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2024-08-31-accounts

Trustees’ Annual Report for the period

From: 01 SEPTEMBER 2023 To: 31 AUGUST 2024

Charity name: SOUTHFIELD PARENT STAFF ASSOCIATION (SPSA) Charity registration number: 1015206

Objectives and Activities

SORP reference
Summary of the purposes of
the charity as set out in its
governing document		 Para 1.17 To advance the education of the pupils of the
school by providing and assisting in the
provision of facilities for education at the
school (not normally provided by the Local
Education Authority) and as an ancillary
thereto and in furtherance of this object the
association may: (a) foster more extended
relationships between staff, parents and others
associated with the school and (b) engage in
activities which support the school and
advance the education of the pupils attending
it.
Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or
services identified in the
accounts.		 Para 1.17 and
1.19		 The public benefit lies in the support the
charity provides to the pupils and staff of the
school by financing activities and equipment
both in the playground and in the classroom
which the local education authority is unable
to fund. As a result, the pupils go out into
society better educated and happier.
Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit		 Para 1.18 The Trustees are aware of the guidance on
public benefit and have taken this into account
when making decisions.

Additional information (optional) You may choose to include further statements where relevant about:

SORP reference
Policy on grant making Para 1.38
Policy on social investment
including program related
investment		 Para 1.38
Contribution made by
volunteers		 Para 1.38
Other

Achievements and Performance

SORP reference
Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.		 Para 1.20 Funds were raised to commit £9165 towards
the deposit for a horticultural garden on the
school premises with the balance of circa
£12,000 to be paid next accounting year.
£4426 of new library books were bought. The
charity also committed £807 for School Library
maintenance. Some old books were sold
raising £186
The PTA also funded a Christmas Pantomime
performance on school premises for all
children costing £1295.
£5,500 was committed for the usual regular
items -Admin & Event Expenses, School
Themed Weeks described below, and the
traditional Year 6 Leavers Hoodies and leaving
school activities
Expenditure was within budget for Admin,
Events and the Y6 Leavers activities but based
on previous years, the treasurer recommends
an amended budget of £2000 in following
years due to inflationary pressure.
At the School’s request, an extra £5,423 was
committed to entirely fund the school’s
Themed Activity Weeks which support the
children’s curriculum in an interesting, fun and
interactive manner. These were Science Week,
Design & Technology Week, Perform Workshop
week, Olympic Week, International Week and
Healthy Breakfast Week.
Continuing on the success of last year’s events,
the PTA organised similar community events
such as:
Cake Sales, Christmas and Easter Discos,
Christmas Bazaar and other festive activities,
Pancake Day, another Colour Run and another
School Summer Fete held in the school
playground.
All events ran at profit except the sports day
catering, as not all of it was sold. However, the
goods were non-perishable and were kept for
sale at other events.

Significant fundraising events raised profits as follows: 1. Christmas Disco - £1390 2. Christmas Bazaar & Other Events - £3576 3. Easter Disco - £1590 4. Bake Sales - £2373 5. Summer Fete £3589. As well as raising funds, these are highly enjoyable activities for children and parents and help foster the good community relationships we aim for. Local businesses were invited to sponsor events and £1100 total sponsorship was raised. Details can be seen in the category breakdown files. Christmas and Summer raffles were ran with prizes donated by local businesses. Total raffle profits were £2024 We continued to encourage direct donations through schemes such as Parentmail, PayPal, Company Fundmatching & Standing Order. The majority of the donations are made to the Sunflower Fund account. We also continued to raise awareness of our School Lottery and Easyfundraising which pay the charity a share of items sold. Amazon Smile ceased to operate last year. Higher bank interest rates gave rise to higher interest payments on the reserve account this year (£142). As per the treasurer’s recommendation last year, excess funds were transferred temporarily to the reserve account to take advantage of this. In total £3797 was raised through the above Donations categories. The trustees and the school head believe the provision of the above projects significantly improve the school experience and education for the pupils and the fundraising and community events bring the school community together. The level of donations reflects the support the Charity receives from parents. A full breakdown of income and expenditure is available in section A3 of the accounts.

Additional information (optional)

You may choose to include further statements where relevant about:

Achievements against
objectives set		 Para 1.41 Outstanding invoices from the last financial
year totalling £1545 were paid. These were
expenses for the Colour Run (£665), A Healthy
Meals Themed Week (£180) and a visit to an
opera performance for Year 4 (£700)
This was offset with the collection of the
Summer Raffle profits from last year of £979
Expenditure was voted on as funds are raised
with the main projects funded being the
Horticultural Garden, Library Books &
Maintenance, Extra Themed Weeks and
Pantomime performance as described in the
previous section.
Performance of fundraising
activities against objectives
set		 Para 1.41 The charity aims to raise around £25,000 a
year. Events can suffer from a lack of
volunteers or bad weather however £26,867
profit was made from a total income of
£30,116 from fundraising events and donations
in the 2023-24 accounting year.
Investment performance
against objectives		 Para 1.41 N/A
Other

Financial Review

Review of the charity’s
financial position at the end
of the period		 Para 1.21 The charity is in good financial position at the
end of the year. Expenses exceeded Income by
£3,350 but total funds held at end of year were
£22,168.
From this, circa £12,000 is provisionally set aside
for the balance of the Horticultural Garden.
£5500 held for next year’s regular items and
£6000 reserve set aside for the 2024/2025
preliminary SPSA budget.
This leaves a projecteddeficit of £1,332.
Funds will need to be raised to fully fund
the Garden and fund any planned
projects for the next school year.
The committee plan a similar events
calendar to this year and is confident of
success.
Statement explaining the
policy for holding reserves
stating why they are held		 Para 1.22 A minimum of £6000 reserves are held in a
separate account to cover a year’s regular items.
This would allow the charity to run and provide a
small budget for school activities and the Year 6
Leavers Activities without raising any funds in
that year. The budget for each year is now set
by the fundraising target of the current year and
updated as fundraisingtargets are reached.
Amount of reserves held Para 1.22 £13,015 held in the Reserve account – the extra
is Current Account funds temporarily transferred
here to accrue interest.
Reasons for holding zero
reserves		 Para 1.22 Remaining funds for large projects have been
transferred to our separate reserve account due
to take advantage of high interest rates on this
account.
Details of fund materially in
deficit		 Para 1.24 None.
Explanation of any
uncertainties about the
charity continuing as a going
concern		 Para 1.23 The charity is run by just two trustees. Although
the School Head and parents support the work
the charity does there is a risk the charity may
slow or cease operations unless volunteers come
forward for committee and admin roles. Some
volunteers have been found and there is a larger
active committee than last year. The current
treasurer stepped down after this year, but will
remain as co-treasurer to support the new
treasurer who has been found. The current
Chair intends to step down after next year and a
replacement needs to be found.
Additional information (optional)
You may choose to include further statements		 Additional information (optional)
You may choose to include further statements		 where relevant about:
The charity’s principal
sources of funds (including
any fundraising)		 Para 1.47 The charity’s principal source of funds is
fundraising through events organised by the
charity with the help of other parents of the
school’spupils as described above.
Investment policy and
objectives including any
social investment policy
adopted		 Para 1.46 N/A
A description of the principal
risks facing the charity		 Para 1.46
Other

Structure, Governance and Management

Description of charity’s
trusts:
Type of governing document
(trust deed, royal charter)		 Para 1.25 Constitution
How is the charity
constituted?
(e.g unincorporated
association, CIO)		 Para 1.25 Association
Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees		 Para 1.25 New trustees are appointed by existing
trustees to replace trustees departing when
their children leave the school. A vote is
required to confirm with a quorum of 14.

Additional information (optional) You may choose to include further statements where relevant about: Policies and procedures adopted for the induction and training of trustees Para 1.51 The charity’s organisational structure and any wider network with which the charity works Para 1.51 Relationship with any related parties Para 1.51 Other

Reference and Administrative details

Charityname Southfield Parent Staff Association
Other name the charityuses SPSA
Registered charitynumber 1015206
Charity’sprincipal address Southfield PrimarySchool,Southfield Road,London W4 1BD

Names of the charity trustees who manage the charity

1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20		 Trustee name Office (if any) Dates acted if not for whole
year		 Name of person (or body) entitled
to appoint trustee (if any)
Carolin Ghosh Chair Whole Year
GreigMontgomery Treasurer Whole Year

– Corporate trustees names of the directors at the date the report was approved

Director name N/A

Name of trustees holding title to property belonging to the charity

Trustee name Dates acted if not for whole year
N/A

Funds held as custodian trustees on behalf of others

Description of the assets
held in this capacity		 N/A
Name and objects of the
charity on whose behalf the
assets are held and how this
falls within the custodian
charity’s objects		 N/A
Details of arrangements for
safe custody and
segregation of such assets
from the charity’s own
assets		 N/A

Additional information (optional)

Names and addresses of advisers (Optional information)

Names and addresses of advisers (Optional information) Names and addresses of advisers (Optional information) Names and addresses of advisers (Optional information)
Type of
adviser
Name
Address
BANK NATWEST 22 Kings Mall, Hammersmith, LONDON W6 0PZ

Name of chief executive or names of senior staff members (Optional information)

Exemptions from disclosure

Reason for non-disclosure of key personnel details

Other optional information

Declarations

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s) Full name(s) Greig John Ernest Montgomery Carolin Ghosh Position (eg Secretary, Treasurer Chair, etc) Date 10/6/2024

Southfield Primary School Parent Staff Association 1015206 Southfield Primary School Parent Staff Association 1015206 Receipts and payments accounts CC16a For the period Period start date Period end date To ~~———~~ from 01/09/2023 31/08/2024

Section A Receipts and payments

Unrestricted
funds		 Restricted funds Endowment
funds		 Total funds Last year
to the nearest £ to the nearest £ to the nearest £ to the nearest £ to the nearest £
A1 Receipts
Donations
3,937
-
Donations Y6 Leavers Specific
250
-
FundraisingEvents
21,891
-
Summer Raffle - Previous Year
979
-
-
-
-
-
-
-
Sub total(Gross income for AR)27,057
-
~~=== >—=~~		 ~~>—=~~ -
3,937
6,131
-
250
250
-
21,891
19,084
-
979
-
-
-
-
-
-
-
-
-
-
-
27,057
25,465
~~>—=~~
A2 Asset and investment sales,
(see table).
-
-
-
-
Sub total -
-
-
-
-
Total receipts
27,057
-
-
27,057
25,465
~~——————~~
A3 Payments
Donation Expenses 40 - - 40 231
FundraisingExpenses 3,650 - - 3,650 4,855
FundraisingExpenses - Previous Year 665 - - 665 691
Classroom Redecorating - - - - -
Curriculum Enhancement - - - - -
Curriculum Enhancement Previous Year 700 - - 700 -
Garden Maintenance - - - - -
Christmas Panto 1,295 - - 1,295 -
Reading- Books 4,426 - - 4,426 -
SPSA - Admin Expenses 175 - - 175 160
SPSA - Event Catering - - - - -
Staff Gifts - - - - -
Themed Weeks 8,423 - - 8,423 3,644
Themed Week - Previous Year 180 - - 180 -
Wishlists - - - - -
Year 6 Leavers 1,729 - - 1,729 1,963
2019-20 Y6 Leavers expense - - - - -
**Sub total ** 21,284 - - 21,284 11,544
A4 Asset and investment
purchases, (see table)
YR & Y1 Carpet Replacement
-
-
-
-
1,223
AV Upgrade - Previous Year
-
-
-
-
5,000
Horticultural Garden
9,165
-
-
9,165
-
LibraryMaintenance
807
-
-
807
-
Sub total 9,972
-
-
9,972
6,223
Total payments
31,256
-
-
31,256
17,767
~~=~~
~~== = =~~
Net of receipts/(payments)
- 4,199
-
-
- 4,199
7,698
A5 Transfers between funds
-
- -
-
-
A6 Cash funds last year end
25,983
- -
25,983
18,285
Cash funds this year end
22,168
-
- 22,168
25,983
~~===>=>>~~

CCXX R1 accounts (SS)

29/06/2025

1

Section B Statement of assets and liabilities at the end of the period Section B Statement of assets and liabilities at the end of the period Section B Statement of assets and liabilities at the end of the period
Unrestricted
Restricted funds		 Restricted funds
Endowment
Categories Details funds funds
to nearest £
to nearest £		 to nearest £
B1 Cash funds 6,886
-
-
577
-
-
Paypal Account
1,689
-
-
13,015
-
-
22,168
-
-
OK
OK
OK
Unrestricted
Restricted funds
Endowment
Total cash funds
(agree balances with receipts and payments account(s))
Current Account
Sunflower Account
Reserve Account
~~==—~~
to nearest £
to nearest £		 to nearest £
Details
B2 Other monetary assets -
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
~~===>~~
B3 Investment assets Fund to which asset
belongs
Cost (optional)
Current value
(optional)
-
-
-
-
-
-
-
-
-
-
Details
~~77~~
B4 Assets retained for the
charity’s own use		 Fund to which asset
belongs
Cost (optional)
Current value
(optional)
-
-
-
-
-
-
-
-
-
-
Details
~~ae~~
Fund to which
Amount due		 When due
Details liability relates
(optional)		 (optional)
Signed by one or two trustees on
behalf of all the trustees
B5 Liabilities		 -
-
-
-
-
Date of approval
11/11/2024
Print Name
GreigMontgomery
Signature
~~——=~~
CCXX R2 accounts (SS) 2 29/06/2025

Jeffrey S Jones

30 Kingscote Road Chiswick London W4 5LJ

mrjefsjones@gmail.com 07740 422069

26 June 2024

Trustees Of Southfields Parent Staff Association SPSA (Charity 1015206)

Greig Montgomery (Treasurer) Caroline Ghosh (Chair) Southfield Primary School Southfield Road London W4 1BD

treasurer@southfeldpta.org.uk chair@southfeldpta.org.uk

Re: Independent Examiner of Southfields Parent Staff Association SPSA (Charity 1015206) Accounts for the Year 2023/24

Dear Trustees,

I report to the trustees on my examination of the accounts of the SPSA trust (the Trust) for the year ended 31 August 2024.

Responsibilities and basis of the report

As the charity trustees of the Trust, you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (‘the Act’). I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act. In carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.

Independent examiner’s statement

I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:

  1. Accounting records were not kept in respect of the Trust as required by section 130 of the Act; or

  2. The accounts do not accord with those records. I have no concerns and have come across no other matters in connection with the examination to

which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

Signed:

Jeffery Stewart Jones MBA London Business School 30 Kingscote Road London W4 5LJ

26 June 2025

Detailed Examiner Report & Records

I have followed the guidance CC23 Independent Examination of Charity Accounts Version 11 November 2024. I make the following statements:

As the income recorded is over £25,000 and below £250,000 the charity is requiredr an independent examination.

As an examiner, I have no conflict of interest in carrying out this examination.

I confirm I have the ability, experience, and qualifications to conduct the examination. I have an MBA. have worked in investment banking and venture capital, and am a director and or chairman of multiple UK businesses.

Independent Examination Record & Report

As per the guidance, I am required to examine three areas:

1. Accounting Records Kept

2. Account Agreement With Records

3. The Format Of The Accounts Kept

Overall the account records are clear. The accounts agree with the records. The format of the accounts are clear and correct. I am satisfied that all matters are correct and operated in very good order.

There are no matters of material significance that give rise to my reporting the trustees to the Commission.

I would like to thank you for the hard work and time you have given to the SPSA in maintaining the accounts and the tremendous value to the school children of your work.

Detailed examination record and report is given below.

1 Accounting Records Kept

Two bank accounts are maintained at Natwest Chiswick Branch under the SPSA for historical reasons. Merging the bank accounts would risk losing regular donors and so this system of banking makes sense and should continue.

The SPSA also operates a PayPal Account to better facilitate some donations that are then swept into the Natwets bank account. I note that the PayPal account is charging commercial fees as despite the best efforts of the treasurer Payal have yet to accept the account is a charity and lower their fees.

The accounts details are:

I received the following items for the period 1/9/22 to 31/8/23:

I believe that this is a complete set of accounting records that are well-maintained, correct and in good order.

2 Account Agreement With Records

SPSA Account 600530 22561765

Opening Balance 1/9/23 is correct Closing balance 31/8/24 is correct Deposits agree with the records

3 cheque stubs reconciled with bank transaction values The purpose of the transactions were legitimate and of benefit to the charities objectives.

Sunflower Fund 600530 28761537

Opening Balance 1/9/23 is correct Closing balance 31/8/24 is correct Deposits agree with the records

3 cheque stubs reconciled with bank transaction values The purpose of the payments were legitimate and of benefit to the charities objectives.

Paypal SPSA Merchant ID 5AKBSE89WPEN6

Opening balance 1/9/23 is correct Closing balance 31/8/24 is correct Deposits received from multiple parents.

School Year 23/24 Year Fundraising P&L Report

I validated six deposits recorded in P&L accounts and reconciled them with bank account deposits.

I validated six payments recorded in the P&L accounts and reconciled them with bank withdrawals.

All payments I checked were in line with the purpose and objectives of the SPSA, benefiting the students of the school.

Trustees Annual Report

The report is a true, fair, and complete reflection of the accounts and activities of the SPSA.

I believe that the accounts agree with the records.

3 The Format Of The Accounts Kept

The accounting format is clear and correct.

Conclusion

The trustees have made an assessment of the charity’s position as a going concern when approving the accounts.

No further analysis or explanation is required.

For the year 2023/24 as an independent examiner of the accounts and records of the Southfield Parent Staff Association Charity No 1015206, I am satisfied that the trustees have met and exceeded all the duties and obligations of the 2008 requirements as laid out in the CC23 Independent Examination of Charity Accounts Version June 2021.

This is the conclusion of my record and report.

Sincerely,

Jeffrey Stewart Jones

26 June 2025