**BUSY BEES PRE-SCHOOL Treasurers Report For the** **Annual General Meeting – 2024** ## **- Income and Expenditure in the 2023 2024 financial year** The report shows an income over expenditure pre-school running figure of £5273 (2023 £17142) to the financial year ending January 2024. This figure includes £1715 in depreciation costs calculated as 30% of the net book value of the building. Fees and grant funding increased during the course of the year due to the pre-school due to an increase in the uptake of sessions. This may in part be due to the increased eligibility of parents for extended 30 hour funding. The movement on each of the income and expenditure categories is shown on the Income and Expenditure report. Staffing expenditure has increased significantly, however, this is to be expected with the increased numbers of children within sessions. Note that part of the manager’s staffing cost is being charged back to another setting within the area whom the manager was supporting for most of the financial year. ## - Fund Raising in the 2023 2024 financial year Overall a total of £1033 was raised from which £1101 was spent, leaving a net deficit amount of £68 which together with the fundraising deficit brought forward from 2022-2023 leave a total amount to carry forward to 2024-2025 of minus £344. ## **- Balance Sheet Report for the 2023 2024 financial year** The Balance sheet shows the asset figures for the 2023-2024 financial year, compared with the previous financial year. Total assets (including the value of the building) of £63246 were brought forward from the previous financial year. Surplus expenditure over income in the 2023-2024 financial year added to this figure gives a total asset figure as at January 2024 of £68713. The current asset figure (bank account balances less liabilities) has increased from £58188 to £65713. ## Contingency for Closure amounts The Early Years Alliance recommends that the Pre-school keep three months running costs plus the cost of redundancy pay in hand, approximately £58761 calculated as detailed at the bottom of the balance sheet. This figure includes Hive demolition costs and ground refurbishment. This year the current assets held, taking into account other restricted amounts to be carried forward for fundraising, EYPP,DAF and ISF funding, are sufficient to cover the contingency amount resulting in **£3648 allocated to the unrestricted general fund** . It should be noted that the general fund is in a significantly better position than the previous year and any necessity to close should hopefully be covered by insurances that are in place. Busy Bees Pre-school Income and Expenditure for the period ending 31 st January 2024 Previous YE adj 202>2024 2022-2023 Movement Income Fees WC Grant Funding Fund Raising Income Donations Free School Mfjals Income Grant Income ISF funding EYPP Grant DAF income 218 124212 1033 18018 116521 491 3872 7691 542 1490 420 2000 4320 1758 1070 -1302 2820 -605 -744 7140 1153 Training income Interest re￿iVed TOTAL INCOME 190 391 13925 475 159937 146012 Loss oxponditurn Salarvès Less staffing charge back 124199 15329 108870 102721 13316 Erf$ NIC Effs pension costs TOTAL STAFFING Staff Training DBS check8 Consumables Fund Raising Staff Refreshments Finance Management Subscriptions Utilities Electricrty Water Building costs Equipment Grant spend Lease costs Insurance Refv$e Internet & Telephone Advertising and Promotion Grounds Printer Ink Sundry Free School Meal spand Bad debts written off EYPP Spend ISF Spend DAF Spend rounding adjustment Prior year adjustment on consumables, SUbscrip￿.0nS & Equipment Depreciation TOTAL EXPENDITURE Surplus Running Income ov•r 1604 111272 761 1162 205 4367 817 14 4845 716 20511 -205 4944 9311 1101 71 409 73 5254 2141 616 1529 4518 699 2975 599 1330 6635 2000 675 1720 693 -834 17 199 -2117 -1301 -675 -861 165 245 147 184 41 -166 859 1107 164 497 41 17 313 420 1070 1861 7140 1675 1486 2477 1617 375 4663 1715 2166 451 128870 5273 17142 Surylus Annual Incow* over Expondiiure 5273 17142 -11869 Runnlng cost8 for contingency annual 3 months 21558 7186 17779 5926 Busy Bees Pre-school Balance Sheet for the period ending 31st January 2024 Previous YE adj 202>2024 2022-2023 Culumlatrrfe At cost Depreciation NBV 87697 84.157 3,540 Culumlative At cost Depreciation NBV 87697 5.057 Fixed assets Building Current Assets Unrestrithd Pety Cash Cash income held Busy Bees Nat West Account Large Purchases Cash hm)unt Personal Loan to 3taff member Debtors 2147 265 12083 15099 693 5500 6370 4108 27927 Restricted Deposit A£count 51571 31597 51571 70575 31597 59524 LESS Current liabilibes Creditors PAYEINI -159 -27 3949 412 924 5402 1336 65173 68713 58188 63245 Financed by Accumulated FurKI as at 1st February 2023 Prior year adj Surplu8 Income ovw Expendi￿re 46104 -194 194 5273 68713 17142 63246 Notss to the Account The Accumulaled fund is hekl as Restrlcled fvnds Net book valu• of buihJiTrJ Contingen¢y for dosure FUNDRAISING bf plus fvndraising balance in year Balance of fundraising CE EYPP bf plus surplus EYPP in year Balance of EYPP ef DAF bf plus surplus DAF in year Balance of OAF cf ISF funding bf plus surplus ISF in y8ar 3540 58761 5057 55132 -276 -326 -278 1209 937 272 501 1209 783 -19 783 783 1843 Balance of ISF cf Unrestricted funds General furKI 1843 -502 68713 63246 purchase price of new Hive bu1￿1ng Hive building fLxed asset value Dep￿claborE calculated at 30% of net book W￿U• Contingency for c108Ufe building removal costs - diclated by Wiltshire Council 87697 87697 200CKI ?n177 20000 1 AqnA BUSY BEES PRE-SCHOOL Treasurers Report For the Annual General Meeting- 2024 Income ndEx endit re in the 2023-2 24 financlal ear The report shows an income over expenditure pre-school running figure of £5273 {2023 £17142) to the financial year ending January 2024. This figure includes £1715 in depreciation costs calculated as 3070 of the net book value of the building. Fees and grant funding increased during the course of the year due to the pre-school due to an increase in the uptake of sessions. This may in part be due to the increased eligibility of parents for extended 30 hour funding. The movement on each of the income and expenditure categories is shown on the Income and Expenditure report. -7 staffing expenditure has increased significantly, however, this is to be expected with the increased numbers of children within sessions. Note that part of the manager's staffing cost is being charged back to another setting within the area whom the manager was supporting for most of the financial year. Fund Raisin in the 2023-2024 financial ear Overall a total of £1033 was raised from which £1 l 01 was spent. leaving a net deficit amount of £68 which together with the fundraising deficit brought fopNard from 2022-2023 leave a total amount to carry fop¢rfard to 2024-2025 of minus £344. Balance ort for the 2023-2024 financial ear The Balance sheet Sho￿ the asset figures for the 2023-2024 financial year. compared with the previous financial year. Total assets {including the value of the building) of £63246 were brought forward from the previous financial year. Surplus expenditure over income in the 2023-2024 financial year added to this figure gives a total asset figure as at January 2024 of £68713. The current asset figure (bank account balances less liabilities) has increased from £58188 to £65713. Contin enc for Closure amounts The Early Years Alliance recommends that the Pre-school keep three months running costs plus the cost of redundancy pay in hand. approximately £58761 calculated as detailed at the bottom of the balance sheet. This figure include5 Hive demolition costs and ground refurbishment. This year the current assets held. taking into account other restricted amounts to be carried forward for fundraising, EYPP,DAF and ISF funding, are sufficient to cover the contingency amount resulting in £3648 allocaled to the unrestrlcted general fund. It should be noted that the general fund is in a significantly better position than the previous Independent examiner's report on the accounts CHARITY COMMISSION FOR ENGLAND AND WALES Section A Independent Examinerfs Report Report to the trusteesl members of Busy Bees Pre-school On accounts for the year ended 31. January 2024 Charity no (if any) 1015404 Set out on pages Respective responsibilities of trustees and examiner The charty's trustees are responsible for the preparation of the accounts. The charFty's trustees consider that an audit is not required for this year under section 144 of the Charities Act 2011 (Yhe Charities Act") and that an independent examination is needed. rfhe charity's gross income ex￿eded £250,000 and l am qualified to undertake the examination by being a qualified member of [named body]]. Delete [ ] if not applicable. It is my responsibilty to: examine the accounts under section 145 of the Chartties Act, to follow the procedures laid down in the general Directions given by the Charity Commission (under section 145(5)(b) of the Charities Act, and to state whether particular matters have come to my attention. Basis of independent My examination was carried out in accordan￿ with general Directions given examinerfs statement by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from the trustees conceming any such matters. The procedures undertaken do not provide all the eviden￿ that would be required in an audit, and consequently no opinion is given as to whether the accounts present a 'true and fairf view and the report is limited to those matters set out in the statement below. Independent In Gonnection with my examination, no matter has come to my attention examiner's statement (other than that disclosed below ") which gives me reasonable cause to believe that in, any material respect, the requirements". to keep accounting records in accordance with section 130 of the Charities Act. and to prepare accounts which accord with the accounting records and comply with the accounting requirements of the Charities Act have not been met; or 2. to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached. Please delete the words in the brackets rf they do not apply. Signed: Dats: Name: Pamela J Turner Relevant professlongl qualiflcatlon(s) or body Irf any).. Address: Section B Disclosure Only complete if the examiner needs to highlight material problems.IE.g. accountin8 records have not been kept in accordance with $132 of the Charities. Act 2011 and thosÈ accounts do not comply with the requirements of the 2008 Re8ulatlons setting out the form and content of charity accounts; any material expenditure or action whlch appears not to be in accordance wlth the trusts of the charity; any failure to be provided with Information and explanations by any past or present trustee, offiter or employee,. and any material consistency tsel￿een the accounts and the trustees, annual report.) IER Give here brief details of any items that the examiner wishes to disclose.