Charity Registration No. 1015208
ORTON LONGUEVILLE PLAYGROUP
TRUSTEES' REPORT AND FINANCIAL STATEMENTS
FOR THE YEAR ENDED 31 JULY 2021
ORTON LONGUEVILLE PLAYGROUP
CONTENTS
| Trustees and Officers Trustees' Report Independent Examiner's Report Statement of Financial Activites Balance Sheet Notes to the Accounts |
Page No. |
|---|---|
1 2 3 4 5 6 - 11 |
ORTON LONGUEVILLE PLAYGROUP
TRUSTEES AND OFFICERS
| Trustees | Mrs C Izod | Chair |
|---|---|---|
| Mrs E Atkins | ||
| Mrs J Barks | ||
| Mrs C Carter | ||
| Mrs A Chan | resigning at AGM October 2021 | |
| Mrs K Edwards | ||
| Mrs M Osker | ||
| Mr N Page | ||
| Registered Address | Woodside Lodge | |
| Oundle Road | ||
| Orton Longueville | ||
| Peterborough | ||
| PE2 7EA | ||
| Charity Registration Number | 1015208 | |
| Independent Examiner | D W Mason FMAAT | DChA |
| DWM Accounting Limited | ||
| 9 Needham Court | ||
| Yaxley | ||
| Peterborough | ||
| PE7 3LE | ||
| Bankers | Norwich and Peterborough Building Society | |
| 5 Cathedral Square | ||
| Peterborough | ||
| PE1 1XH | ||
| Barclays Bank plc | ||
| Peterborough Business Centre | ||
| Peterborough | ||
| The Co-operative Bank plc | ||
| PO Box 101 | ||
| 1 Balloon Street | ||
| Manchester | ||
| M60 4EP |
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ORTON LONGUEVILLE PLAYGROUP
TRUSTEES' REPORT FOR THE YEAR ENDED 31 JULY 2021
The Orton Longueville Playgroup is constituted by Deed of Trust and is a registered charity, number 1015208. Its address is at Woodside Lodge, Oundle Road, Orton Longueville, Peterborough, PE2 7EA.
The Trustees during the year to 31 July 2021 were:
Mrs C Izod Chair Mrs E Atkins Mrs J Barks Mrs C Carter Mrs A Chan resigning at AGM Mrs K Edwards Mrs M Osker Mr N Page
The main objective of the charity remains to enhance the development and education of children under statutory school age. We keep in mind the Charity Commission’s guidance on public benefit whilst planning our activities at trustee meetings. We aim to provide a safe, secure, stimulating, caring, environment which is sensitive to the needs of the children and to include parents, families and carers in a community based group. This benefits the children attending our setting by extending their learning through a variety of experiences and developing their social skills with other children and adults.
Once again the vast majority of the playgroup’s funds continue to come from the Government Nursery Grant for 3 and 4 year olds. The figure for this year was £153,934 compared to £156,966 last year. This year started off with slightly lower numbers on the register than in previous years as we were still affected by COVID-19. We had to shut for two periods to self isolate and had greatly reduced numbers for a couple of months during the lockdown at the beginning of the year. We have continued to receive the Government funding, however we had to repay fees to children during the periods we were closed, we also had to restrict new children starting during the lockdown so, again this year, we have lost money due to reduced fees and less children on roll claiming funding.
The trustees have assessed the major risks which the charity faces and confirm that systems have been established to enable regular reviews to mitigate these risks.
The trustees policy is to aim to hold 3 months reserves. This is an ideal that we continue to aim for. We are still negotiating the new lease for the building and expect to have increased expenses because of this next year. We also expect further financial implications due to COVID-19 should we need to close again. We feel the Playgroup is in a good financial position to continue to operate and to continue the improvement of the facilities and equipment.
Mrs C Izod Chair
Date: 20 October 2021
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ORTON LONGUEVILLE PLAYGROUP
INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF ORTON LONGUEVILLE PLAYGROUP
I report to the charity's trustees on my examination of the accounts of Orton Longueville Playgroup for the year ended 31 July 2021, which are set out on pages 4 to 11.
Responsibilities and basis of report
As the charity trustees you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (‘the Act’)..
I report in respect of my examination of the charity's accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
Independent examiner's statement
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
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1 accounting records were not kept in respect of the charity as required by section 130 of the Act; or
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2 the accounts do not accord with those records; or
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3 the accounts do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a "true and fair view" which is not a matter considered as part of an independent examination.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
D W Mason FMAAT DChA DWM Accounting Limited 9 Needham Court Yaxley Peterborough PE7 3LE
Date: 21 October 2020
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ORTON LONGUEVILLE PLAYGROUP
STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31 JULY 2021
| Unrestricted Funds Note £ Income: Income from donations 166 Income from charitable activities 3 189,961 Income from other activities 4 3,814 Investment income 5 - Total income 193,941 Expenditure: Charitable activities 6 203,787 Support costs 7 4,152 Total resources expended 207,939 Net movement in funds for the year (13,998) Fund balances brought forward 119,751 Fund balances carried forward 105,753 |
Restricted Funds £ - 755 - - 755 755 - 755 - - - |
Total 2021 £ 166 190,716 3,814 - 194,696 204,542 4,152 208,694 (13,998) 119,751 105,753 |
Total 2020 £ 40 183,858 2,846 - |
|---|---|---|---|
| 186,744 | |||
| 199,533 6,250 |
|||
| 205,783 | |||
| (19,039) 138,790 |
|||
| 119,751 |
The notes on pages 6 to 11 form part of these financial statements
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ORTON LONGUEVILLE PLAYGROUP
BALANCE SHEET AS AT 31 JULY 2021
| Note Current assets Debtors 10 Cash at bank and in hand Creditors: amounts falling due within one year 11 Net current assets Net assets Funds of the charity 12 Unrestricted funds Restricted funds 13 Total charity funds |
£ £ 3,379 107,984 111,363 (5,610) 105,753 105,753 105,753 - 105,753 2021 |
£ £ 5,465 138,410 143,875 (4,362) 139,513 139,513 119,751 - 119,751 2020 |
£ £ 5,465 138,410 143,875 (4,362) 139,513 139,513 119,751 - 119,751 2020 |
|---|---|---|---|
| 139,513 | |||
| 119,751 - |
|||
| 119,751 |
The financial statements were approved by the trustees on 20 October 2021
Mrs C Izod Chair
The notes on pages 6 to 11 form part of these financial statements
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NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31 JULY 2021
ORTON LONGUEVILLE PLAYGROUP
1 Accounting policies
The accounts have been prepared on the historical cost basis of accounting. The principal accounting policies adopted, judgements and key sources of estimation uncertainty in the preparation of the financial statements are as follows:
1.1 Basis of preparation
The accounts have been prepared in accordance with FRS 102 "The Financial Reporting Standard applicable in the UK and Republic of Ireland ("FRS 102"), Accounting and Reporting by Charities - the Statement of Recommended Practice for charities applying FRS 102, the Charities Act 2011 and UK Generally Accepted Accounting Practice as it applies from 1 January 2015. The disclosure requirements of section 1A of FRS 102 have been applied other than where additional disclosures are required to show a true and fair view.
1.2 Public benefit
The charity meets the definition of a public benefit entity under FRS 102. Assets and liabilities are initially recognised at historical cost or transaction value unless otherwise stated in the relevant accounting policy
1.3 Exemption from preparing cash flow statement
The charity has taken advantage of the exemption provided by FRS 102 and has not prepared a cash flow statement.
1.4 Income
All income is included in the Statement of Financial Activities in the year in which they are receivable, except for monies which are for specific periods crossing over the year end.
Income represents fees, SEN funding, fund-raising proceeds, uniform sales and other income receivable in the year.
1.5 Expenditure and irrecoverable VAT
Expenditure, including VAT, is recognised on the accruals basis.
Charitable expenditure comprises those costs incurred by the charity in the delivery of its activities and services for its beneficiaries. It includes both costs that can be allocated directly to such activities and those costs of an indirect nature necessary to support them.
Governance costs include those costs associated with meeting the constitutional and statutory requirements of the charity and include the accountancy fees and costs linked to the strategic management of the charity.
1.6 Interest receivable
Interest on funds held on deposit is included when receivable and the amount can be measured reliably by the charity; this is normally upon notification of the interest paid or payable by the Bank.
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ORTON LONGUEVILLE PLAYGROUP
NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31 JULY 2021
1 Accounting policies (continued)
1.7 Tangible fixed assets and depreciation
All expenditure on equipment is written off in the year of purchase, therefore there are no fixed assets or depreciation.
1.8 Fund accounting
Funds held by the charity are:
Unrestricted general funds - these are funds which can be used in accordance with the charitable objects at the discretion of the trustees.
Restricted funds - these are funds that can only be used for particular restricted purposes within the objects of the charity. Restrictions arise when specified by the donor or when funds are raised for particular restricted purposes.
Designated funds - these are funds that have been set aside at the discretion of the Trustees for a specific, but not legally binding, purpose.
Further explanation of the nature and purpose of each fund is included in the notes to the accounts.
1.9 Financial instruments
The charity only has financial instruments which meet the criteria of a basic financial instrument as defined by section 11 of FRS 102.
Short term debtors and creditors are measured at transaction price.
1.10 Cash at bank and in hand
Cash at bank and cash in hand includes cash and short term highly liquid investments with a short term maturity of three months or less from the date of acquisition or opening of the deposit or similar account.
1.11 Employee benefits
Short-term employee benefits
Short-term employee benefits are recognised as an expense in the period in which they are incurred.
Post-employment defined contribution plans
The charity makes contributions for staff to a defined contribution pension scheme. The assets of the scheme are held separately from those of the charity in an independently administered fund, or paid to employees' personal pension plans. The pension cost charge represents contributions payable by the charity to the fund or personal plans and are recognised as an expense as they are incurred.
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ORTON LONGUEVILLE PLAYGROUP
NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31 JULY 2021
2 Legal status of the charity
The Orton Longueville Playgroup is constituted by Deed of Trust and is a registered charity, number 1015208. Its address is at Woodside Lodge, Oundle Road, Orton Longueville, Peterborough, PE2 7EA.
| 3 Income from charitable activities Unrestricted Funds £ Fees 187,208 SEN Funding 2,753 189,961 4 Income from other activities Unrestricted Funds £ Fund raising event proceeds 3,242 Uniform sales 572 3,814 5 Investment income Unrestricted Funds £ Building Society interest - - |
Restricted Funds £ 140 615 755 Restricted Funds £ - - - Restricted Funds £ - - |
Total 2021 £ 187,348 3,368 190,716 Total 2021 £ 3,242 572 3,814 Total 2021 £ - - |
Total 2020 £ 172,113 11,745 |
|---|---|---|---|
| 183,858 | |||
| Total 2020 £ 2,449 397 |
|||
| 2,846 | |||
| Total 2020 £ - |
|||
| - |
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ORTON LONGUEVILLE PLAYGROUP
NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31 JULY 2021
| 6 Charitable expenditure Unrestricted Funds £ Wages 168,649 Insurance 1,103 PPA subscription 109 Rent of premises 28,008 Training fees 133 Equipment 108 Materials 546 Kitchen sundries and food 2,472 Trips 750 Christmas party (198) Leaving party 605 Uniform purchases 1,220 Outdoor play area 282 203,787 7 Support costs Unrestricted Funds £ Fund raising event costs 410 Office expenses 3,402 Sundry expenses 190 Governance costs: Accountancy 150 4,152 |
Restricted Funds £ 140 - - - - - - - - - - - 615 755 Restricted Funds £ - - - - - |
Total 2021 £ 168,789 1,103 109 28,008 133 108 546 2,472 750 (198) 605 1,220 897 204,542 Total 2021 £ 410 3,402 190 150 4,152 |
Total 2020 £ 161,403 1,123 108 28,012 1,399 857 1,036 1,756 550 267 405 964 1,653 |
|---|---|---|---|
| 199,533 | |||
| Total 2020 £ 1,333 4,346 421 150 |
|||
| 6,250 |
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ORTON LONGUEVILLE PLAYGROUP
NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31 JULY 2021
8 Analysis of staff costs
| Salaries and wages Pension costs |
2021 £ 166,034 2,755 168,789 |
2020 £ 159,053 2,350 |
|---|---|---|
| 161,403 |
No employee had benefits in excess of £60,000 (2020 : no employees).
Pension costs
The charity makes contributions for staff to a defined contribution pension scheme. The assets of the scheme are held separately from those of the charity in an independently administered fund. The pension cost charge represents contributions payable by the charity to the fundand are recognised as an expense as they are incurred.
9 Staff numbers
The average monthly head count was 12 staff (2020 : 14 staff). and the average monthly number of full-time equivalent employees during the year was as follows:
| Average number of employees during the year Debtors Debtors Prepayments |
2021 10 2021 £ 1,451 1,928 3,379 |
2020 11 |
|---|---|---|
| 2020 £ 4,002 1,463 |
||
| 5,465 |
10 Debtors
11 Creditors: amounts falling due within one year
| Taxation and social security Accruals Other creditors |
2021 £ 1,589 150 3,871 5,610 |
2020 £ 1,339 150 2,873 |
|---|---|---|
| 4,362 |
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ORTON LONGUEVILLE PLAYGROUP
NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31 JULY 2021
12 Analysis of charitable funds
| Analysis of charitable funds | ||
|---|---|---|
| Unrestricted funds £ Fund balances at 31 July 2021 are represented by: Current assets 111,363 Current liabilities (5,610) Net assets 105,753 |
Restricted funds £ - - - |
Total £ 111,363 (5,610) |
| 105,753 |
13 Restricted funds
| Restricted funds | |||||
|---|---|---|---|---|---|
| Early Years Pupil Premium Disability Access Funding |
Opening balance £ - - - |
Incoming resources £ 140 615 755 |
Resources expended £ (140) (615) (755) |
Transfers £ - - - |
Closing balance £ - - |
| - |
The Early Years Pupil Premium relates to monies received from Peterborough City Council in relation to additional funding for disadvantaged 3 and 4 year olds.
The Disability Access Funding is an annual funding from Peterborough City Council to children in receipt of Disability Living Allowance.
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