MARKET WEIGHTON COMMUNITY HALL MANAGEMENT COMMITTEE CHAIRMAN'S REPORT 2020-2021 (Presented to the AGM on 11th August 2021)
In common with many similar community facilities, local charities and small businesses the 2020-2021 reporting year was a very difficult period for the Community Hall.
The COVID-19 pandemic meant that virtually all events at the hall were either suspended during the Government imposed lockdowns or, when we were allowed to open, strict rules and guidance meant that the hall was only available to very specific groups. This obviously resulted in a decline in income generated from bookings whilst at the same time our expenditure on staff salaries, insurance, licences, utility bills and maintenance work had still to be met.
Fortunately, as a leisure-related business, we were able to take advantage of the various Government and East Riding of Yorkshire Council financial support schemes and we were also able to take advantage of the Government 'furlough' scheme for our staff.
As you will see from our Treasurer's report and annual accounts we have managed to survive the worst of the possible financial implications of a lack of business for most of the reporting period and, in this respect, I would like to thank our Treasurer and our accountants for their endeavours in researching and accessing those financial lifelines.
By way of an update: In the current reporting year, although we entered Stage 4 of the Government's lifting of Covid restrictions in July regular bookings are only slowly returning and, understandably, many of our regular hirers with members amongst the more elderly in the town are wary of returning to the hall too soon, and some have regrettably decided not to return at all.
In May of this year we came to an agreement with Rimmington Pharmacy of Bradford - working in conjunction with NHS England - for the hire of part of the premises for use as a Covid-19 Vaccination Centre. The initial period of hire runs from 21st May to 16th September 2021 or possibly later, depending upon the Government's vaccination programme and the availability of vaccines. The vaccination centre operates very Friday and possibly up to two additional days each week - depending upon existing bookings in the large hall. The agreement means that the small hall is not available to other groups or individuals during the entire period of hire and the large hall is used on each day of vaccinations as a rest/recovery area for up to 30 people. The centre also has sole use of the stage toilet and storeroom adjacent to the small hall for the period of hire. The storeroom houses a refrigerator (for the safe storage of vaccine), PPE and other items supplied by the NHS. Although the operation of the centre has not been without its drawbacks and operational difficulties - particularity for our Booking Clerk and Caretakers - the facility has been welcomed by residents of Market Weighton and further afield and has proved popular for both scheduled appointments and non-scheduled drop-in vaccinations and has played no small part in meeting the Government's national vaccination targets.
Two of the hall's Trustees have given notice that they wish to resign from the committee and these resignations will be reported to the Charity Commission after this AGM. The contributions these Trustees made to the smooth running of the hall and the development of our client base over the past many years will be missed and these resignations once again highlight the need for new members to join the Management Committee as representatives of our user groups or as elected or co-opted members and we must continue to try to attract new Trustees in order that we can fully develop the facility and reflect the wishes and requirements of the community in the future.
In closing, my thanks go to all members of the Committee for their support during the past year. In particular I would like to thank our Treasurer, Vice Chairman and Booking Clerk and Secretary for their commitment to the on-going, day-to-day management of the hall during this extremely difficult period and I would also like to thank our two Caretakers for their understanding and commitment to the hall during their periods of forced inactivity and furlough.
Thank you.
Cllr Stephen King Chairman 11th August 2021
| 2021 | |||||
|---|---|---|---|---|---|
| Income | f | t | |||
| Hire ofHall | 2,780.50 | 22,383_75 | |||
| FundRaising | 0.00 | 976.90 | |||
| Donations | 5.00 | 1,000.00 | |||
| Bank Interest | 157.s6 | 201.47 | |||
| Grantsincl.furlough | 31,706.00 | 994.00 | |||
| ActiveTownFunds | 20000.00 | 54,649.06 | 0 | 25,556.12 | |
| Expenditure | |||||
| Caretaker'sWages&PAYE | t0,432.04 | t2,487.90 | |||
| Booking Clerk | r00.00 | 1,100.00 | |||
| TreasurerExpenses | 0.00 | 100.00 | |||
| Heat,Light,Water | 2,572.24 | 4,820.45 | |||
| RepairsandRenewals | 1,428.24 | 6,523.68 | |||
| CleaningMaterials&Covidexpenses | 584.38 | 469.30 | |||
| Performing Rights | 602.72 | 1,342.88 | |||
| Stationery&Postage | 64.44 | I10.69 | |||
| Insurance | 1,948.00 | 2,050.00 | |||
| Accountancy | 36.00 | 36.00 | |||
| Miscellaneous | 109.00 | 75.00 | |||
| Fund RaisingExpenses | 10.00 | 41.47 | |||
| Book-keeping/PAYE | 168.00 | 192.00 | |||
| Depreciation | 91.00 | 108.00 | |||
| Refuse | 257.92 | 255.46 | |||
| Card Payment/Bank Charges | 0.00 | 18,403.98 | 29.95 | 29,742.78 | |
| ExcessofIncomeover Expenditure/ExpenditureoverIncome |
:624sn8 | / f |
-4,186.66 |