2024-08-31-accounts - The Parent Teacher Association Of The Cookham Dean Churchof England (Controlled) Primary School

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Registered charity number: 1014698

The Parent Teacher Association (PTA) Of The Cookham Dean Church of England (controlled) Primary School

AGM Treasurer’s Report for Year Ending 31 August 2024

The balance of the PTA account was £25,126 ( 2023: £25,310 ) and the balance of the Voluntary Contribution Fund (VCF) account was £15,754 ( 2023: £22,326 ) at 31 August 2024.

Receipts

Fundraising

2023/24 was another successful year for fundraising, with total funds (excluding VCF) raised of £29,276. Summer fete was yet another successful one accounting for £9k of income. The profit breakdown of funds raised is provided below.

Total funds raised in the current year are up circa £4,000 when we compare to the same point in time in the prior year. The year over year favorable movement is explained by an increase in funds raised from the leavers versus remainers cricket match, (£500) the new Copas Christmas event, (£1,332) Tea towels, (£572) Movie nights (£643) and Legoland (£535) which were all new to 2024, as well as some other puts and takes along the year.

The payment of £1,722 paid to VCF in 23/24 represents the gift aid in respect of 22/23 and the Benevity match funding paid over to the school. As at the 31[st] August the PTA owe the school £1,210 in respect of VCF donations not transferred.

The breakdown of the fundraising for the current year is presented below.

Headline events for terms 1 & 2 are The Gravity Grand Prix with the headteacher competing, generating donations as well as funds from the usual café. Christmas tree sale and Christmas raffle are also significant money makers. We also successfully raised £572.00 from the tea towels, as well as £1,332 from the mulled wine event at Copas at the end of the year.

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||||| |---|---|---|---| |Terms 1 & 2|2023/2024|2022/23|2021/22| |Gravity Grand Prix|1,307|1,513|1,879| |Village Fete|97|65|755| |Autumn Disco|561|649|672| |Christmas Raffle|1,393|1,514|1,765| |Christmas Tree Sale|2,104|1,985|2,454| |Tea towels|572|410| |Copas|1,332| |Boundary Walk|463|762|277| |Quiz (usually in term 5/6)|623|1,047|0| |Swimarathon from 20/21|-|0|1,490| |Other events (<£500)|1,208|822|1,649| |Total term 1 & 2|9,660|8,357|11,351|

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Terms 3 & 4 saw Cookham Dean and Cookham Rise collaborate again with an Easter trail event which raised £364 for the Cookham Dean PTA. This was second time the two schools had worked together on a community event and aligned with PTA objectives of building a stronger community.

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||||| |---|---|---|---| |Terms 3 & 4|2023/2024|2022/23|2021/22| |Swimarathon|1,586|1,251|1,093| |Movie Night|642| |Other events (<£500)|821|346|210| |Total term 3 & 4|3,049|1,597|1,303|

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Stronger results from the Swimarathon coupled with the Movie Nights proceeds meant for significantly stronger result for the middle term of the year.

The key event for terms 5 & 6 is the summer fete. The current year raised like for like when compared to the prior year which was a massive success story for the school. An overall increase in the funds raised from the Leavers vs Remainers cricket match & proceeds generated from Legoland has meant that this term was a huge success in terms of money making for the school.

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||||| |---|---|---|---| |Terms 5 & 6|2023/2024|2022/23|2021/22| |Quiz|901|729|0| |Summer Fete|9,028|8,830|8,238| |Summer Disco|508|506|696| |Leavers vs remainers cricket match|1,153|657|1,896| |Car rally fundraiser|-|0|1,781| |Legoland|535| |Other events (<£500)|1,114|689|276| |Total term 5 & 6|13,238|11,411|12,888|

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Other general income generating sources of PTA funds during the year are outlined below.

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||||| |---|---|---|---| |General|2023/2024|2022/23|2021/22| |-|-| |Uniform (profit)|6,862| |Second hand uniform|1,066|1,153|1,082| |50/50 Club|580|823|806| |Running club|763|832|795| |Interest|500| |Other events (<£500)|420|667|704| |Total general|3,329|3,475|10,249|

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Voluntary Contributions Fund

Parent contributions into the VCF totaled £7,637 £6,427 (transferred) + £1,210 (to be transferred) for the year ended 31 August 2024 (2023: £11,169) .

Expenditure

Total PTA expenditure for the year ended 31 August 2024 was £ 30,173 (2023: £43,961).
The money donated to school to spend on the curriculum was £9,000. This is the ongoing level agreed by the PTA (2023: £9,000) .
Donations of £17,000 (2023: £28,458) were made to school to allow them to fund new projects. Headline expenditure was £6,685 on new school air conditioning, and £4,400 on a new climbing wall.
The PTA donated £595 (2023: £564) towards the year 6 leavers events.
£1,253 (2023: £331) was spent on PTA expenses. This included the purchase of new parent refreshments, insurance and film license, as well as the cost of the Meter Market stock that was used for the monthly food festival.

Voluntary Contributions Fund Expenditure

The school withdrew £13,000 (2023: £13,000) from the VCF during the year. This was used to balance the school budget and support other curriculum resources.

Outlook

The PTA bank account balance as at 31 August 2024 was £25,126 .
The following amounts are earmarked for use from the PTA account in the 2024/25 year:
£540 to be transferred to VCF account (match funding)
£670 to be transferred in respect of VCF donations
£9,000 for curriculum support and other regularly funded projects
£170 for neurodiversity resources
£10,000 for an outdoor classroom
This leaves funds of approximately £4,000, allowing the PTA scope to support school projects in 2024/25 without pressure of increased short term fundraising. This is less than prior years, mainly attributed to the pre committed spend of £10k on the classroom so thought should be given to the amount of expenditure to be incurred in 2024/25 and profitability of events in order to ensure that there are plenty of funds raised to support upcoming projects in the coming years.
It should also be noted that as in previous years, the VCF balance continues to decline and future school budgets should take this into account.

Michelle Patiar, Treasurer

Registered charity number: 1014698

The Parent Teacher Association (PTA) Of The Cookham Dean Church of England (controlled) Primary School

AGM Treasurer’s Report for Year Ending 31 August 2024

The balance of the PTA account was £25,126 ( 2023: £25,310 ) and the balance of the Voluntary Contribution Fund (VCF) account was £15,754 ( 2023: £22,326 ) at 31 August 2024.

Receipts

Fundraising

2023/24 was another successful year for fundraising, with total funds (excluding VCF) raised of £29,276. Summer fete was yet another successful one accounting for £9k of income. The profit breakdown of funds raised is provided below.

The breakdown of the fundraising for the current year is presented below.

----- End of picture text -----

Stronger results from the Swimarathon coupled with the Movie Nights proceeds meant for significantly stronger result for the middle term of the year.

----- End of picture text -----

Other general income generating sources of PTA funds during the year are outlined below.

----- End of picture text -----

Voluntary Contributions Fund

Parent contributions into the VCF totaled £7,637 £6,427 (transferred) + £1,210 (to be transferred) for the year ended 31 August 2024 (2023: £11,169) .

Expenditure

Total PTA expenditure for the year ended 31 August 2024 was £ 30,173 (2023: £43,961).
The money donated to school to spend on the curriculum was £9,000. This is the ongoing level agreed by the PTA (2023: £9,000) .
Donations of £17,000 (2023: £28,458) were made to school to allow them to fund new projects. Headline expenditure was £6,685 on new school air conditioning, and £4,400 on a new climbing wall.
The PTA donated £595 (2023: £564) towards the year 6 leavers events.
£1,253 (2023: £331) was spent on PTA expenses. This included the purchase of new parent refreshments, insurance and film license, as well as the cost of the Meter Market stock that was used for the monthly food festival.

Voluntary Contributions Fund Expenditure

The school withdrew £13,000 (2023: £13,000) from the VCF during the year. This was used to balance the school budget and support other curriculum resources.

Outlook

The PTA bank account balance as at 31 August 2024 was £25,126 .
The following amounts are earmarked for use from the PTA account in the 2024/25 year:
£540 to be transferred to VCF account (match funding)
£670 to be transferred in respect of VCF donations
£9,000 for curriculum support and other regularly funded projects
£170 for neurodiversity resources
£10,000 for an outdoor classroom
This leaves funds of approximately £4,000, allowing the PTA scope to support school projects in 2024/25 without pressure of increased short term fundraising. This is less than prior years, mainly attributed to the pre committed spend of £10k on the classroom so thought should be given to the amount of expenditure to be incurred in 2024/25 and profitability of events in order to ensure that there are plenty of funds raised to support upcoming projects in the coming years.
It should also be noted that as in previous years, the VCF balance continues to decline and future school budgets should take this into account.

Michelle Patiar, Treasurer

Independent examiner's report on the accounts

Section A Independent Examiner’s Report

Report to the trustees Charity Name The Parent Teacher Association (PTA) of The Cookham Dean Church of England (controlled) Primary School On accounts for the year 31[st] August 2024 Charity no 1014698 ended (if any) Set out on pages 1-4 I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended 13/08/2024 . Responsibilities and As the charity's trustees, you are responsible for the preparation of the basis of report accounts in accordance with the requirements of the Charities Act 2011 (“the Act”).

I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.

Independent examiner's statement I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination (other than that disclosed below *) which gives me cause to believe that in, any material respect:

the accounting records were not kept in accordance with section 130 of the Charities Act; or
the accounts did not accord with the accounting records; or
the accounts did not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair’ view which is not a matter considered as part of an independent examination.

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

Please delete the words in the brackets if they do not apply.

Signed: Emma Goodman Date: 13/06/2025

Name: Emma Goodman Relevant professional Qualified ACA Member qualification(s) or body ICAEW (if any):

Oct 2018

IER

Address: 9 Flowers Piece, Ashampstead, Berkshire RG8 8SG

Section B Disclosure

Only complete if the examiner needs to highlight material matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners).

Give here brief details of any items that the examiner wishes to disclose .

N/A

Oct 2018

IER