AGM
28[th] ST. EDMUNDS SPROTBROUGH
8.7.24
Meeting opened 7.45pm
PRESENT:- A. Ingamells (GSL), K. Wilkes (Chairman), A .Dickson (Treasurer), J. Wilkes (Secretary), A. Wilkes, T. Salter, R. Medlock, R. Ingamells, C. Dickinson, R .Parkes, K. Hauser, J .Smith, J. Parkes, J. Boor, K. Bostock, G. Currie
APOLOGIES:K. Donaghy. P. Ingamells, R. Holyhead
Welcome from Chairman.
Minutes from last AGM Approved by K. Hauser, Seconded by J. Smith
TREASURER: We have had another successful year across the group with an income of just under £44,000 generated.
The addition of the Squirrels section has grown our total membership with subscriptions totalling £8830 of that income. Subs have increased this year from £35 a quarter to £38 a quarter per child to support both the financing of the running of the hall and to put towards payment of the loan we have taken out to replace the roof.
Hire of the hall has continued to bring in a steady stream of income with £10,179 received in the year. Despite the loss of the AFM church in September, we have maintained our existing hirers and also attracted a number of ad-hoc bookings throughout the year.
We have been really successful at attracting donations and grants throughout the year as we have driven publicity about the need for the roof to be replaced on the hall. £17,581 has been received in total - £10,000 from The National Lottery Community Fund, £2000 donation from Mr & Mrs Webb, £1000 from Sprotbrough & Cusworth Parish Council and £1380 from Gift Aid, with the remainder made up from smaller personal donations for which we are extremely grateful.
Due to pending rising costs the Committee made the decision to press ahead with the replacement of the roof as soon as possible and as a result decided to take a loan of £7000 from the District to raise the final funds needed. With this and the funds raised over this year and last we were able to start the roof works in the spring and it is now fully complete, which is a really fantastic achievement for all involved.
The loan is to be repaid over 3 years with the first payment of £2000 to be made in November this year, followed by a further £2000 in November 2025 and the final £3000 in November 2026. This loan is interest free to us.
In terms of expenditure, our main expense is the annual membership fee which this year was £3967.50 followed by the cost to refurbish the wooden floor in the hall which cost a total of £2576. Annual insurance was £1721.42.
Utilities totalled £1610.83 for the year where we took advantage of existing locked in contracts at fixed rates for gas and electric. These will be renewed this year however and costs are expected to increase as a result.
The remaining expenditure is detailed on the balance sheet but is all dedicated to the running or maintenance of the hall, badges and uniform for the children and activities completed on section nights and funded events throughout the year, including our annual panto trip and a ‘treat’ evening or activity for each section throughout the year.
As I resigned from the role of Treasurer on 1[st] April this year, this represents my final treasurer’s report for the group. I wish you all great success for the future and hope that the 28[th] goes from strength to strength in the coming years and continues to provide the high quality of activities and enjoyment to the children who choose to join you. Thank you to you all for the opportunity to be involved in Scouting, but particular thanks to Christine who has been a wonderful and constant support to me throughout my time as treasurer – for that I will always be grateful. I offer my sincere best wishes to Angela as she takes on the role and know she will be a much valued and excellent Treasurer for the Group.
Best of luck for the future to you all.
Kirsten.
SQUIRRELS: 24 Current squirrels + 7 moved up to beavers so have had a total of 31 squirrels 12 on the waiting list
Events- Frostys, Squirrel fun day, camp for the day.
Seems like they really enjoy these fun days, the only thing we have to keep in mind is that they need shorter times away, like how they came to camp just for the day time. Like at Frostys we had a few tears towards the end.
Awarded a total of 208 badges. 12 Chief Scout’s Acorn Awards
Quite a few parent helpers who have been a great help to us. Rebekah, Billy, Kim and Robin
And of course a big thank you to Alison Julie and Janine for being there every week
BEAVERS: We currently have 20 Beavers, of which 4 require investing – two of these have moved up from squirrels. Another 3 just moved up to cubs and had their last night at beavers tonight.
There are no beavers at present in ownership of the chief scout bronze award, however the two oldest are on track to receive theirs prior to transitioning to cubs in November. Almost all of the Beavers that have moved up have been able to achieve their Chief Scout Bronze and it is a great way to celebrate their two year journey with us.
18 of the 20 beavers are younger than seven so it is quite a young section, and as such we are finding some activities are taking longer than they might have previously
and behaviour can be a bit challenging at times, however they are settling well and I am confident we can do just as much as we could with an older beaver group.
This year we have had a busy programme working on the following activity badges;
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Cyclist
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Health & fitness
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Gardener
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Global Issues
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Safety
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Experiment
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Builder
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Creative
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Disability Awareness
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Explore
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Faith
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International
The year has seen the Beavers attend Frosties at Christmas time, the pantomime, the squirrel and Beaver funday at Squirrel Wood, and the group camp. They have also had visitors from Andy and Lewis (the magician and ventriloquist), Nicky and her guide dog, and are yet to enjoy Tristan the Twister next weeks as their end of year treat.
The group camp was a fantastic weekend, and for the beavers a great way to introduce them to scout camping as they attended with their parents. Attendees achieved the navigator staged badge, explore badge and they received their nights away stage 2 badge. They got to enjoy many activities they might not normally partake in such as axe throwing and slacklining as well as enjoying time around the camp fire with the older scouting sections.
A big thank you to the parents that attended and helped with camp chores over the weekend. The attendance of the parents certainly made the camp run a lot smoother for the beavers.
The section itself could not run without help, and so a big thank you to Julie & Rosie, as well as a big thank you for all the support Alison gives. They are a great support and their help and guidance is invaluable to the Beavers.
CUBS:
SCOUTS: Scout numbers have remained stable at 21 over the last 12 months. We have awarded 164 badges in the last 12 months. Four Scouts have achieved their Chief Scout Gold Award. We have awarded 26 challenge badges. In addition we’ve also completed the artist, astronautics, circus skills, craft, entertainer, and librarian, badges. In autumn term we had a sleepover at the Scout hut. In March we went to Kingswood for the weekend and last week had the group camp. All overnight/weekend events continue to be very popular with Scouts. We have planned an end of term treat to Ninja Warrior in Sheffield for next week and almost all Scouts are attending. We had six Scout attend freezer camp and they enjoyed it as usual. We did not have any Scouts on the PL training camp this year but hope to send some next year. We also hope to enter at least one team into the district night hike in October. Thanks to Gemma, and Alison for their help and support.
GSL: Since our last AGM we have received a £1000 grant from the Parish Council and £10,000 from Lottery fund, towards the new roof. One of our Beaver parents has applied for another grant and is waiting for a response.
We have had the hall floor sanded and varnished, this has improved the look of the Hall.
In December we held a Christmas Fayre and Raffle which raised £1,300 going towards the roof. We have a provisional date for 2025 – 30[th] November.
We took 66 children/leaders to the panto, the group subsidised the cost. I’ve booked again for Jack &the Beanstalk on 14[th] December 11am performance and will inform parents of this in a few weeks.
In April subs were increased by £12 per year per child to cover our utility bill costs. Also an automated payment system for all payments has been set up and has had positive feedback.
At long last and after a lot of saving and fundraising work started in May to remove and replace the roof. I am pleased to say this work is now complete. There is still some work to be done on the small flat roof above the sports equipment store room.
Paul, Rosie and Claire Sayles attended Eco Fest at the Goldsmith Centre last month.
At the beginning of July we held a group camp at Squirrel wood, 35 children and 25 Adults stayed for the weekend and 13 Squirrels came for 5 hours on the Saturday.
It was lovely to see lots of our parents and children enjoy Sproutfest.
We currently have 75 children coming to sessions compared to 68 last year, we have 22 children on the waiting list. Squirrels have been very popular and half on the list are waiting for a Squirrel place. We have five parents who have expressed an interest in helping at sessions.
Over the last year 28 children have gained a Chief Scout Award – 4 Scouts - Gold, 4 Cubs – Silver, 7 Beavers – Bronze and 12 Squirrels The Acorn.
One of our parents has kindly serviced our small trailer and it’s now as good as new. He’s taken the big trailer to service and clean, and our geezer and 2 hobs that are faulty.
Finally I’d like to thank all our volunteers: Janine, Julie, Rosie, Rebekah, Kim, Billy, Robin, Amy, Tim, Alfie, Claire, Siani, Ruth and Gemma who work directly with the children at sessions. Also thank you to Janice, Kevin, Christine, Paul, and Angela who work behind the scenes doing what needs to be done. Thank you also to Trustees who attend meetings and parents who support us. Special thanks to Kirsten our leaving Treasurer and welcome to Angela who is taking over.
APPOINT A GROUP TREASURER: - Angela Dickson
APPOINT A GROUP SECRETARY: - Janice Wilkes to continue.
G.S.L A. Ingamells asked Kevin Wilkes to continue as Group Chairman
Appointed Trustees: R. Parkes, R. Salter, K. Hauser, J. Parkes, C. Dickinson, K. Bostock.
BULDINGS: We need to look at the flat roof. Fencing – look at funding from Parish Council.
AOB
Fundraising
SproutFest
It went really good, my first time organising an event that big so was really nervous so thank you to everyone who came down for a wander around.
And a huge thank you to everyone who helped at our stall because we had quite a few tables of different things and it did get quite busy. But you did an amazing job. And thank you to those who helped set up the gazebos, then take them down at the end and tidy up. We had a lot of parent helpers so it was nice to see people getting involved.
I just wanted to name some names to recognise those who helped and say a really big thank you. People who sold raffle tickets, brought cakes, tombola prizes (of which we had over 100), Jamie and George, Catherine, Angela, Beverley, Alfie, Billy and Arthur, Ellis, Edith, Janice, Alison, Jacob selling his fossils, and Claire and George who sold their plants. Claire has been an amazing cheerleader for us all.
Im really sorry if I missed any names! But I am so grateful to everyone.
£10 Jacob’s fossils £25 Jumble sale £140.40 Cakes £509 Raffle £78 Claire & George’s Plants £217 Tombola £75 Hall Hire £100 Donation
Total of £1,154.40 looking at 28th July next year
Plus £32 from EcoFest From last year’s Christmas Fair £1330 Raffle £100 donation from me
A grand total of £2616.40
We had another scout group there with a free stall, which was the 23rd Owston group. They are a really nice couple who have lots of really good contacts and have loads of brand new carpet tiles they have said they can give to us.
Congratulations to Janine, who is expecting a baby, she will be leaving us for a while, so we might need some support at Beavers.
NEXT MEETING Tuesday 24[th] September 2024, 8.00pm
Meeting closed 8.18pm
Charity Number: 1015123
BALANCE SHEET FOR ACCOUNTS - 1ST APRIL 2023 TO 31S
| Credits | |
|---|---|
| £ | |
| Brought Forward (Bank) | 24143.22 |
| Brought Forward (Treasurer Float) | 50.36 |
| Subscriptions - Squirrels | 1825.26 |
| Subscriptions - Beavers | 2204.00 |
| Subscriptions - Cubs | 2090.00 |
| Subscriptions - Scouts | 2711.00 |
| Hall Hire Income | 10179.00 |
| Donations, Grants & Gift Aid | 15465.86 |
| Fundraising | 2115.45 |
| Events & Other General Credits | 375.52 |
| Loan | 7000.00 |
###
TOTAL
ST MARCH 2024
Debits
| Debits | |
|---|---|
| £ | |
| Membership | 3967.50 |
| Insurance | 1721.42 |
| Equipment for Hall | 956.17 |
| Hall Maintenance & Cleaning | 4515.53(includes foor refurbishment) |
| Badges & Uniform | 916.42 |
| Funded Section Outings & Experiences | 1280.73 |
| Miscellaneous General Debits | 178.34 |
| Section Expenditure - Squirrels | 0.00 |
| Section Expenditure - Beavers | 0.00 |
| Section Expenditure - Cubs | 409.94 |
| Section Expenditure - Scouts | 463.77 |
| GSL Expenditure | 588.90 |
| Utilities - Gas | 648.06 |
| Utilities - Electricity | 698.78 |
| Utilities - Water | 263.99 |
| Council Tax & Lease | 60.00 |
| SUB TOTAL | ### |
| Treasurer Float | 75.38 |
| Bank Account Balance | 51414.74 |
| TOTAL | ### |
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