Trustees, Annual Report For the period From (start date) to end date Section A Reference and administration details Charity name 2nd Copythorne (Stanley's Own) Scout Group Other names the charity is known by Stanleys Own Scout Group Registered charity number {if any) HQ registration number Charity's principal address Charles Kin Hall Romse Road, Cop horne Southam ton Postcode Names of the charity trustees who manage the charity (These will be published in Ihe annualrewrt ofthe chaiityènd the ChantyRegiSterrf￿￿Yti￿g fora Regthred Ch8rity wilh a Charity￿9￿let0rJ Trustee Name Office (if any Dates acted if not for whole year Michael Gurd Jo Sellwood Deborah Parvin Therese Zanetti Warren Turve Katrina Stone Kevin Harmer Jac ueline Heath President Chair Treasurer |ll"N Trac Ho an Sharon Harris Caroline Painter er Barrett 10 Until 21 November 24 12 13 14 15 16 Names and addresses of advisers (optional infomiation but encouraged as best practice) ITh&se wJllt* publish8d in Ihe alnu81￿i￿Ofth* charity) Type of advisor Name Address 1 LT700001 (3rd December 2018) Section B Structure, governance and management Description of the charity's trusts Type of governing document The Group's governing documents are those of the The Scout Association. They consist of a Royal Charter, which in turn gives authority to the Bye Laws of the Association and The Policy, Organisation and Rules of The Scout Association. {e.g. trust deed, constitution) How the charity is constituted The Group is a trust established under its rules which are common to all Scouts. {e.g. trust, association, company) Trustee selection methods (e.g. appointed by, elected by) The Trustees are appointed in accordance with the Policy, Organisation and Rules of The Scout Association. Additional governan￿ issues (optional information but encouraged as best practice) You may choose to include additional information, where relevant, about.. The Group is managed by the Group Trustee Board, the members of which are the Charity Trustees of the Scout Group which is an educational charity. As charity trustees they are responsible for complying with legislation applicable to charities. This includes the registration, keeping proper accounts and making returns to the Charity Commission as appropriate. Policies and procedures adopted for". a) the induction and training of trustees., b) trustee. consideration of major risks and the systems and procedures to manage them The Trustee Board consists of the Chair. Treasurer and 10 Trustees and meets every 2 months. Members of the Trustee Board complete Being a Scouts Trustee learning within the first 6 months of joining the Board. This Group Trustee Board exists to make sure the charity is well-managed, risks are assessed and mitigated, buildings and equipment are in good working order, and everyone follows legal requirements and the organisation's policies and rules. Their support helps other volunteers run high- quality and safe programmes that gives young people skills for life. Section 8 2 LT700001 (3rd December 2018) Structure, governance and management Icontinuedl Risk and Internal Control The Group Trustee Board has identified the major risks to which they believe the Group is exposed, these have been reviewed and systems have been established to mitigate against them. The main areas of concem that have been identified are.. Damage to the building, property and equipment. The Group would request the use of buildings, propety and equipment from neighbouring organisations such as the church, community ￿ntre and other Scout Groups. Similar reciprocal arrangements exist with these organisations. The Group has sufficient buildings and contents insurance in plats to mitigate against permanent loss. Injury to leaders, helpers, supporters and members. The Group through the membership fees contributes to the Scout Associations national accident insurance policy. Risk Assessments are undertaken before all activities. Reduced income from fund raising. The Group is primarily reliant upon income from membership fees and fundraising. The group does hold a reserve to ensure the continuity of activities should there be a major reduction in income. The Board could raise the value of membership fees to increase the income to the group on an ongoing basis, either temporarily or permanently. Reduction or loss of leaders. The group is totally reliant upon volunteers to run and administer the activities of the group. If there was a reduction in the number of leaders to an unacceptable level in a particular section or the group as a whole then there would have to be a contraction, consolidation or closure of a section. In the worst case scenario the complete closure of the Group. Reduction or loss of members. The Group provides activities for all young people aged 4 to 18. If there was a reduction in membership in a particular section or the group as whole then there would have to be a contraction, consolidation or closure of a section. In the worst case scenario the complete closure of the Group. Section C Objectives and activities The Purpose of Scouting Scouting exists to actively engage and support young people in their personal development, Summary of the objects of the charity set out in its governing document 3 LT700001 (3rd December 2018) empowering them to make a positive contribution to society. The Values of Scouting As Scouts we are guided by these values: Integrity - We act with integrity,. we are honest, trustworthy and loyal. Respect - We have self-respect and respect for others. Care - We support others and take care of the world in which we live. Belief - We explore our faiths, beliets and attitudes. Co-operation - We make a positive differen￿., we co- operate with others and make friends. The Scout Method Scouting takes place when young people, in partnership with adults, work together based on the values of Scouting and.. enjoy what they are doing and have fun take part in activities indoors and outdoors learn by doing share in spiritual reflection take responsibility and make choices undertake new and challenging acts'vits'es make and live by their Promise. Summary of the main activities in relation to these objects The promotion and co-ordination of the Sections to ensure that they provide Scouting in accordance with the objects to ensure that a well balanced programme is delivered to the young people by the leaders. The main activities are regular weekly meetings of the various Sections of the Group, camps and day activities. Additional detsils of the objectives and activities (optional information but encouraged as best practice) You may choose to include further ststements, where relevant, about.. policy on grantmaking; contribution made by volunteers., policy on investments. Public benefit statement The Group meets the Charity Commission's public benefit criteria under both the advancement of education and the advan￿rnent of citizenship or community development headin Section D Achievements and performance Summary of the main achievements of the charity during the year Please see our AGM report pack which is available on request. 4 LT700001 (3rd December 2018) Section E Financial Review Brief statement of the charity's policy on reserves Reserves policy The Group's policy on reserves is to hold sufficient resources to continue the charitable activities of the group should income and fundraising activities fall short. The Group Trustee Board considers that the group should hold a sum equivalent to 2 years average potential camival income in unrestricted reserves. Any excess unrestricted reserves would be used to help fund the refurbishment o the Scout Headquarters. The Group held reserves of approximately £14,000 against this at year end thus meeting the Group's aim. Quantify and explain any designations Details of any funds materially in deficit (circumstances plus steps to eliminate) Further financial review details (optional information) You may choose to include additional information, where relevant, about. the charity's principal sources of funds (including any fundraising): Investment Policy The Group's Income and Expenditure is small and as a Consequen￿ does not have sufficient funds to invest in longer-term investments such as stocks and shares. The Group has therefore adopted a low risk strategy to the investment of its funds. All funds are held in cash using only mainstream banks or building societies or the COIF Charities Deposit Fund. • how expenditure has supported the key objectives of the charity., The Group Trustee Board regularly monitors the levels of bank balances and the interest rates received to ensure the group obtains maximum value and income from its banking arrangements. Occasionally this may involve using an account that requires a period of notice before funds may be withdrawn, before doing so the Group Trustee Board considers the cash flow requirements. 5 LT700001 (3rd De￿rnber 2018) investment policy and objectives- Section F Other Optional Information Plans for future periods (detsils of any significant activities planned to achieve them) Section G Declaration The trustees declare that they have approved the trustees, report above Signed on behalf of the charity's trustees Signature(s) Full name{s) Joy Sellwood Deborah Parvin Position (eg Secretary, Chair) Chair Treasurer Date 6 LT700001 (3rd De￿rnber 2018) 2nd Copythorne (Stanley's Own) Scout Group (Charity No: 1015583) Receipts and Payments Account For the yeaT from 0110112024 3111212024 Receipts and payments 2024 2023 Unrestricted funds Restricted funds Endowment funds Total funds Total funds Receipts Donations, legacies and similar Membership subscriptions Donations 17.070 14,501 13,211 3,941 Youth programme and activities Gift Aid 4.207 2.772 28,612 1.435 26.484 Section accounts Sub total Grants Maintenenace grant Other grants Sub total Fundraising events Igrossl Carnival week 24.483 18.815 Jamboree 5,553 HQ Building project Other fundraising activities Sub total Scout hut income Hire ol building Hire ol equipment Other Scout hut income 19,411 15,782 Sub total Investment income COIF Charthes Deposit account Interest 2,418 1,337 Bank interest The Scout Association Short Term Investment Service Other investment income Sub total Total Gross Income Asset and investment sales. etc. Total receipts LT700003 July 20211 1 of3 2nd Copythorne (Stanley's Own) Scout Group (Charity No: 1015583) Receipts and Payments Account For the year from 0110112024 To 3111212024 Receipts and payments 2024 2023 Unrestricted funds Restricted funds Endowment funds Total funds Total funds Payments Charitable Payments Membership subscriptions paid on Nalion3VCounl IAre8lDistricl Youth programme and actiwties ALlull support and training utilf(ies 9.261 8,249 12,443 430 9,120 360 7.921 6,044 4,900 836 4,238 4,927 Insurance Cleaning Licences 6,100 994 Repairs and Renewals Equipment Pnnling, postage, stationery & sundries 2,715 2.239 4,291 984 1.348 20 527 Donations 2,157 540 Uniforms 88 Section accounts 27.336 32.238 Tree works 11,850 3,313 HQ building project 3,800 5,000 Sub total Fundraising expenses Carnival 15,688 12.050 Jamboree 1,418 Card lees 160 178 Other fundraising costs Sub total Total Gross Expenditure Asset and investment Total payments Net of receipts/{payments) Transfers between funds 3,434 55,355 3,434 20,788 Cash funds last year end Cash funds this year end 70.709 LT70J)J3 Juty 20211 2of3 2nd Copythorne (Stanley's Own) Scout Group (Charity No: 1015583) Receipts and Payments Account For the year from 3111212024 0110112024 To Statement of assets and liabilities at the end of the. year 31-Dec-24 Restricted Endowment funds funds 31-Dec-23 Total funds Unrestricted funds Totsl funds Cash funds Bank current account 8.798 29.111 12,052 COIF Charities Deposrt Account Held by Sections Cash in Hand 12,364 46.048 16.374 1.343 15,098 2,945 Total cash funds )grÈÈ balances with receipts and payments alGI ok ok ok ok other monetary assets Tax claim Debts due from the Count IArealDislricVGrou Insurance claim Sub total Investment assets Investment property- detail Quoted investments Oiher investments- detail Sub totsl Non monetary assets for Badge stock Shop stock other stock Land and buildings Motor vehicles Scouting equipment, fumilure etc Other Sub total Liabilities Accounts not yel paid Expenses incurred bul not invoiced Sijbscriptions not yel paid Loan- detail Other Iiabilrties Sub total Total net assets The above receipts and payments account and ststement of assets and liabilities were approved by the Trustees on 26th March 2025 {the date of the Trustee Board meeting that approved the accounts) and signed on their behalf by nature Print Name Joy Sellwood Chair Deborah Parvin Treasurer LT700(J)3 Juty 20211 3of3 2nd Copythorne (Stanley's Own) Scout Group Section Accounts For the year from 01Jan To 31-Dec 2024 2024 Section Accounts 2024 Balance 01101124 Subscriptions Other Income Spent Balanca 31112124 Squirrels 3S3.03 720.00 1763.81 1,949.26 887.58 Cadnam River Beavers 962.$0 1.037.00 2,095.59 S70.89 Bartley Waters Beavers 1.391.79 5.00 1,188.00 1,284.17 1.278.62 Dyak Cubs 842.83 1.084.14 750. 1.922.88 764.09 Zulu Cubs 1,440.83 1030.00 5,191.24 6.526.38 1.135.69 Everett Swuts 285.04 565.00 3.275.110 3.499.68 825.36 King ScA)Ut$ 1.717.48 705.00 4,246A3 4,816.03 1.853.88 stanltys Q*n Magazine 6,188.16 4,010.46 1,208.30 4.309.10 6.097.81 Stsnlels Own Sc4)Lrt & Guide Band 2.577.02 1112.42 618.89 3.170.SS Centenary Band 339.58 75.110 41dK58 Totsls 15.098.26 9,158.59 19,4SS.18 27,335.56 16.374.47 Independent examiner's report to the trustees of 2nd Copythorne (Stanleys Own) Scout Group I report to the trustees on my examination of the accounts of the 2. Copythorne (Stanleys Own) Scout Group for the year ended 31 December 2024. Responsibilities and basis of report As the charity trustees of the 2, Copythorne (Stanleys Own) Scout Group you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 ('the Act,). I report in respect of my examination of the 2. Copythorne (Stanleys Own) Scout Group accounts carried out under section 145 of the 201 l Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. Independent examiner's statement I have completed my examination. I confinn that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect: accounting records were not kept in respect of the 2. Copythorne (Stanleys Own) Scout Group as required by section 130 of the Act; or 2. the accounts do not accord with those records. I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. Signed: Name: