## **Trustees' Annual Report for the period**
Period start date Period end date 1st July 2022 30th June 2023 **To**
**From**
## Section A Reference and administration details
**Charity name** Northleach Playgroup **Other names charity is known by Registered charity number (if any)** 1015852 **Charity's principal address** Northleach Playgroup Mill End, Northleach Glos **Postcode GL54 3HJ**
## **Names of the charity trustees who manage the charity**
|1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year **|**Name of person (or body) entitled**
**to appoint trustee (ifany)**|
|---|---|---|---|---|
||Fiona Nevins|Chair|||
||Krupa Harman|Secretary|||
||Matthew Dewe|Treasurer|||
||||||
||||||
||||||
||||||
||||||
||||||
||||||
||||||
||||||
||||||
||||||
||||||
||||||
||||||
||||||
||||||
||||||
## **Names of the trustees for the charity, if any, (for example, any custodian trustees)**
**Name Dates acted if not for whole year**
**TAR**
March **2012**
1
|**Names and addresses of advisers (Optional information)**
**Type of adviser**
**Name**
**Address**|**Names and addresses of advisers (Optional information)**
**Type of adviser**
**Name**
**Address**|**Names and addresses of advisers (Optional information)**
**Type of adviser**
**Name**
**Address**|
|---|---|---|
||||
||||
||||
||||
## **Name of chief executive or names of senior staff members (Optional information)**
## **Section B Structure, governance and management**
## **Description of the charity’s trusts**
Group Constitution Type of governing document (eg. trust deed, constitution) Trust How the charity is constituted (eg. trust, association, company) The officers are elected by the Ordinary members for 1 year at the Annual Trustee selection methods General Meeting. The committee consists of the 3 officers (Chair, (eg. appointed by, elected by) Secretary and Treasurer). We also have general members who attend the meetings and assist with fundraising efforts.
## **Additional governance issues (Optional information)**
There is a safeguarding policy in place which is reviewed and updated You **may choose** to include regularly. additional information, where relevant, about: Disclosure and Barring Service (DBS) checks are undertaken for all • committee members and employees. policies and procedures adopted for the induction and The Playgroup is also subject to OFSTED inspections. training of trustees;
- the charity’s organisational We liaise regularly with advisory bodies such as Early Years Advisors structure and any wider from Gloucestershire County Council and PATA (Playgroup and Toddler network with which the charity Association) works;
- relationship with any related The Chair and Treasurer liaise with each other on bigger issues and for the renewing of contracts such as insurance, maintenance contracts.
- parties; Decisions are put to a vote where appropriate and deemed necessary.
- trustees’ consideration of major risks and the system and procedures to manage them.
## **Section C Objectives and activities**
**Summary of the objects of the charity set out in its governing document**
To enhance the development and education of children primarily under statutory school age by encouraging parents to understand and provide for the needs of their children through community groups.
**TAR**
March **2012**
2
The stated aim and objective of the charity is for the education and training of pre-school age children, within Northleach and surrounding areas. In planning our delivery against the Early Years Foundation Stage, we have been mindful of the Charity Commissions guidance on public benefit and we review our activities against this each year.
In addition to our main priority of providing a Playgroup for local children 5 days a week, we organise and run fundraising events to raise funds for our setting. Over the past year these have included;
**Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)**
- A Halloween party for siblings and the children from the Northleach C of E Primary School.
- Pub Quiz Evening as entertainment and a social event for parents to get to know each other.
- An Easter Egg Trail held in the church grounds of St Peter and St Paul Northleach and open to the public on Easter Sunday
- Support of the annual Northleach Charter Fair by running stalls which offer entertainment and crafts for children such as childrens’ face painting, lucky dip, cake sale and toy sale
- - Encouraging clothing recycling by running a Rag Bag clothing bank and sharing the funds with Northleach C of E Primary School
- A Valentines fundraising event with prizes donated by local businesses
- A sponsored bike ride for Playgroup children
- Sponsored silence
- Car boot sale
## **Additional details of objectives and activities (Optional information)**
We encourage our parents to volunteer their time during the day at playgroup but this is often difficult as many have work or other commitments. We have set up a parent rota for Thursday and Tuesday mornings, whereby each parent has the choice to volunteer in our setting. The aim of this is supporting the children with their play and to better understand the setting and how it operates.
You **may choose** to include further statements, where relevant, about:
- policy on grantmaking;
- policy programme related investment;
- contribution made by volunteers.
**TAR**
March **2012**
3
Section D Achievements and performance
## **Summary of the main achievements of the charity during the year**
We are pleased that the number of children attending Playgroup has increased with many siblings coming on board
## **Staffing & spending**
The manager and staff have an excellent grasp of staffing ratios to children; this knowledge and application of it ensures we continue to manage the staffing budget as efficiently as possible, on a half termly basis.
The committee voted a small payrise for the staff, we feel this is good for morale and keeps the staff happy and working hard. We are trying to achieve the living wage for our employees.
In response to the lack of adequate remuneration for children on “free hours” the hourly rate for those paying was increased.
## **Supervisions, appraisals & training**
Manager and chair meet regularly to discuss the day to day running of playgroup. All staff have received a supervision each half term. An opportunity for each member of staff to discuss with the manager or chair, what they have achieved since the previous supervision, goals for next term, how these are going to be achieved and any concerns or worries they have with the aim being to resolve those worries.
We have sent another member of staff on a special needs (SENTA) course, to become more aware of those children who may need additional support. We feel this enhances what the playgroup offers to the community.
## **Develop relationships with parents**
The parent rota continues to be an excellent opportunity for parents to support staff in the setting and to see their child at play and to interact with the daily running of playgroup. Staff, find it a real help to have an additional parent in the room.
## **A safe and well managed setting**
The committee and staff’s knowledge ensure we all support each other to ensure we meet our constitution, follow all the legal requirements, train staff regularly, follow our policies and procedures and make playgroup a happy and safe place to work.
**TAR**
March **2012**
4
## **Section E Financial review**
We aim to hold sufficient financial reserves to sustain the running of **Brief statement of the** playgroup if income falls below expected levels, to meet redundancy **charity’s policy on reserves** obligations and future planning towards alternative accommodation/rental costs
**Details of any funds materially in deficit**
## **Further financial review details (Optional information)**
The main source of income is Nursery Education Funding from the You **may choose** to include County Council and fees from parents. In addition, fundraising activities additional information, where are undertaken during the year to support Playgroup. relevant about:
- the charity’s principal sources of funds (including any fundraising);
- how expenditure has supported the key objectives of the charity;
- investment policy and objectives including any ethical investment policy adopted.
## **Section F Other optional information**
## **Section G Declaration**
**The trustees declare that they have approved the trustees’ report above.**
**Signed on behalf of the charity’s trustees**
**Signature(s)** Matthew Dewe **Full name(s)** Fiona Nevins **Position (eg Secretary, Chair,** Chair Treasurer **etc) Date** 26/04/2024
**TAR**
March **2012**
5
**CC16a**
**Northleach Playgroup**
**1015852**
## **Receipts and payments accounts**
**For the period** 01/07/2022 30/06/2023 **To from**
## **Section A Receipts and payments**
||**Unrestricted**
**funds**||**Restricted**
**funds**||||**Endowment**
**funds**|**Endowment**
**funds**|||**Total funds**||**Last year**||
|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
||**to the nearest**
**£**||**to the nearest**|**£**|||**to the nearest**|**£**|||**to the nearest £**||**to the nearest**|**£**|
|**A1 Receipts**|||||||||||||||
|Fees - GCC|**29,209**|||**-**||||**-**|||**29,209**||**44,620**||
|Fees -parents|**7,240**|||**-**||||**-**|||**7,240**||**9,111**||
|Fundraising|**3,340**|||**-**||||**-**|||**3,340**||**673**||
|School meal fees|**267**|||**-**||||**-**|||**267**||**564**||
|Donations & others|**21**|||**-**||||**-**|||**21**||**1,177**||
|Uniform|**-**|||**-**||||**-**|||**-**|||**-**|
||**-**|||**-**||||**-**|||**-**|||**-**|
||**-**|||**-**||||**-**|||**-**|||**-**|
|**_Sub total_**_(Gross income for_
_AR)_|**40,076**|||**-**||||**-**|||**40,076**||**56,145**||
||||||||||||||||
|**A2 Asset and investment sales,**|||||||||||||||
|**(see table).**|||||||||||||||
||**-**||||**-**||||**-**||**-**||||
||**-**||||**-**||||**-**||**-**|||**-**|
|**A2 Asset and investment sales,**||||||||||||
|---|---|---|---|---|---|---|---|---|---|---|---|
|**(see table).**||||||||||||
||**-**|||**-**|||**-**||**-**|||
||**-**|||**-**|||**-**||**-**||**-**|
|**_Sub total_**|**-**|||**-**|||**-**||**-**||**-**|
|||||||||||||
|**_Total receipts_ **|**40,076**|||**-**|||**-**||**40,076**||**56,145**|
|**A3 Payments**||||||||||||
|Employment costs|**45,372**||**-**|||**-**|||**45,372**||**59,334**|
|Trgcosts|**878**||**-**|||**-**|||**878**||**396**|
|Premises, subs & insurance|**4,779**||**-**|||**-**|||**4,779**||**6,528**|
|Administration|**1,711**||**-**|||**-**|||**1,711**||**767**|
|Consumables|**851**||**-**|||**-**|||**851**||**425**|
|Fundraisingcosts|**850**||**-**|||**-**|||**850**||**114**|
|Equipment|**-**||**-**|||**-**|||**-**||**908**|
|Other includingschool meal costs|**1,939**||**-**|||**-**|||**1,939**||**1,224**|
|Catering|**-**||**-**|||**-**|||**-**||**418**|
|**_Sub total_ **|**56,380**||**-**|||**-**|||**56,380**||**70,113**|
|**A4 Asset and investment**|||||||||||
|---|---|---|---|---|---|---|---|---|---|---|
|**purchases, (see table)**|||||||||||
||**-**||**-**|||**-**||**-**|||
||**-**||**-**|||**-**||**-**|||
|**_Sub total_ **|**-**||**-**|||**-**||**-**||**-**|
||||||||||||
|**_Total payments_**|**56,380**||**-**|||**-**||**56,380**||**70,113**|
|**_Net of receipts/(payments)_**|**- 16,304**||**-**|||**-**||**- 16,304**||**- 13,967**|
|**A5 Transfers between funds**|**-**||**-**||**-**|||**-**||**-**|
|**A6 Cash funds last year end**|||**-**||**-**|||**-**||**-**|
|**_Cash funds this year end_**|**- 16,304**||**-**|||**-**||**- 16,304**||**- 13,967**|
## **Section B Statement of assets and liabilities at the end of the period**
|**Categories**
**B1 Cash funds**
CCXX R1 accounts (SS)|Current acct
**Details**
~~1~~|**Unrestricted**
**funds**
**to nearest £**
**20,038**|**Restricted**
**funds**
**to nearest £**
**-**
|**Endowment**
**funds**
**to nearest £**|
|---|---|---|---|---|
|||||**-**
~~6/04/2024~~|
||||||
||Savings acct||**14,041**||**-**||**-**|
|---|---|---|---|---|---|---|---|
||||**-**||**-**||**-**|
||**_Total cash funds_**||**34,080**||**-**||**-**|
||(agree balances with receipts and payments|||||||
||account(s))||Agreement Error||OK||OK|
||||**Unrestricted**||**Restricted**||**Endowment**|
||||**funds**||**funds**||**funds**|
||**Details**||**to nearest £**||**to nearest £**||**to nearest £**|
|**B2 Other monetary assets**|||**-**||**-**||**-**|
||||**-**||**-**||**-**|
||||**-**||**-**||**-**|
||||**-**||**-**||**-**|
||||**-**||**-**||**-**|
||||**-**||**-**||**-**|
||**Details**||**Fund to which**
**asset belongs**||**Cost (optional)**||**Current value**
**(optional)**|
|**B3 Investment assets**|||||**-**||**-**|
||||||**-**||**-**|
||||||**-**||**-**|
||||||**-**||**-**|
||||||**-**||**-**|
||**Details**||**Fund to which**
**asset belongs**||**Cost (optional)**||**Current value**
**(optional)**|
|**B4 Assets retained for the**|||||**-**||**-**|
|**charity’s own use**|||||**-**||**-**|
||||||**-**||**-**|
||||||**-**||**-**|
||||||**-**||**-**|
||||||**-**||**-**|
||||||**-**||**-**|
||||||**-**||**-**|
||||||**-**||**-**|
||||**Fund to which**||**Amount due**||**When due**|
||**Details**||**liability relates**||**(optional)**||**(optional)**|
|**B5 Liabilities**|||||**-**|||
||||||**-**|||
||||||**-**|||
||||||**-**|||
||||||**-**|||
|Signed by one or two trustees on
behalf of all the trustees|Signature||Print|Name|||Date of
approval|
|||||||||
||||Matthew Dewe|||||
||||||||**26/04/2024**|
CCXX R2 accounts (SS)
26/04/2024
2
## **Independent examiner's report on the accounts**
**Section A Independent Examiner’s Report**
**Report to the trustees/** Charity Name **members of On accounts for the year Charity no ended (if any) Set out on pages** (remember to include the page numbers of additional sheets)
I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended **DD / MM / YYYY** .
- **Responsibilities and** As the charity trustees of the Trust, you are responsible for the preparation **basis of report** of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”).
I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
**Independent** I have completed my examination. I confirm that no material matters have **examiner's statement** come to my attention (other than that disclosed below *) in connection with the examination which gives me cause to believe that in, any material respect:
- accounting records were not kept in accordance with section 130 of the Act or
- the accounts do not accord with the accounting records
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached.
* _Please delete the words in the brackets if they do not apply._
**Signed: Date: Name: Relevant professional qualification(s) or body (if any): Address:**
**October 2018**
1
**IER**
**Section B Disclosure**
Only complete if the examiner needs to highlight matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners).
**Give here brief details of any items that the examiner wishes to disclose** .
**October 2018**
2
**IER**