## **Holbrook Community - Pre school**
## Registered Charity No. 1014885
**Trustees Report and Accounts for the year ended 31 July 2021**
## Holbrook Community Pre-school
## **Registered Charity No. 1014885**
## Trustees' Annual Report for the year ended 31 July 2021
## **Contents**
|||Page|
|---|---|---|
|Legal and Administrative Information||1|
|Trustees' Annual Report||2-3|
|Review of Activities||4|
|Financial Review||5|
|Receipts and Payments Account||6|
|Independent Examiner's Report on the Accounts||7|
||||
## Holbrook Community Pre-school
**Registered Charity No. 1014885**
## Legal and Administrative Information
## **Management Committee and Trustees**
The Management Committee, who are also trustees, are appointed each year at the AGM at which time the previous Management Committee is dissolved. The Management Committee members that served during the period up to the date of this report were:
> st - th For the period from 1 August 2019 12 October 2020
Katy Minto (Chair) Anna Bannister (Secretary) Rachel O’Carroll (Treasurer) Heidi Cheesman Jennifer Woodward Georgina Bradley Jemma Warren
## th - th For the period from 12 October 2020 12 October 2021
Natalie Davenport (Chair) Linda Riches (Secretary) Gary Field (Treasurer) James Hanks Sophie Devaney Jemma Warren
## **Charity Number**
Registered Number 1014885
## **Principal Address**
Nightingales, Worthing Road, Southwater West Sussex RH13 9HG
## Holbrook Community Pre-school **Registered Charity No. 1014885**
## Trustees' Annual Report for the year ended 31 July 2021
## **Introduction**
Holbrook Community Pre-school was established in 1983 with the aim of enhancing the development and education of children under statutory school age, in a parent-involving and community-based group, in the Holbrook area of Horsham.
The overall management and control of the Pre-school rests with the management committee, who are also the Pre-school’s charity trustees. The officers of the committee are the Chair, treasurer and the secretary and in addition there have been 4 other elected or coopted committee members. The charity is an unincorporated association and its constitutional document, based on the model constitution produced by the Pre-school Learning Alliance, was last updated on 1[st] March 2017.
Pre-school activities are run by 11 highly qualified and experienced staff and 1 part time administrator all employed by the Pre-school. At any one time the Pre-school has up to 45 children, between the ages of 2 and 5 years, registered.
## **Review of Activities**
This year presented significant challenges to the Preschool team and Community, due to COVID 19.
We were unable to hold our Christmas Fayre for the second year running due to Covid restrictiosn but the children made cards, wrapping paper and gifts tags which we sold to the parents. This raised £185.
The Spring Term was disrupted at the beginning January 2021 due to another National Lock down. Fortunately, Pre-Schools were allowed to stay open. Although a few children did not attend, the majority did.
At Easter due to Covid restrictions once again we were unable to hold our Easter Fayre. However we held an Easter hat competition raised raised another £155.
During the summer term all children returned and everything was as back to normal as possible. Once again, we could not hold our Summer Fayre but instead held a silent action for all the raffle prizes we had collected. This raised £359.75.
In March West Sussex gave us a grant of £898
In June, John Lewis very kindly donated £650!
During this year we have changes to our staff team; One member of the team is still on long-term sick leave although isn’t being paid. One member has returned from long term sick leave. We have a new Administrator and our team leader left at the end of the summer term.
## **Trustees**
Committee members, who are also trustees, give their time freely and are not remunerated. The minimum number of committee members is 5 and at least 60 per cent of the committee members are family members (i.e. parents or guardians of children who attend the Pre-school).
The committee members are elected for one year at the Annual General Meeting. Retiring committee members are eligible for reelection unless they have already served as a committee member for ten consecutive years. As part of their training, trustees are given an induction and are kept up to date with legislative requirements.
In setting our objectives and planning our activities the committee members have given careful consideration to the Charity Commission’s general guidance on public benefit and in particular to its supplementary public benefit guidance on advancing education and on fee-charging.
Signed ____ **_Natalie Davenport_______** _______________ Date______12/10/2021_ **________**
Natalie Davenport - Chairperson
Signed _________ **Gary Field** _________________ Date_____ **__** 12/10/21 **_______**
Gary Field Treasurer
Signed ____ **__Linda Riches_** ___________________ Date_______12/10/21_____
Linda Riches Secretary
## **Financial Review**
This year our finances reflect the evolving nature of Pre-School and our efforts to continue to provide high quality early years education.
We are a non profit making charity and one of our main principles is to keep the fees as low as possible so that no children are excluded from Pre-school due to their financial background. Having undertaken a thorough review of Pre-school finances the committee decided to increase our fees for the year 2021/22 by 25p to £6.25 per hour.
Fundraising and donations; We made £764 through fundraising and donations efforts this year. In the climate of lock down and social restrictions we are very pleased with this.
## Profit £1825
We finished the year with a slight profit of £1825. We are really pleased with this due to to the lack of fund raising.
At the end of the year the pre-school had total funds of £44167 although this includes £12066 funding from West Sussex for September 2021, with no restricted balance. We have a healthy contingency reserve of £18,295 which would enable pre-school to close and meet all its financial obligations.
The financial strategy of the pre-school continues to be to maintain a balanced budget. We believe this will be achieved by the continued fundraising efforts of parents and staff and a tight control on expenditure throughout the coming year.
There were no outstanding liabilities at the 2021 financial Year End.
Signed ___________ **Gary Field_______** ________ Date__12/10/21 **__** ____________ Treasurer
## Holbrook Community Pre-school Registered Charity No. 1014885
Receipts and Payments Account for the year ended 31 July 2021
|**RECEIPTS**
Nursery Funding
Fees (including snacks)
Registration Fees
Fund Raising
Deposits refunded
Funded Deposits
Unfunded Deposits
Fund Raising
Donations
WCCC Grant
Uniform
Commission
**TOTAL RECEIPTS**
**PAYMENTS**
Salaries – Teaching
Salaries – Admin
Pension/HMRC
Rent
Snacks
Activities
General
Stationery
Gifts
Fund Raising Costs
Fund Raising Money spent
Membership
Insurance
Registration
Uniform - Staff
Uniform - children
Training
Donations
DBS – Staff
Inclusion Spending
Deposits refunded
Outings
**TOTAL PAYMENTS**
**SURPLUS / (DEFICIT)**|2021
£|2020
£|
|---|---|---|
||70,162
67,648
13,186
6,838
200
1,000
-50
100
854
376
1,625
45
898
2,149
35
5
50||
||**86,910**
**78,211**||
||56,849
52,740
5,821
8,337
1,416
2,444
15,451
10,807
504
151
571
215
664
462
159
221
10
13
43
174
346
327
1,105
1,151
50
50
42
94
100
1,128
158
91
424
52
19
150
2,447||
||**85,087**
**79,699**||
||||
||**1,823**
**(1,488)**||
2021 2020 Current A/C Current A/C 44,166.68 43249.33 This figure includes £12065.76 from W Sx for Sept 2021 2021 2020 Contigency A/C Contigency A/C 18,295.02 18292.02
## Holbrook Community Pre-school
## **Registered Charity No. 1014885**
## Independent Examiner's Report on the Accounts
## **Section A – Independent Examiners Report**
Report to the Trustees of Holbrook Community Pre-school, charity number 1014885 on the accounts for the period ended 31 July 2021 set out on pages 5 to 6
|**Respective**
**responsibilities of**
**trustees and examiner**
**Basis of independent**
**examiner’s statement**
**Independent**
**examiner's statement**
**Signed:**
**Name:**
**Relevant professional**
**qualification:**
**Address:**|The charity's trustees are responsible for the preparation of the accounts.
The charity’s trustees consider that an audit is not required for this year
under section 43(2) of the Charities Act 1993 (the 1993 Act) and that an
independent examination is needed.
It is my responsibility to:
examine the accounts under section 43 of the 1993 Act,
to follow the procedures laid down in the general Directions given by
the Charity Commission (under section 43(7)(b) of the 1993 Act, and
to state whether particular matters have come to my attention.
My examination was carried out in accordance with general Directions
given by the Charity Commission. An examination includes a review of
the accounting records kept by the charity and a comparison of the
accounts presented with those records. It also includes consideration of
any unusual items or disclosures in the accounts, and seeking
explanations from the trustees concerning any such matters. The
procedures undertaken do not provide all the evidence that would be
required in an audit, and consequently no opinion is given as to whether
the accounts present a ‘true and fair’ view and the report is limited to
those matters set out in the statement below.
In connection with my examination, no matter has come to my attention
1. which gives me reasonable cause to believe that in, any material
respect, the requirements:
to keep accounting records in accordance with section 41 of the
1993 Act; and
to prepare accounts which accord with the accounting records and
comply with the accounting requirements of the 1993 Act
have not been met ; or
1. to which, in my opinion, attention should be drawn in order to enable a
proper understanding of the accounts to be reached.
**Barbara Budd**
**Date:**
**5/10/21**|The charity's trustees are responsible for the preparation of the accounts.
The charity’s trustees consider that an audit is not required for this year
under section 43(2) of the Charities Act 1993 (the 1993 Act) and that an
independent examination is needed.
It is my responsibility to:
examine the accounts under section 43 of the 1993 Act,
to follow the procedures laid down in the general Directions given by
the Charity Commission (under section 43(7)(b) of the 1993 Act, and
to state whether particular matters have come to my attention.
My examination was carried out in accordance with general Directions
given by the Charity Commission. An examination includes a review of
the accounting records kept by the charity and a comparison of the
accounts presented with those records. It also includes consideration of
any unusual items or disclosures in the accounts, and seeking
explanations from the trustees concerning any such matters. The
procedures undertaken do not provide all the evidence that would be
required in an audit, and consequently no opinion is given as to whether
the accounts present a ‘true and fair’ view and the report is limited to
those matters set out in the statement below.
In connection with my examination, no matter has come to my attention
1. which gives me reasonable cause to believe that in, any material
respect, the requirements:
to keep accounting records in accordance with section 41 of the
1993 Act; and
to prepare accounts which accord with the accounting records and
comply with the accounting requirements of the 1993 Act
have not been met ; or
1. to which, in my opinion, attention should be drawn in order to enable a
proper understanding of the accounts to be reached.
**Barbara Budd**
**Date:**
**5/10/21**|
|---|---|---|
|||**5/10/21**|
||||
||Barrbara Budd||
||||
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||30 Byron Close, Horsham West Sussex Rh12 5PA||