REGISTERED CHARITY NUMBER: 1014710
REPORT OF THE TRUSTEES AND
UNAUDITED FINANCIAL STATEMENTS
FOR THE YEAR ENDED 31 MARCH 2021
FOR
OVER COMMUNITY ASSOCIATION
Thompson Taraz Rand Audit and Assurance Limited
10 Jesus Lane
Cambridge
Cambridgeshire
CB5 8BA
OVER COMMUNITY ASSOCIATION
CONTENTS OF THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2021
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Page |
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Report of the Trustees |
1 |
to |
4 |
Independent Examiner's Report |
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5 |
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Statement of Financial Activities |
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6 |
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Balance Sheet |
7 |
to |
8 |
Notes to the Financial Statements |
9 |
to |
13 |
Detailed Statement of Financial Activities |
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14 |
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OVER COMMUNITY ASSOCIATION
REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 MARCH 2021
Thetrusteespresenttheirreportwiththefinancialstatementsofthecharityfortheyearended31March2021. The
trusteeshaveadoptedtheprovisionsofAccountingandReportingbyCharities:StatementofRecommended Practice
applicabletocharitiespreparingtheiraccountsinaccordancewiththeFinancialReportingStandardapplicableinthe UK
and Republic of Ireland (FRS 102) (effective 1 January 2019).
OBJECTIVES AND ACTIVITIES
Objectives and aims
Theobjectivesof OverCommunityAssociation(OCA)is topromotethesocialwelfareof,andimprovetheconditions for,
theinhabitantsofOverandneighbouringvillages.InordertofurtherthisobjectivetheAssociationhasconstructed a
sports and recreational centre.
The Association'saims are to promoteandprovidecultural,recreational,socialandsportingservicesandactivitiesto the
residentsof Over andthe neighbouringvillages.Thisis achievedby providingalllocalclubsandassociationswiththe use
of various facilities at The Community Centre.
The main objectivesfor the year ended 31 March2021 were broadlyin line with previousyears.That is to ensurethat the
tradingarm,OverCommunityEnterprisesLimited,generatessufficientincomeandhenceprofittoensureOCA can
promoteitsaimsatasubsidisedcosttothevillagers.Whileatthesametimeensuringthatsufficientfundsare retained
and used for the upkeep and maintenance of the premises and its assets.
Public benefit
ThetrusteesconfirmthattheyhavereferredtotheguidancecontainedintheCharityCommission'sgeneralguidance on
public benefit when reviewing the Associations aims and objectives and in planning future activities.
ACHIEVEMENT AND PERFORMANCE
Charitable activities
The Over CommunityAssociationhas not been able to offer free events or free room hire to localcharitablegroupsto the
village this financialyear due to the ongoingglobalpandemic.Over CommunityAssociationhas secured several grants and
donationsthisyearthathasenabledmaintenanceworkonthebuildingandupkeeptobeperformed.The Over
CommunityAssociationhassupportedtheCentreManagerduringanexceedinglydifficulttradingperiodcausedby the
global pandemic and enforced closure of the Centre for much of the year.
Page 1
OVER COMMUNITY ASSOCIATION
REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 MARCH 2021
FINANCIAL REVIEW
Financial position
Thebuildinghasbeenoperatingforovertwentyyearsnowandcontinuestobewellusedwithover40individual user
groups.Thesubsidiarycompany,OverCommunityEnterprisesLimited(OCE),setuptorunthebuilding,recordeda net
loss of £24,893 for the year ended 31st March 2021 (2020 - £6,323).
Manyuser groupscontinueto use the Centre.Conferencetradehas continuedto be slow withmanycouncilsand groups
historicallyusingtheCentrecuttingbackonoffsiteseminarandtraining.Wearecontinuingourrelationshipswith these
parties and investigating new avenues of income.
Reserves policy
TheTrusteesarecontinuingtoreviewOCA'sneedsforreservesinlinewiththeguidanceissuedbythe Charity
Commission.Theyrecognisethatprovisionmustbemadefortheplannedreplacementoftheall-weathersurface and
other major assets are kept in a good state of repair.
The DesignatedFixedAsset Fundwas set up by a transferfrom Generalreserves.This fundrepresentsthe net book value
ofassetspurchasedfromspecificgrantsanddonationswheretherestrictiononthedonationceasesoncethemoney is
spent.
The majorrisksto whichOCA is exposedhave been identifiedby the Trusteesandcontinueto be reviewed.Systems have
been, and continue to be, established to manage those risks.
FUTURE PLANS
ItisanticipatedthatinthelightoftheongoingglobalpandemicthatOCAwillhavetocarefullyplanforfutureyears to
ensurethestabilityoftheCentreanditsoperations,closelysupportingtheCentreManagertoensureprofitability from
OCE Ltd and future success.
STRUCTURE, GOVERNANCE AND MANAGEMENT
Governing document
The charity is controlled by its governing document, a constitution and is an unincorporated charity.
Recruitment and appointment of new trustees
Trustees are governedby the constitutionwhich requiresall Trustees to live in the village of Over. Due to this requirement
the recruiting of new Trustees can be a challenging task.
The board of Trustees shall consist of:
-
Not more than four Honorary Officers.
-
Not more than nine member representatives.
-
One representative appointed by Over Parish Council.
Villageresidentswhowouldliketo becomeOver CommunityAssociationTrusteesare invitedto puttheirnames forward
forelection,orre-electionattheAGM.Appointeesarenominatedbytwomembersandelectedbyasimplemajority at
the AGM.
Fromtimetotimeresidentswithcertainskills,normallyprofessionalones,areinvitedtoeitherstandforelectionor are
co-opted on as a Trustee. Training is delivered internally as deemed necessary.
Organisational structure
The day to day management is delegated to the Executive Committee who make the necessary day to day decisions.
TheCentreManageris employedtorecruitthestaffsheneedstogeneratetheincome,throughtradingactivities,that is
required so that OCA can continue to carry out its aims.
Page 2
OVER COMMUNITY ASSOCIATION
REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 MARCH 2021
STRUCTURE, GOVERNANCE AND MANAGEMENT
Decision making
The Trustees determine the general policy of the Association.
REFERENCE AND ADMINISTRATIVE DETAILS
Registered Charity number
1014710
Principal address
Over Community Centre
The Doles
Over
Cambridge
Cambridgeshire
CB24 5NW
Trustees
R A Bevington (chair from Nov'20)
D Carman
T T Sutton
P J Sibthorpe
D Shepherd (resigned 1/12/2020)
G D Fenn (appointed 22/10/2020)
Mrs U Robinson
Mrs S Robinson
Mrs A Griffiths (resigned 22/10/2020)
M Dixon (resigned 22/10/2020)
P Smith
Independent Examiner
Andrew Rand
Thompson Taraz Rand Audit and Assurance Limited
10 Jesus Lane
Cambridge
Cambridgeshire
CB5 8BA
STATEMENT OF TRUSTEES' RESPONSIBILITIES
ThetrusteesareresponsibleforpreparingtheReportoftheTrusteesandthefinancialstatementsinaccordance with
applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice).
Page 3
OVER COMMUNITY ASSOCIATION
REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 MARCH 2021
STATEMENT OF TRUSTEES' RESPONSIBILITIES - continued
ThelawapplicabletocharitiesinEnglandandWales,theCharitiesAct2011,Charity(AccountsandReports) Regulations
2008andtheprovisionsofthetrustdeedrequiresthetrusteestopreparefinancialstatementsforeachfinancial year
whichgiveatrueandfairviewofthestateofaffairsofthecharityandoftheincomingresourcesandapplication of
resources,includingtheincomeandexpenditure,ofthecharityforthatperiod.Inpreparingthosefinancial statements,
the trustees are required to
-
select suitable accounting policies and then apply them consistently;
-
observe the methods and principles in the Charity SORP;
-
make judgements and estimates that are reasonable and prudent;
-
prepare the financial statements on the going concern basis unless it is inappropriate to presume that the charity will continue in business.
Thetrusteesareresponsibleforkeepingproperaccountingrecordswhichdisclosewithreasonableaccuracyatany time
the financialpositionof the charityandto enablethem to ensurethatthe financialstatementscomplywiththe Charities
Act2011,theCharity(AccountsandReports)Regulations2008andtheprovisionsofthetrustdeed.Theyare also
responsibleforsafeguardingtheassetsofthecharityandhencefortakingreasonablestepsfortheprevention and
detection of fraud and other irregularities.
Approved by order of the board of trustees on 21 January 2022 and signed on its behalf by:
R A Bevington - Trustee
Page 4
INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF OVER COMMUNITY ASSOCIATION
Independent examiner's report to the trustees of Over Community Association
I reportto the charitytrusteeson my examinationof the accountsof Over CommunityAssociation(the Trust)for the year
ended 31 March 2021.
Responsibilities and basis of report
AsthecharitytrusteesoftheTrustyouareresponsibleforthepreparationoftheaccountsinaccordancewith the
requirements of the Charities Act 2011 ('the Act').
I reportinrespectof my examinationof theTrust'saccountscarriedoutundersection145of theActandincarrying out
myexaminationI havefollowedallapplicableDirectionsgivenbytheCharityCommissionundersection145(5)(b)of the
Act.
Independent examiner's statement
I havecompletedmyexamination.I confirmthatnomaterialmattershavecometomyattentioninconnectionwith the
examination giving me cause to believe that in any material respect:
1. accounting records were not kept in respect of the Trust as required by section 130 of the Act; or
2. the accounts do not accord with those records; or
3. the accounts do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a true and fair view which is not a matter considered as part of an independent examination.
I have no concernsand have come acrossno othermattersin connectionwith the examinationto whichattention should
be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Andrew Rand
Thompson Taraz Rand Audit and Assurance Limited
10 Jesus Lane
Cambridge
Cambridgeshire
CB5 8BA
21 January 2022
Page 5
OVER COMMUNITY ASSOCIATION
STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31 MARCH 2021
Unrestricted
funds
Notes
£
INCOME AND ENDOWMENTS FROM
Donations and legacies
2
33,310
Charitable activities
3
Charitable activity
10
Total
33,320
EXPENDITURE ON
Charitable activities
Charitable activity
15,914
Governance costs
1,500
Total
17,414
NET INCOME/(EXPENDITURE)
15,906
RECONCILIATION OF FUNDS
Total funds brought forward
141,704
TOTAL FUNDS CARRIED FORWARD
157,610 |
Restricted
funds
£
-
-
-
17,834
-
17,834
(17,834)
471,830
453,996 |
2021
Total
funds
£
33,310
10
33,320
33,748
1,500
35,248
(1,928)
613,534
611,606 |
2020
Total
funds
£
10,139
9,000
19,139
44,144
1,300
45,444
(26,305)
639,839
613,534 |
|
|
|
|
The notes form part of these financial statements
Page 6
OVER COMMUNITY ASSOCIATION
BALANCE SHEET 31 MARCH 2021
Notes
FIXED ASSETS
Tangible assets
6
Investments
7
CURRENT ASSETS
Debtors
8
Cash at bank
CREDITORS
Amounts falling due within one year
9
NET CURRENT ASSETS
TOTAL ASSETS LESS CURRENT LIABILITIES
NET ASSETS |
Unrestricted
funds
£
41,812
12,002
53,814
28,871
77,925
106,796
(3,000)
103,796
157,610
157,610 |
Restricted
funds
£
453,996
-
453,996
-
-
-
-
-
453,996
453,996 |
2021
Total
funds
£
495,808
12,002
507,810
28,871
77,925
106,796
(3,000)
103,796
611,606
611,606 |
2020
Total
funds
£
521,758
12,002 |
|
|
|
|
533,760
29,616
52,108 |
|
|
|
|
81,724
(1,950) |
|
|
|
|
79,774 |
|
|
|
|
613,534 |
|
|
|
|
613,534 |
The notes form part of these financial statements
continued...
Page 7
OVER COMMUNITY ASSOCIATION
BALANCE SHEET - continued 31 MARCH 2021
FUNDS
10
Unrestricted funds:
General fund - assets (excluding bank)
General fund - bank (after contingency reserve)
Designated fund - bank (contingency reserve)
Restricted funds:
Property fund
TOTAL FUNDS |
79,687
47,923
30,000
157,610
453,996
611,606 |
89,596
22,108
30,000 |
|
|
141,704 |
|
|
471,830 |
|
|
613,534 |
ThefinancialstatementswereapprovedbytheBoardofTrusteesandauthorisedforissueon21January2022and were
signed on its behalf by:
R A Bevington - Trustee
The notes form part of these financial statements
Page 8
OVER COMMUNITY ASSOCIATION
NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2021
1. ACCOUNTING POLICIES
Basis of preparing the financial statements
Thefinancialstatementsofthecharity,whichisapublicbenefitentityunderFRS102,havebeenprepared in
accordancewith the CharitiesSORP (FRS 102) 'Accountingand Reportingby Charities:Statementof Recommended
PracticeapplicabletocharitiespreparingtheiraccountsinaccordancewiththeFinancialReporting Standard
applicablein the UK and Republicof Ireland(FRS 102) (effective 1 January2019)', FinancialReportingStandard 102
'TheFinancialReportingStandardapplicableintheUKandRepublicofIreland'andtheCharitiesAct2011. The
financialstatementshavebeenpreparedunderthehistoricalcostconvention,withtheexceptionof investments
which are included at market value, as modified by the revaluation of certain assets.
Going concern
Therearenomaterialuncertaintiesaboutthecharity'sabilitytocontinue,onconsiderationofthe charity's
position during the year and post year-end.
Income
All incomeis recognisedin the Statementof FinancialActivitiesonce the charityhas entitlementto the funds,it is
probable that the income will be received and the amount can be measured reliably.
Governmentgrantsof£30,285(2020:NIL)werereceivedduringtheyeartosupportthecharityduring the
pandemic.
Expenditure
Liabilitiesarerecognisedasexpenditureassoonasthereisalegalorconstructiveobligationcommitting the
charitytothatexpenditure,itisprobablethatatransferofeconomicbenefitswillberequiredinsettlement and
the amountof the obligationcanbe measuredreliably.Expenditureis accountedforon an accrualsbasisand has
beenclassifiedunderheadingsthataggregateallcostrelatedtothecategory.Wherecostscannotbe directly
attributedtoparticularheadingstheyhavebeenallocatedtoactivitiesonabasisconsistentwiththeuse of
resources.
Tangible fixed assets
Depreciation is provided at the following annual rates in order to write off each asst over its estimated useful life.
Long Leasehold - 2% on cost
Improvements to property - varying rates
Fixtures and fittings - varying rates
Office equipment - 10% on reducing balance
Taxation
The charity is exempt from tax on its charitable activities.
Fund accounting
Unrestricted funds can be used in accordance with the charitable objectives at the discretion of the trustees.
Restrictedfundscanonlybe usedforparticularrestrictedpurposeswithinthe objectsof the charity. Restrictions
arise when specified by the donor or when funds are raised for particular restricted purposes.
Further explanation of the nature and purpose of each fund is included in the notes to the financial statements.
continued...
Page 9
OVER COMMUNITY ASSOCIATION
NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 MARCH 2021
2. DONATIONS AND LEGACIES
DONATIONS AND LEGACIES |
|
|
|
2021 |
2020 |
|
£ |
£ |
Donations |
25 |
10,139 |
Grants |
33,285 |
- |
|
33,310 |
10,139 |
INCOME FROM CHARITABLE ACTIVITIES |
|
|
|
2021 |
2020 |
|
Charitable |
Total |
|
activity |
activities |
|
£ |
£ |
Licence fees |
10 |
9,000 |
3. INCOME FROM CHARITABLE ACTIVITIES
4. TRUSTEES' REMUNERATION AND BENEFITS
There were no trustees'remunerationor otherbenefitsfor the year ended31 March2021 nor for the year ended
31 March 2020.
Trustees' expenses
There were no trustees' expenses paid for the year ended 31 March 2021 nor for the year ended 31 March 2020.
5. COMPARATIVES FOR THE STATEMENT OF FINANCIAL ACTIVITIES
Unrestricted
funds
£
INCOME AND ENDOWMENTS FROM
Donations and legacies
10,139
Charitable activities
Charitable activity
9,000
Total
19,139
EXPENDITURE ON
Charitable activities
Charitable activity
26,310
Governance costs
1,300 |
Restricted
funds
£
-
-
-
17,834
- |
Total
funds
£
10,139
9,000 |
|
|
19,139
44,144
1,300 |
continued...
Page 10
OVER COMMUNITY ASSOCIATION
NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 MARCH 2021
5. COMPARATIVES FOR THE STATEMENT OF FINANCIAL ACTIVITIES - continued
Total
NET INCOME/(EXPENDITURE)
Transfers between funds
Net movement in funds
RECONCILIATION OF FUNDS
Total funds brought forward
TOTAL FUNDS CARRIED FORWARD
6.
TANGIBLE FIXED ASSETS
COST
At 1 April 2020
Additions
At 31 March 2021
DEPRECIATION
At 1 April 2020
Charge for year
At 31 March 2021
NET BOOK VALUE
At 31 March 2021
At 31 March 2020 |
Improvements
Long
to
leasehold
property
£
£
800,942
188,758
-
-
800,942
188,758
334,719
146,264
16,019
7,370
350,738
153,634
450,204
35,124
466,223
42,494 |
Unrestricted
Restricted
Total
funds
funds
funds
£
£
£
27,610
17,834
45,444
(8,471)
(17,834)
(26,305)
617
(617)
-
(7,854)
(18,451)
(26,305)
149,558
490,281
639,839
141,704
471,830
613,534
Fixtures
and
Office
fittings
equipment
Totals
£
£
£
195,905
32,108
1,217,713
981
-
981
196,886
32,108
1,218,694
187,488
27,484
695,955
3,058
484
26,931
190,546
27,968
722,886
6,340
4,140
495,808
8,417
4,624
521,758 |
|
|
|
Thelandonwhichthebuildingsstandhasbeenleasedforatermof99years,commencing18August1997at a
nominal rent.
The fixed assets are all used for charitable purposes.
continued...
Page 11
OVER COMMUNITY ASSOCIATION
NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 MARCH 2021
7. FIXED ASSET INVESTMENTS
FIXED ASSET INVESTMENTS |
|
|
Shares in |
|
group |
|
undertakings |
|
£ |
COST LESS IMPAIRMENT |
|
At 1 April 2020 and 31 March 2021 |
12,002 |
NET BOOK VALUE |
|
At 31 March 2021 |
12,002 |
At 31 March 2020 |
12,002 |
There were no investment assets outside of the UK.
The investments represent the whole of the issued share capital of Over Community Enterprises Limited.
8. DEBTORS: AMOUNTS FALLING DUE WITHIN ONE YEAR
Amounts owed by company under
the control of trustees
VAT
Prepayments
9.
CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR
Trade creditors
Other creditors |
2021
£
27,286
1,135
450
28,871
2021
£
-
3,000
3,000 |
2020
£
28,730
436
450 |
2020
£
28,730
436
450 |
|
|
29,616 |
|
|
|
|
2020
£
450
1,500 |
|
|
|
1,950 |
continued...
Page 12
OVER COMMUNITY ASSOCIATION
NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 MARCH 2021
10. MOVEMENT IN FUNDS
Unrestricted funds
All designated funds were set up by transfers from unrestricted income funds by Trustees.
ThecontingencyreservewassetuptoreflectthefactOCAneedsreservestocoverthefuture expected
expendituresuchas theeventualrefurbishmentof theCentreitself.Thisrepresents£30,000of the£77,925 cash
at bank at 31 March 2021.
Remainingcash at bankof £47,925representsavailableliquidresourcesat 31 March2021 to meet the day to day
futurerequirementsof the Association,includingany supportgiven to its subsidiaryundertakingOver Community
Enterprises Limited.
Restricted funds
The propertyfundrepresentsthe incomereceivedin the form of grantsanddonationswhichhas been applied to
thecostofconstructionoftheCommunityCentreandConservatoryandthepurchaseofCCTV equipment.
Depreciation on these assets is charged to the fund each year.
11. RELATED PARTY DISCLOSURES
Duringthe year the Charityreceived £10 (2020 - £9,000)of licence fees from Over CommunityEnterprises Limited,
its 100% subsidiary undertaking. At the year end £27,286 (2020 - £28,730) was due from this company.
Page 13
OVER COMMUNITY ASSOCIATION
DETAILED STATEMENT OF FINANCIAL ACTIVITIES |
|
|
FOR THE YEAR ENDED 31 MARCH 2021 |
|
|
|
2021 |
2020 |
|
£ |
£ |
INCOME AND ENDOWMENTS |
|
|
Donations and legacies |
|
|
Donations |
25 |
10,139 |
Grants |
33,285 |
- |
|
33,310 |
10,139 |
Charitable activities |
|
|
Licence fees |
10 |
9,000 |
Total incoming resources |
33,320 |
19,139 |
EXPENDITURE |
|
|
Charitable activities |
|
|
Rent |
10 |
- |
Insurance |
208 |
- |
Licences |
295 |
- |
Property repairs |
6,009 |
12,565 |
Village event costs |
295 |
4,774 |
Depreciation of leasehold property and |
|
|
improvements |
23,389 |
23,333 |
Depreciation of other assets |
3,542 |
3,472 |
|
33,748 |
44,144 |
Support costs |
|
|
Governance costs |
|
|
Independent examination fees |
1,500 |
1,300 |
Total resources expended |
35,248 |
45,444 |
Net expenditure |
(1,928) |
(26,305) |
This page does not form part of the statutory financial statements
Page 14