2025-03-31-accounts - Whitwick Scout Group

This text was generated using OCR and may contain errors. Check the original PDF to see the document submitted to the regulator.

Trustees' Annual Report

For the period

----- Start of picture text -----
From (start date) 0 1 0 4 2 4 to end date 3 1 0 3 2 5
Section A Reference and administration details
Whitwick Scout Group
Charity name
1 0 1 5 4 1 9
Registered charity number (if any)
S 1 0 0 1 4 1 2 5
HQ registration number
Whitwick Scout HQ 109 Leicester Road
Charity’s principal address
Whitwick
Leicestershire
Postcode L E 6 7 5 G N
----- End of picture text -----

Names of the charity trustees who manage the charity

(These will be published in the annual report of the charity and the Charity Register if reporting for a Registered Charity with a charity regulator)

1 2 3 3 4 5 6	Treasurer Jan 25 onwards Robert Scoynes GSL / GLV to Dec 24 Treasurer Secretary SAS Rep Under 25 Rep Michael Reid James Worth Robert Pettit Chairman Trustee Name Dates acted if not for whole year Office (if any) Helen Reid Tracey Hodgkiss Charlie Stephens

Names and addresses of advisers (optional information but encouraged as best practice) (These will be published in the annual report of the charity)

Type of advisor The Scout Association	Name Address Gilwell Park Chingford LONDON E4 7QW governance@scouts.org.uk

2024-2025 WSG Trustees Report

Page 1

Section B	Structure, governance and management
Description of the charity’s trusts Trustee selection methods (e.g. trust, association, company) How the charity is constituted (e.g. appointed by, elected by) (e.g. trust deed, constitution) Type of governing document	The Trustees are appointed in accordance with the Policy, Organisation and Rules of The Scout Association. The Group is a trust established under its rules which are common to all Scouts. The Group's governing documents are those of The Scout Association. They consist of a Royal Charter, which in turn gives authority to the Bye Laws of the Association and The Policy, Organisation and Rules of The Scout Association. Whitwick Scout Group holds its own constitution this reflects the requirements of the Scout Association and provides more detail and guidance as to how we operate our Scouting Charity and our Squirrel, Beaver, Cub and Scout Sections.

Section B

Structure, governance and management

Description of the charity’s trusts
Trustee selection methods
(e.g. trust, association, company)
How the charity is constituted
(e.g. appointed by, elected by)
(e.g. trust deed, constitution)
Type of governing document

The Trustees are appointed in accordance with the Policy,
Organisation and Rules of The Scout Association.
The Group is a trust established under its rules which are
common to all Scouts.
The Group's governing documents are those of The Scout
Association. They consist of a Royal Charter, which in turn
gives authority to the Bye Laws of the Association and The
Policy, Organisation and Rules of The Scout Association.
Whitwick Scout Group holds its own constitution this reflects
the requirements of the Scout Association and provides
more detail and guidance as to how we operate our Scouting
Charity and our Squirrel, Beaver, Cub and Scout Sections.

Additional governance issues (optional information but encouraged as best practice)
The Group is managed by the Group Trustee Board, the members of which are the ‘Charity Trustees’ of the Scout Group which is an educational charity. As charity trustees they are responsible for complying with legislation applicable to charities. This includes the registration, keeping proper accounts and making returns to the Charity Commission as appropriate. The Trustee Board consists of the Chair, Treasurer and 4 Trustees (including 2 Ex Officio Trustees, and 2 co-opted Trustees) and meets every 3 months. Members of the Trustee Board complete Being a Scouts Trustee learning within the first 6 months of joining the Board. This Group Trustee Board exists to make sure the charity is well-managed, risks are assessed and mitigated, buildings and equipment are in good working order, and everyone follows legal requirements and the organisation's policies and rules. Their support helps other volunteers run high- quality and safe programmes that gives young people skills for life. Policies and procedures adopted for: a) the induction and training of trustees; b) trustee' consideration of major risks and the systems and procedures to manage them You may choose to include additional information, where relevant, about:

Additional governance issues (optional information but encouraged as best practice)

The Group is managed by the Group Trustee Board, the
members of which are the ‘Charity Trustees’ of the Scout
Group which is an educational charity. As charity trustees
they are responsible for complying with legislation applicable
to charities. This includes the registration, keeping proper
accounts and making returns to the Charity Commission as
appropriate.
The Trustee Board consists of the Chair, Treasurer and 4
Trustees (including 2 Ex Officio Trustees, and 2 co-opted
Trustees) and meets every 3 months.
Members of the Trustee Board complete Being a Scouts
Trustee learning within the first 6 months of joining the
Board.
This Group Trustee Board exists to make sure the charity is
well-managed, risks are assessed and mitigated, buildings
and equipment are in good working order, and everyone
follows legal requirements and the organisation's policies
and rules. Their support helps other volunteers run high-
quality and safe programmes that gives young people skills
for life.
Policies and procedures adopted for:
a) the induction and training of trustees;
b) trustee' consideration of major risks
and the systems and procedures to
manage them
You may choose to include additional
information, where relevant, about:

2024-2025 WSG Trustees Report

Page 2

Section B	Structure, governance and management (continued)
	Risk and Internal Control The Group Trustee Board has identified the major risks to which they believe the Group is exposed, these have been reviewed and systems have been established to mitigate against them. The main areas of concern that have been identified are: Damage to the building, property and equipment. The Group would request the use of buildings, property and equipment from neighbouring organisations such as the church, community centre and other Scout Groups. Similar reciprocal arrangements exist with these organisations. The Group has sufficient buildings and contents insurance in place to mitigate against permanent loss. Injury to leaders, helpers, supporters and members. The Group through the capitation fees contributes to the Scout Associations national accident insurance policy. Risk Assessments are undertaken before all activities. Reduced income from fund raising. The Group is primarily reliant upon income from subscriptions and fundraising. The group does hold a reserve to ensure the continuity of activities should there be a major reduction in income. The Board could raise the value of subscriptions to increase the income to the group on an ongoing basis, either temporarily or permanently. Reduction or loss of leaders. The group is totally reliant upon volunteers to run and administer the activities of the group. If there was a reduction in the number of leaders to an unacceptable level in a particular section or the group as a whole then there would have to be a contraction, consolidation or closure of a section. In the worst case scenario the complete closure of the Group. Reduction or loss of members. The Group provides activities for all young people aged 4 to 18. If there was a reduction in membership in a particular section or the group as whole then there would have to be a contraction, consolidation or closure of a section. In the worst case scenario the complete closure of the Group. Risk and Internal Control The group has in place systems of internal controls that are designed to provide reasonable assurance against material mismanagement or loss, these include 2 signatories for all payments and a comprehensive insurance policies to ensure that insurable risks are covered.

Section B

Structure, governance and management (continued)

Risk and Internal Control
The Group Trustee Board has identified the major risks to
which they believe the Group is exposed, these have been
reviewed and systems have been established to mitigate
against them. The main areas of concern that have been
identified are:
Damage to the building, property and equipment. The Group
would request the use of buildings, property and equipment
from neighbouring organisations such as the church,
community centre and other Scout Groups. Similar
reciprocal arrangements exist with these organisations. The
Group has sufficient buildings and contents insurance in
place to mitigate against permanent loss.
Injury to leaders, helpers, supporters and members. The
Group through the capitation fees contributes to the Scout
Associations national accident insurance policy. Risk
Assessments are undertaken before all activities.
Reduced income from fund raising. The Group is primarily
reliant upon income from subscriptions and fundraising. The
group does hold a reserve to ensure the continuity of
activities should there be a major reduction in income. The
Board could raise the value of subscriptions to increase the
income to the group on an ongoing basis, either temporarily
or permanently.
Reduction or loss of leaders. The group is totally reliant upon
volunteers to run and administer the activities of the group. If
there was a reduction in the number of leaders to an
unacceptable level in a particular section or the group as a
whole then there would have to be a contraction,
consolidation or closure of a section. In the worst case
scenario the complete closure of the Group.
Reduction or loss of members. The Group provides activities
for all young people aged 4 to 18. If there was a reduction in
membership in a particular section or the group as whole
then there would have to be a contraction, consolidation or
closure of a section. In the worst case scenario the complete
closure of the Group.
Risk and Internal Control
The group has in place systems of internal controls that are
designed to provide reasonable assurance against material
mismanagement or loss, these include 2 signatories for all
payments and a comprehensive insurance policies to ensure
that insurable risks are covered.

2024-2025 WSG Trustees Report

Page 3

Section C	Objectives and activities
Additional details of the objectives and activities (optional information but encouraged as best practice) Public benefit statement The Group meets the Charity Commission's public benefit criteria under both the advancement of education and the advancement of citizenship or community development headings. Summary of the objects of the charity set out in its governing document The Purpose of Scouting Scouting exists to actively engage and support young people in their personal development, empowering them to make a positive contribution to society. The Values of Scouting As Scouts we are guided by these values: Integrity -We act with integrity; we are honest, trustworthy and loyal. Respect -We have self-respect and respect for others. Care -We support others and take care of the world in which we live. Belief -We explore our faiths, beliefs and attitudes. Co-operation -We make a positive difference; we co- operate with others and make friends. The Scout Method Scouting takes place when young people, in partnership with adults, work together based on the values of Scouting and: - enjoy what they are doing and have fun - take part in activities indoors and outdoors - learn by doing - share in spiritual reflection - take responsibility and make choices - undertake new and challenging activities - make and live by their Promise. Whitwick Scout Group conducts weekly term time meetings for our Squirrel, Beaver, Cub & Scout Sections. Summary of the main activities in relation to these objects

Section C

Objectives and activities

Additional details of the objectives and activities (optional information but encouraged as best practice)
Public benefit statement
The Group meets the Charity Commission's public benefit
criteria under both the advancement of education and the
advancement of citizenship or community development
headings.
Summary of the objects of the charity set
out in its governing document
The Purpose of Scouting
Scouting exists to actively engage and support young people
in their personal development,
empowering them to make a positive contribution to society.
The Values of Scouting
As Scouts we are guided by these values:
Integrity -We act with integrity; we are honest, trustworthy
and loyal.
Respect -We have self-respect and respect for others.
Care -We support others and take care of the world in
which we live.
Belief -We explore our faiths, beliefs and attitudes.
Co-operation -We make a positive difference; we co-
operate with others and make friends.
The Scout Method
Scouting takes place when young people, in partnership with
adults, work together based on the
values of Scouting and:
- enjoy what they are doing and have fun
- take part in activities indoors and outdoors
- learn by doing
- share in spiritual reflection
- take responsibility and make choices
- undertake new and challenging activities
- make and live by their Promise.
Whitwick Scout Group conducts weekly term time meetings
for our Squirrel, Beaver, Cub & Scout Sections.
Summary of the main activities in relation
to these objects

2024-2025 WSG Trustees Report

Page 4

----- Start of picture text -----
Section D Achievements and performance
Summary of the main achievements of
the charity during the year
During 2024 - 2025 we had over 110 young people regularly
attending our weekly Scouting sessions.
We also hosted village commemorations for the 80th
Anniversary of the D-Day Landings consisting of a
procession of Flags, and flaming torches to our VE 80
Beacon located on our Scout field.
Section E Financial Review
Brief statement of the charity’s policy on
reserves Reserves Policy
The Group's policy on reserves is to hold sufficient
resources to continue the charitable activities of the group
should income and fundraising activities fall short. The
Group Trustee Board considers that the group should hold a
sum equivalent to 12 months running costs, circa £20k.
Further financial review details (optional information)
Investment Policy
The Group does not have sufficient funds to invest in longer
term investments. The Group has therefore adopted a risk
averse strategy to the investment of its funds. All funds are
held in cash using only mainstream banks or building
societies.
----- End of picture text -----

2024-2025 WSG Trustees Report

Page 5

a Section F Other Optional Information Plans for future periods (details of any significant activities planned to achieve We are looking to fundraise to expand facilities at our HQ them)

a Section G Declaration

The trustees declare that they have approved the trustees’ report above

Signed on behalf of the charity’s trustees

Signature(s) Full name(s) Michael Reid eS Position (eg Secretary, Chair) Group Lead Voulenteer ES Date a 1 9 0 1 2 6

2024-2025 WSG Trustees Report

Page 6

Whitwick Scout Group Receipts and Payments Account

----- Start of picture text -----
Year start date Year end date
For the year
01 April 2024 To 31 March 2025
from
Receipts and payments
2024/25 2023/24
Unrestricted funds Unrestricted funds
£ £
Receipts
Donations, legacies and similar income
Membership subscriptions
£14,621.61 £13,159.78
Less:Membership subscriptions paid on (National/County/Area/District) £0.00 £0.00
Net membership subscriptions retained
£14,621.61 £13,159.78
Donations
£489.75 £4,035.78
Hoodie and Necker Sale
£0.00 £0.00
Tent Sale
£0.00 £0.00
Income from Camps and Activities
£7,549.72 £7,715.71
Sub total £22,661.08 £24,911.27
Grants
Maintenenace grant £0.00 £0.00
Other grants £3,442.00 £12,898.71
Sub total
£3,442.00 £12,898.71
Fundraising (gross)
Santa Run
£2,375.73 £2,120.03
Hare and Hounds Bonfire Night £1,044.21 £0.00
Big Help Out £0.00 £191.19
VE Day £697.43 £0.00
Scout BBQ
£464.50 £0.00
Christmas Fair
£0.00 £572.81
Sub total £4,581.87 £2,884.03
Investment income
Bank interest
£0.00 £0.00
Building Society interest £0.00 £0.00
The Scout Association Short Term Investment Service
£0.00 £0.00
Property Rent income £0.00 £0.00
Other investment income
£0.00 £0.00
Sub total £0.00 £0.00
Total Gross Income £30,684.95 £40,694.01
Asset and investment sales, etc. £0.00 £0.00
Total receipts £30,684.95 £40,694.01
----- End of picture text -----

1 LT700002 (1st January 2017)

Whitwick Scout Group Receipts and Payments Account

----- Start of picture text -----
Year start date Year end date
For the year
01 April 2024 To 31 March 2025
from
Receipts and payments
2024/25 2023/24
Unrestricted funds Unrestricted funds
£ £
Payments
Charitable Payments
Youth programme and activities £10,910.26 £6,070.05
Water and Sewerage
£325.02 £334.34
Electricity and Gas
£2,307.07 £1,202.95
Broadband
£78.54 £0.00
Insurance
£1,644.99 £1,272.32
Repairs and Renewals
£945.94 £7,083.00
Materials and equipment
£6,223.04 £8,860.62
Uniforms
£1,626.75 £1,877.00
Donations
£76.28 £0.00
General Admin Expenses
£371.53 £512.50
AGM and Trustee Expenses
£61.00 £0.00
Capitation
£5,373.00 £4,758.90
Sub total
£29,943.42 £31,971.68
Fundraising expenses
Scout BBQ
£318.25 £0.00
Hare and Hounds Bonfire Night Expenses £0.00 £50.00
Christmas Fair Expenses
£0.00 £133.08
Big Help Out
£0.00 £162.70
D-Day 80th Expenses
£1,302.04 £0.00
Other fundraising costs
£57.00 £36.50
Sub total
£1,677.29 £382.28
Total Gross Expenditure £31,620.71 £32,353.96
Asset and investment purchases, etc.
£0.00 £0.00
Total payments £31,620.71 £32,353.96
Net of receipts/(payments) -£935.76 £8,340.05
Cash funds last year end £0.00 £0.00
Cash funds this year end -£935.76 £8,340.05
----- End of picture text -----

2 LT700002 (1st January 2017)

Statement of assets and Ilablllties at the end of the year 1 st April 2025 1st April 2024 lkn•6tr1Ct lund8 Cash lunds CLOSED £1127l24 707.•7 IJ67A7 £&b67A7 Éx•.o• Totsl ¢a•h luThl• Tax daim Sub toial Sub totsl Lknd bLddir Sub tolal Llabllllle8 LI. d#all Sub tolal Ctyttlwt Il•bMlll•s and fthir• obMfpO¢ 25th PlowmlJ•r 2025 (th• d•t• of th• lh •pprobd xc*)wits) arnl slgrnd on Imlr b•h•ll ty nature 3 LT7LMXM)2 {1rt knuAry 2017)

The re&1 is ern1ed 31. M*ch 2025 tinP4esL2aMI3. Itw l)i&6 tsRY If_ sA- aajts