Trustees' Annual Report
For the period
From (start date) 0 1 0 1 2 0 to end date 3 1 1 2 2 0
| Section A | Reference and administration details | Reference and administration details | Reference and administration details | Reference and administration details | Reference and administration details | Reference and administration details | Reference and administration details |
|---|---|---|---|---|---|---|---|
| Charity name Other names the charity is known by Registered charity number (if any) Charity’s principal address |
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| 2ND NEW FOREST NORTH(STANLEYS OWN)SCOUT GROUP | |||||||
| STANLEYS OWN SCOUT GROUP 1 0 1 5 5 8 3 CHARLES KING HALL ROMSEY ROAD,COPYTHORNE SOUTHAMPTON Postcode S O 40 2 P B |
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| CHARLES KING HALL | |||||||
| ROMSEY ROAD,COPYTHORNE | |||||||
| SOUTHAMPTON | |||||||
| Postcode | S | O | 40 | 2 | P | B |
Names of the charity trustees who manage the charity
| 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 |
Trustee Name | Office (if any) | |
|---|---|---|---|
| MICHAEL GURD | PRESIDENT | ||
| DEREK BOULTON | CHAIRMAN | ||
| NICK NEWMAN | SECRETARY | ||
| DEBORAH PARVIN | TREASURER | ||
| DEREK BAULF | |||
| JOY SELLWOOD | |||
| KATRINA STONE | |||
| KEVIN HARMER | |||
| WARREN TURVEY | |||
| JACKIE HEATH | |||
| ROBERT GOOD | |||
| CHRISTINE DEAMER | |||
| ROY FARMERS | |||
| MICHAEL FERRIS | |||
| TRACY HOGAN | |||
| RHYS BOWEN |
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Section A Reference and administration details (continued)
Names and addresses of advisers (optional information but encouraged as best practice)
Type of advisor Name Address
Section B Structure, governance and management
Description of the charity’s trusts
| Type of governing document (e.g. trust deed, constitution) How the charity is constituted (e.g. trust, association, company) Trustee selection methods (e.g. appointed by, elected by) |
The Group's governing documents are those of the The Scout Association. They consist of a Royal Charter, which in turn gives authority to the Bye Laws of the Association and The Policy, Organisation and Rules of The Scout Association. |
|---|---|
| The Group is a trust established under its rules which are common to all Scouts. |
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| The Trustees are appointed in accordance with the Policy, Organisation and Rules of The Scout Association. |
Additional governance issues (optional information but encouraged as best practice)
| You may choose to include additional information, where relevant, about: Policies and procedures adopted for: a) the induction and training of trustees; b) trustee' consideration of major risks and the systems and procedures to manage them |
Assisting in the recruitment of leaders and other adult support; Appointing any sub committees that may be required; Appointing Group Administrators and Advisors other than those who are elected. The insurance of persons, property and equipment; The Group is managed by the Group Executive Committee, the members of which are the ‘Charity Trustees’ of the Scout Group which is an educational charity. As charity trustees they are responsible for complying with legislation applicable to charities. This includes the registration, keeping proper accounts and making returns to the Charity Commission as appropriate. The Committee consists of independent representatives, Chair, Treasurer and Secretary together with the Group Scout Leader, individual section leaders and parent’s representation and meets every 2 months. The Group Executive Committee exists to support the Group Scout Leader in meeting the responsibilities of the appointments and is responsible for: The maintenance of Group property; The raising of funds and the administration of Group finance; Group public occasions; |
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| Section B | Structure, governance and management (continued) |
|---|---|
| Risk and Internal Control The Group Executive Committee has identified the major risks to which they believe the Group is exposed, these have been reviewed and systems have been established to mitigate against them, including 2 signatories for all payments. The other main areas of concern that have been identified are: Reduction or loss of members. The Group provides activities for all young people aged 6 to 18. If there was a reduction in membership in a particular section or the group as whole then there would have to be a contraction, consolidation or closure of a section. In the worst case scenario the complete closure of the Group. Damage to the building, property and equipment. The Group would request the use of buildings, property and equipment from neighbouring organisations such as the church, community centre and other Scout Groups. Similar reciprocal arrangements exist with these organisations. The Group has sufficient buildings and contents insurance in place to mitigate against permanent loss. Injury to leaders, helpers, supporters and members. The Group through the membership fees contributes to the Scout Associations national accident insurance policy. Risk Assessments are undertaken before all activities. Reduced income from fund raising. The Group is primarily reliant upon income from subscriptions and fundraising. The group does hold a reserve to ensure the continuity of activities should there be a major reduction in income. The Committee could raise the value of subscriptions to increase the income to the group on an ongoing basis, either temporarily or permanently. Reduction or loss of leaders. The group is totally reliant upon volunteers to run and administer the activities of the group. If there was a reduction in the number of leaders to an unacceptable level in a particular section or the group as a whole then there would have to be a contraction, consolidation or closure of a section. In the worst case scenario the complete closure of the Group. |
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| Section C | Objectives and activities |
|---|---|
| Summary of the main activities in relation to these objects Summary of the objects of the charity set out in its governing document |
The objectives of the Group are as a unit of the Scout Association. The Aim of The Scout Association is to promote the development of young people in achieving their full physical, intellectual, social and spiritual potentials, as individuals, as responsible citizens and as members of their local national and international communities. The method of achieving the Aim of the Association is by providing an enjoyable and attractive scheme of progressive training, based on the Scout Promise and Law and guided by adult leadership. |
| The promotion of and the co-ordination of the six Sections to ensure that they provide Scouting in accordance with the Policy, Organisation and Rules of the Scout Association. This ensures that a well balanced programme is delivered to the young people in the Association by the Leaders of the Association. The main activities are regular weekly meetings of the various Sections of the Group, camps and day activities. |
Additional details of the objectives and activities (optional information but encouraged as best practice)
You may choose to include further statements, where relevant, about: • policy on grantmaking; • contribution made by volunteers. Public benefit statement The Group meets the Charity Commission's public benefit criteria under both the advancement of education and the advancement of citizenship or community development headings. Section D Achievements and performance Summary of the main achievements of Please see our AGM report pack which is available on request the charity during the year on request
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| Section E | Financial Review |
|---|---|
| Quantify and explain any designations Details of any funds materially in deficit (circumstances plus steps to eliminate) Further financial review details (optional information) Youmay chooseto include additional information, where relevant, about: • the charity’s principal sources of funds ( • investment policy and objectives Reserves Policy The Group held reserves of £23,000 against this at year end thus meeting the Group aim. Investment Policy The Group's Income and Expenditure is very small and as a consequence does not have sufficient funds to invest in longer- term investments such as stocks and shares. The Group has therefore adopted a low risk strategy to the investment of its funds. All funds are held in cash using only mainstream banks or the COIF Charities Deposit Fund. The Group s policy on reserves is to hold sufficient resources to continue the charitable activities of the group should income and fundraising activities fall short. The Group Executive Committee considers that the group should hold a sum equivalent to 2 years average potential carnival income in unrestricted reserves. Any excess unrestricted reserves would be used to help fund the refurbishment of the Scout Headquarters. • how expenditure has supported the key objectives of the charity; Brief statement of the charity’s policy on reserves The Group Executive regularly monitors the levels of bank balances and the interest rates received to ensure the group obtains maximum value and income from its banking arrangements. Occasionally this may involve using an account that requires a period of notice before funds may be withdrawn, before doing so the Group Executive considers the cash flow requirements. |
Reserves Policy The Group held reserves of £23,000 against this at year end thus meeting the Group aim. The Group s policy on reserves is to hold sufficient resources to continue the charitable activities of the group should income and fundraising activities fall short. The Group Executive Committee considers that the group should hold a sum equivalent to 2 years average potential carnival income in unrestricted reserves. Any excess unrestricted reserves would be used to help fund the refurbishment of the Scout Headquarters. |
Investment Policy The Group's Income and Expenditure is very small and as a consequence does not have sufficient funds to invest in longer- term investments such as stocks and shares. The Group has therefore adopted a low risk strategy to the investment of its funds. All funds are held in cash using only mainstream banks or the COIF Charities Deposit Fund. The Group Executive regularly monitors the levels of bank balances and the interest rates received to ensure the group obtains maximum value and income from its banking arrangements. Occasionally this may involve using an account that requires a period of notice before funds may be withdrawn, before doing so the Group Executive considers the cash flow requirements. |
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| Section F | Other Optional Information |
|---|---|
| Plans for future periods (details of any significant activities planned to achieve them) |
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| Section G | Declaration |
The trustees declare that they have approved the trustees’ report above Signed on behalf of the charity’s trustees
| Full name(s) Date Position (eg Secretary, Chair) |
JoySellwood | JoySellwood | JoySellwood | JoySellwood | JoySellwood | JoySellwood | Deborah Parvin |
|---|---|---|---|---|---|---|---|
| Chair | Treasurer | ||||||
| 3 0 0 9 2 1 |
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| 3 | 0 | 0 | 9 | 2 | 1 |
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| For theyear from |
01-Jan-20 | To | 31-Dec-20 | |||
|---|---|---|---|---|---|---|
| Receipts andpayments | 2019 | |||||
| Unrestricted funds € |
Restricted funds € |
Endowment funds { |
Totalfunds | Totalfunds € |
||
| Receipts | ||||||
| Donations, legacies andsimilar | ||||||
| Itlembership subscriptions | 4,394 | 4,394 | 10,582 | |||
| Less:lVlembershipsubscriptionspaid on lNational/county/tuealDistrict) |
4,626 | 4,626 | 5,471 | |||
| Net membership subscriptionsretained | lJZ | 232 | 5,111 | |||
| Donations | 15,397 | 1s,397 | 3,559 | |||
| Legacies | ||||||
| GiftAid | 1,978 | 1,978 | 2,335 | |||
| SectionAccounts | fi,4e9 | 11,489 | 21,455 | |||
| Jamboree | 4,826 | |||||
| Subtotal | 28,632 | 28,632 | 37,286 | |||
| Grants | ||||||
| Othergrants | ||||||
| Subtotal | ||||||
| Fundraising (gross) | ||||||
| - | ||||||
| Carnival Week | 30 | 30 | 11,369 | |||
| HQ BuildingProject- Fundraisingand donations |
3,495 | 3,495 | 2,327 | |||
| Otherfundraising activities | ||||||
| Subtotal | 30 | 3,495 | 3,525 | 13,696 | ||
| Investment income | ||||||
| COIFCharitiesDepositAccount lnterest | 69 | 69 | 204 | |||
| Property Rentincome - external | 2,298 | 2,258 | 5,688 | |||
| PropedyRentincome-Girl Guidingetc | 608 | 60s | 1,577 | |||
| Subtotal | 2,975 | 2,975 | 7,469 | |||
| TotalGrosslncome | 3't,637 | 3,495 | 35,132 | 58,451 | ||
| Asset and investmentsales, etc. | ||||||
| Total receipts | 31,637 | 3,495 | 35,132 | 58,451 |
| p | 2024 | 2019 | |||||||
|---|---|---|---|---|---|---|---|---|---|
| Unrestricted funds € |
Restricted funds t |
Endowment funds € |
Totalfunds € |
Totalfunds e |
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| Payments | |||||||||
| CharitablePaYments | |||||||||
| @incbadges | 2,602 | 2,602 | 4,385 | ||||||
| HQ- Cleaning | 1,723 | 1,723 | 2,885 | ||||||
| Utilities | 3,649 | 3,649 | 4,332 | ||||||
| HQ- lnsurance | 4,487 | 4,487 | 4,644 | ||||||
| HQ - Repairs andRenewals | 1,543 | 1,543 | 3,355 | ||||||
| HQ -Licences | 723 | 671 | |||||||
| Equipment | 130 | 130 | 807 | ||||||
| Printing,postage,stationery&sundry exDenses |
442 | 442 | 590 | ||||||
| Uniforms | 159 | ||||||||
| Donations | 400 | 400 | 1,089 | ||||||
| SectionAccounts | 1 | 0,009 | 10,009 | 18,734 | |||||
| Jamboree | 2,455 | ||||||||
| Treeworks | |||||||||
| HQ BuildingProject | 2,140 | 2,140 | 14,849 | ||||||
| Sub | total | 25,708 | 2,140 | 27,448 | 58,955 | ||||
| Fundraising | expenses | ||||||||
| CarnivalWeek | 120 | 120 | 3,506 | ||||||
| Otherfundraising costs | |||||||||
| Payment fees | 72 | 59 | |||||||
| Sub | total | 192 | 192 | 3,565 | |||||
| Total | GrossExpenditure | 25,900 | 2,140 | 28,040 | 62,524 | ||||
| Assetandinvestment | |||||||||
| purchases, | etc. | ||||||||
| Totalpayments | 25,900 | 2,140 | 28,040 | 62,520 | |||||
| Netofrecei | pts/(payments) | 5,737 | 1,355 | 7,092 | 4,069 | ||||
| Transfersbetweenfunds | |||||||||
| Cashfunds | last | year end | 33,464 | 14,421 | 47,885 | 51,954 | |||
| Cash | fundsthisyearend | 39,20't | 15,776 | 54,977 | 47,885 |
| 31-Dec-20 | 31-Dec-19 | |||||||
|---|---|---|---|---|---|---|---|---|
| Unrestricted | RestrictedEndowment | Total | funds | Totalfunds | ||||
| funcls L |
frrnds t |
f uncls € |
! | L | ||||
| Cashfunds | ||||||||
| Eank current account | 3,895 | 3,896 | 6.459 | |||||
| COIF CharitiesDeposit | Account | 18,580 | 15,776 | 34,356 | 26,287 | |||
| Held by Sections | .r | 5,409 | 15,449 | 13,929 | ||||
| Cash inHand | 1,316 | 1,316 | 1,210 | |||||
| Total cash funds | 39,201 | 15,776 | 54,977 | 47,885 | ||||
| Other monetaryassets | ||||||||
| Tax claim | ||||||||
| Debtsduefromthe | ||||||||
| CountylArealDistrict/G roup | ||||||||
| lnsuranceclaim | ||||||||
| Subtotal | ||||||||
| lnvestment assets | ||||||||
| lnvestmentproperty - detail | ||||||||
| Quoted investments | ||||||||
| Other investments- detail | ||||||||
| Subtotal | ||||||||
| Non monetaryassetsfor | ||||||||
| charity's ownuse | ||||||||
| Badge stock | ||||||||
| op stock | ||||||||
| stock | ||||||||
| and | ||||||||
| Iiotor | ||||||||
| equipment, | iture etc | |||||||
| Other | ||||||||
| $ub total | ||||||||
| Liabilities | ||||||||
| not yet paid | ||||||||
| Expenses butnot |
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| Subscriptionsnotyet | ||||||||
| Loan -detail | ||||||||
| Iiabilities | ||||||||
| Subtotal |
| For theyear | 0lJan | To | 31-Dec |
|---|---|---|---|
| from | 2020 | 2020 |
| 2020 | ||||||
|---|---|---|---|---|---|---|
| Balance 01tolt20 |
Subscriptions | Other lncome | Spent | Balance 31t1?,20 |
||
| € | e | t | € | € | ||
| Cadnam River Beavers | 444.66 | 180.00 | 157.17 | 181.60 | 600.23 | |
| BartleyWatersBeavers | 338.75 | 12.00 | 300.00 | 260.10 | 390.65 | |
| Dyak Cubs | 2,0G6.41 | 280.00 | 745.38 | 724.04 | 2,367.75 | |
| Zulu Cubs | 5.80 | 190.00 | '174.20 | 21.60 | ||
| Everett Scouts | 1,946.80 | 43.00 | 1,771.97 | 3,32s.38 | 4:t5.39 | |
| KingSmuts | 1,595.38 | 150.00 | 205.01 | 169.79 | 1,780.60 | |
| Stanley's Own Magazine | 5,495.01 | 4,377.94 | 2,743.40 | 5,056.92 | 7,560.43 | |
| Stanley's Own Scout & Guide Band | 1,820.U | 207.85 | 2,028.69 | |||
| Centenary Band | 214.63 | 't25.00 | 117.05 | 222.58 | ||
| Totals | 13,929.28 | 5,042.94 | 6,445.78 | 10,009.08 | 15,408.92 |