reason for non-disclosure of key personnel details

n/a

Other optional information

n/a

Declarations

The trustees declare that they have approved the trustees' report above.

Signed on behalf of the charity's trustees

Signature(s) Full name(s) Kerry McDonald Nelle-Mari Lotz Position (eg Secretary, Chair C[hair, etc) ] c __ . ____ __. Date 31 July 2024 j