A YEAR OF SCOUTING Building for the Future
The 2021 Annual Report & Accounts for 1[st] Corringham Scout Group
Annual General Meeting
AGENDA
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Chair’s Welcome
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Apologies for absence
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To receive and consider the Annual Report of the Group Executive Committee, including Accounts for year ending 31 December 2021
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Approval of the quorum for meetings of the Group Scout Council, Group Executive Committee and its Sub Committees
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a) Group Scout Council – 51% of people present rounded up to a complete number
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b) Group Executive Committee – 51% of membership rounded up to a complete number c) Sub Committees - 51% of membership rounded up to a complete number
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Approval of Group Scout Leader’s Nomination for Chair
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Election of Officers (Secretary and Treasurer)
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Confirmation of Ex Officio Members of Group Executive Committee, including Section Leaders who wish to be trustees.
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Election of people / parent representatives to the Group Executive Committee (Ideally a minimum of 4 people, but no more than 6)
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Approval of Group Scout Leader’s Nominations to the Group Executive Committee (Number of nominated members must not exceed the number of elected members)
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Appointment of Independent Examiner
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Group Scout Leaders Report
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Update from the Chair on Hall Project and Fundraising efforts
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Presentations
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District Commissioners Address
Minutes of the 2021 Annual General Meeting
1[st] Corringham Scout Group held at Condovers on Wednesday 18[th] August 2021 at
7:30pm Present
Andy McDonald (Chair) Greg Starr (ASL) Graham Monk (DC & Acting GSL) Steven Sheppard (SA) Heather Westrop (Secretary) Sue Peaceful (Beaver Leader) Emma MacDonald (CSL) Joanne Merrison (ABSL) Matt Butler (SL) Lorraine Thompson (BSL) Michael Peacefull (SL) Tammy Steadman (ABSL) Also present were a strong number of Beaver, Cubs and Scout parents and supporters of the Group.
1. Chair’s Welcome
The Chair, Andy McDonald, welcomed all those present. He reminded those present that we have a legal duty to carry out an AGM and to receive the annual report and accounts. Andy shared the 2020 Annual Report and advised those present that an accurate copy could be found on the group webpage.
2. Apologies for absence
Apologies were received from Jacqui Starr, Glenn Ford, Michelle Ford, Luke Ford
3. To receive and consider the Annual Report of the Group Executive Committee, including Accounts for year ending 31 December 2020
The annual report for 2020 and the accounts for the year ending December 2020 were received and considered by those present. Thanks were given to the leaders for their reports.
4. Approval of the quorum for meetings of the Group Scout Council, Group Executive Committee and its Sub Committees
The following was agreed to be the quorate numbers for each meeting:
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a) Group Scout Council – 51% of people present rounded up to a complete number
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b) Group Executive Committee – 51% of membership rounded up to a complete number
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c) Sub Committees - 51% of membership rounded up to a complete number
5. Approval of Group Scout Leader’s Nomination for Chair
Graham Monk as District Commissioner took over the meeting and praised those present for 1[st] Corringham being a vibrant and growing group. Graham formally announced that Glenn Ford had accepted his offer of becoming Group Scout Leader.
As Group Scout Leader, Glenn Ford’s nomination (put forward to Graham Monk to present) was Andy McDonald. All those present approved the nomination.
| 6. Election | of Officers (Secretary | and Treasurer) | |
|---|---|---|---|
| Office | Person | Proposed by | Seconded by |
| Secretary | Heather Westrop | Andy McDonald | Sam Flatt |
| Treasurer | Jacqui Starr | Andy McDonald | Sam Flatt |
There were no objections to these proposals and they were unanimously approved by all those present.
7. Confirmation of Ex Officio Members of Group Executive Committee, including Section Leaders who wish to be trustees.
Glenn Ford Group Scout Leader Andy McDonald Chair Jacqui Starr (only until end of December 2021) Treasurer Heather Westrop Secretary Matthew Butler Scout Leader Michael Peaceful Scout Leader Sue Peaceful Beaver Leader
8. Election of people / parent representatives to the Group Executive Committee
Claire Thatcher
Parent Representative (with a view to becoming Treasurer when Jackie Starr steps down in January 2022).
Andy McDonald proposed the election of the above persons. It was seconded by Dave Thatcher. All those present approved these nominations.
Michelle Ford
Beaver Leader
Lorraine Thompson proposed the election of the above person. It was seconded by Jessica Thomas. All those present approved these nominations.
9. Approval of Group Scout Leader’s Nominations to the Group Executive Committee
No nomination were put forward by the GSL at this point in time
10. Appointment of Independent Examiner
Andy McDonald stated that the accounts had been independently examined by Kevin Wong for the last year. Michael Peacefull proposed the continued appointment of Kevin Wong as the Group’s
independent examiner. This proposal was seconded by Steven Sheppherd. All those present approved the nomination.
11. Group Scout Leaders Report
Glenn Ford as GSL sent his apologies.
12. Update on Hall Project and Fundraising efforts
Andy McDonald gave an update on the hall project. He said this was a monumental update and one full of heart ache and hard work as we now have a building that is almost complete. The group had raised almost £440,000 to complete the new build. Demolition began and the ground levelling was completed free of charge. As the contractors dug into the ground for the foundation, disaster struck in the form of contaminated soil. In order for this to be resolved the cost of the build suddenly rose to £560,000.
Andy thanked Helen Ayres and Fiona Sheppherd and the rest of the fundraising committee for their hard work in trying to raise not only the original, but the additional funds. In order to complete the hall the group have taken a £10,000 loan from Thurrock District Scouts and Andy thanked Graham Monk for his support. The group have also taken an £50,000 loan from Essex County Scouts with an impressive business plan for repayment.
Andy concluded by saying the build was on track for the hall to be ready by the beginning of October 2021. It has been a difficult 2 years with the build and with Covid and reminded everyone that Scouting is about activities for the young people and this doesn’t happen without the commitment and dedication of the leaders and gave his thanks to all.
13. District Commissioners Address
Graham Monk, our District Commissioner, expressed his view that there had been a monumental effort from all involved in the group, even with the disappointment of the contamination but that the group continued and 1[st] Corringham now have a hall that will be the envy of everyone in the district. Young people will be proud of the hall and numbers will grow again.
Graham expressed his thanks to all those who had been involved in the fundraising over the last 10 years. County Scouts when looking at giving the loan (this is the first time County have given a loan like this), were impressed with the business plan that Glenn and Andy, along with the building and fundraising committees had put together.
Graham on behalf of everyone gave thanks to the committee and leaders. As we get back to the new normal he encouraged all those present to keep supporting the leaders and the executive committee.
There being no further business, the meeting closed at 7:55pm
TRUSTEES ANNUAL REPORT
For the year 1 January 2021 – 31 December 2021
Reference and administration details
| Charity Name Registered Charity Number Scout Association’s Headquarters Number Charities Principle address Charity’s Website Names of charity trustees who manage the charity Custodian Trustees Name and addresses of advisors |
1stCorringham Scout Group |
|---|---|
| 1015065 | |
| 28184 | |
| 12 Cameron Close Stanford-le-Hope Essex SS178EY |
|
| www.1stcorringham.co.uk | |
| Glenn Ford (Acting Group Scout Leader) Andy McDonald (Chair) Heather Westrop (Secretary) Jacqueline Starr (Treasurer) Matthew Butler (Scout Leader) Michael Peacefull (Scout Leader) Sue Peacefull (Beaver Leader) Michelle Ford (Assistant Beaver Leader) Claire Thatcher(Parent Rep) |
|
| The Scout Association Trust Corporation Gilwell Park London E4 7QW Reference number3691 |
|
| None |
Structure, Governance and Management
Type of governing document The Group's governing documents are those of the Scout Association. They consist of a Royal Charter, which in turn gives authority to the Bye Laws of the Scout Association and The Policy, Organisation and Rules of the Scout Association. How the charity is constituted The Group is a trust established under the rules that are common to all Scouts. Trustee selection methods The Trustees are appointed in accordance with the Policy, Organisation and Rules of the Scout Association. Policies and procedures adopted for: a) The induction and training of Trustees are trained according to the Scout Association’s trustee’s Adult Training Scheme. b) The trustee’s consideration of The Group’s Executive Committee, the members of which major risks and the systems to are the 'Charity Trustees' of the Scout Group which is an manage them educational charity, manages the Group. As trustees they are responsible for complying with legislation applicable to charities. This includes the registration, keeping proper accounts and making returns to the Charity Commission as appropriate.
The Committee consists of three independent representative; Chair, Secretary and Treasurer together with the Group Scout Leader, individual Section Leaders (if opted to take on the responsibility) and Parent Representatives and meets monthly, except in August.
The Group Executive Committee exists to support the Group Scout Leader in meeting the responsibilities of the appointment and is responsible for the:
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Group’s compliance with the Policy, Organisation and Rules of the Scout Association;
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Protection and maintenance of Group property;
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Management of the Group’s finances;
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Insurance of people, property and equipment;
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Provision of sufficient resources for Scouting to operate;
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Approval of the trustee’s annual report and annual accounts after examination by an Independent Examiner;
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Presentation of the annual report and accounts to the Group Scout Council at its Annual General Meeting and afterwards to The Charity Commission
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Promotion and support to the development of Scouting in the local area;
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Management and implementation of the Scout Association’s Safety Policy locally;
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Positive image of Scouting in the local community;
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Appointing and managing any sub committees that may be required;
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Appointing Group Administrators and Advisors other than those who are elected;
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Opening, closing and amalgamation of sections within the Group;
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Inclusion of Young People so that they are meaningfully involved in decision making at all levels within the Group.
Objectives
| Risk and Internal Control Summary of the objectives of the charity set out in its governing document Public benefit statement |
The group has in place systems of internal controls that are designed to provide reasonable assurance against material mismanagement or loss, these include 2 signatories for all payments and comprehensive insurance policies to ensure that insurable risks are covered. |
|---|---|
| The objectives of the Group are as a unit of the Scout Association. The Purpose of Scouting Scouting exists to actively engage and support young people in their personal development, empowering them to make a positive contribution to society. The Values of Scouting As Scouts we are guided by these values: Integrity -We act with integrity; we are honest, trustworthy and loyal. Respect -We have self-respect and respect for others. Care -We support others and take care of the world in which we live. Belief -We explore our faiths, beliefs and attitudes. Co-operation -We make a positive difference; we co- operate with others and make friends. The Scout Method Scouting takes place when young people, in partnership with adults, work together based on the values of Scouting and: •enjoy what they are doing and have fun •take part in activities indoors and outdoors •learn by doing •share in spiritual reflection •take responsibility and make choices •undertake new and challenging activities •make and live bytheir Promise. |
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| The Group meets the Charity Commission for England & Wales’s public benefit criteria under both the advancement of education and the advancement of citizenshipor communitydevelopment headings |
ANNUAL REPORT Chairman
2021 was another challenging year for 1[st] Corringham Scout Group and indeed Scouting in general. Whilst we have now seen a return to face to face Scouting, we were still restricted to “virtual” section nights for at least half of the year. A massive thank you is necessary for the fabulous Leadership Team that the Group has, as without their continued efforts and enthusiasm all of the activities, events and meeting nights would not be possible. The dedication and commitment of all our adult volunteers is phenomenal and I’d like to personally thank them all for their support to the Group over the past twelve months.
We continued to make progress with the Hall rebuild project despite a few more minor setbacks. Funding for the remainder of the project is proving more of a challenge than we would like, but knowing that we have got this far we are not going to be defeated now!
The Trustees did have to make some tough decisions through the year, the biggest of which was to agree terms for a £50,000 loan from Essex County Scouts to assist with bringing the hall into use. It was hoped that drawing upon this loan would not be necessary, but the facility had to be put in place. (Post Year End the Group has had to make use of this facility).
It is brilliant to be able to say that we have a functional HQ and is even better to be able to see it in use by all of our sections and our young people enjoying their new space. Clearly what the Group have achieved is an awesome triumph for our current members, but also leaves a legacy for the next generations of young people to come through our Scout Group. I am immensely proud to have worked with such a dedicated and enthusiastic set of individuals to bring this project to fruition and would like to thank each and every one of them for their contribution.
We remain fully committed to providing a top quality scouting experience for all our members at 1[st] Corringham Scout Group and are looking forward to a bright future with a newly built Head Quarters. We have no doubt that the brilliant progress we have made in rebuilding the number of young people in the Group in the second half of the year will be continued and the Group will become better than ever.
Andy McDonald Group Chairman
ANNUAL REPORT
Kariba Beaver Scout Section
We started back in July 2021 with six beavers.
Over the summer holidays we had a very busy programme, when we joined the cubs and scouts for crabbing at Coalhouse Fort, climbing at Thriftwood Camp Site and many other activities.
In September we found ourselves temporary meeting place in Small Monsters, but were unfortunately quite restricted with what we could do due to it being a fairly small space.
At Christmas time we went along to Ongar with the rest of the group for a trip on the Light Fantastic Train and a McDonald’s supper.
My thanks as always to Jane and Michelle and of course our Beavers and parents.
Lorraine Thompson Kariba Colony - Beaver Scout Leader
ANNUAL REPORT
Powhaten Beaver Scout Section
Powhatan Beavers entered the year with 2 members and due to their age, they moved on up into Cubs in the Spring. Due to Covid restrictions and lack of intake it was decided to temporarily suspend meeting.
2021 has been another very unprecedented year. As it started, we were all hopeful that we would be able to return to a familiar experience of face-to-face scouting which was full of interesting and exciting activities both within our section, as a Scout Group and joining in with District activities.
Unfortunately, this was not the case until July, when restrictions allowed us to go into our local school and provide information about our scout group and especially about both our beaver colonies. Following this and the schools support including information leaflets in their weekly newsletters to promote our group we were able to start meeting again. As we had no hall, we were very lucky to be allowed to use Thors Oak Scout Hall. We had 2 taster sessions before the schools broke up for the summer break. These were attended by 14 young people from local schools
During the summer holidays we once again combined with our other sections as a group to provide activities such as crabbing at Coalhouse Fort, climbing at Thriftwood and archery at Cherrywood.
We continued to use Thors Oak scout hall to hold our meetings and are very grateful for their support. Our numbers continued to grow, our beavers are from both Corringham and Stanford-le -Hope and attend several different schools in the area.
Highlights of the Autumn include our group camp, held at Screens Park Scout camp site in which 8 of our Beavers attended and participated in a wide range of activities; that included paddle boarding, rifle shooting, low ropes, orienteering, a campfire and singing campfire songs. We all had a wonderful time!
For remembrance this year we joined our community at our local church St. Mary’s, this was very well supported by our Beavers and their families.
In the build up to Christmas our Beavers were lucky enough to go on a steam train Christmas special trip. The train was decorated in wonderful, coloured lights and there were lit displays along the way, we also had a surprise McDonalds too!
We would also like to welcome Andy to our leader team, who joined us in the Autumn, he has brought brilliant ideas to share with our beavers in fun filled activities. At the end of the year, we had 16 Beavers who will be invested in the New Year in our new hall.
We look forward to 2022 in our new hall and to all the new adventures we will experience.
Thank you to all our leaders, helpers, our Beavers, and the continued support of their families.
Sue Peacefull
Powhatan Colony - Beaver Scout Leader
ANNUAL REPORT
Cub Scout Section
Well what can we say about 2021 – We hit the digital virtual world running!
In the first quarter of 2021, we started the year off with the Naturalist badge with the help RSBP Garden Watch. We encouraged the cubs to go on a hike outside into the fresh air, also to take photographs of local woodland; parks or a garden, which is part of the badge, which we continued during the year for the change of the seasons, which the cubs enjoyed looking back at the difference between the seasons.
Welcome to the 21[st] Century and the virtual world, we ran an indoor scavenger hunt; a poo quiz (don’t ask); The cubs learnt about the UK Saint’s George, Andrew, David and Patrick and had sessions talking about wellbeing and reminding the cubs that the leaders were there for them if they ever need to talk to us, which us leaders did a lot of talking lol. The leaders contacted parents / carers /guardians too as it was a difficult time for all, not just the cubs.
One of the highlights in the 2[nd] quarter was taking part in the green environmental Blue Peter badge this was carried out on zoom and by the cubs at home.
At last in June we celebrated our freedom out and about with team building Cresta run, potting plants, litter picking and den building. We carried on through the summer and joined the other Group sections for more outdoors adventures crabbing, archery, BBQ, climbing, axe throwing and fire lighting it felt good to be out.
September, we had a fantastic group camp, which was fun and all enjoyed immensely.
We visited our local fire station. It was great to see former cubs now fire fighters and teaching our cubs about the service and helped them achieve their fire safety badge.
October, we visited Saint Mary’s Church and a radio station as part of the communication badge.
November we collected and donated food to the Foodbank, using the reverse advent fundraiser. They came and congratulated the cubs and spoke to us about what the Foodbank is in the community and have invited us to visit them in 2022.
We finished the year with the Epping light fantastic train ride with a surprise McDonald’s as an added bonus.
We presented 1 Silver Award and 209 badges. This would not have been possible without all the parents; grandparents; guardians and carers helping your cubs to succeed, it was no mean feat but we did it. Thank you to all of those who have helped to make it such a success.
2021 what an Amazing year that was!
Emma MacDonald Cub Scout Leader (Baloo)
ANNUAL REPORT
Intrepid Sea Scout Section
Having entered in to the year with 8 Scouts, some losses through age and moving up to Explorers, and a minimal intake from Cubs, by the end of the year we were down to 5 Scouts. However, at the end of the year 2 cubs were trialling with a further 3 due to trial in January 2022.
2021 has not been a normal year. For pretty much of the whole year, due to the global Pandemic, scouting as we know it changed to be virtual meetings with young people completing badges and challenges at home with parents. I am glad to report that the Intrepid leadership team took this on board and we managed to run virtual meetings via Zoom for the rest of the year.
Let’s hope our scouting is to return to some form of normality, whatever that be in the very near future
Thanks go out to the Scouts for their commitment, and to both the uniformed and non-uniformed Leaders and assistants for their help throughout a very difficult year.
Michael Peacefull Scout Leader
ANNUAL REPORT
Pegasus Scout Section
2021 has proved to be a difficult year for everyone as well as scouting however I am pleased to report that we are one of the lucky sections that has managed to grow in numbers in this difficult time. We now have 18 members in the Troop.
In addition, we have mostly kept our large leadership team and one of our Leaders has made the brave move to become our Group Scout Leader.
The lockdowns and restrictions meant that many camps and large events were cancelled last year due, we are hoping that most of these will return next year as we find our way out of this virus.
In May the district team hosted a virtual Jamboramma camp called Jambo-Home-Aramma. The entire Troop took part in many of the activities that were laid on and everyone thoroughly enjoyed themselves. All of the leaders were proud to see how much the Troop took part.
In the first lockdown we trialled a virtual Scout meeting using Google meet and found this to be very successful. So throughout the year when restrictions prevented us from meeting face to face we managed to provide scouting every week, which we are very proud of.
Although it has been difficult to do, we have continued to help the scouts on their way to achieving their Chief Scout’s Gold award over the past year and have one waiting to be awarded.
The Troop has taken part in many virtual camps laid on by various Scout Groups around the country. Many of our Scouts took the opportunity to camp in their gardens or build dens indoors instead of sleeping in their own bed. This was a great way to build on their night’s away badge.
The last year has been very tough for us all in the troop at certain times but I’m proud to say we have still delivered a great scouting experience over the year for them all. This couldn’t have been achieved without the hard work and dedication from all of our leaders so an immeasurable amount of thanks goes out to Steven Sheppard, Glenn Ford, Matthew Collins, Luke Ford and Rhiannon Dell, in which we couldn’t have done it without them. I must also thank all the Scouts and parents for all their support over the past year.
We are now hoping 2022 will be a better year for scouting.
Matt Butler Scout Leader
ANNUAL STATEMENT OF ACCOUNTS
Receipts and Payments Account
| Year | 01/01/2021 to31/12/2021 | 01/01/2021 to31/12/2021 | 01/01/2021 to31/12/2021 | 2020 | |
|---|---|---|---|---|---|
| RECEIPTS & PAYMENTS | |||||
| Receipts | Unrestricted funds £ |
Restricted funds £ |
Total funds £ |
Total funds £ |
|
| Donations, legacies and similar income |
|||||
| Membershipsubscriptions | 6,585 | 6,585 | **7,690 ** | ||
| Less: Membership subscriptions paid o (National/County/District) |
n | -2,595 | -2,595 | -4,618 | |
| Net membershipsubscriptions retained | **3,990 ** | **3,990 ** | **3,072 ** | ||
| Donations | 101 | 91,922 | 92,023 | **11,376 ** | |
| Gift Aid | **12,896 ** | **12,896 ** | |||
| Other similar income | |||||
| Sub total | 16,987 | 91,922 | 108,909 | 14,447 | |
| Fundraising (gross) | |||||
| Cake Sale, Sweet Shop, Marshalling, Commission |
2,758 | 2,758 | - | ||
| Other Fundraisingactivities | 103 | ||||
| Sub total | - | **2,758 ** | **2,758 ** | 103 | |
| Grants | |||||
| Jack PetchyAwards | **691 ** | **691 ** | - | ||
| Other Grants | 22,844 | 125,928 | **148,772 ** | 11,334 | |
| Sub total | 23,535 | 125,928 | 149,463 | 11,334 | |
| Other income | |||||
| Hall hire | - | - | |||
| Clothingcosts | 108 | 108 | - | ||
| Sub total | 108 | 108 | - | ||
| Youthprogramme and activities | |||||
| Kariba Beavers | - | - | - | ||
| Powhatan Beavers | 300 | 300 | 97 | ||
| Chetowaik Cubs | 2,054 | 2,054 | 618 | ||
| Intepid Sea Scouts | 1,563 | 1,563 | 686 | ||
| Pegasus Scouts | 915 | 915 | 216 | ||
| Groupled activities | 509 | 509 | 414 | ||
| Sub total | **5,341 ** | **5,341 ** | **1,598 ** | ||
| Total Gross Income Transfer of funds to cover deficit Loan from Thurrock District Scouts Total receipts |
|||||
| **45,971 ** | 220,608 | 266,579 | 27,482 | ||
| **-23,640 ** | **23,640 ** | - | - | ||
| - | 10,000 | 10,000 | - | ||
| **22,331 ** | **254,248 ** | 276,579 | 27,482 |
ANNUAL STATEMENT OF ACCOUNTS
Receipts and Payments Account
| Payments | 01/01/2021 to31/12/2021 | 01/01/2021 to31/12/2021 | 01/01/2021 to31/12/2021 | 2020 |
|---|---|---|---|---|
| Unrestricted £ |
Restricted funds £ |
Total funds £ |
Total funds £ |
|
| Charitable Payments | ||||
| Youthprogramme and activities | ||||
| Adult support and training | - | - | - | |
| Administration | 3 | 3 | - | |
| Rates | 61 | 61 | - | |
| Water and Sewerage | - | - | 149 | |
| Electricityand Gas | **176 ** | **176 ** | 215 | |
| Insurance | 1,454 | 1,454 | 299 | |
| Repairs and Renewals | - | - | - | |
| Materials and equipment | - | - | - | |
| Cleaning | - | - | - | |
| New Build Costs | - | 283,722 | 283,722- | 93,613 |
| Internet & Phone | - | - | - | |
| AGM and Trustee expenses | 213 | 213 | - | |
| Kariba Beavers | - | - | 16 | |
| Powhatan Beavers | **350 ** | **350 ** | 77 | |
| Chetowaik Cubs | **2,531 ** | **2,531 ** | **458 ** | |
| Intrepid Sea Scouts | 1,587 | 1,587 | 503 | |
| Pegasus Scouts | 1,653 | 1,653 | 164 | |
| Groupled activities | 4,723 | 4,723 | 2,011 | |
| Sub total | **12,751 ** | 283,722 | 296,473 | 97,505 |
| Fundraising expenses | ||||
| Fundraisingcosts | 35 | - | 35 | - |
| Sub total | 35 | - | 35 | - |
| Total Gross Expenditure Asset and investment purchases, etc. Total payments Net of receipts/(payments) Cash funds last year end Cash funds this year end |
||||
| 12,786 | 283,722 | 296,507 | 97,505 | |
| - | - | - | - | |
| 12,786 | 283,722 | 296,507 | 97,505 | |
| **9,546 ** | -29,474 | -19,928 | -70,023 | |
| 67,837 | 29,474 | 97,311 | 167,334 | |
| 77,383 | - | 77,383 | 97,311 |
ANNUAL STATEMENT OF ACCOUNTS
Statement of assets and liabilities at the end of the year
| 01/01/2021 –31/12/2021 | 01/01/2021 –31/12/2021 | 01/01/2021 –31/12/2021 | 2020 | |
|---|---|---|---|---|
| Unrestricted funds Restricted funds Total funds Total funds £ £ £ £ |
||||
| Cash funds | ||||
| Bank current account | 77,383 | - | 77,383 | 97,311 |
| Bank deposit account | ||||
| Buildingsocietyaccount | ||||
| TSA Short Term Investment Service | ||||
| Cash/Floats with Leaders | ||||
| Total cash funds | 77,383 | - | 77,383 | 97,311 |
| Other monetary assets | ||||
| Insurance claim | ||||
| Sub total | - | - | - | - |
| Investment assets | ||||
| Sub total | - | - | - | - |
| Non monetary assets for charity's own use |
||||
| Land and buildings | 218,025 | |||
| New Hall – Works in Progress | 410,329 | 410,329 | ||
| Motor vehicles + Trailers | 6,000 | 6,000 | 6,000 | |
| Scoutingequipment,furniture etc | **27,852 ** | **27,852 ** | **27,852 ** | |
| Sub total | 444,181 | 444,181 | 251,877 | |
| Liabilities | ||||
| Other liabilities | - | - | - | - |
| Sub total | - | - | - | - |
| Reconciliation of current account: | Unrestricted funds(£) |
Restricted funds (£) |
**Total funds (£) ** | |
| Building fund | 11,039 | - | 11,039 | |
| General | **61,256 ** | - | **61,256 ** | |
| Kariba Beavers | **792 ** | - | **792 ** | |
| Powhatan Beavers | 786 | - | 786 | |
| Chetowaik Cubs | 2,343 | - | 2,343 | |
| Intrepid Sea Scouts | **851 ** | - | **851 ** | |
| Pegasus Scouts | 316 | - | 316 | |
| Sub total | 77,383 | - | 77,383 | |
| Contingent liabilities and future obligations: £119,668. The cost of the new Hall will be shown the Statement of Assets upon completion. The Land on which the Hall is erected belongs to the Scout Group but **has zero cost as it wasgiven to the Group. ** |
||||
| The above receipts and payment account and statement of assets and liabilities were approved by the Trustees on 22nd June 2022 and signed on their behalf by: Andrew McDonald(Chair) …………………………….. Jacqueline Starr(Treasurer) ……………………………….. |
Contingent liabilities and future obligations: £119,668. The cost of the new Hall will be shown the Statement of Assets upon completion. The Land on which the Hall is erected belongs to the Scout Group but has zero cost as it was given to the Group.
The above receipts and payment account and statement of assets and liabilities were approved by the Trustees on 22[nd] June 2022 and signed on their behalf by:
Andrew McDonald (Chair) …………………………….. Jacqueline Starr (Treasurer) ………………………………..
FINANCIAL REVIEW
| Accounts to year ending 31 December 2021 Brief statement of the Charity's policy on reserves Further financial review details Details of any funds materially in deficit |
The accounts have been drawn up on a Receipts and Payments basis which is consistent with previous years. The accounts have been independently examined and approved by the trustees. Kin Hoe (Kevin) Wong was appointed as the Independent Examiner at the 2021 AGM. |
|---|---|
| The Groups policy on reserves is to hold sufficient reserves to continue the charitable activities of the Group should the income from fund raising activities fall short. The Group Executive Committee considers that the Group should hold a sum equivalent to 12 months running costs, excluding the running costs of the individual Section meetings. The Group held reserves of approximately £77,383 at year end. |
|
| The Groups income and expenditure is relatively small and as such does not have sufficient funds to invest in longer-term investments such as stocks and shares. The Group has therefore adopted a low risk strategy for the investment of funds. All funds are held in cash using only accounts in mainstream banks. The Group Executive Committee regularly monitors the level of bank balances and as interest rates received to ensure the Group obtains maximum value and income from its banking arrangements. Occasionally this may involve using an account that requires a period of notice before funds can be withdrawn, before doing so the Group Executive Committee considers the cash flow requirements. |
|
| At the end of the year, the Restricted Funds where in a deficit of £23,640. The deficit is made good upon the transfer of the same amount from the Groups General Funds to Restricted Funds follow approval from the Executive Committee. |
Meeting future liabilities
Additional costs required in 2022 to complete the Hall project is estimated at £119,668. This is covered by the £50,000 loan from Essex County Scouts, which was drawn on 17/03/2022 and a grant of £7,418 from Veolia with the remainder covered by existing Group Funds of £77,383 As at 31/12/2021, the Group also has a loan of £10,000 from Thurrock District Scouts (TDS). There is currently no repayment plan in place for this TDS loan and no repayment period has been stipulated. It is envisaged that the Group will have a good income stream through Hall Rentals which will cover the repayment of the liability in a reasonable period of time. The Group will also continue with fund raising activities and use Gift Aid payments to assist in this goal.
DECLARATION
The Trustees declare that they have approved the Trustee's Annual Report.
Signed on behalf of the Charity's Trustees:
Andrew P McDonald
Mr A P McDonald Chair
22/06/2022
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