2021-12-31-accounts - 2nd Copythorne (Stanley's Own) Scout Group

This text was generated using OCR and may contain errors. Check the original PDF to see the document submitted to the regulator.

Trustees' Annual Report

For the period

From (start date) 0 1 0 1 2 1 to end date 3 1 1 2 2 1

Section A	Reference and administration details	Reference and administration details	Reference and administration details	Reference and administration details	Reference and administration details	Reference and administration details	Reference and administration details
Charity name Other names the charity is known by Registered charity number (if any) Charity’s principal address
	2ND COPYTHORNE(STANLEYS OWN)SCOUT GROUP
	STANLEYS OWN SCOUT GROUP 1 0 1 5 5 8 3 CHARLES KING HALL ROMSEY ROAD,COPYTHORNE SOUTHAMPTON Postcode S O 40 2 P B
	CHARLES KING HALL
	ROMSEY ROAD,COPYTHORNE
	SOUTHAMPTON
	Postcode	S	O	40	2	P	B

Names of the charity trustees who manage the charity

1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16	Trustee Name	Office (if any)
	MICHAEL GURD	PRESIDENT
	JOY SELLWOOD	CHAIRMAN
	THERESE ZANETTI	SECRETARY
	DEBORAH PARVIN	TREASURER
	WARREN TURVEY
	KATRINA STONE
	KEVIN HARMER
	JACQUELINE HEATH
	ROBERT GOOD
	CHRISTINE DEAMER
	MICHAEL FERRIS
	TRACY HOGAN
	TONY CARTER
	SHARON HARRIS

1 LT700001

Section A Reference and administration details (continued)

Names and addresses of advisers (optional information but encouraged as best practice)

Type of advisor Name Address

Section B Structure, governance and management

Description of the charity’s trusts

How the charity is constituted (e.g. trust, association, company) Trustee selection methods (e.g. appointed by, elected by) (e.g. trust deed, constitution) Type of governing document	The Group's governing documents are those of the The Scout Association. They consist of a Royal Charter, which in turn gives authority to the Bye Laws of the Association and The Policy, Organisation and Rules of The Scout Association.

	The Group is a trust established under its rules which are common to all Scouts.

	The Trustees are appointed in accordance with the Policy, Organisation and Rules of The Scout Association.

Additional governance issues (optional information but encouraged as best practice)

Policies and procedures adopted for:
a) the induction and training of trustees;
b) trustee' consideration of major risks
and the systems and procedures to
manage them
You may choose to include
additional information, where
relevant, about:

The raising of funds and the administration of Group finance;
Group public occasions;
The insurance of persons, property and equipment;
The Group is managed by the Group Executive Committee, the
members of which are the ‘Charity Trustees’ of the Scout Group
which is an educational charity. As charity trustees they are
responsible for complying with legislation applicable to charities.
This includes the registration, keeping proper accounts and
making returns to the Charity Commission as appropriate.
The Committee consists of independent representatives, Chair,
Treasurer and Secretary together with the Group Scout Leader,
individual section leaders (if opted to take on the responsibility)
and parent’s representation and meets every 2 months.
The Group Executive Committee exists to support the Group
Scout Leader in meeting the responsibilities of the appointments
and is responsible for:
The maintenance of Group property;
Members of the Executive Committee complete_'Essential_
_Information for Executive Committee'_training within the first few
months of joining the Committee.
Assisting in the recruitment of leaders and other adult support;
Appointing any sub committees that may be required;
Appointing Group Administrators and Advisors other than those
who are elected.

2 LT700001

Section B	Structure, governance and management (continued)
	Risk and Internal Control The Group Executive Committee has identified the major risks to which they believe the Group is exposed, these have been reviewed and systems have been established to mitigate against them, including two signatories for all payments. The other main areas of concern that have been identified are: Reduction or loss of members. The Group provides activities for all young people aged 6 to 18. If there was a reduction in membership in a particular section or the group as a whole then there would have to be a contraction, consolidation or closure of a section. In the worst case scenario the complete closure of the Group. Damage to the building, property and equipment. The Group would request the use of buildings, property and equipment from neighbouring organisations such as the church, community centre and other Scout Groups. Similar reciprocal arrangements exist with these organisations. The Group has sufficient buildings and contents insurance in place to mitigate against permanent loss. Injury to leaders, helpers, supporters and members. The Group through the membership fees contributes to the Scout Associations national accident insurance policy. Risk Assessments are undertaken before all activities. Reduced income from fund raising. The Group is primarily reliant upon income from membership fees and fundraising. The group does hold a reserve to ensure the continuity of activities should there be a major reduction in income. The Committee could raise the value of membership fees to increase the income to the group on an ongoing basis, either temporarily or permanently. Reduction or loss of leaders. The group is totally reliant upon volunteers to run and administer the activities of the group. If there was a reduction in the number of leaders to an unacceptable level in a particular section or the group as a whole then there would have to be a contraction, consolidation or closure of a section. In the worst case scenario the complete closure of the Group.

Section B

Structure, governance and management (continued)

Risk and Internal Control
The Group Executive Committee has identified the major risks to
which they believe the Group is exposed, these have been
reviewed and systems have been established to mitigate against
them, including two signatories for all payments. The other main
areas of concern that have been identified are:
Reduction or loss of members. The Group provides activities for
all young people aged 6 to 18. If there was a reduction in
membership in a particular section or the group as a whole then
there would have to be a contraction, consolidation or closure of
a section. In the worst case scenario the complete closure of the
Group.
Damage to the building, property and equipment. The Group
would request the use of buildings, property and equipment from
neighbouring organisations such as the church, community
centre and other Scout Groups. Similar reciprocal arrangements
exist with these organisations. The Group has sufficient buildings
and contents insurance in place to mitigate against permanent
loss.
Injury to leaders, helpers, supporters and members. The Group
through the membership fees contributes to the Scout
Associations national accident insurance policy. Risk
Assessments are undertaken before all activities.
Reduced income from fund raising. The Group is primarily reliant
upon income from membership fees and fundraising. The group
does hold a reserve to ensure the continuity of activities should
there be a major reduction in income. The Committee could raise
the value of membership fees to increase the income to the
group on an ongoing basis, either temporarily or permanently.
Reduction or loss of leaders. The group is totally reliant upon
volunteers to run and administer the activities of the group. If
there
was
a
reduction
in
the
number
of
leaders
to
an
unacceptable level in a particular section or the group as a whole
then there would have to be a contraction, consolidation or
closure of a section. In the worst case scenario the complete
closure of the Group.

3 LT700001

Section C	Objectives and activities
Summary of the main activities in relation to these objects Summary of the objects of the charity set out in its governing document	The objectives of the Group are as a unit of the Scout Association. The Aim of The Scout Association is to promote the development of young people in achieving their full physical, intellectual, social and spiritual potentials, as individuals, as responsible citizens and as members of their local national and international communities. The method of achieving the Aim of the Association is by providing an enjoyable and attractive scheme of progressive training, based on the Scout Promise and Law and guided by adult leadership.
	The promotion of and the co-ordination of the six Sections to ensure that they provide Scouting in accordance with the Policy, Organisation and Rules of the Scout Association. This ensures that a well balanced programme is delivered to the young people in the Association by the Leaders of the Association. The main activities are regular weekly meetings of the various Sections of the Group, camps and day activities.

Section C

Objectives and activities

Summary of the main activities in
relation to these objects
Summary of the objects of the charity set
out in its governing document

The objectives of the Group are as a unit of the Scout
Association.
The Aim of The Scout Association is to promote the development
of young people in achieving their full physical, intellectual, social
and spiritual potentials, as individuals, as responsible citizens
and
as
members
of
their
local national
and
international
communities.
The
method
of
achieving
the
Aim
of
the
Association is by providing an enjoyable and attractive scheme
of progressive training, based on the Scout Promise and Law
and guided by adult leadership.

The promotion of and the co-ordination of the six Sections to
ensure that they provide Scouting in accordance with the Policy,
Organisation and Rules of the Scout Association. This ensures
that a well balanced programme is delivered to the young people
in the Association by the Leaders of the Association. The main
activities are regular weekly meetings of the various Sections of
the Group, camps and day activities.

Additional details of the objectives and activities (optional information but encouraged as best practice)

Youmay chooseto include further statements, where relevant, about: • policy on grantmaking; • contribution made by volunteers. Public benefit statement

	The Group meets the Charity Commission's public benefit criteria under both the advancement of education and the advancement of citizenship or community development headings.

Section D	Achievements and performance
Summary of the main achievements of the charity during the year
	Please see our AGM report pack which is available on request

4 LT700001

Section E	Financial Review
Quantify and explain any designations Details of any funds materially in deficit (circumstances plus steps to eliminate) Further financial review details (optional information) Youmay chooseto include additional information, where relevant, about: • the charity’s principal sources of funds ( • investment policy and objectives Investment Policy The Group's Income and Expenditure is very small and as a consequence does not have sufficient funds to invest in longer- term investments such as stocks and shares. The Group has therefore adopted a low risk strategy to the investment of its funds. All funds are held in cash using only mainstream banks or the COIF Charities Deposit Fund. The Group's policy on reserves is to hold sufficient resources to continue the charitable activities of the group should income and fundraising activities fall short. The Group Executive Committee considers that the group should hold a sum equivalent to 2 years average potential carnival income in unrestricted reserves. Any excess unrestricted reserves would be used to help fund the refurbishment of the Scout Headquarters. • how expenditure has supported the key objectives of the charity; Brief statement of the charity’s policy on reserves The Group Executive regularly monitors the levels of bank balances and the interest rates received to ensure the group obtains maximum value and income from its banking arrangements. Occasionally this may involve using an account that requires a period of notice before funds may be withdrawn, before doing so the Group Executive considers the cash flow requirements. The Group held reserves of £26,000 against this at year end thus meeting the Group aim. Reserves Policy	The Group's policy on reserves is to hold sufficient resources to continue the charitable activities of the group should income and fundraising activities fall short. The Group Executive Committee considers that the group should hold a sum equivalent to 2 years average potential carnival income in unrestricted reserves. Any excess unrestricted reserves would be used to help fund the refurbishment of the Scout Headquarters. The Group held reserves of £26,000 against this at year end thus meeting the Group aim. Reserves Policy


	Investment Policy The Group's Income and Expenditure is very small and as a consequence does not have sufficient funds to invest in longer- term investments such as stocks and shares. The Group has therefore adopted a low risk strategy to the investment of its funds. All funds are held in cash using only mainstream banks or the COIF Charities Deposit Fund. The Group Executive regularly monitors the levels of bank balances and the interest rates received to ensure the group obtains maximum value and income from its banking arrangements. Occasionally this may involve using an account that requires a period of notice before funds may be withdrawn, before doing so the Group Executive considers the cash flow requirements.

5 LT700001

Section F	Other Optional Information
Plans for future periods (details of any significant activities planned to achieve them)


Section G	Declaration

The trustees declare that they have approved the trustees’ report above Signed on behalf of the charity’s trustees

JoySellwood	JoySellwood	JoySellwood	JoySellwood	JoySellwood	JoySellwood	Deborah Parvin

Chair						Treasurer
0 9 0 5 2 2
0	9	0	5	2	2

6 LT700001

2nd New Forest North (Stanley's Own) Scout Group Receipts and Payments Account

Year start date

Year end date

----- Start of picture text -----
For the year
01-Jan-21 To 31-Dec-21
from
Receipts and payments
2021 2020
Unrestricted Restricted Endowment
Total funds Total funds
funds funds funds
£ £ £ £ £
Receipts
Donations, legacies and similar
income
Membership subscriptions 3,835 - - 3,835 4,394
Less: Membership subscriptions paid on
(National/County/Area/District) 3,962 - - 3,962 4,626
Net membership subscriptions retained
- 128 - - - 128 - 232
Donations
12,274 - - 12,274 15,397
Legacies - - - - -
Gift Aid 1,779 - - 1,779 1,978
Section Accounts 12,686 - - 12,686 11,489
Jamboree - - - - -
Sub total 26,611 - - 26,611 28,632
Grants
Other grants - - - - -
Sub total - - - - -
Fundraising (gross)
Carnival Week & Xmas fair 635 - - 635 30
HQ Building Project - Fundraising and
donations - 190 - 190 3,495
Other fundraising activities - - - - -
Sub total 635 190 - 825 3,525
Investment income
COIF Charities Deposit Account Interest
5 - - 5 69
Property Rent income - external 7,082 - - 7,082 2,298
Property Rent income - Girl Guiding etc 328 - - 328 608
Sub total 7,415 - - 7,415 2,975
Total Gross Income 34,661 190 - 34,851 35,132
Asset and investment sales, etc. - - - - -
Total receipts 34,661 190 - 34,851 35,132
----- End of picture text -----

1 LT700003

2nd New Forest North (Stanley's Own) Scout Group Receipts and Payments Account

Year start date

Year end date

For the year 01-Jan-21 To 31-Dec-21 from

Receipts and payments

----- Start of picture text -----
2021 2020
Unrestricted Restricted Endowment
Total funds Total funds
funds funds funds
£ £ £ £ £
Payments
Charitable Payments
Youth programme and activities inc 124 - - 124 2,602
badges
HQ - Cleaning
2,964 - - 2,964 1,723
HQ - Utilities
2,000 - - 2,000 3,649
HQ - Insurance
4,540 - - 4,540 4,487
HQ - Repairs and Renewals
2,882 - - 2,882 1,543
HQ - Licences
560 - - 560 723
Equipment
4,719 - - 4,719 130
Printing, postage, stationery & sundry
expenses 187 - - 187 442
Uniforms
- - - - -
Donations
- - - - 400
Section Accounts
10,484 - - 10,484 10,009
Jamboree
- - - - -
Tree works
1,308 - - 1,308 -
HQ Building Project - 450 - 450 2,140
Sub total 29,767 450 - 30,217 27,848
Fundraising expenses
Carnival Week & Xmas fair 288 - - 288 120
Other fundraising costs - - - - -
Payment fees
74 - - 74 72
Sub total 362 - - 362 192
Total Gross Expenditure 30,129 450 - 30,579 28,040
Asset and investment
purchases, etc. - - - - -
Total payments 30,129 450 - 30,579 28,040
Net of receipts/(payments) 4,532 - 260 - 4,272 7,092
Transfers between funds
50 - 50 - - -
Cash funds last year end 39,201 15,776 - 54,977 47,885
Cash funds this year end 43,783 15,466 - 59,249 54,977
----- End of picture text -----

2 LT700003

Statement of assets and liabilities at the end of the year

----- Start of picture text -----
31-Dec-21 31-Dec-20
Unrestricted Restricted Endowment Total funds Total funds
funds funds funds
£ £ £ £ £
Cash funds
Bank current account 4,276 - - 4,276 3,896
COIF Charities Deposit Account 20,895 15,466 - 36,361 34,356
Held by Sections 17,612 - - 17,612 15,409
Cash in Hand 1,001 - - 1,001 1,316
Total cash funds 43,784 15,466 - 59,250 54,977
Other monetary assets
Tax claim - - - - -
Debts due from the
County/Area/District/Group - - - - -
Insurance claim - - - - -
Sub total - - - - -
Investment assets
Investment property - detail - - - - -
Quoted investments - - - - -
Other investments - detail - - - - -
Sub total - - - - -
Non monetary assets for
charity's own use
Badge stock - - - - -
Shop stock - - - - -
Other stock - - - - -
Land and buildings - - - - -
Motor vehicles - - - - -
Scouting equipment, furniture etc - - - - -
Other - - - - -
Sub total - - - - -
Liabilities
Accounts not yet paid - - - - -
Expenses incurred but not invoiced - - - - -
Subscriptions not yet paid - - - - -
Loan - detail - - - - -
Other liabilities - - - - -
Sub total - - - - -
----- End of picture text -----

Contingent liabilities and future obligations

The above receipts and payments account and statement of assets and liabilities were approved by the Trustees on 1 February 2022 (the date of the Executive Committee meeting that approved the accounts) and signed on their behalf by Signature Print Name Chair Joy Sellwood Treasurer Deborah Parvin

3 LT700003

2nd New Forest North (Stanley's Own) Scout Group Section Accounts

----- Start of picture text -----
For the year 01-Jan To 31-Dec
from 2021 2021
Section Accounts
2021
Balance Balance
Subscriptions Other Income Spent
01/01/21 31/12/21
£ £ £ £ £
Cadnam River Beavers 600.23 305.00 - 506.71 398.52
Bartley Waters Beavers 390.65 85.00 - 189.12 286.53
Dyak Cubs 2,367.75 570.00 140.00 1,781.22 1,296.53
Zulu Cubs 21.60 318.00 450.00 323.26 466.34
Everett Scouts 436.39 404.00 2,636.49 2,772.54 704.34
King Scouts 1,780.60 315.00 518.97 1,184.17 1,430.40
Stanley's Own Magazine 7,560.43 4,300.62 2,643.08 3,705.52 10,798.61
Stanley's Own Scout & Guide Band 2,028.69 0.00 - 21.00 2,007.69
Centenary Band 222.58 - - - 222.58
Totals 15,408.92 6,297.62 6,388.54 10,483.54 17,611.54
----- End of picture text -----

4 LT700003

Independent Examinerfs Report to the Trustees of th• 2ND NEW FOREST NORTH (STANLEYS OWNI SCOUT GROUP I report on the acc(KJnts of the Group for the year ended 31 Dmber 2021, whth compnse the Receipts and Payments Account. Statement ofAssets and kn.a"1.es and related notes. This report is made wiely to the trustees in aCc1e th .0ft 145 oftsw ChantiosAct 2011. My work has been undertaken so that I might state lo the thanty's tnjstees those matters l am required to ststeto them in an Indepen¢Jenl Examinerfs report and for other purpose. To the fvllest extent pernirtled by law. I do not accept or assume responsibility lo anyone other than ts charity and the chanty's trustees fcrf my examination work. Respgctive responslbllltlo¥ of TnMte•s and Ex¥mln•r The Grcwp's tnjstees ore r88ponsible for Ihe wep0rall of the a(nts. They consbder th an a111 is nol required for this yeaf lunder Section 144 of th8 Charities Act 20111thg Charili8s A1> and that an indep8nd8nt examination 1$ needed. 11 is my reSponlMI1ty to.. Examine the aUnts (under sect 145 of the Chaiities Act); To follow the procedure8 laid dcmn in the General Directions given by the Charity CoMmisonerS (under Section 14515)Ibl of the Charitses Act). arKI To slate partscular matters have come to my attents. 8a8lJ of Indtwndent Examlnefs feport My oxamination was carried out in accord wih General Directions gr4en by the Charity CmisonerS. An examination includes a feview of the accounting rewds kept by the Group and a comparison of the accounts presented wlh those records It also indudes ceratI of any unusual rtems or disclosures in the accounts and seeking explanats'ons from Y as trustees c0Mil¥j any such matters. The procedures undertaken do r1 providg all the evidence that would be required in an au(Jrt. and consequently no opnion is given as lo lthether the &counts Pfesent a 'lrue and fai¢ view and the rep)rt is limited to those matters set out in the statement below. Ind•p•nd•nt Examln•rf• statsm•nl In conn•clI my examinati, rKI matter has c(ffie lo my altenti.. 1. which gives me reasonable cause lo bdieve trt in, any material respect, the requirgmgnts to keep accwnting recd8 in aCCOTd8rKe Section 130 of ts Charities Act., and to prepare accounls vthich accor(I accountsrvj reccvds arvj cOmY the accounting requirements of th8 Charrties A have not boen mgt; or 2. to whith, in my wnion, attenti slKld be drawn in order lo enable a wjper underslanding of the xcounts to be reathed. Name.. ohJi Qualifieatson.. Address.. Dale.. Lf100006 {1•t Febrnary 20171