||**Trustees' Annual Report**|**Trustees' Annual Report**|**Trustees' Annual Report**|**Trustees' Annual Report**|**Trustees' Annual Report**|**for theperiod**|**for theperiod**|**for theperiod**| |---|---|---|---|---|---|---|---|---| ||**From**|Period start date|||**To**|Period end date||| |||**06**|**April**|**2022**||**05**|**April**|**2023**| ## Section A Reference and administration details **Charity name** 1[st] Holsworthy Scout Group **Other names charity is known by Registered charity number (if any)** 101972 **Charity's principal address** 21 Glebe Meadow Holsworthy Devon **Postcode EX22 6AH** ## **Names of the charity trustees who manage the charity** |1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year**|**Name of person (or body) entitled**
**to appoint trustee (ifany)**| |---|---|---|---|---| ||Emma Stevenson|Chairperson||| ||Michelle Shadrick|Secretary||| ||Terina Ellacott|Tresurers||| ||Pauline Masters|Scout GroupLeader||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| ## **Names of the trustees for the charity, if any, (for example, any custodian trustees)** **Name Dates acted if not for whole year** March **2012** **TAR** 1 |**Names and addresses of advisers (Optional information)**
**Type of adviser**
**Name**
**Address**|**Names and addresses of advisers (Optional information)**
**Type of adviser**
**Name**
**Address**|**Names and addresses of advisers (Optional information)**
**Type of adviser**
**Name**
**Address**| |---|---|---| |||| |||| |||| |||| |**Name of chief executive or names of senior staff members (Optional information)**||| |||| ## **Section B Structure, governance and management** ## **Description of the charity’s trusts** The 1[st] Holsworthy Scout Group’s governing documents are those of The Type of governing document Scout Association. They consist of a Royal Charter, which in turn gives (eg. trust deed, constitution) authority to the Bye Laws of the Association and The Policy, Organisation and Rules of The Scout Association. The 1[st] Holsworthy Scout Group is a trust established under its rules which How the charity is constituted are common to all Scouts. (eg. trust, association, company) The trustees are appointed in accordance with the Policy, Organisation Trustee selection methods and Rules of The Scout Association. (eg. appointed by, elected by) ## **Additional governance issues (Optional information)** The Group is managed by the Group Executive Committee, the member of You **may choose** to include which are the ‘Charity Trustees’ of the Scout Group which is an additional information, where educational charity. As charity trustees they are responsible for complying relevant, about: with legislation applicable to charities. This includes the registration,  policies and procedures keeping proper accounts and making returns to the Charity Commission adopted for the induction and as appropriate. training of trustees; The Committee consists of 3 independent representatives, Chair,  the charity’s organisational Treasurer and Secretary together with the Group Scout Leaders, individual structure and any wider section leaders and parent’s representatives and meets at least once per network with which the charity school term. works;  relationship with any related This Group Executive Committee exists to support the Group Scout parties; Leader in meeting the responsibilities of the appointments and is responsible for:  trustees’ consideration of The raising of funds and the administration of Group finance; major risks and the system The insurance of persons, property and equipment; and procedures to manage Group public occasion; them. Assisting in the recruitment of leaders and other adult support; Appointing any sub committees that may be required; Appointing Group Administrators and Advisors other than those who are elected. The group has in place systems of internal controls that re designed to provide reasonable assurance against material mismanagement or loss, these include 2 signatories for all payments and comprehensive insurance policies to ensure that insurable risks are covered. March **2012** **TAR** 2 ## **Section C Objectives and activities** The objectives of the group are as a unit of the Scout association. The aim of The Scout Association is to promote the development of **Summary of the objects of the** young people in achieving their full physical, intellectual, social, and **charity set out in its** spiritual potentials as individuals, as responsible citizens and as **governing document** members of their local, national, and international communities. The method of achieving the Aim of the Association is by providing an enjoyable and attractive scheme of progressive training, based on the Scout Promise and law and guided by adult leadership. The group meets the Charity Commission’s public benefit criteria under both the advancement of education and the advancement of citizenship **Summary of the main** or community development headings. **activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)** ## **Additional details of objectives and activities (Optional information)** You **may choose** to include further statements, where relevant, about: - policy on grantmaking; - policy programme related investment; - contribution made by volunteers. March **2012** **TAR** 3 Section D Achievements and performance As well as providing weekly scouting activities for all sections, the group **Summary of the main** has been able to offer a return to more normal scouting following the **achievements of the charity** Covid pandemic. As such a number of camps, sleepovers and trips have **during the year** been organised throughout the year. The Scouts section finally managed to make it to Kernow camp over the summer after abortive attempts to attend Brumjam in 2020 and then Scoutmoor which was cancelled this summer by Devon scouts due to lack of interest. A woodlands camp was then organised for early September, which was then postponed to the Queen’s death. This was then moved to the Spring term and was enjoyed by all who attended. Beavers and Cubs enjoyed a joint camp during the summer. 1[st] Holsworthy expanded its scouting provision this year with the setting up of a Squirrels section, which is open to 4 to 6 year olds. Squirrels have settled into the Holsworthy Scouting family well and have enjoyed their first Christmas with us and their first sleepover, which went well and it is rumoured that some of them actually slept. Other sections have enjoyed Lasertag Trips, a trip to Crealy and a visit to Bideford. And once again the Scouts provided a lively audience for the local pantomime with their annual trip to this event. 1[st] Holsworthy Scouts also took part in many community events during the year including the Fair Week Furry Dance, Remembrance Parade and the town Carol Service. In addition the group attended the Mid Devon Scout St George’s parade in Okehampton. Members across all sections have worked hard at attaining their Scouting badges across a wide variety of activities and achievements. A number of members throughout the year have achieved their Bronze, Silver and Gold Scouting badges. |**Section E Financial review**|**Section E Financial review**| |---|---| |**Brief statement of the**
**charity’s policy on reserves**
**Details of any funds materially**
**in deficit**
**Further financial review details**
You**may choose**to include
additional information, where
relevant about:
**TAR**|| ||The Group’s policy on reserves is to hold sufficient resources to continue
the charitable activities of the group should income and fundraising
activities fall short. The Group Executive Committee considers that the
group should hold a sum equivalent to 2 year’s capitation fees as well as
some reserves to cover activity provision in the case of no membership
fees being taken (as during Covid), circa £15,000.
The Group held reserves of approximately £22,500 against this at year
end, which is above the level required for operating expenses. This has
resulted from fundraising efforts throughout the year and a large donation
from a local walking group.| ||| ||**(Optional information)**| ||The Groups principal source of funding is through membership fees and
fundraising activities.| ||4
March**2012**| March **2012** - the charity’s principal sources of funds (including any fundraising); - how expenditure has supported the key objectives of the charity; - The Group does not have sufficient funds to invest in longer term investments. The Group has therefore adopted a risk adverse strategy to the investment of its funds and all funds are held in cash using only mainstream banks or building societies. - investment policy and objectives including any ethical investment policy adopted. ## **Section F Other optional information** ## **Section G Declaration** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** **Signature(s)** **Full name(s) Position (eg Secretary, Chair, etc) Date** March **2012** **TAR** 5 Receipts and Payments Account Forthe yur To Receipts and payments 2022123 2021122 unrestri￿ futh Unrestrlctod funds Recelpts Donat[or￿, legaclo5 WKI slmilar lQJ57.$0 8,890.00 3,735.OD 10.357.SO 4.955.00 16W.12 IMOO GhlAid 00 4f.so 41.0) ).￿1.$0 Sub total 4187.10 028.65 4,260.28 4￿00 Fundrnlglng Ignms) Falrand Bcfifire BBQS 1.495A4 SBcbon FLVNJra￿r#j 753.38 S￿) tk 18Z9J Subto 90.71 14,3814S Total roc•ipts 14W2AS I LT71JKJJ2 Group Name: 1st Holsworthy Scout Group Receipts and Payments Account Fortho To Receipts and payments 2022123 Unrn8trlct•d funds 2022121 UnrEstrtcted funds Paym•nts 15*.09 4.947.U Rert E￿￿th3nd GAS Bank ClwgBS 75 1206.11 144.iKI 15,79175 5,164.98 39.97 74.85 RunrNrg Cuts 3x18 1.28160 155.47 Sub t￿1 13,932. Fundrasln9 •XP8nso9 Subtr 24113 13. 23.113.08 13,932A5 5.015.7 450.00 Cash fvnd¥ ye*rend 22,278.16 21,B30.36 27.293.88 22,280.36 2 LficiJ(A)2 Statement of assets and liabilities at the end of the year 2021122 Unr••bletsd funds Scout Fl•ld 21,OLK .(th.00 21,000 The above recelpts and paymwits aceount and •tAl•M￿ of¥s•ots •nd Ilab51ttle• Twere appro¥•d by Tru•t••J on 2110W2022 and •lgngd on th•lr b•hall by Chair Treasurer 3 IT71￿xI2 1st Holsworthy SCO￿ Group Accounts 20221Z3 Incomt DesCriPtK Total Total 5ubscriptlonslCapi(*ion week￿ ALtiv(tle5 SleerM)WS 8eavor and CtsbSummwCamp CrealyTrtp- Beaver5 BldEford Trip- 8eavet5 LaserTag- Cubs taserT￿. Scr*J15 Kernow Camp Weekend Carnp WrMidLAn& Camp- Spring23 5¢outmoorDepw £10.357.S) f661.50 £6￿. Week￿1 ActNitie5 5kewvÈrs BeaverandCub&JmrneT Camp Creaty Yrip. Bea¥er5 BiddordTrip. Bea¥er5 La5erTag- Cub5 13serTag. Scoirt5 Kerww Camp Weekend Camp wo￿lanth Car￿- spli￿ 23 £1729.59 £1.441.67 £949.44 £847.95 £1,120. £4ns) £130. £240.59 £450.IX) £W4.94 £540.0) £613_50 970.IX) £475.IXJ 4.215.43 £26294 £L29).91 £220. £i.IKX).IX) £170. EIEI Woodland5 Cafflp. Sept 22 Woodlands Camp DeP￿rt refund 4ulrreb- Start up G¥art Squirreb. Donation fri>m Biryo Be3vet5 Swn50rEd Hike Fair Woek and Bullfir￿ 88Q5 D￿riC[ Earty Rewayment Rebate Stationery Contrthutlo Arnaion Smile GooBle Donation5 HoL4worthy Hill wal￿￿¥6T0￿p Bo(th5, Unrform and Badge5 Cthtentry Buihlin8Society Inter4St £825.( W¢Jodland5 Carnp- SeFrt 22 W¢icdland5 CanwDep)slt thnd £825. £460.CO £216. £5CQ.QJ £2SO. St G&)rg@s Dav £75.66 £42.47 £243.75 1.972.26 £144.08 £1.495.44 £440.66 É41.50 BankChary5 Equirmem Stat¥Dwv f24.64 £39.97 £550. £595.20 £L230.28 £3.026.65 £J8Z.93 End d ietm Su¥nrnLYteTm 4,792.75 £334.18 Field RunNngCosts Tot•l$ £z3J1J￿8 OpenlngOalance5 Group Unrforrn UifTds Beayers Cub5 .538.01 £20535 £o.t¥) Group URrforTn Squtrre Beavets CutrA5 £11.345.24 £98.85 £465.73 £5,442.fA £4,150.74 £5,￿.6& f4.338.78 £4.221.67 £5.974.35 Total É22.27&16 Trf £27.293A8 Bal•rKEs+Rereipts £50.K696 These account5were apprgved at • rnEetFr￿ of 1st HolsWOrthyScoutsexe(utivè committee on SiEn•d.. ChairlGroup Scout Le￿er Group Treasurer TeriTr3 Ellacott Not4sto Actounts Mernbership fees due to di5thet were not paid during ihi5 year due to the change in dlstrirt £4389wa5 paid across to district on 3rd May 2023 and will be Induded In nextyearfs accoun As such Teserves are adua1ly£22￿.88 at the yearerbd Scrutineerfs Report to the Trustees of the 1" HOLSWORTHY SCOUT GRIXIP I rewrt on the accounts of the Grouplth'strict for the year ended 5 April 2023. R8spe¢tlve respon$lbllltl•s of Trustees and Scrutineer As the Group'slDistrirts trustees are respcmsit4e for Ihe TKeparation of the acC(￿￿ts.. Y￿ consider that neither the audit nor independent examinatton requirements of the Chwibes Act 1993 apply. 11 is my responsibility without carrying an audit ￿ independent examinab.c￿ to 5crutinise the accounts and to report to you. Basi5 of Scfutineerfs Stat•m•nt In accordance the direCtior￿ gNen in Ihe GrtyJp'slDistn"tts C￿S￿bJ￿"lm. I have sCru￿￿1$ed the records and the accounts set out Scrutlnogrfs Statgment In my opinion the a¢¢ounls are in accordance wth the records prcAILKed to me and comply the constitution. Name.. Addre5S'. Date". 2.6./o.6./83.................................................................. GSL REPORT. This year has brought a few changes to our group. with the addition of our Squirrels sectlon, which has gone far better than we anticipated, and they continue to amaze me with whot they are capable of, and our Explorer settion is gaining strength and is now a big part of the Holsworthy group. Another big change was the move to Mid- Devon district after the closure ofTorridge. Thank you for welcoming and 5upporrin8 US with this move and we hope to get invofved with lots more distrirt events when we can. We currently have 18 Squirrels. 29 Beavers. 30 Cubs. 26 Scouts and 7 Explorers in our sections, and as always we have a long waÉting list of kids wanting places. Recently l added 12 children to the waitsng list in one week arbd Helen is a150 forwarding enquiries from the Scout website almost weeklv. The continuing success of l Holsworthy, is down to the amazin8 team of leaders we have, all who give their time and work tirelessly not just on a section night but behind the scenes, there is an ever increasing pile of admin and papepwork to complete. a hall and a field that need continuou5 maintenance and a huge amount of planning and preparation to ensure your children get the best out of scouting and enjoy activtties and events safety. It really 15 not just one hour a week! And it is great to see the whole teom mixin8 between section5 and stepping in to help out where needed. This year we have welcomed Julie. Becky. fina. Marie. and Nicola to the ￿aderShiP team and Alisha has made the leap into leadership after leaving Explorers at 18. So. thankyou to all our leaders. you really are a team to be proud of. Scrutineer's Report to the Trustees of the 1" HOLSWORTHY SCOUT GROUP I report on acwunls of the GrouplDisln"ct for the year ended S April 2023. ResPeCtSvo ro$pon¥lbllltles ot Trustees and Scrutlneer AS the Group'slDi51rict's trustees you a￿ responsitAe for the prepar*ion of the accounts,. you consider Ihet neither the audit nor independent examinalign Tequiremenls of the Charities Act 1993 apply. It is my responsibility without carrying out an audit or independent examinatson to scnJts"nise the accounts and lo report to you. Basls of Scrutlneerfs Ststgmgnt In accordance with the directions given in the Group'slDistrict's constitution, I have scrulinised the records and tha accounts set out Scrutlneer's Staternent In my opinion the acco¢Jnts are in accordance with the rewrds produced to me and comply wth the constitution. Narne.. Address.. RL¥4ra Dato..