## **Trustees’ Annual Report for the period**
## **From 11 August 2019 to 10 August 2020**
## **Charity name: Gospel Oak School Association**
## **Charity registration number: 1015477**
## **Objectives and Activities**
||SORP reference||
|---|---|---|
|Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|The object of the Association is to advance the
education of the pupils in Gospel Oak Primary
School. In furtherance of this object the
Association may:
(a) develop more extended relationships
between the staff, parents and others
associated with the School
(b) engage in activities which support the
School and advance the education of the pupils
attending it
(c) Engaging in activities or providing facilities
or equipment which support the school and
advance the education of the pupils|
|Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or
services identified in the
accounts.|Para 1.17 and
1.19|The Association holds fund raising events and
applies for grants to provide Gospel Oak
School with additional resources and enhance
education, music, sport and drama provision
and facilities at the school.
The Association organizes social and
entertainment events to encourage interaction
and cohesiveness amongst the school
community.|
|Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|On this matter, the Trustees have had regard
to the guidance issued by the Charity
Commission on public benefit.|
## **Additional information (optional)**
## You may choose to include further statements where relevant about:
SORP reference Para 1.38 Policy on grant making
Page 1 of 13
Para 1.38 Policy on social investment including program related investment Para 1.38 Contribution made by volunteers Other
## **Achievements and Performance**
||SORP reference||
|---|---|---|
|Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|Net funds raised of over £37,500 i.e. gross
fundraising less fundraising costs.
Fundraising from community and
participation events was curtailed due to the
COVID-19 Pandemic but offset entirely by a
large and generous increase in private
donations.
This year, as every year, GOSA provided
grant funding for educational projects, trips,
infrastructure, facilities and events at the
school. The total grant expenditure for the
year was £4,272, down 23% on the prior
year as the pandemic prevented many
activities scheduled for the second half of
the year from taking place. Money was
allocated as follows:
•
Art/Music/Drama/Teaching grants
included the Orchestra of the Age of
Enlightenment visit for Reception and a
Theatre Workshop of Macbeth and the
Tempest for Years 5 and 6.
•
Funded Trips and Visits included a Zoo
trip and a trip to the Saatchi Gallery to
see the Tutankhamun Exhibition for
Year 3, a visit from a Christmas
pantomime for Phase1 and Reception,
the Owl lady visiting Reception and
Nursery and a Christmas Party
entertainer for Reception.
•
Funded additional resources for the
school included microphones for Phase
2 Technology classes, a theatre
company to come in and support a
Modern Foreign Languages day and
yoga & mindfulness teacher providing|
Page 2 of 13
sessions to support teaching children with special educational needs throughout the school. As in previous years, GOSA funded a youth hostel bedding supplement for the Y6 School Journey and Y6 leavers t-shirts. We analysed the reach of the School Priority and Project Grants for 2019/20 across the school and found that 10% ( _18/19: 28%_ ) was allocated to EYFS, 7% ( _7%_ )to Phase 1, 17% ( _15%_ )to Phase 2, 53% ( _40%_ ) to Phase 3 and 13% ( _10%_ ) benefitted pupils across the whole school.
**Additional information (optional)** You may choose to include further statements where relevant about:
|Achievements against
objectives set|Para 1.41||
|---|---|---|
|Performance of fundraising
activities against objectives
set|Para 1.41||
|Investment performance
against objectives|Para 1.41||
|Other|||
Page 3 of 13
## **Financial Review**
|**Financial Review**|||
|---|---|---|
|Review of the charity’s
financial position at the end
of the period|Para 1.21|The financial position was strong, with the
general unallocated reserve being equivalent
to over five years of general grant expenditure
excludingcapitalprojects|
|Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|The Association retains unspent reserves in its
bank account.
Some of these reserves are ring-fenced for
specific activities and held until such time as
the school is ready to spend these funds on
those specific activities.
The balance of funds is denoted in a General,
unallocated reserve.|
|Amount of reserves held|Para 1.22|£55,743|
|Reasons for holding zero
reserves|Para 1.22|Not Applicable|
|Details of fund materially in
deficit|Para 1.24|None|
|Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|None|
## **Additional information (optional)** You may choose to include further statements where relevant about:
||||
|---|---|---|
|The charity’s principal
sources of funds (including
any fundraising)|Para 1.47||
|Investment policy and
objectives including any
social investment policy
adopted|Para 1.46||
|A description of the principal
risks facing the charity|Para 1.46||
|Other|||
Page 4 of 13
## **Structure, Governance and Management**
|Description of charity’s
trusts:|||
|---|---|---|
|Type of governing document
(trust deed, royal charter)|Para 1.25|Constitution adopted at the Annual General
Meeting 20thOctober 1992 and revised 7th
November 2014|
|How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|Association|
|Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|Volunteers from parent and teacher body are
nominated and approved in vote at the Annual
General Meeting.|
## **Additional information (optional)** You may choose to include further statements where relevant about:
||||
|---|---|---|
|Policies and procedures
adopted for the induction
and training of trustees|Para 1.51||
|The charity’s organisational
structure and any wider
network with which the
charity works|Para 1.51||
|Relationship with any related
parties|Para 1.51||
|Other|||
## **Reference and Administrative details**
|Charity name|Gospel Oak School Association|
|---|---|
|Other name the charity uses|GOSA|
|Registered charity number|1015477|
|Charity’s principal address|Gospel Oak Primary School
Mansfield Road
London
NW3 2JB|
|||
Page 5 of 13
**Names of the charity trustees who manage the charity**
|1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year**|**Name of person (or body) entitled**
**to appoint trustee(if any)**|
|---|---|---|---|---|
||Matthew Thornley|Chair|||
||Chris Brand|Treasurer|||
||||||
||||||
||||||
||||||
||||||
||||||
||||||
||||||
||||||
||||||
||||||
||||||
||||||
||||||
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||||||
## – Corporate trustees names of the directors at the date the report was approved
**Director name** none
Name of trustees holding title to property belonging to the charity
|**Trustee name**|**Dates acted if not for whole year**||
|---|---|---|
|none|||
||||
||||
||||
||||
||||
Page 6 of 13
## **Funds held as custodian trustees on behalf of others**
Description of the assets None held in this capacity
Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets
## **Additional information (optional)**
## **Names and addresses of advisers (Optional information)**
|**Type of**|**Name**|**Address**|
|---|---|---|
|**adviser**|||
**Name of chief executive or names of senior staff members (Optional information)**
## **Exemptions from disclosure**
Reason for non-disclosure of key personnel details
## **Other optional information**
Page 7 of 13
## **Declarations**
**The trustees declare that they have approved the trustees’ report above.**
**Signed on behalf of the charity’s trustees**
|**Signature(s)**
**Full name(s)**
**Position (eg Secretary,**
**Chair, etc)**
**Date**|||
|---|---|---|
||Christopher Brand||
||
Treasurer, Trustee||
||5thJanuary 2021||
||5thJanuary 2021||
Page 8 of 13
## GOSPEL OAK SCHOOL ASSOCIATION
(REGISTERED CHARITY NUMBER. 1015477)
## ACCOUNTANT’S REPORT TO THE TRUSTEES OF GOSPEL OAK SCHOOL ASSOCIATION FOR THE YEAR ENDED 10[TH] AUGUST 2020
In accordance with the instructions given to me, I have prepared and examined the annexed accounts from the books, accounts and vouchers of Gospel Oak School Association, and from information and explanations supplied to me
Emma Porteous Independent Examiner
1
Page 9 of 13
## GOSPEL OAK SCHOOL ASSOCIATION
(Registered Charity No. 1015477)
## INCOME AND EXPENDITURE ACCOUNT
For the Year ended 10th August 2020
|||**2019-20**||**2018-19**|
|---|---|---|---|---|
|**Income**|||||
||**£**|**£**|**£**|**£**|
|One-off Events|||||
|Fun Run1|-||12,123.50||
|Children's Photos|3,393.10||3,643.45||
|Winter Fair (incl. Raffle)|3,365.00||2,587.75||
|Jumble Sale & Craft Fair|2,006.40||-||
|Family Nights (Quiz,Cinema,Bollywood)|1,575.51||1,883.76||
|T-Shirts|-||-||
|Christmas Trees|2,135.26||2,145.00||
|Misc Donations and Gift Aid Reclaim2|28,257.82||16,718.08||
|Regular Events|||||
|Class Teas/Food Market|-||1,605.27||
|Grants and Donations|||||
|Loyalty Grants (easy Fundraising)|540.70||331.85||
|GOSA Projects and Activities|||||
|Choirs3|-||1,159.06||
|**Total Income**||**41,273.79**||**42,197.72**|
|**Expenditures**|||||
||**£**|**£**|**£**|**£**|
|Cost of Fundraising Activities|||||
|Fun Run|-||422.40||
|Children's Photos|1,483.61||865.13||
|Winter Fair (incl. Raffle)|41.00||285.35||
|Jumble Sale & Craft Fair|64.32||-||
|Family Nights (Quiz,GO Factor)|792.13||788.24||
|T-Shirts|-||-||
|Christmas Trees|1,384.75||1,395.70||
|Food Market|-||32.77||
|GOSA Projects and Activities|||||
|Choirs|-||1,390.00||
|||3,765.81||5,179.59|
|Administration Expenses|||||
|Prof. Fees, Insurance & GOSA|467.00||419.87||
|Application of Funds|||||
|School Priority Grants|||||
|Playground Refurbishment|-||40,550.00||
|School Project Grants6|4,271.68||5,569.18||
|Brass Band4|629.15||-||
|School Gates5|450.00||450.00||
|Year 6 Leavers Grants|473.83||400.00||
|||6,291.66||47,389.05|
|**Total Expenditure**||**10,057.47**||**52,568.64**|
|**(Deficit) / Surplus**||**31,216.32**||**(10,370.92)**|
2
Page 10 of 13
## GOSPEL OAK SCHOOL ASSOCIATION
(Registered Charity No. 1015477)
## BALANCE SHEET
As of 10th August 2020
|Current Asset
Cash at Bank
Current Account
Cash in Hand
Uncleared cheques
Less : Current Liabilities
Outstanding cheques
Unpaid Grants
Preparation of Accounts
**Net Current Assets**
**Accumulated Funds**
Opening Balance
Add : Surplus (Deficit) for Year
**Total Reserves**
Breakdown of Funds
Committed
Brass Band7
Grants for future years
School Gate Grant8
Travel Grants
General, unallocated Funds|**2019-20**
**2018-19**
**£**
**£**
**£**
**£**
61,417.34
27,959.34
200.00
-
-
1,636.01
61,617.34
29,595.35
-
-
(5,624.66)
(4,818.99)
(250.00)
(250.00)
(5,874.66)
(5,068.99)
**55,742.68**
**24,526.36**
24,526.36
34,897.28
31,216.32
(10,370.92)
**55,742.68**
**24,526.36**
7,370.85
8,000.00
-
1,950.00
948.50
1,398.50
300.06
300.06
47,123.27
12,877.80
**55,742.68**
**24,526.36**|**2019-20**
**2018-19**
**£**
**£**
**£**
**£**
61,417.34
27,959.34
200.00
-
-
1,636.01
61,617.34
29,595.35
-
-
(5,624.66)
(4,818.99)
(250.00)
(250.00)
(5,874.66)
(5,068.99)
**55,742.68**
**24,526.36**
24,526.36
34,897.28
31,216.32
(10,370.92)
**55,742.68**
**24,526.36**
7,370.85
8,000.00
-
1,950.00
948.50
1,398.50
300.06
300.06
47,123.27
12,877.80
**55,742.68**
**24,526.36**|
|---|---|---|
||||
|||34,897.28
(10,370.92)
**24,526.36**|
|||8,000.00
1,950.00
1,398.50
300.06
12,877.80
**24,526.36**|
We declare that the foregoing financial statements are correct.
- -
Chair 10 / 11 / 2020
Treasurer 10 / 11 / 2020
3
Page 11 of 13
## **GOSPEL OAK SCHOOL ASSOCIATION**
(Registered Charity No. 1015477)
## **1 Accounting Policies**
## Basis of accounting:
The Financial statements have been prepared in accordance with applicable accounting standards and under the historical cost accounting rules.
## Income and expenditure regulation:
All income and expenditure incurred is charged to the income and expenditure account on a cash accounting basis. Accruals are provided in the accounts on certain expenditure.
## **2 Income this Year**
GOSA was fortunate that a number of regular and popular fundraising activities took place as usual in the first half of the school year, before the impact of the COVID-19 pandemic set in.
The key fundraiser that did not take place was the Fun Run[1] . The loss of income from this source was offset almost entirely by an increase in Miscellaneous Donations[2] , for which GOSA is extremely grateful.
3 GOSA ended donations to the local choir in 2018/19 as its links with the school started to decrease.
GOSA wishes to thank everyone who has contributed to raising funds this year.
## **3 Spending this Year**
Every year GOSA members elect to provide funds for educational projects, trips, infrastructure, facilities and events requested by teachers and staff at the school under the banner of School Project Grants _**[6]**_ . The total grant expenditure for the year was £4,272, down 23% on the prior year as the pandemic prevented many activities scheduled for the second half of the year from taking place.
- Art/Music/Drama/Teaching grants included the Orchestra of the Age of Enlightenment visit for Reception and a Theatre Workshop of Macbeth and the Tempest for Years 5 and 6.
- Funded Trips and Visits included a Zoo trip and a trip to the Saatchi Gallery to see the Tutankhamun Exhibition for Year 3, a visit from a Christmas pantomime for Phase1 and Reception, the Owl lady visiting Reception and Nursery and a Christmas Party entertainer for Reception.
- Funded additional resources for the school included microphones for Phase 2 Technology classes, a theatre company to come in and support a Modern Foreign Languages day and yoga & mindfulness teacher providing sessions to support teaching children with special educational needs throughout the school.
4 No external grants were received from for the Brass Band Fund during the year. GOSA aims to continue with its commitment to make available £5,000 per year as needed to secure the on-going future of the Brass Band, either through specific fundraising or through allocation of general funds. The small expenditure in the year was to replace instruments at the end of their useful life.
As in previous years, GOSA funded a youth hostel bedding supplement for the Y6 School Journey and Y6 leavers t-shirts.
We analysed the reach of the School Priority and Project Grants for 2019/20 across the school and found that 10% ( _18/19: 28%_ ) was allocated to EYFS, 7% ( _7%_ )to Phase 1, 17% ( _15%_ )to Phase 2, 53% ( _40%_ ) to Phase 3 and 13% ( _10%_ ) benefitted pupils across the whole school.
## **4 Future Commitments**
7The Brass Band fund, GOSA’s funding priority, has a balance of £7,371 as described above.
8In 2009/10, GOSA raised a £5,000 ring-fenced grant for future annual expenditure on the ‘Leaves for the School Gates’ project, to cover a period of approximately 10 years. The balance remaining after eight years, including £1,500 of Gift Aid, is £948.50.
## **5 Remuneration**
No remuneration was paid to the Trustees during the year
4
Page 12 of 13
**Independent examiner's report on the accounts**
## **Section A Independent Examiner’s Report**
**Report to the trustees/** Charity Name GOSPEL OAK SCHOOL ASSOCIATION **members of On accounts for the year** 10 August 2020 **Charity no** 1015477 **ended (if any) Set out on pages** 9 - 12 (remember to include the page numbers of additional sheets)
- I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended 10 / 08 / 2020.
- **Responsibilities and** As the charity trustees of the Trust, you are responsible for the preparation **basis of report** of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”).
I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
**Independent** I have completed my examination. I confirm that no material matters have **examiner's statement** come to my attention ~~(other than that disclosed below *)~~ in connection with the examination which gives me cause to believe that in, any material respect:
- accounting records were not kept in accordance with section 130 of the Act or
- the accounts do not accord with the accounting records
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached.
* _Please delete the words in the brackets if they do not apply._
**Date:** 5[th] January 2021 **Signed: Name:** Emma Porteous **Relevant professional** CIMA **qualification(s) (if any): Address:** 88 Barlby Road, London, W10 6AP
1
**October 2018**
**IER**
Page 13 of 13