2025-08-31-accounts - Southfield Primary School Parent Staff Association

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Trustees’ Annual Report for the period

From: 01 SEPTEMBER 2024

To: 31 AUGUST 2025

Charity name: SOUTHFIELD PARENT STAFF ASSOCIATION (SPSA)

Charity registration number: 1015206

Objectives and Activities

	SORP reference
Summary of the purposes of the charity as set out in its governing document	Para 1.17	To advance the educaton of the pupils of the school by providing and assistng in the provision of facilites for educaton at the school (not normally provided by the Local Educaton Authority) and as an ancillary thereto and in furtherance of this object the associaton may: (a) foster more extended relatonships between staf, parents and others associated with the school and (b) engage in actvites which support the school and advance the educaton of the pupils atending it.
Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts.	Para 1.17 and 1.19	The public beneft lies in the support the charity provides to the pupils and staf of the school by fnancing actvites and equipment both in the playground and in the classroom which the local educaton authority is unable to fund. As a result, the pupils go out into societybeter educated and happier.
Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit	Para 1.18	The Trustees are aware of the guidance on public beneft and have taken this into account when making decisions.

Additional information (optional)

Additional information (optional)	Additional information (optional)	Additional information (optional)
You may choose to include further statements where relevant about:
	SORP reference
Policy on grant making	Para 1.38
Policy on social investment including program related investment	Para 1.38
Contribution made by volunteers	Para 1.38
Other

Achievements and Performance

	SORP reference
Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole.	Para 1.20	The remaining balance of £11,985 was paid towards the hortcultural garden on the school premises with the deposit of £9,165 having been paid in the previous year. £7,530 was commited for the usual regular items - Admin & Event Expenses, Curriculum enhancement, and the traditonal Year 6 Leavers Hoodies and leaving school actvites. Expenditure was within budget for Admin, Events and the Y6 Leavers actvites but based on previous years, the treasurer recommends an amended budget of £2,000 in following years due to infatonary pressure. A total of £4,278 was commited to entrely fund the school’s Themed Actvity Weeks which support the children’s curriculum in an interestng, fun and interactve manner. These were Science Week, Design & Technology Week, Perform Workshop week, Olympic Week, Internatonal Week and Healthy Breakfast Week. Contnuing on the success of last year’s events, the PTA organised similar community events such as: Cake Sales, Christmas and Easter Discos, Christmas Bazaar and other festve actvites, Bonfre Night, another Colour Run and another School Summer Fete held in the school playground. All events ran at proft except the Uniform sale based on a lack of sales. Signifcant fundraising events raised profts as follows: 1. Christmas Disco - £2,361 2. Bonfre Night - £2,711 3. Christmas Bazaar & Other Events - £3,762 4. Easter Disco - £1,466 5. Bake Sales - £2,330 6. Summer Fete £3,200 7. Colour run - £2,186 As well as raising funds, these are highly enjoyable actvites for children and parents and help foster the good community relatonships we aim for.

Christmas and Summer raffles were run with prizes donated by local businesses. Total raffle profits were £1,748 We continued to encourage direct donations through schemes such as Parentmail, PayPal, Company Fundmatching & Standing Order. The majority of the donations are made to the Sunflower Fund account. We also continued to raise awareness of our School Lottery and Easyfundraising which pay the charity a share of items sold. Interest payments on the reserve account of £131 were broadly in line with last year. As per the treasurer’s recommendation last year, excess funds were transferred temporarily to the reserve account to take advantage of this. In total £4,434 was raised through the above Donations categories. The trustees and the school head believe the provision of the above projects significantly improve the school experience and education for the pupils and the fundraising and community events bring the school community together. The level of donations reflects the support the Charity receives from parents. A full breakdown of income and expenditure is available in section A3 of the accounts.

Additional information (optional) You may choose to include further statements where relevant about:

Achievements against objectives set	Para 1.41	Outstanding invoices from the last fnancial year totalling £86 were paid. These were expenses for Year 6 actvites. This was ofset with the collecton of £10 relatng to the 2023/24 Sunfower Fete, £83 relatng to the 2023/24 Colour run, and £6 relatng to Ice Pops at a 2023/24 event. Expenditure was voted on as funds are raised with the main projects funded being the Hortcultural Garden, Themed Weeks, Year 6 leavers hoodies as described in the previous secton.
Performance of fundraising activities against objectives set	Para 1.41	The charity aims to raise around £25,000 a year. Events can sufer from a lack of volunteers or bad weather however £24,328

		proft was made from a total income of £28,853 from fundraising events and donatons in the 2024-25 accountng year.
Investment performance against objectives	Para 1.41	N/A
Other

Financial Review

Financial Review
Review of the charity’s financial position at the end of the period	Para 1.21	The charity is in good fnancial positon at the end of the year. Income exceeded expenses by £5,074 and total funds held at end of year were £27,255 From this, circa is £5,500 held for next year’s regular items and £6,000 reserve set aside for the 2025/2026 preliminary SPSA budget. The commitee plan a similar events calendar to thisyear and is confdent of success.
Statement explaining the policy for holding reserves stating why they are held	Para 1.22	A minimum of £6,000 reserves are held in a separate account to cover a year’s regular items. This would allow the charity to run and provide a small budget for school actvites and the Year 6 Leavers Actvites without raising any funds in that year. The budget for each year is now set by the fundraising target of the current year and updated as fundraisingtargets are reached.
Amount of reserves held	Para 1.22	£9,646 held in the Reserve account – the extra is Current Account funds temporarily transferred here to accrue interest.
Reasons for holding zero reserves	Para 1.22	None.
Details of fund materially in deficit	Para 1.24	None.
Explanation of any uncertainties about the charity continuing as a going concern	Para 1.23	The charity is run by just two trustees. Although the School Head and parents support the work the charity does there is a risk the charity may slow or cease operatons unless volunteers come forward for commitee and admin roles. Some volunteers have been found and there is a larger actve commitee than last year. The previous treasurer stepped down last year, and a new co- treasurer has been found to support the new treasurer. The previous Chair stepped down at the end of thisyear,and a new chair started.

Additional information (optional) You may choose to include further statements where relevant about:

The charity’s principal sources of funds (including any fundraising)	Para 1.47	The charity’s principal source of funds is fundraising through events organised by the charity with the help of other parents of the school’spupils as described above.
Investment policy and objectives including any social investment policy adopted	Para 1.46	N/A
A description of the principal risks facing the charity	Para 1.46
Other

Structure, Governance and Management

Description of charity’s trusts:
Type of governing document (trust deed, royal charter)	Para 1.25	Consttuton
How is the charity constituted? (e.g unincorporated association, CIO)	Para 1.25	Associaton
Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees	Para 1.25	New trustees are appointed by existng trustees to replace trustees departng when their children leave the school. A vote is required to confrm with a quorum of 14.

Additional information (optional)

You may choose to include further statements where relevant about:

Policies and procedures adopted for the induction and training of trustees Para 1.51 The charity’s organisational structure and any wider network with which the charity works Para 1.51 Relationship with any related parties Para 1.51 Other

Reference and Administrative details

Charityname	Southfeld Parent Staf Associaton
Other name the charityuses	SPSA
Registered charitynumber	1015206
Charity’sprincipal address	Southfeld PrimarySchool,Southfeld Road,London W4 1BD

Names of the charity trustees who manage the charity

Trustee name	Office (if any)	Dates acted if not for whole year
Carolin Ghosh	Chair	Whole Year
Kyle Pearse	Treasurer	Part Year
GreigMontgomery	Treasurer	Part Year

– Corporate trustees names of the directors at the date the report was approved Director name N/A

Name of trustees holding title to property belonging to the charity

Trustee name	Dates acted if not for whole year
N/A

Funds held as custodian trustees on behalf of others

Description of the assets N/A held in this capacity

Name and objects of the N/A charity on whose behalf the assets are held and how this falls within the custodian charity’s objects

Details of arrangements for N/A safe custody and segregation of such assets from the charity’s own assets

Additional information (optional)

Names and addresses of advisers (Optional information)

Type of adviser	Name Address	Name Address
BANK	NATWEST	22 Kings Mall, Hammersmith, LONDON W6 0PZ

Name of chief executive or names of senior staff members (Optional information)

Exemptions from disclosure

Reason for non-disclosure of key personnel details

Other optional information

Declarations

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s) Full name(s) Kyle Pearse Position (eg Secretary, Treasurer Chair, etc) Date 12/6/2026

Southfield Primary School Parent Staff Association 1015206 Southfield Primary School Parent Staff Association 1015206

Receipts and payments accounts

CC16a

For the period Period start date Period end date To from 9/1/2024 8/31/2025

Section A Receipts and payments
to the nearest £ A1 Receipts Donations 4,582 FundraisingEvents 24,272 Prior Year Receipts(2023-24) 99 Donations Y6 Leavers Specific - Summer Raffle - Previous Year - - - 28,953 - Sub total - Total receipts 28,953 A3 Payments Donation Expenses 17 FundraisingExpenses 4,469 FundraisingExpenses - Previous Year 86 Curriculum Enhancement 1,678 Horticultural Garden 11,985 Themed Weeks 4,278 SPSA Admin Expenses 162 Year 6 Leavers 1,204 Christmas Panto - Reading- Books - - - - - - - - - - Sub total 23,879 Horticultural Garden (Balance Payment) LibraryMaintenance - - - Sub total - Total payments 23,879 Net of receipts/(payments) 5,074 A5 Transfers between funds - A6 Cash funds last year end 22,168 Cash funds this year end 27,255 Unrestricted funds ~~*Sub total(Gross income for~~ AR)* A2 Asset and investment sales, (see table). A4 Asset and investment purchases, (see table)	to the nearest £ - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - Restricted funds	to the nearest £ - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - Endowment funds	Total funds to the nearest £ 4,582 24,272 99 - - - - 28,953 - - 28,953 17 4,469 86 1,678 11,985 4,278 162 1,204 - - - - - - - - - - - 23,879 - - - - - 23,879 5,074 - 22,168 27,255	Last year to the nearest £
				3,937
				21,891
				-
				250
				979
				-
				-
				27,057


				-

				27,057

				40
				3,650
				665
				700

				8,603
				175
				1,729
				1,295
				4,426
				-
				-
				-
				-
				-
				-
				-
				-
				-
				21,284

				9,165
				807
				-
				-
				9,972

				31,256

	-	-	5,074	- 4,199
	-	-	-	-
	-	-	22,168	25,983
	-	-	27,255	22,168

Section B Statement of assets and liabilities at the end of the period	Section B Statement of assets and liabilities at the end of the period	Section B Statement of assets and liabilities at the end of the period
Categories B1 Cash funds B2 Other monetary assets B3 Investment assets B5 Liabilities B4 Assets retained for the charity’s own use Signed by one or two trustees on behalf of all the trustees	Details Current Account Sunflower Account Paypal Account Reserve Account *Total cash funds* Details Details Details Details Signature (agree balances with receipts and payments account(s))	to nearest £ to nearest £ 12,955 - 2,729 - 1,926 - 9,646 - 27,255 - OK OK to nearest £ to nearest £ - - - - - - - - - - - - Cost (optional) - - - - - Cost (optional) - - - - - - - - - - Print Name Kyle Pearse Unrestricted funds Restricted funds Unrestricted Restricted Fund to which asset belongs Fund to which asset belongs Fund to which liability relates Amount due (optional)	to nearest £ Endowment funds
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			OK
			to nearest £ Endowment
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			Date of approval
		Kyle Pearse	6/12/2026

30 Kingscote Road Chiswick London W4 5LJ

mrjefsjones@gmail.com 07740 422069

30 June 2026

Kyle Pearse (Treasurer) Catherine McNamara (Chair) Southfield Primary School Southfield Road London W4 1BD

treasurer@southfeldpta.org.uk chair@southfeldpta.org.uk

Re: Independent Examiner of Southfields Parent Staff Association SPSA (Charity 1015206) Accounts for the Year 2024/25

Dear Trustees,

I report to the trustees on my examination of the accounts of the SPSA trust (the Trust) for the year ended 31 August 2025.

Responsibilities and basis of the report

As the charity trustees of the Trust, you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (‘the Act’). I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act. In carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.

Independent examiner’s statement

I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination, giving me cause to believe that in any material respect:

Accounting records were not kept in respect of the Trust as required by section 130 of the Act; or
The accounts do not accord with those records. I have no concerns and have come across no other matters in connection with the examination to

which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

Signed:

Jeffery Stewart Jones MBA London Business School 30 Kingscote Road London W4 5LJ

26 June 2026

Detailed Examiner Report & Records

I have followed the guidance CC23 Independent Examination of Charity Accounts Version 11 November 2024. I make the following statements:

As the income recorded is over £25,000 and below £250,000 the charity is required an independent examination.

I confirm I have the ability, experience, and qualifications to conduct the examination. I have an MBA. I have worked in investment banking and venture capital, and am a director and chairman of multiple UK businesses.

Independent Examination Record & Report

As per the guidance, I am required to examine three areas:

1. Accounting Records Kept

2. Account Agreement With Records

3. The Format Of The Accounts Kept

Overall the account records are clear. The accounts agree with the records. The format of the accounts are clear and correct. I am satisfied that all matters are correct and are in very good order.

There are no matters of material significance that give rise to my reporting the trustees to the Commission.

I would like to thank you for the hard work and time you have given to the SPSA in maintaining the accounts and the tremendous value of your work to the school children.

Detailed examination record and report is given below.

1 Accounting Records Kept

Two bank accounts are maintained at Natwest Chiswick Branch under the SPSA for historical reasons. Merging the bank accounts would risk losing regular donors and so this system of banking makes sense and should continue.

The SPSA also operates a PayPal Account to better facilitate some donations that are then swept into the Natwets bank account. I note that the PayPal account is charging commercial fees as despite the best efforts of the treasurer Payal have yet to accept the account is a charity and lower their fees.

The accounts details are:

SPSA Account 600530 22561765
Paypal SPSA Merchant ID 5AKBSE89WPEN6

I received the following items for the period 1/9/24 to 31/8/25:

A digital PDF of the Natwest accounts transactions.
A PDF of the PayPal account
Excel of management accounts
SPSA P&L and Balance Sheet
Trustee Annual Report

I believe this is a complete set of well-maintained, correct, and in good order accounting records.

2 Account Agreement With Records

SPSA Account 600530 22561765

Opening Balance 1/9/24 is correct Closing balance 31/8/25 is correct Deposits agree with the records

3 transactions were audited

The purpose of the transactions were legitimate and of benefit to the charities objectives.

Opening Balance 1/9/24 is correct Closing balance 31/8/25 is correct Deposits agree with the records The debits from the account reconcile with credits to the main SPSA account.

The payments audited were legitimate and in line with the charity's objectives.

Paypal SPSA Merchant ID 5AKBSE89WPEN6

Opening balance 1/9/34 is correct Closing balance 31/8/35 is correct Deposits received from multiple parents agree with records. The debits reconcile with credits to the main SPSA account.

School Year 24/25 Year Fundraising P&L Report

I validated three deposits recorded in P&L accounts and reconciled them with bank account deposits.

I validated three payments recorded in the P&L accounts and reconciled them with bank withdrawals

All payments I checked were in line with the purpose and objectives of the SPSA, benefiting the students of the school.

Trustees Annual Report

The report is a true, fair, and complete reflection of the accounts and activities of the SPSA.

I believe that the accounts agree with the records.

3 The Format Of The Accounts Kept

The accounting format is clear and correct.

Conclusion

The trustees have made an assessment of the charity’s position as a going concern when approving the accounts.

No further analysis or explanation is required.

For the year 2024/25 as an independent examiner of the accounts and records of the Southfield Parent Staff Association Charity No 1015206, I am satisfied that the trustees have met and exceeded all the duties and obligations of the 2008 requirements as laid out in the CC23 Independent Examination of Charity Accounts Version June 2021.

This is the conclusion of my record and report.

Sincerely,