Annual Treasurer’s Report:
Newbridge Primary School Association 2019-2020
Registered Charity No. 1014793
The NPSA is the parent and teacher fundraising body for Newbridge Primary School, Bath, UK. The Association’s aims are to advance the education of the pupils by providing and assisting in the provision of facilities for education at the school. In doing so it provides opportunities for parents and local community to get involved with fun activities at the school, and raises funds for ‘extra’ items outside of the main school budget. The NPSA Trustees meet approximately once every month to vote on funding requests made by the school’s Senior Management team, and the wider NPSA membership meet once every two months to plan events.
This year Amy Osborne continued as Chair while she seeks a replacement for next academic year, we asked for applications for Chair at the AGM in July. The post will be appointed at the first NPSA meeting of the new school year in September 2020.
The NPSA has recently formed a Grants & Fundraising team who have worked up a 5 year “Wellbeing” plan with the School’s Senior Leadership Team, so we have a clear plan for grant applications and spending of those grants in line with our plans to bring learning outside, and create more useable spaces on our large site.
During this school year the Grants and Fundraising team were successful in some large bids, namely; £5,000 from the Medlock Charitable Trust for work needed to improve and increase outside space for the children and £6200 from the National Lottery for to be spent on wellbeing intergenerational art projects.
The majority of these funds remain in our bank account as Covid-19 closed the school down in March 2020, so plans for these projects are on hold.
Obviously, fundraising has been affected this year and our total profit was £35,986 – but notably £11,200 was from the two grants mentioned above. More than in previous years we have received direct donations from parents as we have been unable to run any events after March 2020, and these totaled £8421 (this figure also includes £3045 from school to pay for some works to improve outdoor learning spaces for the children).
The starting balance in September 2019 was £30,984 (this is both money in the bank and cash in the safe) and the finishing balance on 31[st] August 2020 was £25,204 (again, both money in the bank and cash in the safe combined).
The largest expenditure this academic year was the outdoor classroom project in our wildwood in the first term, which cost just under £15,000.
We also spent just over £5200 on new IT for school and £5000 on a new reading scheme for the lower school.
The NPSA also continued to fund regular commitments such as half the cost of Forest School and the annual Twinkl subscription, which provides invaluable classroom resources for teachers to use. The contributions towards school trips in all year groups and snacks for SATS pupils continued. The NPSA also pays for important Life Skills training for Year 6 pupils as well as buying their leaving gifts (which is normally a hoodie).
Due to Covid-19 there were a few families in our school community who needed extra help with groceries over the summer break, so thanks to parental donations we spent just under £1,000 on food for those families.
The NPSA didn’t spend any money on assets this year, we have everything we need. Our only overheads were our Parentkind annual membership (which also includes our insurance), and online ticketing and transaction costs
As usual we paid an advance fee to secure a fireworks display for the following year but we have now had to roll this over to 2021. We didn’t buy any places for 2021’s Bath Half, as we are trying to conserve cash as much as possible. Instead we will be encouraging parents who want to raise money for the NPSA to buy their own places in the race.
The spaces we bought last year resulted in £4076 of fundraising once gift aid was included.
We would like to thank all parents for supporting our fundraising efforts – especially our Bath Half runners!
Finally, we will be using our financial reserves over the next school year to ensure we can fulfil our basic commitments to school. We have already had 6 months of no fundraising, and thanks to these reserves we have been able to meet all our financial commitments. We have to assume there will be very little fundraising over the next school year too, so our spending plan will be just for the basic commitments until further notice.
Account Summary
| Startingbalance 1 Sep2019 | £26,161 |
|---|---|
| Bank balance 31/08/20 | £25,509 |
| Payments in not cleared(cash in safe) | £920 |
| Payments out not cleared | £0 |
| Net Balance at end of 2019-20year | £26,429 |
Fundraising
| Fundraising | |||
|---|---|---|---|
| RECEIPTS | COSTS | PROFITS | |
| Fireworks | £3,045 | £1,270 | £1,775 |
| Ceilidh | £1,151 | £801 | £350 |
| Concert mulled wine | £107 | £0 | £107 |
| Calendars | £1,216 | £600 | £616 |
| Film night | £0 | £0 | £0 |
| Xmas Cards | £2,335 | £1,734 | £601 |
| Xmas Fair | £3,852 | £696 | £3,155 |
| Table top sale | £0 | £0 | £0 |
| Climbing wall | £0 | £0 | £0 |
| Fun Run | £0 | £0 | £0 |
| Book bags and hats | £0 | £0 | £0 |
| Discos | £522 | £246 | £276 |
| Cake & Uniform Sales & Assemblies | £438 | £14 | £424 |
| Quiz Night | £3,083 | £1,145 | £1,938 |
| Upper School football tournament | £0 | £0 | £0 |
| BBQ | £0 | £0 | £0 |
| Easter egg hunt | £0 | £0 | £0 |
| Comedy night | £0 | £0 | £0 |
| Summer Fair | £45 | £0 | £45 |
| Summer Raffle | £0 | £0 | £0 |
| Amazon Smile & Giving Machine | £302 | £0 | £302 |
| Bath Half | £4,076 | £0 | £4,076 |
| Scarecrow trail | £685 | £0 | £685 |
| Music collections | £1,260 | £473 | £787 |
|---|---|---|---|
| Nativity Photos | £941 | £728 | £213 |
| Grants | £11,850 | £0 | £11,850 |
| Bags 2 school | £268 | £268 | |
| Donations | £8,646 | £8,646 | |
| Interest | £98 | £98 | |
| TOTAL | £ 43,918 | £ 7,707 | £36,211 |
Expenditure
Donations to the school:
| Donations to the school: | |||
|---|---|---|---|
| Budget | Spend to date | Balance | |
| Regular school commitments | |||
| School trips | £1,000 | £1,000 | £0 |
| Forest School | £1,900 | £1,900 | £0 |
| Y6 life skills | £600 | £600 | £0 |
| Y6 leavers gift | £765 | £765 | £0 |
| Defibrillator batteries | £350 | £349 | £2 |
| Costumes for dance umbrella | £74 | £74 | £0 |
| Twinkl subscription | £1,000 | £1,025 | -£25 |
| SATS snacks | £0 | £0 | £0 |
| Cookery ingredients | £65 | £65 | £0 |
| Other school commitments | |||
| Bath Half 2019 proceeds - IT purchase | £6,000 | £5,202 | £798 |
| Roundhouse | £15,000 | £14,816 | £184 |
| reading scheme | £5,000 | £5,000 | £0 |
| Away kit | £200 | £0 | £200 |
| £5000 from Medlock trust | £5,000 | £480 | £4,520 |
| £6200 from National Lottery | £6,200 | £0 | £6,200 |
| £250 from Wessex Water on pond | £250 | £0 | £250 |
| £3000 from school for outdoor works | £3,000 | £3,046 | -£46 |
| Survey consultation on roundhouse | £25 | £25 | £0 |
| Neighbourly Covid19 grant | £400 | £145 | £255 |
| Summer holiday groceries | £1,000 | £988 | £12 |
| Total School Expenditure | £47,829 | £35,480 | £12,349 |
Other:
| NPSA Running Expenses | |
|---|---|
| Misc. (PTA liability insurance, ticketing fees, consumables) |
£163 |
| NPSA Asset Purchases | |
| 0 | £0 |
| Advance Commitments | |
| Fireworks | £300 |
| Running costs for events | |
| As above | £7,707 |
| Total NPSA Expenditure | £8,170 |
SUMMARY REPORT 2019-2020
| Current balance: | £26,429 |
|---|---|
| Balance after commitments: | £13,743 |
| Forecast income: | £0 |
| Expected balance Sep 2020: | £13,743 |
| BALANCE: | |
| Starting balance Sep 2019 | £26,161 |
| Bank balance 31/08/20 | £25,509 |
| Income not cleared | £920 |
| Payments not cleared | £0 |
| Net Balance | £26,429 |
| Forecast commitments | £12,686 |
| Remaining Balance | £13,743 |
EXPENDITURE SUMMARY
| EXPENDITURE SUMMARY | |
|---|---|
| School expenditure | £35,479.96 |
| NPSA & commitments expenditure | £463.11 |
| Total expenditure | £35,943 |
COMMITMENTS SUMMARY
| Current balance: £26,429 Balance after commitments: £13,743 Forecast income: £0 Expected balance Sep 2020: £13,743 BALANCE: |
Current balance: £26,429 Balance after commitments: £13,743 Forecast income: £0 Expected balance Sep 2020: £13,743 BALANCE: |
Current balance: £26,429 Balance after commitments: £13,743 Forecast income: £0 Expected balance Sep 2020: £13,743 BALANCE: |
Current balance: £26,429 Balance after commitments: £13,743 Forecast income: £0 Expected balance Sep 2020: £13,743 BALANCE: |
Current balance: £26,429 Balance after commitments: £13,743 Forecast income: £0 Expected balance Sep 2020: £13,743 BALANCE: |
Current balance: £26,429 Balance after commitments: £13,743 Forecast income: £0 Expected balance Sep 2020: £13,743 BALANCE: |
Current balance: £26,429 Balance after commitments: £13,743 Forecast income: £0 Expected balance Sep 2020: £13,743 BALANCE: |
|---|---|---|---|---|---|---|
| Starting balance Sep 2019 | £26,161 | Budget | Spend to date | Balance | ||
| Bank balance 31/08/20 | £25,509 | NPSA Running Expenses | ||||
| Income not cleared | £920 | Misc. | £250 | £163 | £87 | |
| Payments not cleared | £0 | NPSA Asset Purchases | ||||
| Net Balance | £26,429 | TBC | £250 | £0 | £250 | |
| Forecast commitments | £12,686 | Advance Commitments | ||||
| Remaining Balance | £13,743 | Fireworks | £300 | £300 | £0 | |
| FORECAST: | £0 | Bath half | £0 | £0 | £0 | |
| Total NPSA Expenditure | £800 | £463 | £337 | |||
| Regular school commitments | ||||||
| School trips (£250 per year-4 done befo | £1,000 | £1,000 | £0 | |||
| Forest School (£500 equip/£2,700 classes | £1,900 |
£1,900 | £0 | |||
| Book at bedtime | £0 | £0 | £0 | |||
| Y6 life skills | £600 | £600 | £0 | |||
| Y6 leavers gift | £765 | £765 | £0 | |||
| Defibrillator batteries | £350 | £349 | £2 | |||
| Costumes for dance umbrella | £74 | £74 | £0 | |||
| Twinkl subscription | £1,000 | £1,025 | -£25 | |||
| SATS snacks | £0 | £0 | £0 | |||
| Cookery ingredients | £65 | £65 | £0 | |||
| Other school commitments | ||||||
| Bath Half 2019 proceeds-IT purchase | £6,000 | £5,202 | £798 | |||
| Roundhouse | £15,000 | £14,816 | £184 | |||
| reading scheme | £5,000 | £5,000 | £0 | |||
| Away kit | £200 | £0 | £200 | |||
| Medlock trust £5000 | £5,000 | £480 | £4,520 | |||
| TOTAL | £0 | £6200 from National Lotteryon wellbeing | £6,200 | £0 | £6,200 | |
| £250 from Wessex Water onpond | £250 | £0 | £250 | |||
| Expected balance for Sep 2020 | £13,743 |
£3k from school for outdoor works | £3,000 | £3,046 | -£46 | |
| Income Check - Expenditure Check (Costs + Expenditur - Balance check(startingbalance+profits - HMRC Filing Figures TOTAL INCOME £43,918 TOTAL EXPENDITURE £43,650 |
Surveyconsultation on roundhouse | £25 | £25 | £0 | ||
| Neighbourly Covid19 grant | £400 | £145 | £255 | |||
| Summer holiday groceries | £1,000 | £988 | £12 | |||
| £0 | £0 | |||||
| £0 | £0 | |||||
| £0 | £0 | |||||
| £0 | £0 | |||||
| £0 | £0 | |||||
| £0 | £0 | |||||
| £0 | £0.00 | |||||
| Total School Expenditure | £47,829 | £35,480 | £12,349 | |||
| TOTAL | £48,629 £35,943 £12,686 |
INCOME SUMMARY
| INCOME SUMMARY | |
|---|---|
| Total profits | £36,211 |
| Balance after expenditu | £268 |
FUNDRAISING SUMMARY
| RECEIPTS COSTS |
RECEIPTS COSTS |
PROFITS | |
|---|---|---|---|
| Fireworks | £3,045 | £1,270 | £1,775 |
| Ceilidh | £1,151 | £801 | £350 |
| Concert mulled wine | £107 | £0 | £107 |
| Calendars | £1,216 | £600 | £616 |
| Film night | £0 | £0 | £0 |
| Xmas Cards | £2,335 | £1,734 | £601 |
| Xmas Fair | £3,852 | £696 | £3,155 |
| Table topsale | £0 | £0 | £0 |
| Climbing wall | £0 | £0 | £0 |
| Fun Run | £0 | £0 | £0 |
| Book bags and hats | £0 | £0 | £0 |
| Discos | £522 | £246 | £276 |
| Cake & Uniform Sales & | £438 | £14 | £424 |
| Quiz Night | £3,083 | £1,145 | £1,938 |
| Upper School football to | £0 |
£0 | £0 |
| BBQ | £0 | £0 | £0 |
| Easter egg hunt | £0 | £0 | £0 |
| Comedy night | £0 | £0 | £0 |
| Summer Fair | £45 | £0 | £45 |
| Summer Raffle | £0 | £0 | £0 |
| Amazon Smile & Giving | £302 |
£0 | £302 |
| Bath Half | £4,076 | £0 | £4,076 |
| Scarecrow trail | £685 | £0 | £685 |
| Music collections | £1,260 | £473 | £787 |
| Nativity Photos | £941 | £728 | £213 |
| Grants | £11,850 | £0 | £11,850 |
| Bags 2 school | £268 | £268 | |
| Donations | £8,646 | £8,646 | |
| Interest | £98 | £98 | |
| TOTAL 43,918 £ |
7,707 £ |
£36,211 |