2021-08-31-accounts

- Stalbridge Pre School AGM Monday 21[st] September 2021 8pm

1. Committee Present – Chair: Vikki Boatswain, Secretary: Jennie Cox, Treasurer: Hannah Downton, Claire Hatcher, Faye Burden, Jade Coley.

2. Staff Present – Debbie Chant, Lisa Pond, Grace Clamp, Joanna Jeanes, Carly Jenkins

3. Parents Present - Hannah Smith

4. Apologies – Caroline Coleman

5. Minutes from previous AGM – Minutes were agreed correct. They were proposed by Vikki Boatswain and seconded by Hannah Downton

6. Matters Arising – No matters were raised from previous minutes.

7. Chairpersons Report :

8. Massive thank you to all staff who went above age beyond over the last year as normal and especially due to Covid.

9. Thanks to committee for always helping out.

10. Thanks to parents for all the ways they’ve dealt with the changes that have come from the past year!

11. THANK YOU!

7. Treasurers Report:

• Increasing in funding from £73,417.19 to £91,151.31 up on the year before, but mostly due to having a massive school year this past year.

• Fence materials cost went out, which was big cost but well worth it (labour supplied FOC.)

• Decrease in fundraising due to Covid, funding raised through an online Xmas Raffle and Summer Raffle.

• Amazonsmile has brought some funds in - worth a mention to parents again.

• £61,780.47 end of year balance.

• Dikes gave preschool a £1000 donation through ‘Making a difference locally’ funding.

8. Managers Report:

• Thanks to all attendees, it was disappointing that the meeting was only attended by current committee members, staff and one parent.

• We currently have 30 children on register, 18 over 3’s , 12 under 3 yr olds, even though we have less children this year, especially the school cohort group the higher number of 2 year olds require a higher staff ratio, new starters due January’22.

• It has been a challenging year with Covid concerns still at the forefront of all we do, we’ve seen staff changes and absences throughout the year, Kirsty left us to concentrate on her woodwork business, Carly joined us in May, bringing with her a number of years of experience in previous settings, Cora has completed her L3 apprenticeships, congratulations Cora and Grace is now on maternity leave and we are expecting to hear exciting news any day now.

• Thanks to staff for their unwavering dedication to our Pre-School and children, they come in and just get on with the job in hand, leaving their concerns over Covid at the door as they continue to care and give attention to our children, particularly through the recent rise in the community cases which has made it all seem more ‘real’ than perhaps it did.

• Changes to EYFS framework, staff met during the holiday to look at this and plan a curriculum, hopefully parents have taken the time to look at the information sent out.

• 30 children moved on to school, it was lovely to be able to run our leavers sports morning and to present them with their leavers bags but once again we took the decision not to organise a leavers trip, we hope that we will be in a better position next year to be able to do this. We had 14 returning children and 16 have joined us from September.

• Covid-19 – We continue to update and follow our Action Plan as necessary, Thank you to parents for following guidelines, we do appreciate you have respected our decision to ask for a negative PCR result before we allow a child in from a positive household even though this isn’t the government guidance but feel this is helping to keep everyone safe and limit the risk of transmission the best we can, we also thank parents for choosing to keep children at home if someone else in the household is waiting for a PCR test result or if they have general cold symptoms.

• Thanks to the committee for fundraising completed virtually this year and hopefully we will be able to hold more face to face fundraising events this year. Thanks to Charlotte for the help in setting up online facilities to run the online Xmas Raffle and committee for requesting prizes. Funds this year have gone towards a new water/sand tray + various measuring/capacity resources, a swing bar and outdoor posters, the fencing has also been replaced as the wooden fence posts were beginning to rot.

• Thank you to the Officers and members for their supportive role this year, helping to make and back up decisions with regards to staffing and Covid-19.

• Hand over to committee for election.

9. Any other business

• No other business raised.

10. Election of new committee

• All previous committee stood down for re-election.

• Chairperson – Vikki Boatswain proposed by Jen 2nd by Faye

• Safeguarding – Jennie Cox

• Secretary – Claire Hatcher proposed by Vikki 2nd by Faye

• Treasurer – Hannah Smith proposed by Vikki 2nd by Jen

• Committee members – Claire Hatcher, Faye Burden, Jade Coley, Staci Hewlett (not present – email request to join)

• Friends of committee – No others present

Meeting was closed at 20.23pm

YE￿¢ EP10*4G 31st ZI IPKOME 73.417 19 91.151.31 2L￿.18 19I16A9 1.984.51 1.7W3J5 55.16 571S3 J.IiVJ.93 11,655. 161.$4 IOJ.75339 114.161.96 2011 467.41 LIOS.83 1527. 321. 17. 1.235.1 l.l53.14 L773.1 212.87 391.91 5n. 31st•4wt 2021 H ￿jtrjF4TQ

YE￿¢ EP10*4G 31st ZI IPKOME 73.417 19 91.151.31 2L￿.18 19I16A9 1.984.51 1.7W3J5 55.16 571S3 J.IiVJ.93 11,655. 161.$4 IOJ.75339 114.161.96 2011 467.41 LIOS.83 1527. 321. 17. 1.235.1 l.l53.14 L773.1 212.87 391.91 5n. 31st•4wt 2021 H ￿jtrjF4TQ