## East Cleveland District Scout Council
Annual Report and Accounts 2022 - 2023
_East Cleveland District Scout Council_
## EAST CLEVELAND DISTRICT SCOUT COUNCIL
**President:** Vacant **Trustees: Ex Officio:** District Chairman Vacant _Ex-officio all sub-committees_ District Commissioner Rachel Hannah _Ex-officio all sub-committees_ District Secretary Cheryl Allison District Treasurer Vacant District Explorer Scout Commissioner Vacant **Nominated** Mark Lightfoot Jen Hannah _**Kettleness**_ Sue Pinder **Elected:** Ben Fountain YP rep Sean Champion **BANKERS:** HSBC Bank plc 12 Westgate, Guisborough, TS14 6BE **INDEPENDENT EXAMINER: David Scaife SCOUT ASSOCIATION REGISTRATION:** 015603 **CHARITY REGISTRATION: Registration Number:** 1015637 **Contact Name and Address:** Rachel Hannah 20 Marton Grove Brotton TS12 2RF
_East Cleveland District Scout Council_
## **Trustees Annual Report for**
## **Structure, Governance and Management**
The District's governing documents are those of the The Scout Association. They consist of a Royal Charter, which in turn gives authority to the Bye Laws of the Association and The Policy, Organisation and Rules of The Scout Association. The District is a trust established under its rules which are common to all Scouts. The Trustees are appointed in accordance with the Policy, Organisation and Rules of The Scout Association.
The District is managed by the District Executive Committee, the members of which are the ‘Charity Trustees’ of the Scout District which is an educational charity. As charity trustees they are responsible for complying with legislation applicable to charities. This includes the registration, keeping proper accounts and making returns to the Charity Commission as appropriate.
The Committee consists of 3 independent representatives, Chair, Treasurer (currently vacant) and Secretary together with the District Commissioner, District Explorer Scout Commissioner (currently vacant), nominated and elected members and meets 4-6 times a year. This District Executive Committee exists to support the District Commissioner in meeting the responsibilities of the appointments and is responsible for:
- The maintenance of administration of District finance;
- The insurance of persons, property and equipment;
- District public occasions;
- Assisting in the recruitment of leaders and other adult support;
- Appointing any sub committees that may be required;
- Appointing District Administrators and Advisors other than those who are elected.
The District has in place systems of internal controls that are designed to provide reasonable assurance against material mismanagement or loss, these include 2 signatories for all payments and a comprehensive insurance policies to ensure that insurable risks are covered.
## **Objectives and Activities**
The objectives of the District are as a unit of the Scout Association. The Aim of The Scout Association is to promote the development of young people in achieving their full physical, intellectual, social and spiritual potentials, as individuals, as responsible citizens and as members of their local national and international communities. The method of achieving the Aim of the Association is by providing an enjoyable and attractive scheme of progressive training, based on the Scout Promise and Law and guided by adult leadership.
The progressive Training Programme operates successfully through all Sections in the District, ensuring the provision of varied and thematic activities. Experiences based on a varied activities programme has ensured all young people are achieving their potentials.
The District meets the Charity Commission’s public benefit criteria under both the advancement of education and the advancement of citizenship or community development headings.
The trustees have paid due regard to guidance issued by the Charities Commission on public benefit in deciding what activities the charity should undertake.
**2**
_East Cleveland District Scout Council_
## **Financial Review**
The District's policy on reserves is to hold sufficient resources to continue the charitable activities of the District. The District Executive Committee considers that the District should hold a sum equivalent to 12 months running costs, circa £11k.
The District's Income and Expenditure is small and as a consequence does not have sufficient funds to invest in longer-term investments such as stocks and shares. The District has therefore adopted a low risk strategy to the investment of its funds. All funds are held in cash using only mainstream banks. The District Executive regularly monitors the levels of bank balances and the interest rates received to ensure the District obtains maximum value and income from its banking arrangements. Occasionally this may involve using an account that requires a period of notice before funds may be withdrawn, before doing so the District Executive considers the cash flow requirements.
Approved by the Trustees and signed on their behalf by:
**A Woolf Acting District Commissioner**
**F Rose Acting District Chair**
_East Cleveland District Scout Council_
## **Independent Examiner's Report to the Trustees of the East Cleveland District Scout Council**
I report on the accounts of the District for the year ended 31[st ] March 2023 which are set out on pages 4 to 7 of this Report.
## **Respective responsibilities of Trustees and Examiner**
As the charity's trustees, you are responsible for the preparation of the accounts. The District considers that an audit is not required for this year under Section 144(2) of the Charities Act 2011 (the 2011 Act) and that an independent examination is required.
It is my responsibility to:
- examine the accounts under Section 145 of the 2011 Act;
- follow the procedures laid down in the general Directions given by the Charity Commission under Section 145(5)(b) of the 2011 Act; and
- state whether particular matters have come to my attention.
## **Basis of Examiner's Report**
My examination was carried out in accordance with the general Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and consequently no opinion is given as to whether the accounts present a “true and fair view” and the report is limited to those matters set out in the statement below.
## **Independent Examiner's Statement**
In connection with my examination, no matter has come to my attention:
1. which gives me reasonable cause to believe that, in any material respect, the requirements
- to keep accounting records in accordance with Section 130 of the 2011 Act; and
- to prepare accounts which accord with the accounting records and comply with the accounting requirements of the 2011 Act
have not been met, or
2. to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.
Signed: David Skaife
Date: 24[th] October 2023
Name: Address:
**4**
## **East Cleveland District Scout Council**
## **Receipts & Payments Account Summary for the year ended 31[st] March 2022**
|2021-2022
2021-2022
general funds
Restricted funds
Total receipts for the year (p 4)
25804.04
Total payments for the year (p 5)
(23,988.27)
Net receipts (payments) for the year
1815.77
Cash, bank and similar funds b/f
48288.28
Cash, bank and similar funds c/f
50,104.05|**2021-2022**
**Total**
25,804.04
( 23,988.27)
1,815.77
48,288.28
£ 50,104.05|**2020-2021**
**Total**
20,702.95
( 7,448.25)|
|---|---|---|
|||13,254.70
35,033.58|
|||£ 48,288.28|
## Note
The District acts as an agent for The Scout Association and Cleveland Scout Council for the HQ and County Levies that are collected from each group and then forwarded to Cleveland Scout Council. These sums would, unless deducted from both Total Receipts and Total Payments, distort the value of both gross income and total expenditure of the District as defined by The Charity Commissio and by which The Scout Association determines the level of 'audit'
The above account summary, receipts and payments details, and accompanying statement of assets and liabilities were approved by the Trustees on and signed on their behalf by:
District Chairman
District Commissioner
## **East Cleveland District Scout Council**
## **Receipts for the year ended 31[st] March 2022**
|2021-2022
2021-2022
Restricted
MEMBERSHIP SUBSCRIPTIONS
less: Paid
INVESTMENT INCOME RECEIVED
DONATIONS / GRANTS
Church Collection
External Grants
Gift Aid donations
Gift Aid HMRC
Miscellaneous
ACTIVITIES
Training
Seeonee Lair Fees
District Events
Beavers
Cub Scouts
Scouts
Explorer Scouts subs
Young Leaders
Development
OTHER INCOME
Badge sales (Kettleness)
Badge/necker sales
Equipment Hire
Explorer Scouts|**2021-2022**
**2020-2021**
**Total**
**Total**
13,742.80
( 13,742.80)
-
-
-
-
10,667.00
19,581.00
250.00
-
10,917.00
19,581.00
-
-
9,555.00
279.00
-
-
-
-
1,161.00
-
-
-
10,716.00
279.00
-
-
-
-
-
32.50
3,920.94
842.95
30.00
3,983.44
842.95|
|---|---|
|Sundry Income
TOTAL RECEIPTS FOR THE YEAR|187.60
187.60
£ 25,804.04||
|---|---|---|
|||-|
|||£ 20,702.95|
## **East Cleveland District Scout Council**
## **Payments for the year ended 31[st] March 2022**
|2021-2022
2021-2022
restricted funds
PREMISES (Seeonee Lair)
Rent
Rates
Utilities
Insurance
Repairs and renewals
DONATIONS / GRANTS
Miscellaneous
ACTIVITIES
Training
District Events
Beaver Scouts
Cub Scouts
Scouts
Explorer Scouts
Young Leaders
Development
Miscellaneous
FUND RAISING EXPENSES
ADMIN/ESTABLISHMENT EXPENSES
Admin/Establishment
Insurance
TRUSTEES EXPENSES
OTHER EXPENSES
OTHER EXPENDITURE
Equipment Purchases
Badge Purchases
Less outstanding cheque|**2021-2022**
**2020-2021**
**General Funds**
**General Funds**
238.80
238.80
130.68
-
2,111.46
1,561.47
1,310.26
1,289.38
16,067.07
2,265.37
19,858.27
5,355.02
12.40
-
12.40
-
36.00
-
-
-
-
36.00
-
-
620.50
944.77
311.39
620.50
1,256.16
-
-
-
-
19.39
3,886.84
745.28
(435.14)|
|---|---|
|Bank charges (Kettleness)
Bank charges (Badges)
Sundries
TOTAL PAYMENTS FOR THE YEAR|18.20
20.60
19.00
24.00
3,509.50
788.67
£ 23,988.27
£ 7,448.25|
|---|---|
## **East Cleveland District Scout Council**
## **Statement of Assets & Liabilities for the year ended 31[st] March 2022**
|**MONETARY ASSETS**
Bank Current Account
-- District
Young Leaders
202.40
District ESU
343.00
Scouts
396.88
Cub Scouts
622.46
Beaver Scouts
555.94
-- Kettleness
-- Badges
-- Explorers
Cash in hand
-- District
-- Kettleness
p
-- Explorers
-- Badges
DEBTORS
Outstanding debts owing to
Kettleness(Overdue fees)
Badge
NON-MONETARY ASSETS
Badge stocks (resale valuation)
District
Kettleness
**Equipment**
District
Kettleness
Beaver Scouts
Cub Scouts
Scouts
Explorers
Held in District Account|**2021-2022**
**General Funds**
£
14,096.72
25,338.31
1,107.10
9,504.64
-
57.28
£ 50,104.05|**2020-2021**
**General Funds**
£
14,096.72
25,319.78
696.39
8,343.64
-
19.35|
|---|---|---|
|||£ 48,475.88
£0.00
£0.00|
|||£0.00|
|||£2,173.99
£230.50|
|||£2,404.49|
|||8130.00
30150
100.00
900.00
250.00
£1,000.00|
|||£40,530.00|
LIABILITIES
The District has no liabilities
DS Comment - have left the 187.60 in 2021-22 as the final balance for 2020-21 has already been signed off
DS comment - add comment to 'Less Outstanding Cheques' to say when they cleared bank
## **Independent Examiner's Report to the Trustees of the East Cleveland District Scout Council**
I report on the accounts of the District for the year ended 31[st ] March 2022 which are set out on pages 4 to 7 of this Report.
## **Respective responsibilities of Trustees and Examiner**
As the charity's trustees, you are responsible for the preparation of the accounts. The District considers that an audit is not required for this year under Section 144(2) of the Charities Act 2011 (the 2011 Act) and that an independent examination is required.
It is my responsibility to:
- examine the accounts under Section 145 of the 2011 Act;
- follow the procedures laid down in the general Directions given by the Charity Commission under Section 145(5)(b) of the 2011 Act; and
- state whether particular matters have come to my attention.
## **Basis of Examiner's Report**
My examination was carried out in accordance with the general Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and consequently no opinion is given as to whether the accounts present a “true and fair view” and the report is limited to those matters set out in the statement below.
## **Independent Examiner's Statement**
In connection with my examination, no matter has come to my attention:
1. which gives me reasonable cause to believe that, in any material respect, the requirements
- to keep accounting records in accordance with Section 130 of the 2011 Act; and
- to prepare accounts which accord with the accounting records and comply with the accounting requirements of the 2011 Act
have not been met, or
2. to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.
Signed: David Skaife
Date: 24[th] October 2023
Name: Address: