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Trustees’ ' Annual Report
For the period
From (startdate)Lo|1_Jo |i |2 [3 Jtoenddate [3 fr Jaf 2 fs _|
Section A Reference and administration details
Charity name 2nd Copythorne (Stanleys Own) Scout Group
Other names the charity is known by Stanleys Own Scout Group
Registered charity number (if any) Fal of a] ot of al
Charity’s principal address Charles King Hall
Romsey Road, Copythorne
Southampton
| ostcoae fs fo | al of oft fo |
Names of the charity trustees who manage the charity
(These will be published in the annual report of the charity and the Charity Register if reporting for a Registered Charity with a charity regulator)
Trustee Name Office (if any) Dates acted it not
for whole year
21 Michael Gurd | [President.] |
3| Joy Sellwood | [Chairman,] |
4 Therese Zanetti | [Secretary] [|
S| Deborah Parvin | [Treasurer,] |
6 WarrenTurvey [|
7, Katrina Stone ee ee
KevinHarmer
8|__JacquelineHeath | Ssid| [SSCS]
9 Tracy Hogan ee
10} SharonHarris [|
11 Christine Deamer |sss ntti 22 March 2023
12 Robert Good PSs ntti 27 June 2023
13 Michael Ferris Ps Until 27 June 2023
14 Tony Carter Ps Until 27 June 2023
15 Caroline Painter FS From 27 June 2023
16 Roger Barrett Fs From 27 June 2023
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Names and addresses of advisers (optional information but encouraged as best practice) (These will be published in the annual report of the charity)
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Type of advisor
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1 LT700001 (3rd December 2018)
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Section B
Structure, governance and management
Description of the charity's trusts
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Type of governing document governing document document
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Type of governing document governing document document The Group's governing documents are those of the The Scout Association. They consist of a Royal Charter, which in turn gives authority to the Bye Laws of the Association and The Policy, Organisation and Rules of The Scout (e.g. trust deed, constitution) Association. PTO Sie CRAIG) Te OTISHo! The Group is a trust established under its rules which are (e.g. trust, association,_ company) common to all Scouts. Trustee selection methods The Trustees are appointed in accordance with the Policy, (e.g. appointed by, elected by) Organisation and Rules of The Scout Association.
Additional governance issues (optional information but encouraged as best practice)
You may choose to include additional The Group is managed by the Group Trustee Board, the information, where relevant, about: members of which are the Charity Trustees of the Scout Group which is an educational charity. As Trustees they are responsible for complying with legislation applicable to charities. This includes the registration, keeping proper accounts and making returns to the Charity Commission as appropriate. Policies and procedures adopted for: a) the induction and training of trustees; |The Committee consists of independent representatives, b) trustee’ consideration of major risks Chair, Treasurer and Secretary together with the Group and the systems and procedures to Scout Leader, individual Section leaders (if opted to take on manage them the responsibility) and parent’s representation and meets every 2 months. Members of the Trustee Board complete ‘Essential Information for Trustee Board’ training within the first 5 months of joining the committee. This Group Trustee Board exists to support the Group Scout Leader in meeting the responsibilities of the appointments and is responsible for: The maintenance of Group property; The raising of funds and the administration of Group finance; The insurance of persons, property and equipment: Group public occasions; Assisting in the recruitment of leaders and other adult support; Appointing any sub committees that may be required; Appointing Group Administrators and Advisors other than those who are elected.
Section B 2 LT700001 (3rd December 2018)
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Structure, governance and management (continued)
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## Risk and Internal Control
The Group Trustee Board has identified the major risks to which they believe the Group is exposed, these have been reviewed and systems have been established to mitigate against them. The main areas of concern that have been identified are:
Damage to the building, property and equipment. The Group would request the use of buildings, property and equipment from neighbouring organisations such as the church, community centre and other Scout Groups. Similar reciprocal arrangements exist with these organisations. The Group has sufficient buildings and contents insurance in place to mitigate against permanent loss.
Injury to leaders, helpers, supporters and members. The Group through the membership fees contributes to the Scout Associations national accident insurance policy. Risk Assessments are undertaken before all activities.
Reduced income from fund raising. The Group is primarily reliant upon income from membership fees and fundraising. The group does hold a reserve to ensure the continuity of activities should there be a major reduction in income. The Committee could raise the value of membership fees to increase the income to the group on an ongoing basis, either temporarily or permanently.
Reduction or loss of leaders. The group is totally reliant upon volunteers to run and administer the activities of the group. If there was a reduction in the number of leaders to an unacceptable level in a particular section or the group as a whole then there would have to be a contraction, consolidation or closure of a section. In the worst case scenario the complete closure of the Group.
Reduction or loss of members. The Group provides activities for all young people aged 4 to 18. If there was a reduction in membership in a particular section or the group as whole then there would have to be a contraction, consolidation or closure of a section. In the worst case scenario the complete closure of the Group.
## Section C
## Objectives and activities
The Purpose of Scouting Summary of the objects of the charity set {Scouting exists to actively engage and support young out in its governing document people in their personal development, 3 LT700001 (3rd December 2018)
empowering them to makea positive contribution to society. The Values of Scouting As Scouts we are guided by these values: Integrity - We act with integrity; we are honest, trustworthy and loyal. Respect - We have self-respect and respect for others. Care - We support others and take care of the world in which we live. Belief - We explore our faiths, beliefs and attitudes. Co-operation - We makea positive difference; we cooperate with others and make friends. The Scout Method Scouting takes place when young people, in partnership with adults, work together based on the values of Scouting and: - enjoy what they are doing and have fun - take part in activities indoors and outdoors - learn by doing - share in spiritual reflection - take responsibility and make choices - undertake new and challenging activities - make and live by their Promise.
Summary of the main activities in relation |The promotion and co-ordination of the Sections to ensure to these objects that they provide Scouting in accordance with the objects to ensure that a well balanced programme is delivered to the young people by the leaders. The main activities are regular weekly meetings of the various Sections of the Group, camps and day activities.
Additional details of the objectives and activities (optional information but encouraged as best practice)
You may choose to include further
statements, where relevant, about:
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* policy on grantmaking;
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- contribution made by volunteers;
- policy on investments.
Public benefit statement The Group meets the Charity Commission's public benefit criteria under both the advancement of education and the advancement of citizenship or community development headings. the charity during the year|request. Summary ofthe main achievements of— 4 LT700001 (3rd December 2018)
Section E Financial Review Brief statement of the charity's policy on |Reserves policy reserves The Group's policy on reserves is to hold sufficient resources to continue the charitable activities of the group should income and fundraising activities fall short. The Group Trustee Board considers that the group should hold a sum equivalent to 2 years average potential carnival income in unrestricted reserves. Any excess unrestricted reserves would be used to help fund the refurbishment of the Scout Headquarters. The Group held reserves of approximately £40,000 against this at year end thus meeting the Group's aim. Quantify and explain any designations Details of any any funds materially in deficit (circumstances plus steps to eliminate) Further financial review details (optional information) You may choose to include additional information, where relevant, about:|Investment Policy * the charity’sSP principalp sources of fundsicin\-| |he Group's Income and Expenditure is small and as a (including any fundraising); , ; ‘ consequence does not have sufficient funds to invest in longer-term investments such as stocks and shares. The Group has therefore adopted a low risk strategy to the investment of its funds. All funds are held in cash using only mainstream banks or building societies or the COIF Charities Deposit Fund. * how expenditure has supported the key]The Group Trustees regularly monitor the levels of bank objectives of the charity;]balances and the interest rates received to ensure the group obtains maximum value and income from its banking arrangements. Occasionally this may involve using an account that requires a period of notice before funds may be withdrawn, before doing so the Group Trustees consider the cash flow requirements. 5 LT700001 (3rd December 2018)
## Quantify and explain any designations
Details of any any funds materially in deficit (circumstances plus steps to eliminate)
## Further financial review details (optional information)
## eee
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+ investment policy and objectives;
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## Section F
## Other Optional Information
Plans for future periods (details of any significant activities planned to achieve them)
## Section G
## Declaration
The trustees declare that they have approved the trustees’ report above
Signed on behalf of the charity's trustees
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Signature(s)
Full name(s) Joy Sellwood Deborah Parvin
Position (eg Secretary, Chair)
pate CATT
77 4
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6 LT700001 (3rd December 2018)
a
2nd Copythorne (Stanley's Own) Scout Group (Charity No: 1015583) Receipts and Payments Account
|||||||2023|||||2022|
|---|---|---|---|---|---|---|---|---|---|---|---|
||||Unrestricted
funds||Restricted
funds||Endowment
funds|||Totalfunds|Totalfunds|
||||£||£||£|||£|£|
|Receipts||||||||||||
||Subtotal|total||54,631||a|||||54,631.|34,829
||
||Sub|total||Z|||||||||a|a|
||Sub|total||18,815,||5,553||—||24,368|40,306||
||Sub|total|—|sat|||||=|||15,782,|18,174||
|Investment|Service||||||||||||
||Sub|total|et|||||_|||1,337
||350|
## ce
LT700003 July 2021)
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# 2nd Copythorne (Stanley's' Own) Scout Group (Charity. No:. 1015583) Receipts and Payments Account
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|For|the|year|
|from|
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## Receipts and payments
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||||||||||
|---|---|---|---|---|---|---|---|---|
|2023|2022|
|Unrestricted|Restricted|Endowment|Total funds|Total funds|
|funds|funds|funds|
|£|£|£|£|£|
|Payments|
|National/County/Area/District)|aid|es|||i|
|Printing,|postage,|stationery &|sundries|
|527|527°|497|
|Sub|total|77.038|||S||4|77,038|$2,616||
|Sub|total|12,228|1,418|27|13,646|||||26,584||
|Total Gross Expenditure|89,266|||“wet os|wee|79,200|[|]|
|Total payments|89,266.|90.684|[78,200|
|Net of receipts/((payments)|4,299]|4,135|5,434|14,459|
|Cash funds|last|year|end|§9,708|||14,004]|70,709 i)|
|Cash funds|this year end|55,355|20,788|76,143|70,709|
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LT700003 July 2021) On
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# 2nd Copythorne (Stanley's Own) Scout Group (Charity No: 1015583) Receipts and Payments Account
from
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31-Dec-23 31-Dec-22
Unrestricted Restricted Endowment Total funds Total funds
funds funds funds
£ £ £ £ £
|CashinHand TM PP | [2,039|
Total cash funds 55,355 | 20,7388 - 76,143. 70,709|
agree balances with receipts and payments a/c) ok ok ok ok ok
County/Area/District/Group |
Sub total lt =| 2 |
Sub total 2 | | | | |
Sub total | be = oe 5 a |
Sub total oS oe 2 | a lb :
a
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The above receipts and payments account and statement of assets and liabilities were approved by the Trustees on 28th March 2024 (the date of the Trustee Board meeting that approved the accounts) and signed on their behalf by
Signature
Print Name
3 of 3
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ee
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LT700003 July 2021)
## 2nd Copythorne (Stanley's' Own) Scout Group Section Accounts
||Fortheyear|01-Jan|To|31-Dec||
|---|---|---|---|---|---|
||from|2023||2023||
|Section Accounts||||||
||||2023|||
||Balance
01/01/23|Subscriptions
P|OtherIncome|Spent
P|Balance
31/12/23|
||£|£|£|£|£|
|Bartley Waters Beavers|662.85|294.00|1,076.00|641.06|1,391.79|
||Totals|2iaeeee|8,105.65|17,378.50||knee||15,098.26|
> reneege ea
## Independent examiner’s report to the trustees of 2"4 Copythorne (Stanleys Own) Scout Group
I report to the trustees on my examination of the accounts of the 2"! Copythorne (Stanleys Own) Scout Group for the year ended 31 December 2023.
## Responsibilities and basis of report
As the charity trustees of the 2"! Copythorne (Stanleys Own) Scout Group you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (‘the Act’).
I report in respect of my examination of the 2"! Copythorne (Stanleys Own) Scout Group accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
## Independent examiner’s statement
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
1. accounting records were not kept in respect of the 2"4 Copythorne (Stanleys Own) Scout Group as required by section 130 of the Act; or
2. the accounts do not accord with those records.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Signed: 1 X_E2A . Name: An,» 2 CE
Relevant professional qualification or membership of professional bodies (if any): A CC A
Address; CHAR TELS, GOVAN YON Parab, BaASTLEY Date: ba /al (2