## **Holbrook Community - Pre school**
## Registered Charity No. 1014885
**Trustees Report and Accounts for the year ended 31 July 2023**
## Holbrook Community Pre-school
**Registered Charity No. 1014885**
## Trustees' Annual Report for the year ended 31 July 2023
## **Contents**
|||Page|
|---|---|---|
|Legal and Administrative Information||1|
|Trustees' Annual Report||2-3|
|Review of Activities||4|
|Financial Review||5|
|Independent Examiner's Report on the Accounts||6|
|Receipts and Payments Account||7|
||||
# Holbrook Community Pre-school
**Registered Charity No. 1014885**
Legal and Administrative Information
## **Management Committee and Trustees**
The Management Committee, who are also trustees, are appointed each year at the AGM at which time the previous Management Committee is dissolved. The Management Committee members that served during the period up to the date of this report were:
> th - For the period from 12 October 2022 current
Sophie Devaney (Chair) Caitlin Mechlinski (Secretary) Amy Hide (Treasurer) Roseanne Green (Staff)
> th - th For the period from 12 October 2021 12 October 2022
Gary Field (Chair) Nigel Drake (Secretary) Virni Del Rosario Field (Treasurer) Sophie Devaney
## **Charity Number**
Registered Number 1014885
## **Principal Address**
Nightingales, Worthing Road, Southwater West Sussex RH13 9HG
**Registered Charity No. 1014885**
## Holbrook Community Pre-school
## Trustees' Annual Report for the year ended 31 July 2023
## **Introduction**
Holbrook Community Pre-school was established in 1983 with the aim of enhancing the development and education of children under statutory school age, in a parent-involving and community-based group, in the Holbrook area of Horsham.
The overall management and control of the Pre-school rests with the management committee, who are also the Pre-school’s charity trustees. The officers of the committee are the Chair, treasurer and the secretary and in addition there have been 1 other elected or coopted committee members. The charity is an unincorporated association and its constitutional document, based on the model constitution produced by the Pre-school Learning Alliance, was last updated on 1[st] March 2017.
Pre-school activities are run by highly qualified and experienced staff and 1 part time administrator all employed by the Pre-school. At any one time the Pre-school has up to 45 children, between the ages of 2 and 5 years, registered.
## **Review of Activities**
We have had a successful year, despite having less children than previous years.
Our Christmas Fayre raised £605.00. This is more than previous years as we sold raffle tickets in advance
At Easter we held a sponsored bounce in the garden. This raised £504.44
During July we held our Summer Fayre which raised £613.50
During this year we have changes to our staff team; We employed one more member of staff. Unfortunately 2 members of staff who were on long term sick leave have died. This was a very hard time for current members of staff.
## **Trustees**
Committee members, who are also trustees, give their time freely and are not remunerated. The minimum number of committee members is 5 and at least 60 per cent of the committee members are family members (i.e. parents or guardians of children who attend the Pre-school).
The committee members are elected for one year at the Annual General Meeting. Retiring committee members are eligible for reelection unless they have already served as a committee member for ten consecutive years. As part of their training, trustees are given an induction and are kept up to date with legislative requirements.
In setting our objectives and planning our activities the committee members have given careful consideration to the Charity Commission’s general guidance on public benefit and in particular to its supplementary public benefit guidance on advancing education and on fee-charging.
Signed **SOPHIE DEVANEY_____** _______________ Date______ **_____11/10/23___**
Sophie Devaney (chairperson)
Signed _ **AMY HIDE** _______________________ **Date___11/10/23____________**
Amy Hide (treasurer)
Signed **_CAITLIN MECHLINSKI_____________________ Date__11/10/23___________**
Caitlin Mechlinski (secretary)
## **Financial Review**
This year our finances reflect the evolving nature of Pre-School and our efforts to continue to provide high quality early years education.
We are a non profit making charity and one of our main principles is to keep the fees as low as possible so that no children are excluded from Pre-school due to their financial background.
Fundraising and donations; We made £2204.22 through fundraising and donations efforts this year. In the climate of austerity we are very pleased with this.
## Loss £1837.84
We finished the year with a smaller loss than last year of £1838. Once again this is due to raising costs, the amount West Sussex fund us for each child and many children attending for mornings only rather then until 2.45 Preschools in our local area is very competitive with another 3 located nearby. Extending our opening hours in January helped to bring more children in.
At the end of the year the pre-school had total funds of £30299 however this includes £6572 funding from West Sussex for September 2023,with no restricted balance. We have a healthy contingency reserve of £18,378 which would enable pre-school to close and meet all its financial obligations.
The financial strategy of the pre-school continues to be to maintain a balanced budget. We believe this will be achieved by the continued fundraising efforts of parents and staff and a tight control on expenditure throughout the coming year and advertising.
There were no outstanding liabilities at the 2023 financial Year End.
Signed **AMY HIDE** ___________________Date_ **11/10/23_** ____________
Amy Hide (treasurer)
## Holbrook Community Pre-school
## **Registered Charity No. 1014885**
## Independent Examiner's Report on the Accounts
## **Section A – Independent Examiners Report**
Report to the Trustees of Holbrook Community Pre-school, charity number 1014885 on the accounts for the period ended 31 July 2023 set out on pages 5 to 6
**Respective** The charity's trustees are responsible for the preparation of the accounts. **responsibilities of** The charity’s trustees consider that an audit is not required for this year **trustees and examiner** under section 43(2) of the Charities Act 1993 (the 1993 Act) and that an independent examination is needed.
It is my responsibility to:
- examine the accounts under section 43 of the 1993 Act,
- to follow the procedures laid down in the general Directions given by the Charity Commission (under section 43(7)(b) of the 1993 Act, and
- to state whether particular matters have come to my attention.
**Basis of independent** My examination was carried out in accordance with general Directions **examiner’s statement** given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from the trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a ‘true and fair’ view and the report is limited to those matters set out in the statement below.
- In connection with my examination, no matter has come to my attention
- **Independent** 1. which gives me reasonable cause to believe that in, any material
- **examiner's statement** respect, the requirements: to keep accounting records in accordance with section 41 of the 1993 Act; and
- to prepare accounts which accord with the accounting records and comply with the accounting requirements of the 1993 Act
- have not been met ; or
1. to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.
|**Signed:**
**Name:**
**Address:**|**Barbara Budd**|**25/9/23**|
|---|---|---|
||||
||Barbara Budd||
||||
||||
||30 Byron Close, Horsham West Sussex RH12 5PA||
Holbrook Community Pre-school
Registered Charity No. 1014885
Receipts and Payments Account
for the year ended 31 July 2023
||2023||2022||
|---|---|---|---|---|
||£||£||
|RECEIPTS|||||
|Nursery Funding||54,183||55,667|
|Fees (including snacks)||10,417||13,031|
|Registration Fees||400|||
|Fund Raising|||||
|Deposits refunded|||||
|Funded Deposits||||300|
|Unfunded Deposits||||400|
|Fund Raising||1,898||1,583|
|Gift Aid||841||1,348|
|Donations||306||806|
|WCCC Grant|||||
|Uniform||||10|
|Inclusion Funding||3,200|||
|TOTAL RECEIPTS||71,245||73,145|
|PAYMENTS|||||
|Salaries – Teaching||48,656||50,547|
|Salaries – Admin||4,921||5,696|
|Pension/HMRC||2,024||2,027|
|Rent||13,378||15,631|
|Snacks||469||417|
|Activities||275||643|
|General||730||442|
|Stationery||20||222|
|Gifts||20||73|
|Fund Raising Costs||252||48|
|Fund Raising Money spent||||563|
|Membership||429||545|
|Insurance||1,160|1,160|1,127|
|---|---|---|---|---|
|Registration|||50|50|
|Uniform - Staff|||144|163|
|Uniform - children||||148|
|Training|||226|794|
|Donations|||||
|DBS – Staff|||228|270|
|Inclusion Spending|||||
|Deposits refunded|||100|275|
|Outings|||||
|TOTAL PAYMENTS||73,082||79,681|
|SURPLUS / (DEFICIT)||(1,837)||(6,536)|
|2023||2022|||
|Current A/C||Current A/C|||
||30,299.49|32,685.89|||
|||This figure|||
|This figure includes||includes|||
|£6572.27 from||£6383.33 from|||
|||W Sx for Sept|||
|W Sx for Sept 2023||2022|||
|2023||2022|||
|Contigency A/C||Contigency A/C|||
||18,378.29|18,302.25|||