Charity Registration No. 1015208
ORTON LONGUEVILLE PLAYGROUP
TRUSTEES' REPORT AND FINANCIAL STATEMENTS
FOR THE YEAR ENDED 31 JULY 2023
ORTON LONGUEVILLE PLAYGROUP
CONTENTS
| Trustees and Officers Trustees' Report Independent Examiner's Report Statement of Financial Activites Balance Sheet Notes to the Accounts |
Page No. |
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1 2 3 4 5 6 - 11 |
ORTON LONGUEVILLE PLAYGROUP
TRUSTEES AND OFFICERS
| Trustees | Mrs C Izod | Chair | |
|---|---|---|---|
| Mrs L Cook | |||
| Mrs H Frank | resigning at AGM in October 2023 | ||
| Mrs C Hebblethwaite | |||
| Miss R Jones | |||
| Mrs E Meins | |||
| Mr N Page | resigning at AGM in October 2023 | ||
| Miss E Sawyer | resigning at AGM in October 2023 | ||
| Miss D Soper | |||
| Registered Address | Woodside Lodge | ||
| Oundle Road | |||
| Orton Longueville | |||
| Peterborough | |||
| PE2 7EA | |||
| Charity Registration Number | 1015208 | ||
| Independent Examiner | D W Mason FMAAT DChA | ||
| DWM Accounting Limited | |||
| 9 Needham Court | |||
| Yaxley | |||
| Peterborough | |||
| PE7 3LE | |||
| Bankers | The Co-operative Bank | plc | |
| PO Box 101 | |||
| 1 Balloon Street | |||
| Manchester | |||
| M60 4EP |
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TRUSTEES' REPORT FOR THE YEAR ENDED 31 JULY 2023
ORTON LONGUEVILLE PLAYGROUP
The Orton Longueville Playgroup is constituted by Deed of Trust and is a registered charity, number 1015208. Its address is at Woodside Lodge, Oundle Road, Orton Longueville, Peterborough, PE2 7EA.
The Trustees during the year to 31 July 2023 were:
Mrs C Izod Chair Mrs C Carter resigned 24 April 2023 Mrs L Cook Mrs E Ferriggi resigned 9 November 2022 Mrs H Frank resigning at AGM Mrs C Hebblethwaite Miss R Jones Mrs B Liguori resigned 13 December 2022 Mrs E Meins Mr N Page resigning at AGM Miss E Sawyer resigning at AGM Miss D Soper
The main objective of the charity remains to enhance the development and education of children under statutory school age. We keep in mind the Charity Commission’s guidance on public benefit whilst planning our activities at trustee meetings. We aim to provide a safe, secure, stimulating, caring, environment which is sensitive to the needs of the children and to include parents, families and carers in a community based group. This benefits the children attending our setting by extending their learning through a variety of experiences and developing their social skills with other children and adults.
Once again the vast majority of the playgroup’s funds continue to come from the Government Nursery Grant for 3 and 4 year olds. The figure for this year was £180,751 compared to £160,250 last year. We have continued to recover financially following the financial effects of COVID lockdowns and expect this to continue in the following year.
The trustees have assessed the major risks which the charity faces and confirm that systems have been established to enable regular reviews to mitigate these risks.
The trustees policy is to aim to hold 3 months reserves. This is an ideal that we continue to aim for and are currently achieving. We continue to actively promote the Playgroup in the community and we are looking like filling up quickly in the coming year so expect our income levels to be maintained. Our expenses continue to increase especially in terms of wages due minimum wage and National Insurance increases. We expect this to increase again next year as well as other running costs that are slowly increasing. We are still waiting for the Lease to be agreed so this could be a factor in increasing costs in coming months . We feel the Playgroup is in a good financial position to continue to operate and to continue the improvement of the facilities and equipment.
Mrs C Izod Chair
Date: 3 October 2023
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INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF ORTON LONGUEVILLE PLAYGROUP
ORTON LONGUEVILLE PLAYGROUP
I report to the charity's trustees on my examination of the accounts of Orton Longueville Playgroup for the year ended 31 July 2023, which are set out on pages 4 to 11.
Responsibilities and basis of report
As the charity trustees you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (‘the Act’)..
I report in respect of my examination of the charity's accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
Independent examiner's statement
The charity’s gross income exceeded £250,000 and I am qualified to undertake the examination by being a qualified member of The Association of Accounting Technicians.
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
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1 accounting records were not kept in respect of the charity as required by section 130 of the Act; or
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2 the accounts do not accord with those records; or
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3 the accounts do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a "true and fair view" which is not a matter considered as part of an independent examination.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
D W Mason FMAAT DChA DWM Accounting Limited 9 Needham Court Yaxley Peterborough PE7 3LE
Date: 4 October 2023
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ORTON LONGUEVILLE PLAYGROUP
STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31 JULY 2023
| Unrestricted Funds Note £ Income: Income from donations 1,299 Income from charitable activities 3 256,630 Income from other activities 4 3,641 Investment income 5 76 Total income 261,646 Expenditure: Charitable activities 6 236,367 Support costs 7 5,981 Total resources expended 242,348 Net movement in funds for the year 19,298 Fund balances brought forward 107,667 Fund balances carried forward 126,965 |
Restricted Funds £ - 4,084 - - 4,084 4,118 - 4,118 (34) 936 902 |
Total Total 2023 2022 £ £ 1,299 136 260,714 234,491 3,641 3,946 76 - 265,730 238,573 240,485 229,166 5,981 6,557 246,466 235,723 19,264 2,850 108,603 105,753 127,867 108,603 |
|---|---|---|
The notes on pages 6 to 11 form part of these financial statements
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ORTON LONGUEVILLE PLAYGROUP
BALANCE SHEET AS AT 31 JULY 2023
| Note Current assets Debtors 10 Cash at bank and in hand Creditors: amounts falling due within one year 11 Net current assets Net assets Funds of the charity 12 Unrestricted funds Restricted funds 13 Total charity funds |
£ £ £ £ 3,719 3,343 129,179 110,703 132,898 114,046 (5,031) (5,443) 127,867 108,603 127,867 108,603 126,965 107,667 902 936 127,867 108,603 2023 2022 |
£ £ £ £ 3,719 3,343 129,179 110,703 132,898 114,046 (5,031) (5,443) 127,867 108,603 127,867 108,603 126,965 107,667 902 936 127,867 108,603 2023 2022 |
|---|---|---|
| 108,603 | ||
| 107,667 936 |
||
| 108,603 |
The financial statements were approved by the trustees on 3 October 2023
Mrs C Izod Chair
The notes on pages 6 to 11 form part of these financial statements
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ORTON LONGUEVILLE PLAYGROUP
NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31 JULY 2023
1 Accounting policies
The accounts have been prepared on the historical cost basis of accounting. The principal accounting policies adopted, judgements and key sources of estimation uncertainty in the preparation of the financial statements are as follows:
1.1 Basis of preparation
The accounts have been prepared in accordance with FRS 102 "The Financial Reporting Standard applicable in the UK and Republic of Ireland ("FRS 102"), Accounting and Reporting by Charities - the Statement of Recommended Practice for charities applying FRS 102, the Charities Act 2011 and UK Generally Accepted Accounting Practice as it applies from 1 January 2015. The disclosure requirements of section 1A of FRS 102 have been applied other than where additional disclosures are required to show a true and fair view.
1.2 Public benefit
The charity meets the definition of a public benefit entity under FRS 102. Assets and liabilities are initially recognised at historical cost or transaction value unless otherwise stated in the relevant accounting policy note.
1.3 Exemption from preparing cash flow statement
The charity has taken advantage of the exemption provided by FRS 102 and has not prepared a cash flow statement.
1.4 Income
All income is included in the Statement of Financial Activities in the year in which they are receivable, except for monies which are for specific periods crossing over the year end.
Income represents fees, SEN funding, fund-raising proceeds, uniform sales and other income receivable in the year.
1.5 Expenditure and irrecoverable VAT
Expenditure, including VAT, is recognised on the accruals basis.
Charitable expenditure comprises those costs incurred by the charity in the delivery of its activities and services for its beneficiaries. It includes both costs that can be allocated directly to such activities and those costs of an indirect nature necessary to support them.
Governance costs include those costs associated with meeting the constitutional and statutory requirements of the charity and include the accountancy fees and costs linked to the strategic management of the charity.
1.6 Interest receivable
Interest on funds held on deposit is included when receivable and the amount can be measured reliably by the charity; this is normally upon notification of the interest paid or payable by the Bank.
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NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31 JULY 2023
ORTON LONGUEVILLE PLAYGROUP
1 Accounting policies (continued)
1.7 Tangible fixed assets and depreciation
All expenditure on equipment is written off in the year of purchase, therefore there are no fixed assets or depreciation.
1.8 Fund accounting
Funds held by the charity are:
Unrestricted general funds - these are funds which can be used in accordance with the charitable objects at the discretion of the trustees.
Restricted funds - these are funds that can only be used for particular restricted purposes within the objects of the charity. Restrictions arise when specified by the donor or when funds are raised for particular restricted purposes.
Designated funds - these are funds that have been set aside at the discretion of the Trustees for a specific, but not legally binding, purpose.
Further explanation of the nature and purpose of each fund is included in the notes to the accounts.
1.9 Financial instruments
The charity only has financial instruments which meet the criteria of a basic financial instrument as defined by section 11 of FRS 102.
Short term debtors and creditors are measured at transaction price.
1.10 Cash at bank and in hand
Cash at bank and cash in hand includes cash and short term highly liquid investments with a short term maturity of three months or less from the date of acquisition or opening of the deposit or similar account.
1.11 Employee benefits
Short-term employee benefits
Short-term employee benefits are recognised as an expense in the period in which they are incurred.
Post-employment defined contribution plans
The charity makes contributions for staff to a defined contribution pension scheme. The assets of the scheme are held separately from those of the charity in an independently administered fund, or paid to employees' personal pension plans. The pension cost charge represents contributions payable by the charity to the fund or personal plans and are recognised as an expense as they are incurred.
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NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31 JULY 2023
ORTON LONGUEVILLE PLAYGROUP
2 Legal status of the charity
The Orton Longueville Playgroup is constituted by Deed of Trust and is a registered charity, number 1015208. Its address is at Woodside Lodge, Oundle Road, Orton Longueville, Peterborough, PE2 7EA.
| 3 Income from charitable activities Unrestricted Funds £ Fees 233,074 SEN Funding 23,556 256,630 4 Income from other activities Unrestricted Funds £ Fund raising event proceeds 2,996 Uniform sales 645 3,641 5 Investment income Unrestricted Funds £ Building Society interest 76 76 |
Restricted Funds £ - 4,084 4,084 Restricted Funds £ - - - Restricted Funds £ - - |
Total Total 2023 2022 £ £ 233,074 219,628 27,640 14,863 260,714 234,491 Total Total 2023 2022 £ £ 2,996 3,303 645 643 3,641 3,946 Total Total 2023 2022 £ £ 76 - 76 - |
|---|---|---|
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ORTON LONGUEVILLE PLAYGROUP
NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31 JULY 2023
| 6 Charitable expenditure Unrestricted Funds £ Wages 199,784 Insurance 1,090 EYA/PPA subscription 109 Rent of premises 28,008 Training fees 758 Equipment 894 Materials 1,245 Kitchen sundries and food 1,851 Trips 1,022 Christmas party 258 Leaving gift 484 Maintenance 69 Uniform purchases 733 Outdoor play area 62 236,367 7 Support costs Unrestricted Funds £ Fund raising event costs 648 Office expenses 4,648 Sundry expenses 535 Governance costs: Accountancy 150 5,981 |
Restricted Funds £ 101 - - - - 3,192 - - 825 - - - - - 4,118 Restricted Funds £ - - - - - |
Total Total 2023 2022 £ £ 199,885 187,639 1,090 1,174 109 14 28,008 28,008 758 410 4,086 2,627 1,245 900 1,851 2,678 1,847 2,018 258 198 484 276 69 227 733 1,840 62 1,157 240,485 229,166 Total Total 2023 2022 £ £ 648 930 4,648 5,324 535 153 150 150 5,981 6,557 |
|---|---|---|
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ORTON LONGUEVILLE PLAYGROUP
NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31 JULY 2023
8 Analysis of staff costs
| Salaries and wages Pension costs |
2023 2022 £ £ 196,218 184,733 3,667 2,906 199,885 187,639 |
|---|---|
No employee had benefits in excess of £60,000 (2022 : no employees).
Pension costs
The charity makes contributions for staff to a defined contribution pension scheme. The assets of the scheme are held separately from those of the charity in an independently administered fund. The pension cost charge represents contributions payable by the charity to the fund and are recognised as an expense as they are incurred.
9 Staff numbers
The average monthly head count was 11 staff (2022 : 12 staff). and the average monthly number of full-time equivalent employees during the year was as follows:
| Average number of employees during the year Debtors Debtors Prepayments Creditors: amounts falling due within one year Taxation and social security Accruals Other creditors |
2023 10 2023 £ 2,825 894 3,719 2023 £ 1,728 150 3,153 5,031 |
2022 10 |
|---|---|---|
| 2022 £ 2,449 894 |
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| 3,343 | ||
| 2022 £ 1,542 304 3,597 |
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| 5,443 |
10 Debtors
11 Creditors: amounts falling due within one year
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ORTON LONGUEVILLE PLAYGROUP
NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31 JULY 2023
12 Analysis of charitable funds
| Unrestricted funds £ Fund balances at 31 July 2023 are represented by: Current assets 131,996 Current liabilities (5,031) Net assets 126,965 |
Restricted funds Total £ £ 902 132,898 - (5,031) 902 127,867 |
|---|---|
13 Restricted funds
| Early Years Pupil Premium Disability Access Funding |
Opening balance £ - 936 936 |
Incoming resources £ - 4,084 4,084 |
Resources expended £ - (4,118) (4,118) |
Closing Transfers balance £ £ - - - 902 - 902 |
|---|---|---|---|---|
The Early Years Pupil Premium relates to monies received from Peterborough City Council in relation to additional funding for disadvantaged 3 and 4 year olds.
The Disability Access Funding is an annual funding from Peterborough City Council to children in receipt of Disability Living Allowance.
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