**THE LINCOLNSHIRE NORTH FEDERATION OF WOMEN’S INSTITUTES ’ TRUSTEESLINCOLNSHIRE NORTH FEDERATION OF WO REPORT FOR THE YEAR ENDED 31[ST] OCTOBER 2017 MEN’S INTRODUCTION INSTITUTES ANNUAL REPORT 2020/2021 OF THE FEDERATION BOARD OF TRUSTEES** The Trustees have pleasure in presenting their report and the Federation’s Accounts for the year ended 31st October 2021. The Federation accounts have been prepared in the format prescribed by the ~Statement of Recommended Practice (SORP) issued by the Charity Commission in March 2005. They deal with the transactions and assets and liabilities of the Lincolnshire North Federation of Women’s Institutes. ## **REFERENCE AND ADMINISTRATIVE DETAILS** ## **Status:** The Lincolnshire North Federation of Women’s Institutes is a COMPANY LIMITED BY GUARANTEE AND NOT HAVING A SHARE CAPITAL (Company No. 2753736) (It is also a registered Charity No. 1015949) Registered and Principal Office is WI House, Banks Street, Horncastle, Lincs. LN9 5BW The Trustees who served during the year were: - Angela Borman Rev. Sue Bradley Jean Burgess (Vice-chairman) Paula Burrett (Hon Treasurer) Sara Carter 1 Janet Harrison Maria Scott Dianne Tuckett Barbara Young (Federation Chairman) Day to day management of the charitable company is delegated to the Company Secretary, Susan Bain. ## **PROFESSIONAL ADVISORS** ## **Accountants** Dexter & Sharpe (Louth) Chartered Certified Accountants, Rollestone House, Bridge Street, Horncastle. Lincs. ## **Bankers** HSBC, Cornmarket, Louth. Lincolnshire. LN11 9QB ## **STRUCTURE, GOVERNANCE AND MANAGEMENT** The Lincolnshire North Federation of Women’s Institutes (LNFWI) represents the WI movement in mid-Lincolnshire and elsewhere. The LNFWI consists of 67 WIs representing a membership of some 1,800 women. The LNFWI’s role is to co-ordinate and focus the activities of the movement with each local WI and represent their views to the National Council of the National Federation of Women’s Institutes (NFWI) which meets at least annually for shaping policy and strategy and determining campaign stances. In addition, each WI is represented at the LNFWI Annual Meeting and NFWI’s Annual Meeting (AM) thereby providing an additional channel of communication. The LNFWI’s Constitution is set out in its Memorandum and Articles of Association – copies of which can be obtained from the Company’s registered office or from Companies House. Under the terms of Memorandum and Articles:- - i. A guarantee of £1 is provided by each of the company’s members. - ii. The Board of Trustees shall consist of at least eight and not more than 15 persons elected in accordance with Articles 44 to 47. - iii. The Board of Trustees is elected for three years by the membership. - iv. All officers to be elected at the first meeting of the new Board of Trustees – independent tellers to be used if required. 2 **Policies & Procedures for Training and Induction of Trustees** ## **Organisational Structure of the Charity and how decisions are made** Following election, the members of the Board are inducted to the responsibilities of a Trustee through the NFWI. If there are no suitable candidates for a specific role eg Treasurer, a co-option of a suitable person with the requisite skills may be made. Co-options to be the term of office of the Board of Trustees. Following elections, members of the Board may attend training courses for their specific roles. The Board meets eleven times a year and much of its detailed work is delegated to working committees. Financial updates and budget reviews form part of the monthly Board meeting agenda, and Trustees are briefed by the Federation Treasurer on all aspects of the Federation’s finances, budget plans fund raising and grant applications. Additional working committees operate for each of the Federation’s main areas of activity with members of the Board of Trustees or suitable candidates appointed by the Board of Trustees acting as Chairmen of these committees. These committees are: Members Advisory Committee, Events Committee and Lincolnshire Show ad-hoc Committee. The following matters require Board approval:- - The Annual Budget - Reserves Policy - Capital Expenditure - Investment Policy on the recommendation of the Board of Trustees - The Risk Register - The Annual Financial Statement ## **Risk Management Policy** Through the activities of the Board, and the separate Working Groups, the Trustees have considered the principal risks to which the Federation is exposed, including the risk to the Charity’s financial positions, premises and reputation, and have implemented 3 policies to control these risks where deemed necessary. A review of the risks confronting the Federation is undertaken on a regular basis. The principal risks, which confront the Federation, consist of financial risks and reputational risks. The Federation is exposed to a wide range of financial risks, which include the risks of losses arising: - From fraudulent activities of third parties - As a result of breaches of law or regulations, which could expose the Federation to losses, arising from penalties and damages - From the Federation unable to meet their obligations The Federation controls these risks by implementing sound governance and maintaining rigorous financial controls. A segregation of duties exists between the Chairman of the Board and the Company Secretary, with the Chairman of the Board being responsible for the conduct of Board Meetings, which determine policy and strategy, whilst the Company Secretary is responsible for the day-to-day management of the Charitable Company and the implementation of Board determined strategy. The controlled environment in which the Federation operates is considered robust and includes ensuring an adequate segregation of duties, documented authorisation procedures, budgetary controls and multiple signatory controls over payments. The Federation monitors accounts receivable closely and take prompt follow-up action when receivables become overdue. Adequate insurance is maintained to cover all risks to Federation property and the Board periodically reviews the Federation’s insurance requirements. The Federation is conscious that any damage to its reputation could have implications for the WI movement as a whole. 4 **OBJECTIVES AND ACTIVITIES** ## **Objectives:** The objectives of the Federation are to further the purposes of the Women’s Institute movement in Lincolnshire North and elsewhere. - a. To advance the education of women for the public benefit in all areas including (without limitation):- - i. Local, national and international issues of political and social importance; - ii. Music, drama and other cultural subjects; and - iii. All branches of agriculture, crafts, home economics, science, health and social welfare; - b. To promote sustainable development for the public benefit by: - - i. Educating people in the preservation, conservation and protection of the environment and the prudent use of natural resources; and - ii. Promoting sustainable means of achieving economic growth and regeneration; - iii. To advance health for the public benefit; and - iv. To advance citizenship for the public benefit by the promotion of civic responsibility and volunteering. “Sustainable Development” means development which meets the needs of the present generation without compromising the ability of future generations to meet their needs. The Women’s Institute organisation seeks to give women the opportunity of working together in their communities, of developing their capacity and skills, and of putting into practice those ideals for which the Women’s Institute stands. 5 ## **Strategies** The key elements of the Charity’s medium to long-term strategy consist of:- Offering a wide variety of learning opportunities in a variety of settings, making training in the widest sense available, encouraging personal development and promoting lifelong learning by ensuring traditional skills are preserved. 1. Encouraging WI members to adopt healthier, more sustainable lifestyles, by supporting leisure activities, the sciences and combined arts. 2. Increasing the WI’s influence of legislators, opinion formers and the public at large with regard to local, national and international issues of political, and social import, and to maintain the WI’s position as a respected voice of reason, integrity and intelligence. The Federation’s medium to long-term strategy is kept under review and adjusted to meet changing needs. The Trustees monitor and assess the success of the strategy by:- - Obtaining feedback from membership. - Maintaining contact with other charities and other Federations pursuing the Federation’s interests as agreed by the membership - Maintaining records of course attendance and trends therein. ## **Principal Objectives for the Year Ended 31[st] October 2021** The Federation’s principal objectives for the year ended 31 October 2021 were:- - i) Continue to offer as wide a range of learning opportunities as the ongoing pandemic restrictions allowed. To provide continued support to local WIs through the provision of appropriate training. - ii) To provide continued support to local WIs. 6 ## **Achievements and Performances:** Due to the ongoing Coronavirus pandemic, and continuing restrictions, it had only been possible to hold a small percentage of the events and activities planned for the year. The Federation concentrated on outdoor events initially, in order to gauge members’ confidence in resuming face to face gatherings, and continued to offer zoom meetings and workshops. ## **Board of Trustees** ## **At external venues:** Ladies of Lincolnshire Lunches Visit to Snipe Dales and Gibraltar Point Wildlife Reserves Murder Mystery Hunts in Saxilby and Caistor ## **In house and via zoom:** Monthly ‘Sewing Saturday’ craft meetings at WI House Horncastle. Christmas Wreath and Craft workshops ## **Members Advisory Committee** Lincolnshire North Federation comprises: 67 WIs – 1700 members Our three WI Advisers were unable to visit Wis in person for the majority of the year, but continued to give support as required, in particular overseeing delayed annual meetings and dealing with post-covid meeting concerns. Unfortunately, six WIs were suspended during the course of the year, however a majority of members from these Wis joined neighbouring groups. ## **Events Committee** The purpose of the Committee is to provide a variety of events to enable members and non-members to participate in activities they otherwise would not have the opportunity to experience. These can include craft workshops, science days, history trips, theatre trips, visits to local businesses and social lunches. The Committee usually delivers 20-30 events per year, via a group of volunteers, including some Board members, 7 These events help with our aims to alleviate loneliness, encourage social interaction and provide educational opportunities. Events across a broad cost range are provided, some being free or for a nominal charge, to help with inclusivity. Any profit from the events contribute to the Federation running costs, as well as building reserves to protect the organisation from the risk associated with income and cost fluctuations. ## **Financical Review** The SOFA (statement of financial activity) indicates that the Federation had a successful year financially, aided by continuing government support, and despite income being curtailed due to further restrictions and cancellations imposed on it, including a second - and third- national lockdown. Expenditure continued to be kept down wherever possible and the mileage rate remained at 36p per mile. Holding hybrid meetings for committees also aided in reducing transportation costs significantly. Regular budget updates were given to the Board of Trustees at monthly meetings as well as ongoing monitoring of any events. Affiliation fees continued to be the main source of income for the Federation. Despite early concerns that membership numbers would be drastically reduced due to the pandemic, the actual number of members increased during the year. The National Federation changed the renewal date for subscriptions from January to April in order to aid WIs and also gave them the flexibility to set their own rate for the WI portion of the annual subscription. It had been possible to take out Enterprise stock to WIs in the latter half of the year and together with the sale of calendars and diaries, this provided welcome additional income. Funding from the letting of the hall at WI House was able to re-commence within government guidelines and provided an additional boost to the Federation finances. The dividends from the changes to the investment funds had increased slightly throughout the year. Cost of utilities continued to increase, and the Board of Trustees reviews energy providers on a regular basis to ensure the Federation utilises the most beneficial tariffs. 8 Internet banking has increased with more members now choosing to pay for events using this method. The Federation purchased a card reader system to enable members to access card payments for events and services, and also for use at external events. A summary of income and expenditure for the year is included with this report and the full set of accounts are available to members on request, at WI House, Horncastle. ## **Reserve Policy** The Federation requires reserves to allow it to continue work in connection with the promotion of the interests of women (as specified by the Federation’s Constitution) in the event of unforeseen disruptions to its income streams. The Trustees consider holding unrestricted reserves equivalent to six month’s expenditure optimal. Budgetary discipline will continue to be applied to ensure the restricted reserves are maintained at the optimal level The Federation reserves policy is reviewed annually by the Board of Trustees. ## **Strategy** The Federation’s medium to long-term strategy is kept under review and adjusted to meet the changing needs and the extent to which needs have been met by performance in preceding periods; - i) To continue to offer a wider range of learning opportunities to encourage personal development and lifelong learning and to improve new and traditional skills. - ii) To continue to encourage WI members to adopt healthier, more sustainable lifestyles, by supporting leisure activities, the sciences and combined arts. - iii) To deliver members’ skills into the community wherever they are required - iv) To increase membership, by opening new WIs where possible, and to sustain present membership by supporting and encouraging established WIs. 9 ## **Statement of Trustees’ Responsibilities** Company and Charity law require the Trustees to prepare financial statements for each financial year which give a true and fair view of the state of affairs of the Federation and of its income and expenditure for that period. In preparing those financial statements, the Trustees are required to: - Select suitable accounting policies and apply them consistently - Make judgements and estimates that are reasonable and prudent. - State where applicable accounting standards have been followed, subject to any material departures disclosed and explained in the financial statements. - Prepare financial statements on a going concern basis unless it is inappropriate to presume that the Federation will continue to operate. The Trustees confirm that, in the case of each of the persons who are Trustees at the date of this report the following applies: - So far as each Trustee is aware there is no relevant audit information (information needed by the Federation’s auditors in connection with preparing their report) of which the Federation’s auditors are unaware; - Each Trustee has taken all the steps to make themselves aware of any relevant audit information and to establish that the Federation’s auditors are aware of that information. BY ORDER OF THE BOARD SUSAN BAIN COMPANY SECRETARY Dated: 10 REGISTERED COMPANY NI UMBER.. 02753736 IEn%land Rnd IV81¢51 REGISTERLD CIIARITI, NIIN.IiIER: 1015949 RLPORT OF THE TRUSTEES AND UNAUDITED FINANCIAL STATEMF.NTS FOR TIIE YEAR ENDED 31 ocfoBER2020 FOR LINCOLNSHIRE NORT14 fiDEILiTION OF WOMEN'S INSTITIITF DeX￿r & Sharp¢ Chartcrcd Ccrtificd Accounlanls Rolledone House 20-22 Dridge Si￿et Homcasile Lincolnshi LN95HZ LINCOLNSHIRE NORTH FEDERATJOTrI OF WOMEN'S INSTITUTES CONTENTS OF THE FINANCIAL STATEME]Yrs bOR TIIE YEAR CNDED 31 ocfoBF.R 2020 P#ge Report of the Trusteej IDd¢p¢nd¢nt Ex8min¢r's Rcport Statement of Financial ActivittC5 B#l#ncc Sh¢¢t Nofcs to fhc Financilll Silltements 10 10 15 Det#iled Stattmeht o(FiJJAthci*l A¢iiv51ie$ 16 to 17 LINCOLNSIIIRE NORTII FEDERATIOiY OF II'OMIN'S INSTITUTtS REPORT of4 TIIE TRUSTEES FOR'IHE I'EAR ENDED 31 OCTOIIER 2020 The TnJ5teEs have pleasure in preseniing their rewrt and the FedBraiion's Accounts foT Ihc y¢ar ended 315t October 2020. Thc F¢d¢rdtion account5 heve ken prepared in the fonnal pie5crib¢d by the Siai¢m¢ni ofRecommend¢d Pra¢iicc ISORP) issued by the Chariiy Coinjnission in Maych 2005. Thcy (kal with Ihe tr￿nsaCtIOnS and assets and liabililics of th¢ Lincolnshir¢ North redcration of Women's Inslitule5. Page I LINCOLNSIIIRF. YI ORI'H FEDERA1'10N OF IVOMEN'S tI¥STITUTES REPORTOF TIIE TRUSTILS FOR TFIE YEAR ENDFD 31 OCFOBER 2020 OBJECTIVES AND ACTIVITI Objeclivcs The objectives ofihe Federdlion are 10 further the putp)ses ofthe Women'5 Institute tnovemEnl in Lincolnshirc North and elsewhere. & To advan¢e ihe ¢ducalion of women andgirls for thr publi¢ knefii in all wcas including Iwitliout limittttionl:_ LocaL national llnd inietnttiional issucs ofpoliiicsl and social imporl8nce', ii. Music, drwna and ollicr cultural subjects., and iii. All brJn¢hes of agriculture, craft& home economics, Science. hcalth and $QCiAI weifaie,. b. To promot¢ suslainabk d¢vclopment for the publi¢ benefit by.'- i Educalitjg people in the preservation, ￿nserVation ajd proie¢lion of the environiiient and the prudcnl usc of naturnl rcsouTces' and ii. Promoting SU51ainable Ineans ofa¢liievinB economic and reg¢n¢ration,' iii. To advllnce hcalih for thc publi¢ IKn¢fii' and iv. To advanc¢ ¢ilizenship for the public bEnef2t by the protnoiion of civic rtspo*sibility and volunl£er2ng. "Sustainable Developmetti" means development which meets the needs of Ihe pr¢Kni g¢n¢ration without cornpromi51ll8 ihe abiliiy of fuwrc gcncralions to meet Ilieir needs. Thc Wom¢n's Insiiiule organisation 5cek5 lo givc ivomcn Ihc opp)rtuniiy of working tog¢Ui¢r in their ¢ommuniiie4 of d¢veloping th¢ir capacily and skills, and ofpulting into practice those ideals for whicli Ilie Women's In51iluie siands. Attiviti Wom¢n gir15 Ivlth interest in rural and urban activities together with their local (￿MMUnitIeS benefit from the organisaiion's Ivork. ThE LNFWI protnoies women's inier¢sis by providing a forurn Jnd channEI of ¢ommunicaiion ihrough the Annual Mc¢iin8 end th¢ NFWI Annual Mccting, th¢r¢by allowing members, vie￿$ to LE r¢pr¢%ntrd lo various governm¢Dial agencies and inajor corporations. Strategios The key elem¢ns orth¢ Charity's medium to long-iemi sitaiegy consist of... i. otrering a wide variety of ieaming opportunitie5 in a vaTieiy of S￿lIng5. m8kin8 training in th¢ i¥idesi sens¢ availab14 encourdging ￿rsonal d¢vclopment and promoting liftlong Icaming by cnsvring trllditional skills arc PTcscrvcd. 2. Encourdging Wl memlxrs ￿ adopt healihicr, more suslllinable lift￿Y1¢S. by suprorting Ici5urc pKIiviiies. lh¢ 5ciencc5 OtLd ¢oznbined atts. 3. Incre3sing the Wl's inflwn¢c of Icgislator4 opinion fomier8 and ih¢ public at large Mqih regard ￿ local, national and in*r[￿lOnal issues of wli11￿1, and social import, and ID mainLiin the Wl's p)sition 85 a Fcsttttcd voice of reason, integrity and Th¢ federdtion's mediutn lo long-iemi slttl¢gy is kcpt under review and adjusied to m￿t ¢bgn8inB needs. The Trus*cs monslor and gssc$s the 5UCCE35 of the Mrai¢gy by.." Obtaining feedback from mcmbcrship. Mttiniaining ¢r>niact wilh oih¢r ¢knrili¢5 other fed¢r81ions pursuing Ihe Federaiions inkresls as agreed by Ihc membership Mainiaining records ofcour5c allcndan¢c and trends ih¢rcin Printipal Obj¢ctlVC5 for the Ye￿r Ended 31st Oetober 2020 Th¢ F¢dernlion's principal obje￿iveS for the year ended 31 Octo￿[ 2020 wcr¢'.- il To off¢r a widc rnnge of ￿arnIng opportunilies 10 encourage ￿rSOnal devclopm¢nt and promote lif¢long le)ming, to PTomoic new and iraditioiial skills, and lo conlinuc 10 cncourngc Wl iiicmbers lo ttdopi h¢alihicr and more susiainabk lifcsiyle5. lil To provide conlinued sUPPOrt w local W15 Ilirough the provision of appropriaie training. iiil To tske into Ihe local cominuniiics the opportunitie5 to karn basic lif¢ skills. Pyge 2 LVNCOLNSIIIRE ￿oRT11 rrDr.RATION OF IVOMEN'S INSTITUTES RLFOIITOF THE TRUSTELS FOR THE YEAR ENDED 31 OCTOBER 2020 Aihitvtmtnt$ 4t)d P¢rformance5 Due 10 ihe aTTival of ihc global Coronavirus palldBmic in March 2020, the c105urc of wi Housc and the furiotsghing of the FedBrlltion Siaif. Lt was p05sibl¢ to hold only ll smal1]￿r¢entsgC of the events and 2eiivities plan￿d f(K the year. These in¢luded.. Board of Trnstecs Ai exicrnal vcnues.. A MurdBr Mystery Trcasur Trail in l.lorncastle Visit 10 W851e Re-cycling Centre ai Notth Hykeham Virtual Prcsidcnts, Rc¢cption In house: Monihly'scwing Saturday, craft lneelin￿ at Wl House In Homc35tl Mombors Advisory Commilth¢ LinWI￿hlre Nortli Federation cornprises.. 75 Wls- 1800 njemtxrs Our Ilircc Wl Adviser5 conlinued 10 give support lo individual Wls and groups as requircd alihough Tre￿sUrerS. Ivorkshops and officers, infortnation s¢ssions ivcrc cancelled due to the pandemic and national lorkilown rules. Advi5er5 werc unable 10 visit Wls a5 usual. ho￿verZoOM inforn)81ion Sess￿￿8 wete iniroduccd wh¢rever PD55ible. The'WI Fr*nds' ¢oniinued 10 assisi Ihc advisers with annual mteting visits in Ilie CDrly part ofiheycar. Urtfortunat¢lyy three Wls wete suspended during the courAe of the year. Several morkeiing e￿nIS had been platu*d for 2019120 wilh Advisers allending 10 promot¢ Ihc Ivork of the Wl and the fedEraiion and to ¢n¢ourag¢ ncw m¢mbcr5. These WeTe ¢ancellcd in line with n&tional lockdo%4n and government resiriciions OSL movemLnL Evonts Commitlre The purpose of Ilie Corninitltt is lo provide a vari¢ry of events to enabl¢ mcmbcrs and TjoTrTnemb￿ 19 pgrticipaie in a¢iiviiie5 they oih¢r¥4ryse would not have ihc Op￿rtUnIty 10 ¢K￿rience. These can include craA workshops. xi¢nce d&y& history Irips. Ih¢aire trips. visits lo local bu5ine55¢s and socilll lunches. Thc Commilte¢ Usually dElivets 20-30 events pcr yui. Yia a group of voluniecr4 ineluding som¢ Board mcmber5. These events hclp with our astns 10 all¢viate loneliness. encourage 5(Kial interaction and provid¢ ¢ducalionzl opportunitie5. Ev¢nis across a broad cost rangc art provid¢d, som¢ being free OT for a noiniJg] charge, 10 help with iiiclusivily. Thc profit from ihE cvcnis contribute 10 the Federaiion ruDDing cos15, Ls lyell as building reserves lo protect ihc organisation from the risk D5so¢ia*d vilh incotne and cost flucluaiions. Alihough, Ihc Ev¢nts eommillee liad a vcry su¢ec5sful start lo Ihc year and 14vr¢ &ble to hold Ihc vcry Fopulor Ladies Lunches events in November, fi]rther planned cvcnts had to be p)SIpon￿ due 19 COVID teslriclioDS and national lockdoivn. A numbcr of pre5enlalioTJS and tslks w¢r¢ su¢¢e5sfully tran5fertrd io lh¢ zooin platform. STRATECY Thc Fedcralion's tncdium io Iong-tenn 51raltgy is kcpi und¢r r¢view and adjus*d to meet ihe changing needs and lh¢ cxlcnl lo which nccds havc ￿¢n met by s*rformancc in precedin8 ￿ri(￿ls. il To eoniinue kn offcr a wider rBnge of leaming opwrtunilies to ¢ncourage ￿rSOnal development and lifelong Ic3rning and 10 itnprove n¢w and tyadilion31 skills. iil To coniinuc io enwurage Wl memlxrs io adopt he21thier, more suslaingble lifcsiylcs by SUp￿rting lcisurc activilTCS, Iht sci¢nccs )d coinbined Drts. 151) To delivcT tnembcrs, skills inw thc cotnmuniiy whcr¢verthey are re4uired iv) To increase mcmbersliip, by o￿nIng nc%¥ W15 Ivhere possible, and to su5tsin prBscnl memixrship by suppining gnd encouraging slablishcd Wls. Pa8e 3 UNCOLNSHIRF. NORI'II FLDEILATION OF IVOIMEY'S INSTITUTES REPORT OF TIIE TRUSTCES FOR THE YEAR Eh'DED 31 OCTOBER2020 STRVCTURE, GOVERNANCE AND MANAGEMENT The Lin¢olnshirc North Federalion ofwomen's Tosiituies ILNFWII represen15 the Wl movemcnt in Mid.Li￿OInshIre and elsewhcte. The LNFWI con5is15 of75 W55 reprtscniing a m¢rnb¢rship of Some 1.800 Iwmen. The LNfwi's role is lo co-ordinate and fo¢￿ Ihe llclivities of Ihc movement iviih each local Wl Jnd represent iheir vi¢ws to the NaiioDal Council of ihe Nlltional Federation of Womcn's Inslilute5 (wrwii thich mxts at least annually foF shaping policy and siralegy and deierminiiig campaign stanccs. In addiiion. e2¢h Wl is represettied ai the LNFWI Annual Mecling and Nfwi's Annual Mccting {AMI Ihercby providing an addiiional channel of ¢oinmunicalion. Thc LNFWI'S Constitulion is s¢r out in Lis M¢tnor3ndum and Article5 of Association Coinpany's regisiercd otrice or frotn Companies House. topics of whith can be obiain¢d frorn il Under Ihc tern]s ofmemorandum and Articlcs... i. A guaTanie¢ of £1 is provided by egch ofthe company'5 Jnembets. ii. Th¢ Board ofTtu$tecs shall con5i8t of ai l¢as1 eighi and not more than 15 p¢r50nselccttd in accordan(￿ with Articles 44 10 47. iii. The BoJrJ ofTruslees is eleci¢d for three year5 by th¢ mcmbctship. iv. All officers lo be elxkd gt the first meeting of the new Board of Tru$ie¢s- independ¢nl l¢llers to be uscd if r¢quited. Polities & Procedures forTraining Induction of Tru5tces rolloivin8 election, the metnb¢rs of the Board arc Inducted lo the respDn5ibililies of a Trustee by a wior from NFWI. Irthtr¢ ar¢ no suitable ¢aDdidales fora 5￿cIfIC rolc cg I'rellsu￿r. 8 co-opiion ofa suitable persoj) with the requisite skills tnay bc madc. Co-oplion8 10 be Ihc tcrni of orrice ofth¢ BosTd of T)iJstc¢s. Following ekciions, mcmbBf5 of lh¢ Board attend Iraining courses for their specific roles. Organis#tional Structurc tr(tht Charity gnd how decision5 *rt madc The Board ￿￿e¢s elevcn limes a year and much ofit5 dciailcd ivork is dclcgat¢d to working tommii*c5. Finan¢i81 updalcs and budget rcvieivs fottn part of the iiionihly Board meeiing a8end4 atyj Trus*es 3re bri¢f¢d by ihe fcdcrntion Treasurcr on as￿¢￿ of Ihe Fede￿110￿.5 finantes. budgei plans fund raising and 8rantapplic8lions. Addiiion81 WOTking commiltees opcraic for each of lh¢ federnlion's main DreD5 of activity with meinbers of the Board ofTrusttcs or suitable candidaies appoinlcd by Ihc 13oard of Tru51¢c5 acting as Chairmen ofihese comrnillees. These comtniiiccs are.. Members Advisury Conimittce Evcnts Commii¢c Lincolnshire Show Ad-Hoc Committee The following matler5 TeqUiTe Board approval:. The Annual Budget Re5¢rv¢s Policy Capital EX￿ndlIU Invc51Tn¢ni Policy on Ihc rccommcndaiion of Ihe Finance Commi1le¢ The Risk Regisi¢T The Annual financial StaicnKnl Risk Management Policy Through activities of the Board, and Ihc separ&le Working Groups, th¢ Trusiees have tonsidercd ihe principal risk5 10 which ihe redcraiion is exposcd, including the risk the the Charity's financial p)sitlOlls, prcmiscs and reputation, aDd htsve implemertie )li¢ics to control thes¢ risks iyhere decmed ncEcssary. A review of tr risks ￿nrI[>n￿￿g ihe Federation ss undertaken on a regular basis. The pJinciFo1 risks. which confrgnl the Fcd¢rntion, conssst of financial risks and reputational risks. The federation is exp)s¢d lo a iyidc rangc of fMan¢1￿ risk& which include lh¢ risks of Ios5cs arisin8'. Pa8e 4 LINCOLNSFIIRE IIORTH FEDEILITION OF 1VO￿TE￿'s INSI'1'fui'LS REPORT ofTIIE TRUSTEES FOR'niE YbAR ENDFI) 31 ocfoBER 2020 From fraudu]enl 3Ctivilies ofthird partlts As B result of brctt¢hts of la%¥ or r¢gulations, which could expose the Federation io )oss¢s, arising frotn penaliics and damagc5 From Ihc federalion unable lo tncei Ih¢ir obligaliolls The Fedetaiion ￿ntrOlS Ih¢se risks by irnplctneniing sound governance and maintaining rigorous financial controls. A s¢gr¢g31ion of dutie5 ¥Xls15 b¢iwe¢n the Chairinan of th¢ Board and the Conipany Sccrciary with Ihc Chaimian of the Bothrd being rc5ponsible for the Conduct ofBoard Meetings, which deierniine wlicy and siraicgy. whilst the Company Secrethry 15 r¢Spot￿lbIc for Ihe day-to-day m3n3getnentof Ihe Chariiablc Coinpnny and the impl¢mcnlation of Board d¢Trrniincd 5trBlegy. The ¢ontroll¢d ¢nvirotynenl in which ihe Fedeniion oFrate5 15 Collsidcred robust and includes ensuring gn ￿dequate segregation of dull￿ do¢umenfrd auihorisaiion proccdures, budgclary ¢oirtrols and Inuliiple signaiory coniro15 over paymenls. Th¢ Fcdcyation monitor5 llccounls receivabjc closely and 12ke prompi follow-up action iyhen r¢¢¢ivables beLome ovcrdue. Aikqual¢ insurance is muinlained to ¢over all risk5 to Fedeiltion property gnd the Board Éxriodic311y reviews the F¢deraiions insurancc requirements. The Fedwaiion is conscious that any damage lo its reputstion could ha￿ implications foTthc Wl movcment a5 a iYhoIe. REfERINCE AND ADMINISTRATIVE DETAILS The Lin¢olnshir¢ Nortli Federation of Wotncns In51ilUtcs is a COMPANY LIMITED BY GUARANTEE AND NOT HAVtNG A SHARE CAPII'AL (Company No. 27537361 It is 0150 d tegist¢red Charily No. 1015949}. R¢gisieY¢d and Principal Offi¢¢ is WI House, Banks Stree4 Homcasile. Lincs. LN9 5BW. The Trustees iyho ￿rved during the year were.'- Angela E4orm3n (Appoinied l April 20201 Rev. Sue Bradley Jcan Burgcss (Vice Chllinnllnl Paula Burrett (Hon TrEasuier from l April 20201 Saia Cartcr 11.lon Trusurcrl t£sley forr¢5t {ReSigr￿ l April 20201 Janei l.larrison (Appoinlcd l April 20201 Odette Mi112r {Appoinied l April 20201 Chris Morgan Ifcdcrnlion Chainnan} (Resigned l April 20201 Diannc Tuckett (Federaiion Ch8sman from l April 20201 Barbara Young (Appointrd l April 20201 Day ￿ day manageineiitofthe ¢haFitsble compny is delcgaicd to ihe Company Secreiary Mr& Susan Bain. PRofESSIONAL ADVISORS AccountsLnts Dexter& Shatpe Chart¢r¢d Ccrtificd Acwun12nts Rolleslone House 20-22 Bridge Sirtei Hornct%ile Linwlnshire LN9 5HZ Illlnkor5 HSBC Cornmarkei )uih Lincolnshire LNII 9QB PAgc J LINCOUNSIIIRE NORTH FEDERA TION OF IVOMEN'S INsfiTLrrEs REPORT OF TIIF. TRUSTELS FOR TIIL YEAR ENDF.D 31 OC.TOIILR 2020 FINANCIAL REVIEW Th¢ sofA IstDlemcnl of financial activity) inditatss Ihai the Federnlion haij a successful sidJt 10 Ihe year financially, but this was swiftly curtail¢d due to the 8lobal pandemic and 311 the ]ZSlri¢lions and cancelllllions imposcd on the F¢d¢￿Ion by Ihc naiional lockdo¥¥n. ExrKnditL]Te has been kept down ivherever possibl¢ giihou8h the mileagc rate had incteased 10 36p PEI niik in line with IhB rise in fuel pric¢5. wI￿n the pandetnic hii and lockdown r¢siri¢iions bc8an, Trustecs and Cominillec nicclings ivcrc iransferred 10 zwm thus reducin8 lh¢ c05t of transportlltloll 5i8nifi¢antly. R¢gular budg¢i update5 Iveie given 10 lh¢ Board of Trusiees al Inonllily mcclTngs as vell as ongoing monitoring of any events. A￿lITatIOn fees continu¢d to the main of income iviih mein￿rshIP nurnber5 compJrabl£ with the pr¢viou5 yeai. Somc membcrs continue 10 5hoiv di5plCa5u￿ over year on year in subscription fe¢s aryj anii¢ipllted tt futhr risc in subsuipiions due in 2021. The F¢d¢ration ss aware of the need to recruit and relain its ]nemkTship. Th¢ 581¢ of Enietprise siock was sl¢ady at the beginning of the year, wilh b)xcs of goo& for salc rcgulwly lakcn out ￿ Wl and Group meelin85. This valuable iiicomc slTcam dTi¢d up after M&r¢h 2020 ivhcn WI Meetings iv¢re cancelled due 10 Ihe pandetnie and the only in¢om¢ re￿I￿ed by ih¢ Fed¢ration through the sale of FedeTalion diaries and tlie InleTrfedEraliots c)lendDr. Funding from th¢ letting of the hall at WI House c£a5ed onco Wl House c105ed in lirr with the govBmtncni's p3ndetni¢ gujdclines and the office staff wesc furloughed. The dividends from the changes 10 ihc inv¢slm¢nl funds had i￿reased slightly throughout Ihc y¢¥. Cost of UlilitiC5 has increased. and Ihe Board of Truske5 ￿ntInu¢S to review eneTgy provid¢rs on s regular basis io ensure Ilic r¢dcralion ulili5CS the snost iKncficial tariff5. jntcn￿tba￿kIng has inCre￿d wth more mem￿￿ now choosing ￿ pay for evenl$ using Ihi5 method. A $llM￿ary of incotnc and ¢xpenditUTC foT the year is in¢lwled ivith this r¢port and the full s￿ of accounts are available lo nKmixrs on request. ai Wl House, Horntasile. Re$¢rvE Policy The Federation r¢quire5 reseryes 10 allow it to continuE work in conneciion N¥ith Ihc promotion of th¢ interests of womcn las spocified by tlic fedevdlion's Cons¢iD]lion} in the eveni of unfore￿en diswplion5 10 its irtcome sir¢am5. The TT0$￿¢s consi(kr holding unre5tri¢i¢d r¢serv¢s equivalent 10 six Inonih'5 expendilurc oplirnal. Budg¢tary discipline will Continue lo be applied 10 cnsure the re5tricfrd Tcscfvc5 are mllinisined ai Ihc optimal level. The Fedettiion res¢rves policy is Teviewrd annually by the Board of Trustees. Approv¢d byorthrof ihe board of 31 Maroh 2021 and STgxd on its behalf by.. Mr5 P BurTctt- Trust¢c Page 6 INDEPENDENT EXAMINER'S REPORT TO THE TRusfEES OF LIliCOLNSIIIRE YI ORTII FEDERATION OF IVOMEN'S INSTITLrrES Indep¢ndcnt exarrbintr's rni)ort to the trustrcs of Lin¢olnshire North F¢dorAtion of Women's Institutt$ I'ihe Company'l I r¢port 10 th¢ charity ¢ru5tees on my examinaiion ofihB accounts oflhe Company for Ihc yur endcd 31 Ociobcr 2020. Rt5ponsibiliti¢s 2nd b￿15 of rtport As ihe charilys Irusi¢¢s of the Cotnpany land also ils dirccioTS for thc purwses of ￿Mp￿nY laiv} you are resFx>nsibk for the prcparation of lh¢ ￿￿OUntS in a¢cordancc with the requiremet)ts of the Companie5 Act 20061.ihc 2006 A¢iJ. Having 5ali5fied myself Ihut the aceourtts of the Company are noi required 10 be a￿lled under Part 16 of the 2006 Aci and are eligible for independent exatninaiion, I rcport in r￿pecI of my exani1na1￿ll of your charity's a¢￿uniS as carried out under 5eclion 145 of the Charilics Act 2011 Illic 2011 A¢i'l. In carrying oul my exaininalion I liav¢ folloived Ilie Dir¢clion5 given bi. Ihc Charity Commission under seclioii 145151 {bl of Ilic 2011 Act. Indtp¢thd¢nt e%xmincr's st￿¢(.ment I have completed rny cxaininaiion. I confirm thai no matter5 have come to my attention in Connection wih lh¢ cxamination giving me cause 10 beli¢vc' ccourtisng Tecords w¢re not kept in t¢spxI ofthe Cotnpany as required by SC¢lion 386 of lh£ 2006 Aci,. or the a¢¢ounis do not accord with those record5', or Ihc accounts do noi comply iviih the &¢couniing requirements of5xiion 396 ofihe 2006 Aci other than any requiremenl Ihat Ili¢ accourtis give a truc and fair vieiv ivhich 15 not a mattcr couideTed as part of an independLni Cxwninalion: or (he gceounls httve noi been prepared IR aL¢Ordan￿ with the m¢iliods and principlL'S of the Sialctn¢ni of Recommended Prtcli¢e for 4ccouniing and reporting by chllritlC5 lapplicablc to charili¢s preyring their ￿tOu￿15 in accordance wilh tli Financial Retx)rting Siandard applicable in Ihe UK Republic ofir¢land IFRS 10211. I havc no con￿m5 and httve come across no other tnaiier5 in connection wilh lh¢ ¢¥aminalion 10 t¥hi¢h attention Should ￿ dr2ivn in thi5 re￿￿ tn order 10 enable a proper undersianding ofihc account5 10 be Teachcd. Trisiran Russell Dcxtcr& Sharpe Chllrtered C¢rtifKd Ac¢ountan15 Roll¢sione House 20-22 Bridge Sireet 14orncastle Lincolnshire BA (Honsl FCCA LN9 5HZ 31 March 2021 Page 7 LINCOLNSJIIKL II'ORTII FEDERATJON OF WOMEN'S IIYSTJTUTES STAT[Tr¥lE￿￿ OTr b1NA￿,CIALACTlVjTIES FOR TI.IE ITAR ENDED 31 ocfoBER 2020 2020 2019 Total funds Uthr¢$tricted Nolcs IiYCOMI FROM Donations and legacies 22,002 Churitablc atiivifits SUP￿rtIng Wl brartchcs 28,909 67.877 Oihcrlrading aclivilses Invesimeni iTKomc Other income 5,6( 820 17A87 Tothl EXPbNDITURE ON Rttising funds 922 3.393 Ch#rii#bl¢ #ctiviti&s sUp￿rting Wl branche$ 66,747 88.523 1,704 1,620 69J73 93,536 Nci gainson investments 837 2.648 Nrr INCOME &983 10,303 RECONCILIATION OF FUNDS Total fu¥d5 brought rOn￿r 231588 221,285 TOTAL FUNDS CARRIED FORWARD 237O71 231.588 The rtoie5 fonn partof these financial 51atem¢nts P8gc 8 LINCOLP4SHIRE NORTIJ FEDEIL4TION OF WOMEN'S INSTITUTES BALAiYCE SIIEET 31 OCTOIIER 2020 2020 Unrestricted funds 2019 ToiJl funds Notss FIXED ASSETS Tangible gsscI$ Invemmcnts 15S528 59,088 158,325 10 214616 216.576 CURRINT ASSETS s￿Ck5 D¢blors Cash ￿t bank an(5 in hand 2,669 382 30,151 12 555 30,266 33202 32,572 CREDITORS Amounts falling due wiihirt on¢ year 1102471 117.5601 NET CURRENT ASSETS TOTAL ASSETS LESS CURRLNT LIABILITIES 237571 231,588 N￿A8srrS 231,588 FUNDS Unresiric*d funds 237,571 231,588 TOTAL FUNDS 237,571 231,588 Th¢ ¢huritable coinpwjy is eniiiled lo exEmpiion from audit under Sc¢tion 477 of the Companies Aci 2006 foT the year ended 31 Ikiobcr 2020. Th¢ ￿e￿berS havc not required th¢ company 10 obtain an audii of its financigl slalein¢nts for the y¢aT ended 31 Ociobcr 2020 in accordance with S¢ction 476 ofthe Cotnpanies Acl 20(kn. Th¢ rruthes fycknoivlcdge their responsibililies for (al ensuring ih3t the cltsriiablc coinpany kccp5 accouniing Y¢cords Ihai ¢oinply iyith scolio￿ 386 and 387 ofihc Companics Act 2006 and prepDring financial s131emcnts which givc a tru¢ and fiTr view of the Sta￿ ofaffaits ofihe chariiabk company as ai the end of cacli financtal ycar Dnd of tts surplus OT deficit for each finmrial year in accordance wtih lh¢ rcquirenienis of Sections 394 nd 395 and wliich Oilicnvise COTnply tyiih the requii¢m¢nts of the Comptsnies Aci 2006 relaiin8 lo financial slalcrnen15, SQ far as applicablc to ihc chgrilabk compaay. Thes¢ finallcial 51atem¢nts liavc been prepared in accordsnce wilh Ilie provisions appli¢abl¢ io chariiablc Cornpanics subjeei w t Small companies rcgime. Thc financial slatesnents ivcr¢ approved by the Board of Trllstecs and autkniiscd for issue on 31 Maich 2021 and w¢r¢ signed on its bchalf by.. P Bu￿ell- Trustee Th¢ notes fomi partof thcx financial statements Pag¢9 LINCOLNSIIIRE NORTII fl,-DEK4TION OF IVOMCN'S INSTJTUTLS NOTFS TO TIIE TrINplNCIAL STATEmE￿￿s FOR THC I'EAR ENDED 31 OCTOBER 2020 ACCOUNTING POLICIES Basis of pr¢paring fhe finantial st2tement5 The financial $laiem¢nts of the charitabl¢ wnipany. whi¢h is a public bcncfil entity und¢r FRS 102, have bEniact wilh oih¢r ¢knrili¢5 other fed¢r81ions pursuing Ihe Federaiions inkresls as agreed by Ihc membership Mainiaining records ofcour5c allcndan¢c and trends ih¢rcin Printipal Obj¢ctlVC5 for the Ye￿r Ended 31st Oetober 2020 Th¢ F¢dernlion's principal obje￿iveS for the year ended 31 Octo￿[ 2020 wcr¢'.- il To off¢r a widc rnnge of ￿arnIng opportunilies 10 encourage ￿rSOnal devclopm¢nt and promote lif¢long le)ming, to PTomoic new and iraditioiial skills, and lo conlinuc 10 cncourngc Wl iiicmbers lo ttdopi h¢alihicr and more susiainabk lifcsiyle5. lil To provide conlinued sUPPOrt w local W15 Ilirough the provision of appropriaie training. iiil To tske into Ihe local cominuniiics the opportunitie5 to karn basic lif¢ skills. Pyge 2 LVNCOLNSIIIRE ￿oRT11 rrDr.RATION OF IVOMEN'S INSTITUTES RLFOIITOF THE TRUSTELS FOR THE YEAR ENDED 31 OCTOBER 2020 Aihitvtmtnt$ 4t)d P¢rformance5 Due 10 ihe aTTival of ihc global Coronavirus palldBmic in March 2020, the c105urc of wi Housc and the furiotsghing of the FedBrlltion Siaif. Lt was p05sibl¢ to hold only ll smal1]￿r¢entsgC of the events and 2eiivities plan￿d f(K the year. These in¢luded.. Board of Trnstecs Ai exicrnal vcnues.. A MurdBr Mystery Trcasur Trail in l.lorncastle Visit 10 W851e Re-cycling Centre ai Notth Hykeham Virtual Prcsidcnts, Rc¢cption In house: Monihly'scwing Saturday, craft lneelin￿ at Wl House In Homc35tl Mombors Advisory Commilth¢ LinWI￿hlre Nortli Federation cornprises.. 75 Wls- 1800 njemtxrs Our Ilircc Wl Adviser5 conlinued 10 give support lo individual Wls and groups as requircd alihough Tre￿sUrerS. Ivorkshops and officers, infortnation s¢ssions ivcrc cancelled due to the pandemic and national lorkilown rules. Advi5er5 werc unable 10 visit Wls a5 usual. ho￿verZoOM inforn)81ion Sess￿￿8 wete iniroduccd wh¢rever PD55ible. The'WI Fr*nds' ¢oniinued 10 assisi Ihc advisers with annual mteting visits in Ilie CDrly part ofiheycar. Urtfortunat¢lyy three Wls wete suspended during the courAe of the year. Several morkeiing e￿nIS had been platu*d for 2019120 wilh Advisers allending 10 promot¢ Ihc Ivork of the Wl and the fedEraiion and to ¢n¢ourag¢ ncw m¢mbcr5. These WeTe ¢ancellcd in line with n&tional lockdo%4n and government resiriciions OSL movemLnL Evonts Commitlre The purpose of Ilie Corninitltt is lo provide a vari¢ry of events to enabl¢ mcmbcrs and TjoTrTnemb￿ 19 pgrticipaie in a¢iiviiie5 they oih¢r¥4ryse would not have ihc Op￿rtUnIty 10 ¢K￿rience. These can include craA workshops. xi¢nce d&y& history Irips. Ih¢aire trips. visits lo local bu5ine55¢s and socilll lunches. Thc Commilte¢ Usually dElivets 20-30 events pcr yui. Yia a group of voluniecr4 ineluding som¢ Board mcmber5. These events hclp with our astns 10 all¢viate loneliness. encourage 5(Kial interaction and provid¢ ¢ducalionzl opportunitie5. Ev¢nis across a broad cost rangc art provid¢d, som¢ being free OT for a noiniJg] charge, 10 help with iiiclusivily. Thc profit from ihE cvcnis contribute 10 the Federaiion ruDDing cos15, Ls lyell as building reserves lo protect ihc organisation from the risk D5so¢ia*d vilh incotne and cost flucluaiions. Alihough, Ihc Ev¢nts eommillee liad a vcry su¢ec5sful start lo Ihc year and 14vr¢ &ble to hold Ihc vcry Fopulor Ladies Lunches events in November, fi]rther planned cvcnts had to be p)SIpon￿ due 19 COVID teslriclioDS and national lockdoivn. A numbcr of pre5enlalioTJS and tslks w¢r¢ su¢¢e5sfully tran5fertrd io lh¢ zooin platform. STRATECY Thc Fedcralion's tncdium io Iong-tenn 51raltgy is kcpi und¢r r¢view and adjus*d to meet ihe changing needs and lh¢ cxlcnl lo which nccds havc ￿¢n met by s*rformancc in precedin8 ￿ri(￿ls. il To eoniinue kn offcr a wider rBnge of leaming opwrtunilies to ¢ncourage ￿rSOnal development and lifelong Ic3rning and 10 itnprove n¢w and tyadilion31 skills. iil To coniinuc io enwurage Wl memlxrs io adopt he21thier, more suslaingble lifcsiylcs by SUp￿rting lcisurc activilTCS, Iht sci¢nccs )d coinbined Drts. 151) To delivcT tnembcrs, skills inw thc cotnmuniiy whcr¢verthey are re4uired iv) To increase mcmbersliip, by o￿nIng nc%¥ W15 Ivhere possible, and to su5tsin prBscnl memixrship by suppining gnd encouraging slablishcd Wls. Pa8e 3 UNCOLNSHIRF. NORI'II FLDEILATION OF IVOIMEY'S INSTITUTES REPORT OF TIIE TRUSTCES FOR THE YEAR Eh'DED 31 OCTOBER2020 STRVCTURE, GOVERNANCE AND MANAGEMENT The Lin¢olnshirc North Federalion ofwomen's Tosiituies ILNFWII represen15 the Wl movemcnt in Mid.Li￿OInshIre and elsewhcte. The LNFWI con5is15 of75 W55 reprtscniing a m¢rnb¢rship of Some 1.800 Iwmen. The LNfwi's role is lo co-ordinate and fo¢￿ Ihe llclivities of Ihc movement iviih each local Wl Jnd represent iheir vi¢ws to the NaiioDal Council of ihe Nlltional Federation of Womcn's Inslilute5 (wrwii thich mxts at least annually foF shaping policy and siralegy and deierminiiig campaign stanccs. In addiiion. e2¢h Wl is represettied ai the LNFWI Annual Mecling and Nfwi's Annual Mccting {AMI Ihercby providing an addiiional channel of ¢oinmunicalion. Thc LNFWI'S Constitulion is s¢r out in Lis M¢tnor3ndum and Article5 of Association Coinpany's regisiercd otrice or frotn Companies House. topics of whith can be obiain¢d frorn il Under Ihc tern]s ofmemorandum and Articlcs... i. A guaTanie¢ of £1 is provided by egch ofthe company'5 Jnembets. ii. Th¢ Board ofTtu$tecs shall con5i8t of ai l¢as1 eighi and not more than 15 p¢r50nselccttd in accordan(￿ with Articles 44 10 47. iii. The BoJrJ ofTruslees is eleci¢d for three year5 by th¢ mcmbctship. iv. All officers lo be elxkd gt the first meeting of the new Board of Tru$ie¢s- independ¢nl l¢llers to be uscd if r¢quited. Polities & Procedures forTraining Induction of Tru5tces rolloivin8 election, the metnb¢rs of the Board arc Inducted lo the respDn5ibililies of a Trustee by a wior from NFWI. Irthtr¢ ar¢ no suitable ¢aDdidales fora 5￿cIfIC rolc cg I'rellsu￿r. 8 co-opiion ofa suitable persoj) with the requisite skills tnay bc madc. Co-oplion8 10 be Ihc tcrni of orrice ofth¢ BosTd of T)iJstc¢s. Following ekciions, mcmbBf5 of lh¢ Board attend Iraining courses for their specific roles. Organis#tional Structurc tr(tht Charity gnd how decision5 *rt madc The Board ￿￿e¢s elevcn limes a year and much ofit5 dciailcd ivork is dclcgat¢d to working tommii*c5. Finan¢i81 updalcs and budget rcvieivs fottn part of the iiionihly Board meeiing a8end4 atyj Trus*es 3re bri¢f¢d by ihe fcdcrntion Treasurcr on as￿¢￿ of Ihe Fede￿110￿.5 finantes. budgei plans fund raising and 8rantapplic8lions. Addiiion81 WOTking commiltees opcraic for each of lh¢ federnlion's main DreD5 of activity with meinbers of the Board ofTrusttcs or suitable candidaies appoinlcd by Ihc 13oard of Tru51¢c5 acting as Chairmen ofihese comrnillees. These comtniiiccs are.. Members Advisury Conimittce Evcnts Commii¢c Lincolnshire Show Ad-Hoc Committee The following matler5 TeqUiTe Board approval:. The Annual Budget Re5¢rv¢s Policy Capital EX￿ndlIU Invc51Tn¢ni Policy on Ihc rccommcndaiion of Ihe Finance Commi1le¢ The Risk Regisi¢T The Annual financial StaicnKnl Risk Management Policy Through activities of the Board, and Ihc separ&le Working Groups, th¢ Trusiees have tonsidercd ihe principal risk5 10 which ihe redcraiion is exposcd, including the risk the the Charity's financial p)sitlOlls, prcmiscs and reputation, aDd htsve implemertie )li¢ics to control thes¢ risks iyhere decmed ncEcssary. A review of tr risks ￿nrI[>n￿￿g ihe Federation ss undertaken on a regular basis. The pJinciFo1 risks. which confrgnl the Fcd¢rntion, conssst of financial risks and reputational risks. The federation is exp)s¢d lo a iyidc rangc of fMan¢1￿ risk& which include lh¢ risks of Ios5cs arisin8'. Pa8e 4 LINCOLNSFIIRE IIORTH FEDEILITION OF 1VO￿TE￿'s INSI'1'fui'LS REPORT ofTIIE TRUSTEES FOR'niE YbAR ENDFI) 31 ocfoBER 2020 From fraudu]enl 3Ctivilies ofthird partlts As B result of brctt¢hts of la%¥ or r¢gulations, which could expose the Federation io )oss¢s, arising frotn penaliics and damagc5 From Ihc federalion unable lo tncei Ih¢ir obligaliolls The Fedetaiion ￿ntrOlS Ih¢se risks by irnplctneniing sound governance and maintaining rigorous financial controls. A s¢gr¢g31ion of dutie5 ¥Xls15 b¢iwe¢n the Chairinan of th¢ Board and the Conipany Sccrciary with Ihc Chaimian of the Bothrd being rc5ponsible for the Conduct ofBoard Meetings, which deierniine wlicy and siraicgy. whilst the Company Secrethry 15 r¢Spot￿lbIc for Ihe day-to-day m3n3getnentof Ihe Chariiablc Coinpnny and the impl¢mcnlation of Board d¢Trrniincd 5trBlegy. The ¢ontroll¢d ¢nvirotynenl in which ihe Fedeniion oFrate5 15 Collsidcred robust and includes ensuring gn ￿dequate segregation of dull￿ do¢umenfrd auihorisaiion proccdures, budgclary ¢oirtrols and Inuliiple signaiory coniro15 over paymenls. Th¢ Fcdcyation monitor5 llccounls receivabjc closely and 12ke prompi follow-up action iyhen r¢¢¢ivables beLome ovcrdue. Aikqual¢ insurance is muinlained to ¢over all risk5 to Fedeiltion property gnd the Board Éxriodic311y reviews the F¢deraiions insurancc requirements. The Fedwaiion is conscious that any damage lo its reputstion could ha￿ implications foTthc Wl movcment a5 a iYhoIe. REfERINCE AND ADMINISTRATIVE DETAILS The Lin¢olnshir¢ Nortli Federation of Wotncns In51ilUtcs is a COMPANY LIMITED BY GUARANTEE AND NOT HAVtNG A SHARE CAPII'AL (Company No. 27537361 It is 0150 d tegist¢red Charily No. 1015949}. R¢gisieY¢d and Principal Offi¢¢ is WI House, Banks Stree4 Homcasile. Lincs. LN9 5BW. The Trustees iyho ￿rved during the year were.'- Angela E4orm3n (Appoinied l April 20201 Rev. Sue Bradley Jcan Burgcss (Vice Chllinnllnl Paula Burrett (Hon TrEasuier from l April 20201 Saia Cartcr 11.lon Trusurcrl t£sley forr¢5t {ReSigr￿ l April 20201 Janei l.larrison (Appoinlcd l April 20201 Odette Mi112r {Appoinied l April 20201 Chris Morgan Ifcdcrnlion Chainnan} (Resigned l April 20201 Diannc Tuckett (Federaiion Ch8sman from l April 20201 Barbara Young (Appointrd l April 20201 Day ￿ day manageineiitofthe ¢haFitsble compny is delcgaicd to ihe Company Secreiary Mr& Susan Bain. PRofESSIONAL ADVISORS AccountsLnts Dexter& Shatpe Chart¢r¢d Ccrtificd Acwun12nts Rolleslone House 20-22 Bridge Sirtei Hornct%ile Linwlnshire LN9 5HZ Illlnkor5 HSBC Cornmarkei )uih Lincolnshire LNII 9QB PAgc J LINCOUNSIIIRE NORTH FEDERA TION OF IVOMEN'S INsfiTLrrEs REPORT OF TIIF. TRUSTELS FOR TIIL YEAR ENDF.D 31 OC.TOIILR 2020 FINANCIAL REVIEW Th¢ sofA IstDlemcnl of financial activity) inditatss Ihai the Federnlion haij a successful sidJt 10 Ihe year financially, but this was swiftly curtail¢d due to the 8lobal pandemic and 311 the ]ZSlri¢lions and cancelllllions imposcd on the F¢d¢￿Ion by Ihc naiional lockdo¥¥n. ExrKnditL]Te has been kept down ivherever possibl¢ giihou8h the mileagc rate had incteased 10 36p PEI niik in line with IhB rise in fuel pric¢5. wI￿n the pandetnic hii and lockdown r¢siri¢iions bc8an, Trustecs and Cominillec nicclings ivcrc iransferred 10 zwm thus reducin8 lh¢ c05t of transportlltloll 5i8nifi¢antly. R¢gular budg¢i update5 Iveie given 10 lh¢ Board of Trusiees al Inonllily mcclTngs as vell as ongoing monitoring of any events. A￿lITatIOn fees continu¢d to the main of income iviih mein￿rshIP nurnber5 compJrabl£ with the pr¢viou5 yeai. Somc membcrs continue 10 5hoiv di5plCa5u￿ over year on year in subscription fe¢s aryj anii¢ipllted tt futhr risc in subsuipiions due in 2021. The F¢d¢ration ss aware of the need to recruit and relain its ]nemkTship. Th¢ 581¢ of Enietprise siock was sl¢ady at the beginning of the year, wilh b)xcs of goo& for salc rcgulwly lakcn out ￿ Wl and Group meelin85. This valuable iiicomc slTcam dTi¢d up after M&r¢h 2020 ivhcn WI Meetings iv¢re cancelled due 10 Ihe pandetnie and the only in¢om¢ re￿I￿ed by ih¢ Fed¢ration through the sale of FedeTalion diaries and tlie InleTrfedEraliots c)lendDr. Funding from th¢ letting of the hall at WI House c£a5ed onco Wl House c105ed in lirr with the govBmtncni's p3ndetni¢ gujdclines and the office staff wesc furloughed. The dividends from the changes 10 ihc inv¢slm¢nl funds had i￿reased slightly throughout Ihc y¢¥. Cost of UlilitiC5 has increased. and Ihe Board of Truske5 ￿ntInu¢S to review eneTgy provid¢rs on s regular basis io ensure Ilic r¢dcralion ulili5CS the snost iKncficial tariff5. jntcn￿tba￿kIng has inCre￿d wth more mem￿￿ now choosing ￿ pay for evenl$ using Ihi5 method. A $llM￿ary of incotnc and ¢xpenditUTC foT the year is in¢lwled ivith this r¢port and the full s￿ of accounts are available lo nKmixrs on request. ai Wl House, Horntasile. Re$¢rvE Policy The Federation r¢quire5 reseryes 10 allow it to continuE work in conneciion N¥ith Ihc promotion of th¢ interests of womcn las spocified by tlic fedevdlion's Cons¢iD]lion} in the eveni of unfore￿en diswplion5 10 its irtcome sir¢am5. The TT0$￿¢s consi(kr holding unre5tri¢i¢d r¢serv¢s equivalent 10 six Inonih'5 expendilurc oplirnal. Budg¢tary discipline will Continue lo be applied 10 cnsure the re5tricfrd Tcscfvc5 are mllinisined ai Ihc optimal level. The Fedettiion res¢rves policy is Teviewrd annually by the Board of Trustees. Approv¢d byorthrof ihe board of 31 Maroh 2021 and STgxd on its behalf by.. Mr5 P BurTctt- Trust¢c Page 6 INDEPENDENT EXAMINER'S REPORT TO THE TRusfEES OF LIliCOLNSIIIRE YI ORTII FEDERATION OF IVOMEN'S INSTITLrrES Indep¢ndcnt exarrbintr's rni)ort to the trustrcs of Lin¢olnshire North F¢dorAtion of Women's Institutt$ I'ihe Company'l I r¢port 10 th¢ charity ¢ru5tees on my examinaiion ofihB accounts oflhe Company for Ihc yur endcd 31 Ociobcr 2020. Rt5ponsibiliti¢s 2nd b￿15 of rtport As ihe charilys Irusi¢¢s of the Cotnpany land also ils dirccioTS for thc purwses of ￿Mp￿nY laiv} you are resFx>nsibk for the prcparation of lh¢ ￿￿OUntS in a¢cordancc with the requiremet)ts of the Companie5 Act 20061.ihc 2006 A¢iJ. Having 5ali5fied myself Ihut the aceourtts of the Company are noi required 10 be a￿lled under Part 16 of the 2006 Aci and are eligible for independent exatninaiion, I rcport in r￿pecI of my exani1na1￿ll of your charity's a¢￿uniS as carried out under 5eclion 145 of the Charilics Act 2011 Illic 2011 A¢i'l. In carrying oul my exaininalion I liav¢ folloived Ilie Dir¢clion5 given bi. Ihc Charity Commission under seclioii 145151 {bl of Ilic 2011 Act. Indtp¢thd¢nt e%xmincr's st￿¢(.ment I have completed rny cxaininaiion. I confirm thai no matter5 have come to my attention in Connection wih lh¢ cxamination giving me cause 10 beli¢vc' ccourtisng Tecords w¢re not kept in t¢spxI ofthe Cotnpany as required by SC¢lion 386 of lh£ 2006 Aci,. or the a¢¢ounis do not accord with those record5', or Ihc accounts do noi comply iviih the &¢couniing requirements of5xiion 396 ofihe 2006 Aci other than any requiremenl Ihat Ili¢ accourtis give a truc and fair vieiv ivhich 15 not a mattcr couideTed as part of an independLni Cxwninalion: or (he gceounls httve noi been prepared IR aL¢Ordan￿ with the m¢iliods and principlL'S of the Sialctn¢ni of Recommended Prtcli¢e for 4ccouniing and reporting by chllritlC5 lapplicablc to charili¢s preyring their ￿tOu￿15 in accordance wilh tli Financial Retx)rting Siandard applicable in Ihe UK Republic ofir¢land IFRS 10211. I havc no con￿m5 and httve come across no other tnaiier5 in connection wilh lh¢ ¢¥aminalion 10 t¥hi¢h attention Should ￿ dr2ivn in thi5 re￿￿ tn order 10 enable a proper undersianding ofihc account5 10 be Teachcd. Trisiran Russell Dcxtcr& Sharpe Chllrtered C¢rtifKd Ac¢ountan15 Roll¢sione House 20-22 Bridge Sireet 14orncastle Lincolnshire BA (Honsl FCCA LN9 5HZ 31 March 2021 Page 7 LINCOLNSJIIKL II'ORTII FEDERATJON OF WOMEN'S IIYSTJTUTES STAT[Tr¥lE￿￿ OTr b1NA￿,CIALACTlVjTIES FOR TI.IE ITAR ENDED 31 ocfoBER 2020 2020 2019 Total funds Uthr¢$tricted Nolcs IiYCOMI FROM Donations and legacies 22,002 Churitablc atiivifits SUP￿rtIng Wl brartchcs 28,909 67.877 Oihcrlrading aclivilses Invesimeni iTKomc Other income 5,6( 820 17A87 Tothl EXPbNDITURE ON Rttising funds 922 3.393 Ch#rii#bl¢ #ctiviti&s sUp￿rting Wl branche$ 66,747 88.523 1,704 1,620 69J73 93,536 Nci gainson investments 837 2.648 Nrr INCOME &983 10,303 RECONCILIATION OF FUNDS Total fu¥d5 brought rOn￿r 231588 221,285 TOTAL FUNDS CARRIED FORWARD 237O71 231.588 The rtoie5 fonn partof these financial 51atem¢nts P8gc 8 LINCOLP4SHIRE NORTIJ FEDEIL4TION OF WOMEN'S INSTITUTES BALAiYCE SIIEET 31 OCTOIIER 2020 2020 Unrestricted funds 2019 ToiJl funds Notss FIXED ASSETS Tangible gsscI$ Invemmcnts 15S528 59,088 158,325 10 214616 216.576 CURRINT ASSETS s￿Ck5 D¢blors Cash ￿t bank an(5 in hand 2,669 382 30,151 12 555 30,266 33202 32,572 CREDITORS Amounts falling due wiihirt on¢ year 1102471 117.5601 NET CURRENT ASSETS TOTAL ASSETS LESS CURRLNT LIABILITIES 237571 231,588 N￿A8srrS 231,588 FUNDS Unresiric*d funds 237,571 231,588 TOTAL FUNDS 237,571 231,588 Th¢ ¢huritable coinpwjy is eniiiled lo exEmpiion from audit under Sc¢tion 477 of the Companies Aci 2006 foT the year ended 31 Ikiobcr 2020. Th¢ ￿e￿berS havc not required th¢ company 10 obtain an audii of its financigl slalein¢nts for the y¢aT ended 31 Ociobcr 2020 in accordance with S¢ction 476 ofthe Cotnpanies Acl 20(kn. Th¢ rruthes fycknoivlcdge their responsibililies for (al ensuring ih3t the cltsriiablc coinpany kccp5 accouniing Y¢cords Ihai ¢oinply iyith scolio￿ 386 and 387 ofihc Companics Act 2006 and prepDring financial s131emcnts which givc a tru¢ and fiTr view of the Sta￿ ofaffaits ofihe chariiabk company as ai the end of cacli financtal ycar Dnd of tts surplus OT deficit for each finmrial year in accordance wtih lh¢ rcquirenienis of Sections 394 nd 395 and wliich Oilicnvise COTnply tyiih the requii¢m¢nts of the Comptsnies Aci 2006 relaiin8 lo financial slalcrnen15, SQ far as applicablc to ihc chgrilabk compaay. Thes¢ finallcial 51atem¢nts liavc been prepared in accordsnce wilh Ilie provisions appli¢abl¢ io chariiablc Cornpanics subjeei w t Small companies rcgime. Thc financial slatesnents ivcr¢ approved by the Board of Trllstecs and autkniiscd for issue on 31 Maich 2021 and w¢r¢ signed on its bchalf by.. P Bu￿ell- Trustee Th¢ notes fomi partof thcx financial statements Pag¢9 LINCOLNSIIIRE NORTII fl,-DEK4TION OF IVOMCN'S INSTJTUTLS NOTFS TO TIIE TrINplNCIAL STATEmE￿￿s FOR THC I'EAR ENDED 31 OCTOBER 2020 ACCOUNTING POLICIES Basis of pr¢paring fhe finantial st2tement5 The financial $laiem¢nts of the charitabl¢ wnipany. whi¢h is a public bcncfil entity und¢r FRS 102, have bE