2025-03-31-accounts - Busy Bees Preschool (Bemerton)

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BUSY BEES PRE SCHOOL (BEMERTON) REPORT AND ACCOUNTS FOR THE YEAR

TO

31 MARCH 2025

Charity Number: 1014692

BUSY BEES PRE SCHOOL (BEMERTON) LEGAL AND ADMINISTRATIVE DETAILS FOR THE YEAR TO 31 MARCH 2025

TRUSTEES Gemma Dunell – Chair Person Carly Thompson Rebecca Ford Katherine Moody Nicola Dawkins Lauren Sporle – appointed 13.12.2024s ADDRESS Manor Fields Primary School Wilton Road Salisbury Wiltshire SP2 7EJ BANKERS National Westminster Bank plc 48 Blue Boar Row Salisbury Wiltshire SP1 1DF INDEPENDENT Simon M Bachrach FCA EXAMINER Chalmers & Co (SW) Limited Trading as Chalmers & Co The Old Emporium Bow Street Langport Somerset TA10 9PQ

BUSY BEES PRE SCHOOL (BEMERTON) TRUSTEES REPORT FOR THE YEAR TO 31 MARCH 2025

CHARITABLE STATUS

Busy Bees Pre School (Bemerton) is a community group established by an original constitution which was subsequently amended on 28 November 2011. The Pre School is a body in membership of the Early Years Alliance.

Busy Bees Pre School (Bemerton) is a registered charity, number 1014692, registered with the Charity Commission on 12 October 1992.

The charity’s accounts attached to this report have been prepared in line with the charity’s governing documents, the Charities Act 2011 and the Charities SORP FRS 102, Accounting and Reporting by Charities.

CHARITY’S OBJECTS

The aims of the Pre-school are to enhance the development and education of children primarily under statutory school age by encouraging parents to understand and provide for the needs of their children through community groups and by:

(a) offering appropriate play, education and care facilities, family learning and extended hours groups, together with the right of parents to take responsibility for and to become involved in the activities of such groups, ensuring that such groups offer opportunities for all children whatever their race, culture, religion, means or ability;
(b) encouraging the study of the needs of such children and their families and promoting public interest in and recognition of such needs in the local areas;
(c) instigating and adhering to and furthering the aims and objects of The Early Years Alliance.

CHARITY ADDRESS

Manor Fields Primary School Wilton Road Salisbury Wiltshire SP2 7EJ

PRINCIPAL ACTIVITY AND REVIEW OF THE BUSINESS

Busy Bees Pre-School (Bemerton) is a community pre-school group run by a parent committee and our local community which strives to provide affordable and high quality childcare to local families in a way which enriches and empowers children and their families regardless of race, colour, gender or ability. We have been in our current premises since September 2009 although Busy Bees has been running since November 1968. We maintain close links with Manor Fields Primary School and our pre-school is situated on their school site.

We provide care and education for up to 50 children aged 2-5 years, using the Early Years Foundation Stage, currently having 44 families on our register. Busy Bees regularly liaises with external agencies and professionals such as Speech and Language Therapists, Health Visitors, Early Years Advisory Teacher, Early Years Inclusion Advisor, Children’s Centre Services and Social Care to support and meet the needs of the children’s development.

At our last Ofsted Inspection in January 2022 we were deemed “good” in all areas of provision, and we endeavour to maintain a high level of care for all the children.

In March 2014, March 2016 & March 2017 we were awarded ‘The Bristol Standard Quality Improvement for Birth to Five’ certificate in recognition of our continuing reflective journey, which we have maintained ever since. The Pre-school are currently undertaking their own self-evaluation processes to maintain high standards.

We currently have 9 members of staff and regularly involve parents in all aspects of the pre-school, all of whom give their dedication and hard work to us.

FINANCIAL REVIEW

The results for the period ending 31st March 2025 are shown in the attached accounts. At the end of the period unrestricted funds were £89,641.

The Trustees have reviewed the finances of the Charity and will continue to monitor them closely. At present the Trustees consider the Charity to be financially stable.

TRUSTEES

The Trustees at the year end and those who served throughout the year were as follows:-

Gemma Dunell – Chairperson Carly Thompson – Treasurer Rebecca Ford -Secretary Katherine Moody Nicola Dawkins Lauren Sporle (appointed 13 December 2024)

TRUSTEES INDUCTION AND TRAINING

The committee is elected at the Annual General Meeting. The committee also has the power to appoint Trustees as required.

All Trustees are given an Induction Pack, Governing Documents, Minutes, the Business Plan, access to copies of all relevant publications and financial matters. They meet once a term, approximately every six weeks to discuss and maintain the group issues concerning the preschool. Trustees have access to online training through Educare to support them in carrying out their roles.

The Trustees are responsible to ensure the pre-school has the required Policies in place, many of which have been rewritten and extended. The policies are reviewed annually by the preschool management team and updates shared with the committee. Our governing constitution is the PLA, Preschool Alliance, 2011 constitution which sets how we run an effective pre-school and business. The committee of Trustees is also responsible for organising the pre-school’s fundraising and run a number of successful events each term.

The Trustees have paid due regard to the guidance given by the Charity Commission on public benefit when deciding what activities the charity should undertake.

RISK MANAGEMENT

The organisation has comprehensive risk assessments covering every aspect of the pre-school operations, and considers it an ongoing commitment with regular reviews of existing arrangements.

RESERVES POLICY

It is the intention of the Committee that the freely available reserves of the charity should be built up to a level which is sufficient to ensure the continuance of its operations, should there be an unexpected short-term dip in income. These freely available reserves are unrestricted funds not committed or invested in tangible fixed assets (i.e. ‘free reserves’). The Committee considers that an appropriate level of free reserves is approximately three months’ normal expenditure. This equates to approximately £53,600. At the year end, free reserves were £89,641 (2024: £80,825). The Committee is mindful of the need to review their reserves policy on an ongoing basis each year.

Approved by the Trustees on 9 December 2025and signed on their behalf by:

GEMMA DUNELL

Gemma Dunell Chairperson

BUSY BEES PRE SCHOOL (BEMERTON) INDEPENDENT EXAMINER’S REPORT TO THE TRUSTEES FOR THE YEAR TO 31 MARCH 2025

I report on the accounts of the charity for the year ended 31 March 2025, which are set out on pages 7 to 15.

RESPECTIVE RESPONSIBILITIES OF TRUSTEES AND EXAMINER

As the charity’s trustees you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”)

I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.

BASIS OF INDEPENDENT EXAMINER’S STATEMENT

My examination was carried out in accordance with the General Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a ‘true and fair view’ and the report is limited to those matters set out in the statement below.

INDEPENDENT EXAMINER’S STATEMENT

I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination which gives me cause to believe that in, any material respect:

the accounting records were not kept I accordance with section 130 of the Charities Act; or
the accounts did not accord with the accounting records; or
the accounts did not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair’ view which is not a matter considered as part of an independent examination.

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

Simon M Bachrach FCA Chalmers & Co (SW) Limited Trading as Chalmers & Co The Old Emporium Bow Street Langport Somerset TA10 9PQ

Dated: 16 December 2025

BUSY BEES PRE SCHOOL (BEMERTON) STATEMENT OF FINANCIAL ACTIVITIES (INCOME AND EXPENDITURE ACCOUNT) FOR THE YEAR TO 31 MARCH 2025

Note s INCOME AND ENDOWMENTS FROM: Donations and legacies: Grants 4 Charitable activities: School fees Bank interest Other income Total incoming and endowments EXPENDITURE Expenditure on charitable activities: Direct costs 6 Support costs 6 Expenditure on raising funds: Fundraising 6 Total expenditure NET INCOME TRANSFERS BETWEEN FUNDS NET MOVEMENT IN FUNDS Total funds brought forward at 1 April 2024 TOTAL FUNDS CARRIED FORWARD AT 31 MARCH 2025	To 31 March 2025 Unrestricted Funds £ To 31 March 2025 Restricted Funds £ To 31 March 2025 Total £ To 31 March 2024 Total £ 197,234 11,065 208,299 188,990 14,930 - 14,930 13,667 602 - 602 597 (236) - (236) 2,879
	212,530 11,065 223,595 206,133
	179,521 11,065 190,586 168,251 23,847 - 23,847 22,866 346 - 346 984
	203,714 11,065 214,779 192,101
	8,816 - 8,816 14,032 - - - - 8,816 - 8,816 14,032 80,825 - 80,825 66,793
	89,641 - 89,641 80,825

There were no recognised gains and losses other than those shown in the above Statement of Financial Activities. The results from the above financial period derive from continuing operations.

The notes on pages 10 to 15 form an integral part of these accounts.

BUSY BEES PRE SCHOOL (BEMERTON)

BALANCE SHEET AS AT 31 MARCH 2025

At 31/3/25 £ 1042 90,779	£ -	At 31/3/24 £ 1,181 83,642	£ -
91,821 (2,180)		84,823 (3,998)
	89,641 89,641		80,825 80,825 - 80,825
	- 89,641
	89,641		80,825

Approved by the Committee on 9 December 2025 and signed on its behalf by:

GEMMA DUNELL

………………………………………

Gemma Dunell – Chairperson

The notes on pages 10 to 15 form an integral part of these accounts.

BUSY BEES PRE SCHOOL (BEMERTON) STATEMENT OF CASH FLOWS AS AT 31 MARCH 2025

Cash provided by operating activities Cash flows from investing activities: Interest income Purchase of tangible fixed assets Cash provided by investing activities Cash flows from financing activities: Repayment of borrowing Increase in cash and cash equivalents in the year Cash and cash equivalents at the beginning of the year Cash and cash equivalents at the end of the year	Notes 2025 £ 2024 £
	1 6,535 12,871
	602 597 - -
	602 597
	- -
	7,137 13,468 83,642 70,174
	90,779 83,642

1. RECONCILIATION OF EXPENDITURE TO NET CASH FROM OPERATING ACTIVITIES

Net income/(expenditure) for the period as per SOFA Adjustments for: Decrease /(increase) in debtors (Decrease)/ increase in creditors Bank interest received Net cash provided by operating activities	2025 £ 2024 £ 8,816 14,032 139 (263) (1,818) (301) (602) (597)
	6,535 12,871

BUSY BEES PRE SCHOOL (BEMERTON)

NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR TO 31 MARCH 2025

1. GENERAL INFORMATION

The Charity is a registered charity in England and Wales.

The address of the registered office is: Manor Fields Primary School, Wilton Road, Salisbury, Wiltshire SP2 7EJ. The Charity is a public benefit entity.

2. STATEMENT OF COMPLIANCE

The financial statements have been prepared in accordance with the Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102), effective from 1[st] January 2015 – Charities SORP (FRS 102) and the Charities Act 2011.

3. ACCOUNTING POLICIES

Basis of accounting

The financial statements have been prepared on the historical cost basis.

The financial statements are prepared in sterling which is the functional currency of the entity.

Taxation

No Corporation Tax is provided for as Busy Bees Pre-School, being a charity, is exempt. Because of its current activities Busy Bees Pre-School is not registered for VAT and therefore cannot recover VAT on its expenses.

Funds accounting

General funds are unrestricted funds available for use at the discretion of the trustees in furtherance of the general activities of the charity and which have not been designated for other purposes.

Incoming resources

All incoming resources becoming available to the charity during the year are included when there is a certainty of receipt.

Government grants

Under the performance model, grants that are receivable as compensation for expenses or losses already incurred or for the purpose of giving immediate financial support to the entity with no future related costs are recognised in income in the period in which it becomes receivable. A grant which imposes specified future performance-related conditions on the recipient is recognised in income only when the performance-related conditions are met. Grants which are received before the revenue recognition criteria are satisfied are recognised as a liability.

Resources expended

Charitable expenditure includes costs associated with particular projects in furtherance of the charity’s objects.

Support costs comprise expenditure incurred in support of charitable activities and include an appropriate proportion of overheads.

Governance costs include all expenditure which is not directly related to the charitable activity. This includes salaries for administration staff and accountancy fees.

Fixed assets

Tangible fixed assets are stated at cost. Depreciation is calculated at appropriate annual rates estimated to write off the cost of fixed assets less their estimated residual value over their useful lives as follows:

Furniture and fixtures

33.3% straight line

BUSY BEES PRE SCHOOL (BEMERTON)

NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR TO 31 MARCH 2025

3. ACCOUNTING POLICIES (continued)

The cost of acquiring fixed assets is charged to the SOFA in the year of acquisition if the cost is less than £1,000 or the useful economic life is less than three years.

Hire purchase and leasing commitments

Rentals paid under operating leases are charged on a time basis over the lease term.

Defined contribution plans

Contributions to defined contribution plans are recognised as an expense in the period in which the related service is provided. Prepaid contributions are recognised as an asset to the extent that the prepayment will lead to a reduction in future payments or a cash refund.

When contributions are not expected to be settled wholly within 12 months of the end of the reporting date in which the employees render the related service, the liability is measured on a discounted present value basis. The unwinding of the discount is recognised as a finance cost in profit or loss in the period in which it arises.

Restricted funds

Restricted funds are to be used for specific purposes as laid down by the donor. Expenditure which meets these criteria is charged to the fund.

Going Concern

After a review of the Charities finances the Trustees have taken steps to reduce staff costs and increase income by a combination of advertising and improving links with the local primary school. The committee will continue to review the situation and the Charity’s finances are currently stable. There are no material uncertainties about the charity’s ability to continue.

Related party disclosure

FRS 102 requires the disclosure of the details of material transactions between the charity and any related parties, as defined. Details of relevant related party transactions are included if required.

4. GRANTS AND DONATIONS

Core grants – Wiltshire County Council Wiltshire County Council – Inclusion Support funding Wiltshire County Council – Household Support Fund	Unrestricted 31/3/25 £ Restricted 31/3/25 £ Total 31/3/25 £ Total to 31/3/24 £ 197,234 - 197,234 179,125 - 9,640 9,640 7,850 - 1,425 1,425 2,015
	197,234 11,065 208,299 188,990

Restricted funding received included the following:

Inclusion support funding – for additional staff cover to support individual children with additional needs.

Household support funding – to support eligible families with food vouchers.

BUSY BEES PRE SCHOOL (BEMERTON)

NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR TO 31 MARCH 2025

NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR TO 31 MARCH 2025
5. STAFF COSTS Wages and salaries Social security costs Pensions	To 31/3/25 £ To 31/3/24 £ 167,747 150,091 6,357 4,245 4,368 4,098
	178,472 158,434

One of the Trustees received remuneration during the year from the Charity for teaching services, as allowed under the provisions of the Charity’s constitution. No remuneration is paid for services that form part of their duties as a Committee member and Trustee. The amount of remuneration and benefits paid to the Trustee during the year were as follows;

		Pension
	Salary	Contributions	Total
	£	£	£
Nicola Dawkins	27,532	826	28,358

No employee earned £60,000 per annum or more.

The key personnel of the charity comprise the Trustees and the Head. The total amount of employee benefits of the key management personnel was £28,358 (2024 - £25,757)

The average monthly number of employees during the year was as follows:

To	To
31/3/25	31/3/24
11	10
==	==

BUSY BEES PRE SCHOOL (BEMERTON)

NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR TO 31 MARCH 2025

6. ANALYSIS OF TOTAL RESOURCES EXPENDED

Unrestricted 31/3/25 £ 164,464 - - - 9,817 872 4,368	Restricted 31/3/25 £ 9,640 - - - - 1,425 -	Total 31/3/25 £ 174,104 - - - 9,817 2,297 4,368	Total 31/3/24 £ 154,336 - - - 5,223 4,594 4,098
179,521	11,065	190,586	168,251
4,850 1,425 2,785 2,100 1,891 3,823 6,217 756	- - - - - - - -	4,850 1,425 2,785 2,100 1,891 3,823 6,217 756	3,580 1,434 4,330 2,102 900 4,600 5,200 720
23,847	-	23,847	22,866
346	-	346	984
346	-	346	984
	11,065 214,779 192,101 Furniture & Fixtures £ Total £ 2,429 2,429 - - - - 2,429 2,429 2,429 2,429 - - - - 2,429 2,429 - -

BUSY BEES PRE SCHOOL (BEMERTON)

NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR TO 31 MARCH 2025 8. DEBTORS

Prepayments Other debtors	To 31/3/25 £ To 31/3/24 £ 981 981 61 200
	1,042 1,181

9. LIABILITIES: AMOUNTS FALLING DUE WITHIN ONE YEAR

Trade creditors Taxation and social security costs Other creditors and accruals 10. ANALYSIS OF CHARITABLE FUNDS UNRESTRICTED FUNDS	To 31/3/25 £ To 31/3/24 £ 600 2,473 - - 1,580 1,525
	2,180 3,998

General funds RESTRICTED FUNDS Inclusion Support Funding Household Support Funding	Balance at 1 April 2024 £ Incoming resources £ Outgoing resources £ Balance at 31 March 2025 £ 80,825 212,530 (203,714) 89,641
	80,825 212,530 (203,714) 89,641
	Balance at 1 April 2024 £ Incoming resources £ Outgoing resources £ Balance at 31 March 2025 £ - 9,640 (9,640) - 1,425 (1,425)
	- 11,065 (11,065) -

BUSY BEES PRE SCHOOL (BEMERTON)

NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR TO 31 MARCH 2025

11. ANALYSIS OF NET ASSETS BETWEEN FUNDS

Net current assets	Unrestricted Funds £ Restricted Funds £ Total £ 89,641 - 89,641
	89,641 - 89,641

12. RELATED PARTY TRANSACTIONS

There are no related party transactions that require disclosure.

13. TRUSTEE REMUNERATION AND EXPENSES

No Trustee expenses were incurred in the year (2024 £nil).

14. LEASE COMMITMENTS

The charity had the following total future operating lease commitments as at 31 March 2025.

Land and Property Rent and service charges	Leases expiring after 5 years	Leases expiring after 5 years
		£25,300