## **Holbrook Community - Pre school**
## Registered Charity No. 1014885
**Trustees Report and Accounts for the year ended 31 July 2022**
## Holbrook Community Pre-school
## **Registered Charity No. 1014885**
## Trustees' Annual Report for the year ended 31 July 2022
## **Contents**
|||Page|
|---|---|---|
|Legal and Administrative Information||1|
|Trustees' Annual Report||2-3|
|Review of Activities||4|
|Financial Review||5|
|Independent Examiner's Report on the Accounts||6|
|Receipts and Payments Account||7|
||||
# Holbrook Community Pre-school
**Registered Charity No. 1014885**
## Legal and Administrative Information
## **Management Committee and Trustees**
The Management Committee, who are also trustees, are appointed each year at the AGM at which time the previous Management Committee is dissolved. The Management Committee members that served during the period up to the date of this report were:
## th - th For the period from 12 October 2021 12 October 2022
Gary Field (Chair) Nigel Drake (Secretary) Virni Del Rosario Field (Treasurer) Sophie Devaney
## th - th For the period from 12 October 2020 12 October 2021
Natalie Davenport (Chair) Linda Riches (Secretary) Gary Field (Treasurer) James Hanks Sophie Devaney Jemma Warren
## **Charity Number**
Registered Number 1014885
## **Principal Address**
Nightingales, Worthing Road, Southwater West Sussex RH13 9HG
## Holbrook Community Pre-school **Registered Charity No. 1014885**
## Trustees' Annual Report for the year ended 31 July 2022
## **Introduction**
Holbrook Community Pre-school was established in 1983 with the aim of enhancing the development and education of children under statutory school age, in a parent-involving and community-based group, in the Holbrook area of Horsham.
The overall management and control of the Pre-school rests with the management committee, who are also the Pre-school’s charity trustees. The officers of the committee are the Chair, treasurer and the secretary and in addition there have been 1 other elected or coopted committee members. The charity is an unincorporated association and its constitutional document, based on the model constitution produced by the Pre-school Learning Alliance, was last updated on 1[st] March 2017.
Pre-school activities are run by highly qualified and experienced staff and 1 part time administrator all employed by the Pre-school. At any one time the Pre-school has up to 45 children, between the ages of 2 and 5 years, registered.
## **Review of Activities**
COVID 19 still had an impact on Pre-school this year with members of the staff not being able to come to work due to it, although we still managed to stay open. Not many of the children were absent due to COVID.
We were however able to hold our Christmas Fayre once again which raised raised £466.50.
At Easter we decided to hold a sponsored walk/run around the garden. This raised £626
During July we held our Summer Fayre which raised £292.08
In March , Sussex Police very kindly donated £500!
During this year we have changes to our staff team; We reemployed one member of staff. One member of the team is still on long-term sick leave although isn’t being paid.
## **Trustees**
Committee members, who are also trustees, give their time freely and are not remunerated. The minimum number of committee members is 5 and at least 60 per cent of the committee members are family members (i.e. parents or guardians of children who attend the Pre-school).
The committee members are elected for one year at the Annual General Meeting. Retiring committee members are eligible for reelection unless they have already served as a committee member for ten consecutive years. As part of their training, trustees are given an induction and are kept up to date with legislative requirements.
In setting our objectives and planning our activities the committee members have given careful consideration to the Charity Commission’s general guidance on public benefit and in particular to its supplementary public benefit guidance on advancing education and on fee-charging.
Signed ____ **Gary Field _______** _______________ Date__ **_30/9/22** ____ **________**
Gary Field - Chairperson
Signed __ **Virni Del Rosario Field** ________________________ **Date_____30/9/22___________**
Virni Del Rosario Field - Treasurer
Signed **___Nigel Drake______________________ Date______11th October 2022__________**
Nigel Drake - Secretary
## **Financial Review**
This year our finances reflect the evolving nature of Pre-School and our efforts to continue to provide high quality early years education.
We are a non profit making charity and one of our main principles is to keep the fees as low as possible so that no children are excluded from Pre-school due to their financial background.
Fundraising and donations; We made £1884.58 through fundraising and donations efforts this year. In the climate of austerity we are very pleased with this.
## Loss £6536
We finished the year with a large loss of £6536. This is due to raising costs, the amount West Sussex fund us for each child and many children attending for mornings only rather then until 2pm. Preschools in our area are very competitive with another 3 located nearby. We are hoping to extend our opening times from January 2023 and open during the summer holidays which we did in August 2022.
At the end of the year the pre-school had total funds of £32685.89 although this includes £6363 funding from West Sussex for September 2022, with no restricted balance. We have a healthy contingency reserve of £18,302 which would enable pre-school to close and meet all its financial obligations.
The financial strategy of the pre-school continues to be to maintain a balanced budget. We believe this will be achieved by the continued fundraising efforts of parents and staff and a tight control on expenditure throughout the coming year and advertising.
There were no outstanding liabilities at the 2022 financial Year End.
Signed___ **Virni Del Rosario Field** ______________________ Date__ **__30/9/22** ____________
Virni Del Rosario Field - Treasurer
## Holbrook Community Pre-school
## **Registered Charity No. 1014885**
## Independent Examiner's Report on the Accounts
## **Section A – Independent Examiners Report**
Report to the Trustees of Holbrook Community Pre-school, charity number 1014885 on the accounts for the period ended 31 July 2022 set out on pages 5 to 6
|**Respective**
**responsibilities of**
**trustees and examiner**
**Basis of independent**
**examiner’s statement**
**Independent**
**examiner's statement**
**Signed:**
**Name:**
**Relevant professional**
**qualification:**
**Address:**|The charity's trustees are responsible for the preparation of the accounts.
The charity’s trustees consider that an audit is not required for this year
under section 43(2) of the Charities Act 1993 (the 1993 Act) and that an
independent examination is needed.
It is my responsibility to:
examine the accounts under section 43 of the 1993 Act,
to follow the procedures laid down in the general Directions given by
the Charity Commission (under section 43(7)(b) of the 1993 Act, and
to state whether particular matters have come to my attention.
My examination was carried out in accordance with general Directions
given by the Charity Commission. An examination includes a review of
the accounting records kept by the charity and a comparison of the
accounts presented with those records. It also includes consideration of
any unusual items or disclosures in the accounts, and seeking
explanations from the trustees concerning any such matters. The
procedures undertaken do not provide all the evidence that would be
required in an audit, and consequently no opinion is given as to whether
the accounts present a ‘true and fair’ view and the report is limited to
those matters set out in the statement below.
In connection with my examination, no matter has come to my attention
1. which gives me reasonable cause to believe that in, any material
respect, the requirements:
to keep accounting records in accordance with section 41 of the
1993 Act; and
to prepare accounts which accord with the accounting records and
comply with the accounting requirements of the 1993 Act
have not been met ; or
1. to which, in my opinion, attention should be drawn in order to enable a
proper understanding of the accounts to be reached.
**Barbara Budd**
**Date:**
**21/9/22**|The charity's trustees are responsible for the preparation of the accounts.
The charity’s trustees consider that an audit is not required for this year
under section 43(2) of the Charities Act 1993 (the 1993 Act) and that an
independent examination is needed.
It is my responsibility to:
examine the accounts under section 43 of the 1993 Act,
to follow the procedures laid down in the general Directions given by
the Charity Commission (under section 43(7)(b) of the 1993 Act, and
to state whether particular matters have come to my attention.
My examination was carried out in accordance with general Directions
given by the Charity Commission. An examination includes a review of
the accounting records kept by the charity and a comparison of the
accounts presented with those records. It also includes consideration of
any unusual items or disclosures in the accounts, and seeking
explanations from the trustees concerning any such matters. The
procedures undertaken do not provide all the evidence that would be
required in an audit, and consequently no opinion is given as to whether
the accounts present a ‘true and fair’ view and the report is limited to
those matters set out in the statement below.
In connection with my examination, no matter has come to my attention
1. which gives me reasonable cause to believe that in, any material
respect, the requirements:
to keep accounting records in accordance with section 41 of the
1993 Act; and
to prepare accounts which accord with the accounting records and
comply with the accounting requirements of the 1993 Act
have not been met ; or
1. to which, in my opinion, attention should be drawn in order to enable a
proper understanding of the accounts to be reached.
**Barbara Budd**
**Date:**
**21/9/22**|
|---|---|---|
|||**21/9/22**|
||||
||Barbara Budd||
||||
||||
||30 Byron Close, Horsham West Sussex Rh12 5PA||
## Holbrook Community Pre-school Registered Charity No. 1014885
Receipts and Payments Account for the year ended 31 July 2022
||2022|2021|
|---|---|---|
||£|£|
|**RECEIPTS**|||
|Nursery Funding|55,667|70,162|
|Fees (including snacks)|13,031|13,186|
|Registration Fees|||
|Fund Raising|||
|Deposits refunded||200|
|Funded Deposits|300||
|Unfunded Deposits|400|-50|
|Fund Raising|1,583|854|
|Gift Aid|1,348||
|Donations|806|1,625|
|WCCC Grant||898|
|Uniform|10|35|
|Commission|||
|**TOTAL RECEIPTS**|**73,145**|**86,910**|
|**PAYMENTS**|||
|Salaries – Teaching|50,547|56,849|
|Salaries – Admin|5,696|5,821|
|Pension/HMRC|2,027|1,416|
|Rent|15,631|15,451|
|Snacks|417|504|
|Activities|643|571|
|General|442|664|
|Stationery|222|159|
|Gifts|73|10|
|Fund Raising Costs|48|13|
|Fund Raising Money spent|563|174|
|Membership|545|346|
|Insurance|1,127|1,105|
|Registration|50|50|
|Uniform - Staff|163|42|
|Uniform - children|148|100|
|Training|794|1,128|
|Donations||91|
|DBS – Staff|270|424|
|Inclusion Spending||19|
|Deposits refunded|275|150|
|Outings|||
|**TOTAL PAYMENTS**|**79,681**|**85,087**|
||||
|**SURPLUS / (DEFICIT)**|**(6,536)**|**1,823**|
2022 2021 Current A/C Current A/C 32,685.89 44,166.68 h This figure includes £6383.33 from W Sx for Sept 2022
|2022
ContigencyA/C|2021
ContigencyA/C|
|---|---|
|||
|18,302.25
18,295.02||