RegiSte￿d number: 02758129 theWI Nottinghamshire O THE NOThINGHAMSHIRE FEDERATION OF WOMEN'S INSTrruTES DIRECTORS. REPORT AND UNAUDITED FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 OCTOBER 2024 Tom Geraghty & Associates Chartered A¢￿u￿tants and Busin¢ss Advisors 38 North Gat¢ Newark NG24 IEZ The Nottinghamshlre Federation of Women's Institutes Contents Page Company Information Dlrectors, Report Trustees, Report Accountant's Report Income and Expenditure Account Balance Sheet Notes to the Financial Statements The following pages do not fom) part of the statutory accounts.. Detailed Income and Expenditure Account 9-10 The Nottinghamshire Federation of Women's Instltutes Company Informatlon For The Year Ended 31 Ortober 2024 Directors Ms Jennifer Bailey Ms Helen Ainley Ms Patricia Freeman Ms Beryl Northcote Ms Suzanne Plamping Ms Wendy Richardson Dr Helen Rose Ms Beverley Stuart Ms Elaine Maiden (co-opted August 2024) Pauline Redrnile (deceased January 2024) Ms Susan Sanderson Secretary Company Number Reglstered Office 02758129 Trent Bridge House Beastmarket Hill Newark Nottinghamshire NG24 IBN Accountants Tom Geraghty & Associate5 Chartered Accountants and Buslness Advisors 38 North Gate Newark NG24 IEZ Page I The Nottlnghamshire Federation of Women's Institutes Charlty No. 1015139 Dlrectors. Report For The Year Ended 31 Ortober 2024 The directors present thelr report and the financial statements for the year ended 31 October 2024. Dirertors The directors who held office during the year were as follows= Ms Jennifer Bailey Ms Helen Ainley Ms Patrlcia Freeman Ms Bery5 Northcote Ms Suzanne Plamping Ms Wendy Richardson Dr Helen Rose Ms Beverley Stuart Ms Elaine Maiden (co-opted August 2024) Pauline Redmile (deceased January 2024) Statement of Directors, Responsibilities The directors are responsible for preparing the Directors, Report and the financial statements in accordan￿ with applicable law and regulations. Company law require5 the directors to prepare financial Statements for each financial year. Under that law the directors have elected to prepare the financial statements in accordance with United Kingdom Generally Accepted Accounting Practice (United Kingdom Accounting Standards and applicable law). Under company law the directors must not approve the financial statements unless they are satisfied that they give a true and fair view of the state of affairs of the company and of the surplus or deficit of the company for that period. In preparing the financial statements the d5￿CtorS are required to: select sultable accounting policies and then apply them consistently; make judgments and accounting estimates that are reasonable and prudent; prepa￿ the financial statements on the going concern basis unless it is inappropriate to presume that the company will continue in business. The directors are responsible for keeping adequate accounting records that are sufficient to show and explain the company's transactions and disclose with reasonable accuracy at any time the financial position of the company and enable them to ensure that the financial statements comply with the Companies Act 2006. They are also responsible for safeguarding the assets of the company and hence for tsking ￿asOnable steps for the prevention and detection of fraud and other irregularities. The directors are responsible for the maintenance and integrity of the corporate and financial informatlon Included on the company's website. Legislation in the United Kingdom governing the preparation and dissemination of financial statements may differ from legislation in other jurisdictions. Small Company Rules This report has been prepared in accordance with the special provisions relating to companies sub}ect to the small companies regime within Part 15 of the Companies Act 2006. On behalf of the board Dr Helen Rose D1￿ctOr 3010412025 Page 2 The Nottlnghamshire Federation of Women's Institutes Charity No. 1015139 Trustees Report For The Year Ended 31 October 2024 TAR REPORT 2024 In 202312024, after approval of delegates at our Annual Meeting in March 2024, the Trustees commenced the sale of Trent Bridge House, the Federation Headquarters. We have a Trustee team of nlne members, having welcomed a new Trustee and had the sad death of one member during the past year. As Trustees, we still have the responsibllity of keeping our headquarters maintained and in good repair until the house is 501d. The flat roof and side wall were both repaired with redecoration of the Trent Room. It has taken many hours by Trustees, staff and volunteers to prepare the property for sale, with the removal and sale of Items no longer required. The Trustees take overall responsSbility for the administration of the Federatlon. Federation policy documents continue to be reviewed and updated, with the adoption of NFWI pollces where necessary. We keep our finances in good order and have kept costs to a minimum: Our updated office systems and increased use of cloud storage has reduced paper filing and allowed better access to infomiatlon when working remotely. To stimulate event sales, we now offer members the additional facility to book and pay onllne wlth TryBooking. The Hornblower newsletter is available in both a digital and paper format. We continue to promote the use of Microsoft Office to WI OfFicers to further thelr communication with the Federatlon and other Wls. We are collaborating with our new Accountant, Tom Geraghty & Associates, to brfng bookkeeping in house. We support WIS with their accoLJnts by offering an Independent Financial Examiner scheme. We maintain regular contact wlth the office staff, our Federatlon Secretary Susan Sanderson, Assistant Sec￿tary Heather Roberts, and Admin Assistant Val Saunders. We extend our sincere thank5 to the staff for their continual support to the Trustees and to all members of the Federation. The Board of Trustees hosted the Federatlon Annual Meeting at Southwell Minster School. Members enjoyed hearing our Natlonal WI Chair, Ann Jones, and learnlng about the charity work of Operation Orphan. Our afternoon speaker, Gill Thomas, the "One-Armed Sewist" was well received, with a standing ovation from members. Due to its popularity during the Covid 19 lockdown, we still have the Virtual 'Craft & Chat, Club. We continue fundraising with the 50150 Club along with the Bulb Scheme, and to organise fundraising events.. Christmas Tea at the House, Burns, Lunch, Llterary Lunch, County Quiz, a 'Mikron Theatre, performance, County lunch and a Summer lunch. We have four Teams who report to the Board: Campaigns & Communications,. c￿atiVe Activities; Sports & Leisure and Wl Support. They help to organise training, educational and leisure events for members. The Campaigns & Communications Team held a Fabric & Craft sale, and their Recycling scheme fundraiser is very popular with members. They organised a Women's Voices Day which included competitions, displays and promotions and hosted an online Resolutions meeting. Creative Actlvitles Team organised: many craft workshops, a Cream Tea at John Lewis, Watercolour painting, Music Quiz, Felting, Etyi Craft project, educational visits, and a craft sale. Sports & Leisure Team provided many events= Bridge, Bingo, Long Alley Skittles, Rummlkub, Croquet and Gliding. The Wl Support Team offered workshops for WI Officers and organised Coffee & Chat meetings throughout the year. We have promoted the Wl he￿ in Nottinghamshire on Facebook, Instagram and on our website. Our Archivist continues with the management and recording of the archives in our possession. The Federation Chair, Federation T￿aSurer and Federation v[￿-Chair attended virtual National meetings and the virtual National Council meeting. Federation & Wl delegates attended the NFWI Annual Meeting 2024 in London. The Trustees and staff have received training, either in person or online. Members supported the Team4U pro]"ett producing knitted hats, scarves, and gloves which were sent to underprivileged children in Eastern Europe and knitting squares for the "Operation Orphan" project. PLANS FOR NEKf YEAR The Federation Trustees, together with the Federation teams, will continue to provide opportunitles for training, educational and leisure actlvities using all methods avallable. We will encourage members to join one of our Teams or become a Trustee. Once the sale of the property is completed, and until we find suitable premises to purchase, we will move to rented offices. The sale should show an improvement in our financial position in the forthcoming years. We are very grateful and would like to thank WIS and individuals for sending in donations to the Federation during the past year. Page 3 The Nottinghamshire Federation of Women's Instltutes Accountant's Report For The Year Ended 31 October 2024 In accordance with the engagement letter dated , and in order to assist you to fulfil your dutles under the Companies Act 2006, we have compiled the financial statements of the company from the accounting records and information and explanations you have given to us. Thls report is made to the d1￿CtorS in accordan￿ with the terms of our engagement. Our work has been undertaken to prepare for approval by the directors the financial statements that we have been engaged to compile, to report to the directors that we have done 50, and to State those matters that we have agreed to state to them in this report and for no other purpose. To the fullest extent permitted by law, we do not accept or assume responsibility to anyone other than the Company and the Company's directors for our work or for this report. You have acknowledged on the balance sheet as at year ended 31 October 2024 your duty to ensure that the company has kept proper accounting records and to prepare financial statements that give a true and fair view under the Companie5 Act 2006. You conslder that the company Is exempt from the statutory requirement for an audit for the year. We have not been instructed to carry out an audit of the financial statements. For this reason, we have not verified the accuracy or completeness of the accounting records or information and explanations you have given to us and we do not, therefore, express any opinion on the financial statements. Signed Tom Geraghty 3010412025 Tom Geraghty & Associates Chartered Accountants and Business Advisors 38 North Gate Newark NG24 IEZ Page 4 The Nottinghamshire Federation of Women's Institutes Income and Expendlture Account For The Year Ended 31 October 2024 2024 Notes TURNOVER Cost of sales 101,275 (27,728) GROSS SURPLUS 74,547 170,068 ) Adminlstrative expenses OPERATING SURPLUS Surplus on disposal of fixed assets other Interest receivable and similar income 2,479 3,057 SURPLUS FOR THE FINANCIAL YEAR 5,536 The notes on pages 6 to 8 form part of these financial statements. Page 5 The Nottinghamshire Federation of Women's Institutes Balance Sheet As At 31 Ortober 2024 2024 Notes FIXED ASSETS Tangible Assets 368,490 368,490 CURRENT ASSErs stocks Debtors Cash at bank and in hand 539 221 132,706 133,466 (19,822 ) Credltors: Amounts Falling Due Withln One Year NEf CURRENT ASSETS (LIABILITIES) 113,644 TOTAL ASSETS LE55 CURRENT LIABILrriES 482,134 NET ASSETS 482,134 RESERVES Revalltation reserve Restricted Funds Fair value reserve Income and Expenditure Account 123,822 720 384,077 (25,800 ) MEMBERS, FUNDS 482,819 For the year ending 31 October 2024 the company was entitled to exemption from audit under sertion 477 of the Companies Act 2006 relating to small companies. The members have not required the company to obtain an audit in accordan￿ with sertlon 476 of the Companies Act 2006. The directors acknowledge their responsibilities for complying with the requirements of the Act with respect to accountlng records and the preparation of accounts. These accounts have been prepared in accordance with the provisions applicable to companies subject to the small companies regime. On behalf of the board Dr Helen Rose Director 3010412025 The notes on pages 6 to 8 form part of these financial statements. P3g¢ 6 The Nottinghamshire Federatlon of Women's Institutes Notes to the Financlal Statements For The Year Ended 31 October 2024 l. General Informatlon The Nottinghamshire Federation of Women's Institutes is a registered charity, the charity number is 1015139. The registered offlce is Trent Bridge House, Beastmarket Hill, Newark, Nottingharrishire, NG24 IBN. 2. Accounting Policies 2.1. Basls of Preparatlon of Financial Statements The financial statements have been prepared under the historical cost convention and In accordance with Financial Reporting Standard 102 section IA Small Entities "The Financial Reporting Standard applicable in the UK and Republic of I￿land. and the Companies Act 2006. 2.2. Turnover Turnover is measured at the fair value of the conslderation received or receivable, net of discounts and value added taxes. Turnover includes revenue earned from the sale of goods and from the renderlng of services. Turnover Is reduced for estimated customer returns, rebates and other similar allowances. Sale of goods Turnover from the sale of goods is recognised when the signlficant risks and rewards of ownership of the go(xJs has transferred to the buyer. This is usually at the polnt that the customer has signed for the delivery of the goods. Renderlng of services Turnover from the rendering of seNices is recognised by ￿ference to the stage of completion of the contract. The stage of completion of a contract is measured by comparing the costs incurred for work performed to date to the total estimated contratt costs. Turnover is only recognised to the extent of recoverable expenses when the outcome of a contrart cannot be estimated reliably. 2.3. Tanglble Fixed Assets and Depreciation Tangible fixed assets a￿ measured at cost less accumulated depreciation and any accumulated impairment losses. Depreciation is provlded at rates calculated to wrlte off the cost of the fixed assets, less their estimated residual value, over their expected useful live5 on the following bases.. Freehold Leasehold Chain of Offlce Motor Vehicles Fixtures & Fittings Computer Eouipment No depreciation charged No depreciation charged 20010 Reducing balance 20% Reducing balance 150/0 Reducing balance 200/0 Reduclng balance 2.4. Stocks and Work In Progress stocks and work in progress are valued at the lower of cost and net realisable value after maklng due allowance for obsolete and slow-moving stocks. Cost includes all direct costs and an appropriate proportion of fixed and variable overheads. Work-in- progress is reflected in the accounts on a contrart by contract basls by recording turnover and related costs as contrart activity progresses. 3. Average Number of Employees Average number of employees, including directors, during the year was.. 12 Page 7 The Nottinghamshlre Federatlon of Women's Institutes Notes to the Financial Statements (continued) For The Year Ended 31 October 2024 4. Tangible Assets Land & Property Freehold Chain of Office Fixtures & Flttlngs Computer Equipment Total Cost As at l November 2023 Disposals 370,000 2,622 14,799 (8,712 ) 2,488 (2,488) 389,909 (11,200) As at 31 October 2024 370,000 2,622 6,087 378,709 Depreciation As at l November 2023 Provided during the period Disposals 4,933 1,311 12,314 373 (8,7 12 ) 2,488 21.046 373 (2,488) {11,200) As at 31 October 2024 4,933 1,311 3,975 10,219 Net Book Value As at 31 October 2024 365,067 1,311 2,112 368,490 As at l November 2023 365,067 1,311 2,485 368,863 5. Stocks 2024 Stock 539 6. Debtors 2024 Due within one year other debtors 221 7. Credltors: Amounts Falling Due Within One Year 2024 Trade creditor5 Suspension Funds other creditors (i ) 8,950 10,873 19,822 8. Reserves Revaluation Reserve Falr Value Reserve As at l November 2023 Surplus on revaluation 384,077 123,822 As at 31 October 2024 123,822 384,077 Page 8 The Nottinghamshire Federation of Women's Institutes Detailed Income and Expendlture A¢¢ount For The Year Ended 31 October 2024 2024 TURNOVER Subscription donations Various Clubs.. Sales Communications Team.. Sales Creative Activities: Sales Sundry: Sales Sports & Leisure: Sales Trustees.. Sales WI Support Team". Sales 47,492 2,725 2,672 4,312 445 8,173 29,287 5,169 100,275 COST OF SALES Opening Stock and work in progress Communlcations Team: Cost of service provided Sports/Leisure: Cost of service provided Trustees.. Cost of service provided Creative activities.. Cost of service provided Wl Support Team.. Cost of seNice provided Various Clubs: Cost of *rvice provided Closing stock and work in progress 2,047 150 4,338 11,388 2,892 865 6,587 (539 ) (27,728 ) GROSS SURPLUS 72,547 Administrative Expenses Wages and salarie5 Rates Light and heat Water rates Repairs and maintenance Cleaning Insurance 40,111 1,653 1,721 72 9,629 784 3,547 5,449 1,501 1,718 1,485 518 Printing, postage and stationery Telecommunications and data costs Accountancy fees Legal fees Professional fees Slsbscriptions Bank charges Depreciation Sundry expenses 171 373 1,333 (70.068 ) OPERATING SURPLUS 2,479 .CONTINUED Page 9 The Nottlnghamshlre Federation of Women's Institutes Detailed Income and Expenditure Account (continued) For The Year Ended 31 October 2024 Other interest receivable and slmllar income Bank interest receivable 3,057 3,057 SURPLUS FOR THE FINANCIAL YEAR 5.536 Page 10