Trustees, Annual Report For the period From (start datel to end dale Seetion A Referenee and administration detsils Ch8rity nama 1st Fincham sl8ad Scout Grou Other names the charity is known by R&gisler8d charity number Irf anyl HQ registration number Charrty's principal address Finchbase, California Count Park, Nine Mile Ride, FinGham stead, Wokin ham. Berk$hir& Postcoda Names of the charity trustees who manage the charity (Thase wll bapubli$h•é In th• &tTrnu&l Ort of Iho ¢hamyand Ilpfr Ch•nty R8qlSt•rrfmpothno lora R•oi4l•red Ch•ntywlha chJntVrngulatorl TTUSt•• Nam• Offlo• Ilf any) Dates a¢t•d If not for whole y•ar Bob Harrison Kate Hariison Sarah Hand Matthew Radford Anabglle Guillory Chair Treasurer Secretar Scout Leader Tr8asurer from 1111212019 from 1310912023 from 2811112022 from 1810912018 Until 1310912023 Grou 10 12 13 14 15 Nam&s and addresses of advisers loplional information but encouraged as best practic81 (These will be publislMd the annual r8portofthe chantyl e of advisor Banker Name HSBC Address 1-2 Market Place, Wokin ham, RG40 1AL 1 LT700001114 September 20241
Section B Structure, governance and management Description of thè charity's trusts Type ofgoverning document The Group's governing documents are those of the The Scout Association. They consist of a Royal Charter, which in turn gives authority to thé Bye Laws of the Association and The Policy, Olganisation and Rule6 of Th8 Scout Association. {e.g. trust deed, Gonstitutionl How the charity is ¢onslituted The Group is a Irust established under its rules which are common to all Scouts. le.g. Irusl, association, company) Trustee 59lection methods le g appointed by, elected by) The Trustees are appoin16d in accordance with the Policy, Organisation and Rules of The Scout Association. Additional governance issues loplional information bul encouraged as bast practice) You may choose to include additional information, whoro rel¢vant, about.. The Group is managed by the Group Truslae Board. the mgmbors Of which are the'charity Trust6e8' of the Scout Group whi¢h is an educational charity. As charity trustees th&y are responsible for complying with legislation applicable lo charities. This inG5ud6s the regislralion, keeping proper accounts and making returns to the Charity Commission as appropriate, Policies and pro¢&dure$ adopted for.. The Trustee Board consists of the Chair, Treasurer and minimum of 3 other Trustees lincluding the Group S¢out Leader a$ Ex-officio Trustegs). It will meet every 2 months. Mgrnbers of the Trustee Board complete Being a Scouts Trustee learning within the first 6 months of joining the Board. This Group Trustee Board exists lo make suro the charity is wall-man8ged, risks are assessed and miligal&d, buildings and equipment are in good working order, and everyone follows legal requirgmenls and the organisalion's polioie5 and rules. Their support help$ other volunteers run high- quality and safe programmes that gives young people skills for life. 2 LT700001 114 September 20241
Section B Structure. governance and management Icontinuedl Risk 2nd Internal Control Ispecimen 1) The Group Trustee Board has identified the major risks to which they believe the Group is exposed. these have been reviewed and systems have been 8stablished to mitigate against them. The main areas of concern that havt been identified are.. Damage to the building, propety and equipment. The Group would request the use of buildings, property and equipment from neighbouring organisalions such as th8 church, community centre and other Scout Groups. Similar reciprocal arrangements exist with these organisations. The Group has sufficiont buildings and contents insuranc8 in place lo mitigate against permanent loss. Injury to leaders, helpers, supporters and members. The Group through the capitation fees contribkjles lo the Scout Associations national accident insurance policy. Risk Assessmersls are undertaken before all activities. Redu¢&d income from fund raising, Th8 Group 1$ primarily r81iant upon income from subscriptions and fundraising. The group does hold a reserve to ensur6 the Continuity of activitl8s should there be a major reduction in income. The Board could rais& the value of subscriptions to increase the income to the group on an onooing basis, either temporarily or pèrman¢ntly. Reduction or loss of leader5. The group is totally reliant upon volunteers to run and administer Ihg aGlivities of the group. If Ih8re was a redu¢lion in the numbfjr of l•aders to an unacceptable level in a particular section or the group as whole then th8ra would have to be a contraGlion, consolidation or closurg of a section, In the worst case scenario the complate closure of the Group. Reduction or loss of members. The Group prtsvid&$ activiligs for all young people aged 4 to 18. If there was reduction in mèmb6r5hip in a particular section or the group as whole then there would have to be a contraction, consolidation or closure of a sèction. In the worst case scenario the complete closure of the Group. Rlsk and Int•rnal Control Ispeclmen 2) Thè group has in place systems of Internal controls that are designed lo provide reasonable assurance against rnaterial mismanagement or loss, these include 2 signatori8s for all payments and a comprehensive insurance policies lo ensure that insurable risks are covered. 3 LT700001114 September 20241
Section C Objectives and activities The Purpose of Sooutlng Scouting exists lo actively engage and support young people In their personal development, empowering them to maka a positive contribution to society. Summary of the objects of the charity sel out in its governing document Th• Values of scoutlng As Scouts we are guided by these values.. Integrlty - We act with integrity.. we are honest. trushvorthy and loyal. Respect . We have self-respect and respect fer others. Care - We support others and take care ofthg World in which we live. Bellef - We explore our faiths, beliefs and attitudes. Co-operatlon - We mak8 a positive differ¢n¢e,' w8 CO- operate with othèrs and make friends. Th• Soout M•thod Scouting tak8$ place when young people, in partngrship wrth adults, work together based on the values of Scouting and.. enjoy what they are doing and have fun take part in a¢tivitie8 indoors and outdoors learn by doing share in spiritual reflection take responsibility and make choices undertake new and challenging activiti&s make and live by their Promise, Summary ol the main a¢livities in relation to these objects The group operates six sections.. 2 Scout Sections, 2 Cubs Sections and 2 Beaver Sections. The group follows a balanced programmo of actvities acro88 all ag8 ranggs in order to develop 011 children in scouting principles. Each section meets weekly in term time. Each section leader prepares a termly programme to ensure that a wide variety of themed aGtvities ara organised. Working towards badges is an important part of the programme. Many rnaèlings are held at"Fin¢hbase" but throughout the programme all children have the opportunity, and are encouragèd to engage in camping and other cornmunity based projects. These activities happen to be on and off site and are planned in accordance with scouting regulations. safeguarding praGtices and are fully risk assessed. Additional dètails of the objectives and activitl8s loplional information but encouraged as best practice) You may choose lo include further statements, where rolevant, about.. policy on grantmaking., contribution made by volunteers., policy on investment5. 4 LT700001 114 September 20241
Public benefit statement The Group meets the Charity Commission's public benefit CTileria under both the advancement of education and the advancement of citizenship or community development headin Section D Achievements and performance Summary of the main achievements of the charity during the y&ar The Group has continued to provide varied and exciting experienG•s for our Young People throughout the year. We have extensively fundraised for OUT tTlP to the Kandersleg International Scout Centra in Switzerland. and took 20 Scouts there for a week in August. Section E Financial Review Brief slalement of the charity's policy on reserves R•s•rv•s Polloy The Group's policy on r8$erves is to hold $uffiGi&nt resources to ¢onlinué th& charitsbl& activities of the group should income and fundraising activities fall short, The Group Trustee Board considérs that the group should hold a surn equivalent lo 4 months running costs, circa £10,000. "Finehba$o" modif1calion and rgfurbi8hment and for replacèment of the Groups minibu5, should this be required. The Group held lolal res•rvgs of £48,937 at the end of FY23124. Quantify and explain any designations Dglails of any funds materially in deficit (circumstances plus steps to eliminato) 5 LT700001 114 September 20241
Further financial review details (optional infomationl You may ¢hoose to include additional information, where relevant, about.. IF)e charity's principal sources of funds (including any fundraisingl., Inveslm•nt Polloy (Sp•¢lmen 1) The Group's Income and Expènditure Is very small and as a consequence does not have sufficient fund5 to inv@sl in longer-lerm inv6stm8nts such as stocks and sharès. The Group has therefore adopted a low risk strategy to the investment of its funds. All funds are held in cash using only mainstream banks or buldIng socièlios. how expenditure has supported the key objectives of the charity., The Group Trustee Board regularly monitors the l&vels of bank balance$ and the interest rates received to ensure the group obtains maximum value and income from its banking arrangements. Occasionally this may involve using an account that requires a period of noliGe before funds may ba withdrawn, before doing so the Group Trustee Board ¢onsiders the cash flow requirements. • investm•nt policy and objectiv&s', Investm•nt Polloy {8p•olm•n 21 The Group does not have sufficient funds to invest in longer term investments. Tha Group has Ih&refore adopted a risk 8V8rse strategy lo the investment of ils funds. All funds are held in cash using only mainstream banks or bui5ding so¢i•ties. Section F Other Optional Informatlon Plans for future poriod6 Idglail$ of any significant activities planned to achieve them) Section G Declaration Th8 trustees declare that they have approved the truslegs, report above Signed on b&half of the charity's trustees Signaturels) Full name(s> Bob Harrison Kate Harrison Position leg Secretary, Chairl Chair Treasurer Date 6 LT700001 114 September 20241
1st Finchampstead Scout Group (Charity 1016764) Receipts and Payments Account For th• y•ar Irorn 2023 T• 2024 Receipts and payments 2023124 2022123 Unr•slri¢t•d funds Unr•stri6t•d funds R•¢•lpts DonAttons. l•llael•$ and slmllar Incorn• Plembership subsuipbon6 11,242 13.191 Less Memborship subscnplions p41d on INalion8llCountyiAr¢alDI$viui 17,Q201 17,4881 Not MeMb•r$p •th5cnpligDs retained 4,222 s.r03 ExploieT SLisciiplion 788 7riN Donolions IWokingh•m M•r¥ihon and Cirdo TTUSI and minibu$ 7)0 1.102 1,497 Wokingh•m 8ofOLyh Council rfrlundod ov•rcharg•d uliliiy bill8 Oiher Similar Inc¢mo IScoJt r0b81è. rofund bune$S falej 222 $0 Sub total Grants Olher gr8nis- Small &5irbess Rale Ralief Rwpionl 2020 •rKI Nalionl Lockd¢wn Gr•nt 2020 and Omicron H4apil•lity •Th Sub tot•1 Fundral$lny Igrossl Amazon Smile and Sirnilir 428 247 Lollery IOneLottery lor 151 FIhamP$8 Scouts Group) 990 1.227 Other lundraisino 8Ctivili•s IWtrkin9ham Winter Carnival, Bums Nioht. Cury Night. Quiz Nithll IndLKJè5 torpor•le malth 3,520 Sub tot#1 Inv•5tm+nt Incorn• 1.226 284 Sub totsl Youth ActlvltlK IgYos$l B&Bver5 Oulings 92 271 Cubs Ouling$ 2,768 1,21¥ Scouls OLrtino$ 4.005 841 Beaver5 Camp Cvbs Cwip$ 2.574 2.636 SGOUI Carnps J.$46 8,181 Gfoup Ad1vie5 IKanders109 20241 20,600 6.00$ Sub totsl Total Gross Income A55et and investment sales, etc. rotal recalpts
1st Finchampstsad Scout Group (Charity 1016754) Receipts and Payments Account For th• y•ar from 2022 To 2023 Receipts and payments 2023124 2022123 Unr•stri¢t•d lunds Unr•stri¢t•d lund$ P•ym•nts charable Payments Rent & Rates 463 IT 5ub5Cnblions le o Zoom meeiingsl 110 W8i•r (Hui only) 117 Ele¢tritrty IHLrt snd 51offjsl 2,268 1,Sg G¥8 for ¢8mps 256 2B8 Insur8ne• 2,483 1.464 Rtrpairs and Ren•wals Materials and 8guipm8ni 990 a72 Finchbase & stores maini8nan¢• 1.165 2,242 Minib$ Imoslly slalion4ry all year du• 10 COVID191 3.a17 J,3a3 Unilorm8adg•$ 1.900 AGM and IIu5100 exponios 225 MisctllAneou$18•nk ¢T9951 123 474 Sub tot1 Fundralslng •xpnses Olhorfundr•iwng coils 3,980 Sub totAI Youth programme and actlvltles Beavers Outin95 74$ Cubs Oulinos 3,539 1,6Z2 Scouts Outings 1,086 64Q Bèawrs C4mp Cbbs Comp 2.761 2,53T S¢oJis Camps 8.241 4,693 Group AciivillOS Iinc Kandersteg241 12.725 1.40 1.306 Sub total Total Gross Expenditure As¥•t And ImilM•n* pur•h•¥••, •t¢. Totalpaym8nts Net of recelpts/{payments) Cash lunds 14St y•ar •nd Cash funds thls year end 78.435 71,656
Statement of assets and liabilities at the end of the year 31-Mar-23 31-Mar-22 Un¥•stri¢t•d lunds Unr•stri#t•d funds G•sh funds Bank ¢urreni 8ctounls IinGorne and payrnenlsl 40.281 20,3SS Bank currenl accounts Kand&rsiÈo lundr¥isinO Iso 8ank d6posil a¢coun15 Finchtr450 ean510n 13.100 13,100 ank d&posil accounls Millibus Ropl8¢•monl Bank dep0511 account R6s£rve$ 11.000 18,000 17,837 26.830 CastVFloals Totsl cash funds Oth•r Mon•try 4#s•ts Paym¥nt$ for K$nder51eg £1405 Irom FY22123, £12 62Q from FY23 4 t335 In de rFY 5 caTll for both Cub ack Pr&p8ymni$ 1¢ CouDtylAre0151nGVGroup 14.JBg 3.161 Inswarw daim Sub total Non m•n•t•ry a88•ts lor ¢hrlty'8 •wn u$• Badge stock 1.WO Sts)utino equipmonl, fJmiivr8 0 Sub total Ll4bllhl•s Subscriptions not y81 p•id (CHECK VIITH VANDANAI Cheque 10590 ml GAsh•d In by ge8vors La•rJ6rfor expenses 30 Ctteque 101080 nci c•6W In by Volunieei for Survivo1 Comp 42 Chequ• 1017DD not ¢a$had In by Boav*rs Lé4der for•xp•n8•8 cMequ¢ 101581 and 101567 not cashed- Wings réfunds 1 J60 Cheque 101725 not c8shed by parènt voluThièar Chaquo 101727 not ca5had by Beavor Leader 21 Carnps Fe¢s Ra1Ve Ad¥aTU IKandersl Sub total 20241 Contlng•nt liabiliti•• •nd futur• obliq•tlgns Th• Abav• r•¢•lpts and p•ym•nts aeeount 4nd stat•m•nt af A8S•ts and IIAbllltl•B w•r• approv•d ty th• Trust••3 Qn 1st O¢tDb•r 2024 and slgn•d on th•lr b•hall by nature Print Name ob Hamson Chair ate Harnson Tre8surer
Unqualified report for a non-company charity preparing receipts and payments accounts with a gross income of £250,000 or less in the relevant financial year Independent examiner's report to the trustees of 1st Finchampstead Scout Group I report to the trustees on my examination of the accounts of the 1st Finchampstead Scout Group for the year ended 315t March 2024. Responsibilities and basis of report As the charity trustees of the 1st Finchampstead Scout Group you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 20111'the Act'l. I report in respect of my examination of the 1st Finchampstead Scout Group accounts carried out under section 145 of the 20 11 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145151 Ibl of the Act. Independent examiner's statement I have compLeted my examination. I confirm that no materiaL matters have come to my attention in connection with the examination giving me cause to beLieve that in any material respect.. accounting records were not kept in respect of the [Insert Scout Group/District namel as required by section 130 of the Act; or 2. the accounts do not accord with those records. I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. Signed.. Charlotte Mott Name.. Charlotte Mott Bsc IHonsl FCA ReLevant professionaL qualification or membership of professionaL bodies lif any): ICAEW 9082189 Address: 67 Nine MiLe Ride, Finchampstead, Wokingham. Berkshire RG40 4ND Date..