2022-03-31-accounts - Busy Bees Preschool (Bemerton)

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BUSY BEES PRE SCHOOL (BEMERTON)

REPORT AND ACCOUNTS FOR THE YEAR

TO

31 MARCH 2022

Charity Number: 1014692

BUSY BEES PRE SCHOOL (BEMERTON) LEGAL AND ADMINISTRATIVE DETAILS FOR THE YEAR TO 31 MARCH 2022

TRUSTEES	Toni Smith – Chair Person
	Stacey Daniel
	Carly Thompson
	Rebecca Ford (appointed January 2022)
	Gemma Dunell (appointed January 2022)
	Inga Webb (resigned January 2022)
	Heather Parker (resigned January 2022)
	Niamh Futcher (resigned January 2022)
ADDRESS	Manor Fields Primary School
	Wilton Road
	Salisbury
	Wiltshire
	SP2 7EJ
BANKERS	National Westminster Bank plc
	48 Blue Boar Row
	Salisbury
	Wiltshire
	SP1 1DF
INDEPENDENT	Simon M Bachrach FCA
EXAMINER	Chalmers & Co (SW) Limited
	Trading as Chalmers & Co
	The Old Emporium
	Bow Street
	Langport
	Somerset
	TA10 9PQ

BUSY BEES PRE SCHOOL (BEMERTON) TRUSTEES REPORT FOR THE YEAR TO 31 MARCH 2022

CHARITABLE STATUS

Busy Bees Pre School (Bremerton) is a community group established by an original constitution which was subsequently amended on 28 November 2011. The Pre School is a body in membership of the Early Years Alliance.

Busy Bees Pre School (Bremerton) is a registered charity, number 1014692, registered with the Charity Commission on 12 October 1992.

The charity’s accounts attached to this report have been prepared in line with the charity’s governing documents, the Charities Act 2011 and the Charities SORP FRS 102, Accounting and Reporting by Charities.

CHARITY’S OBJECTS

The aims of the Pre-school are to enhance the development and education of children primarily under statutory school age by encouraging parents to understand and provide for the needs of their children through community groups and by:

(a) offering appropriate play, education and care facilities, family learning and extended hours groups, together with the right of parents to take responsibility for and to become involved in the activities of such groups, ensuring that such groups offer opportunities for all children whatever their race, culture, religion, means or ability;
(b) encouraging the study of the needs of such children and their families and promoting public interest in and recognition of such needs in the local areas;
(c) instigating and adhering to and furthering the aims and objects of The Early Years Alliance.

CHARITY ADDRESS

Manor Fields Primary School Wilton Road Salisbury Wiltshire SP2 7EJ

PRINCIPAL ACTIVITY AND REVIEW OF THE BUSINESS

Busy Bees Pre-School (Bemerton) is a community pre-school group run by a parent committee and our local community which strives to provide affordable and high quality childcare to local families in a way which enriches and empowers children and their families regardless of race, colour, gender or ability. We have been in our current premises since September 2009 although Busy Bees has been running since November 1968. We maintain close links with Manor Fields Primary School and our pre-school is situated on their school site.

We provide care and education for up to 70 children aged 2-5 years, using the Early Years Foundation Stage, currently having 34 families on our register. Busy Bees regularly liaises with external agencies and professionals such as Speech and Language Therapists, Health Visitors, Early Years Advisory Teacher, Early Years Inclusion Advisor, Children’s Centre Services and Social Care to support and meet the needs of the children’s development.

At our last Ofsted Inspection in January 2022 we were deemed “good” in all areas of provision, and we endeavour to maintain a high level of care for all the children.

In March 2014, March 2016 & March 2017 we were awarded ‘The Bristol Standard Quality Improvement for Birth to Five’ certificate in recognition of our continuing reflective journey, which we have maintained ever since. The Pre-school are currently undertaking their own self-evaluation processes to maintain high standards.

We currently have 9 members of staff and regularly involve parents in all aspects of the pre-school, all of whom give their dedication and hard work to us.

The Trustees have reviewed the finances of the Charity and will continue to monitor them closely. At present the Trustees consider the Charity to be financially stable.

TRUSTEES

The Trustees at the year end and those who served throughout the year were as follows:-

Toni Smith – Chairperson Stacey Daniel - Secretary Carly Thompson – Treasurer Gemma Dunell (appointed January 2022) Rebecca Ford (appointed January 2022) Heather Parker (resigned January 2022) Inga Webb (resigned January 2022) Niamh Futcher (resigned January 2022)

TRUSTEES INDUCTION AND TRAINING

The committee is elected at the Annual General Meeting. The committee also has the power to appoint Trustees as required.

All Trustees are given an Induction Pack, Governing Documents, Minutes, the Business Plan, access to copies of all relevant publications and financial matters. They meet once a term, approximately every six weeks to discuss and maintain the group issues concerning the preschool. Trustees have access to online training through Educare to support them in carrying out their roles.

The Trustees are responsible to ensure the pre-school has the required Policies in place, many of which have been rewritten and extended. The policies are reviewed annually by the preschool management team and committee. Our governing constitution is the PLA, Preschool Alliance, 2011 constitution which sets how we run an effective pre-school and business. The committee of Trustees is also responsible for organising the pre-school’s fundraising and run a number of successful events each term.

The Trustees have paid due regard to the guidance given by the Charity Commission on public benefit when deciding what activities the charity should undertake.

RISK MANAGEMENT

The organisation has comprehensive risk assessments covering every aspect of the pre-school operations, and considers it an ongoing commitment with regular reviews of existing arrangements.

RESERVES POLICY

It is the intention of the Committee that the freely available reserves of the charity should be built up to a level which is sufficient to ensure the continuance of its operations, should there be an unexpected short-term dip in income. These freely available reserves are unrestricted funds not committed or invested in tangible fixed assets (i.e. ‘free reserves’). The Committee considers that an appropriate level of free reserves is approximately three months’ normal expenditure. This equates to approximately £39,000. At the year end, free reserves were £72,031 (2021: £65,396). The Committee is mindful of the need to review their reserves policy on an ongoing basis each year.

Approved by the Trustees on 24 January 2023 and signed on their behalf by:

Toni Smith Chairperson

BUSY BEES PRE SCHOOL (BEMERTON) INDEPENDENT EXAMINER’S REPORT TO THE TRUSTEES FOR THE YEAR TO 31 MARCH 2022

I report on the accounts of the charity for the year ended 31 March 2022, which are set out on pages 7 to 14.

RESPECTIVE RESPONSIBILITIES OF TRUSTEES AND EXAMINER

As the charity’s trustees you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”)

I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.

BASIS OF INDEPENDENT EXAMINER’S STATEMENT

My examination was carried out in accordance with the General Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a ‘true and fair view’ and the report is limited to those matters set out in the statement below.

INDEPENDENT EXAMINER’S STATEMENT

I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination which gives me cause to believe that in, any material respect:

the accounting records were not kept I accordance with section 130 of the Charities Act; or
the accounts did not accord with the accounting records; or
the accounts did not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair’ view which is not a matter considered as part of an independent examination.

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

Simon M Bachrach FCA Chalmers & Co (SW) Limited Trading as Chalmers & Co The Old Emporium Bow Street Langport Somerset TA10 9PQ

Dated: 24 January 2023

BUSY BEES PRE SCHOOL (BEMERTON) STATEMENT OF FINANCIAL ACTIVITIES (INCOME AND EXPENDITURE ACCOUNT) FOR THE YEAR TO 31 MARCH 2022

Note s INCOME AND ENDOWMENTS FROM: Donations and legacies: Grants 4 Charitable activities: School fees Bank interest Other income Total incoming and endowments EXPENDITURE Expenditure on charitable activities: Direct costs 6 Support costs 6 Expenditure on raising funds: Fundraising 6 Total expenditure NET EXPENDITURE INCOME/(EXPENDITURE) TRANSFERS BETWEEN FUNDS NET MOVEMENT IN FUNDS Total funds brought forward at 1 April 2021 TOTAL FUNDS CARRIED FORWARD AT 31 MARCH 2022	To 31 March 2022 Unrestricted Funds £ To 31 March 2022 Restricted Funds £ To 31 March 2022 Total £ To 31 March 2021 Total £ 139,544 - 139,544 143,027 19,918 - 19,918 15,971 3 - 3 14 1,551 - 1,551 718
	161,016 - 161,016 159,730
	136,304 - 136,304 129,212 17,504 - 17,504 11,605 573 - 573 447
	154,381 - 154,381 141,264
	6,635 - 6,635 18,466 - - - - 6,635 - 6,635 18,466 65,396 - 65,396 46,930
	72,031 - 72,031 65,396

There were no recognised gains and losses other than those shown in the above Statement of Financial Activities. The results from the above financial period derive from continuing operations.

BUSY BEES PRE SCHOOL (BEMERTON)

BALANCE SHEET AS AT 31 MARCH 2022

At 31/3/22 £ 1,603 74,445	£ -	At 31/3/21 £ 880 66,396	£ -
76,048 (4,017)		67,276 (1,880)
	72,031 72,031		65,396 65,396 - 65,396
	- 72,031
	72,031		65,396

Approved by the Committee on 24 January 2023 and signed on its behalf by:

……………………………………… Toni Smith – Chairperson

BUSY BEES PRE SCHOOL (BEMERTON) STATEMENT OF CASH FLOWS AS AT 31 MARCH 2022

Cash provided by/(used) in operating activities Cash flows from investing activities: Interest income Purchase of tangible fixed assets Cash provided by/(used in) investing activities Cash flows from financing activities: Repayment of borrowing Increase/(Decrease) in cash and cash equivalents in the year Cash and cash equivalents at the beginning of the year Cash and cash equivalents at the end of the year	Notes 2022 £ 2021 £
	1 8,046 17,162
	3 14 - -
	3 14
	- -
	8,049 17,176 66,396 49,220
	74,445 66,396

RECONCILIATION OF EXPENDITURE TO NET CASH FROM OPERATING ACTIVITIES	RECONCILIATION OF EXPENDITURE TO NET CASH FROM OPERATING ACTIVITIES
	2022	2021
	£	£
Net income/(expenditure) for the period as per SOFA	6,635	18,466
Adjustments for:
Decrease /(increase) in debtors	(723)	(982)
(Decrease)/ increase in creditors	2,137	(308)
Bank interest received	(3)	(14)
Net cash provided by/(used) in operating activities	8,046	17,162

BUSY BEES PRE SCHOOL (BEMERTON)

NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR TO 31 MARCH 2022

GENERAL INFORMATION The Charity is a registered charity in England and Wales.

The address of the registered office is: Manor Fields Primary School, Wilton Road, Salisbury, Wiltshire SP2 7EJ.

2. STATEMENT OF COMPLIANCE

The financial statements have been prepared in accordance with the Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102), effective from 1[st] January 2015 – Charities SORP (FRS 102) and the Charities Act 2011.

3. ACCOUNTING POLICIES

Basis of accounting

The financial statements have been prepared on the historical cost basis.

The financial statements are prepared in sterling which is the functional currency of the entity.

Taxation

No Corporation Tax is provided for as Busy Bees Pre-School, being a charity, is exempt. Because of its current activities Busy Bees Pre-School is not registered for VAT and therefore cannot recover VAT on its expenses.

Funds accounting

General funds are unrestricted funds available for use at the discretion of the trustees in furtherance of the general activities of the charity and which have not been designated for other purposes.

Incoming resources

All incoming resources becoming available to the charity during the year are included when there is a certainty of receipt.

Government grants

Under the accrual model, government grants relating to revenue are recognised on a systematic basis over the periods in which the company recognises the related costs for which the grant is intended to compensate. Grants that are receivable as compensation for expenses or losses already incurred or for the purpose of giving immediate financial support to the entity with no future related costs are recognised in income in the period in which it becomes receivable

Resources expended

Charitable expenditure includes costs associated with particular projects in furtherance of the charity’s objects.

Support costs comprise expenditure incurred in support of charitable activities and include an appropriate proportion of overheads.

Governance costs include all expenditure which is not directly related to the charitable activity. This includes salaries for administration staff and accountancy fees.

Fixed assets

Tangible fixed assets are stated at cost. Depreciation is calculated at appropriate annual rates estimated to write off the cost of fixed assets less their estimated residual value over their useful lives as follows:

Furniture and fixtures

33.3% straight line

BUSY BEES PRE SCHOOL (BEMERTON)

NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR TO 31 MARCH 2022

3. ACCOUNTING POLICIES (continued)

The cost of acquiring fixed assets is charged to the SOFA in the year of acquisition if the cost is less than £1,000 or the useful economic life is less than three years.

Hire purchase and leasing commitments

Rentals paid under operating leases are charged on a time basis over the lease term.

Defined contribution plans

Contributions to defined contribution plans are recognised as an expense in the period in which the related service is provided. Prepaid contributions are recognised as an asset to the extent that the prepayment will lead to a reduction in future payments or a cash refund.

When contributions are not expected to be settled wholly within 12 months of the end of the reporting date in which the employees render the related service, the liability is measured on a discounted present value basis. The unwinding of the discount is recognised as a finance cost in profit or loss in the period in which it arises.

Restricted funds

Restricted funds are to be used for specific purposes as laid down by the donor. Expenditure which meets these criteria is charged to the fund.

Going Concern

After a review of the Charities finances the Trustees have taken steps to reduce staff costs and increase income by a combination of advertising and improving links with the local primary school. The committee will continue to review the situation and the Charity’s finances are currently stable. There are no material uncertainties about the charity’s ability to continue.

Related party disclosure

FRS 102 requires the disclosure of the details of material transactions between the charity and any related parties, as defined. Details of relevant related party transactions are included if required.

4. GRANTS AND DONATIONS

Core grants – Wiltshire County Council Government Grant – Business rates Government Grant – Furlough claims Government Grant – PPE costs	Unrestricted 31/3/22 £ Restricted 31/3/22 £ Total 31/3/22 £ Total to 31/3/21 £ 138,544 - 138,544 124,624 - - - 10,000 - - - 7,403 1,000 - 1,000 1,000
	139,544 - 139,544 143,027

BUSY BEES PRE SCHOOL (BEMERTON) NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR TO 31 MARCH 2022 5. STAFF COSTS Wages and salaries Social security costs Pensions	To 31/3/22 £ To 31/3/21 £ 125,114 121,005 2,482 1,839 3,753 3,642
	131,349 126,486

Neither the Trustees nor any persons connected with them received any remuneration or other material benefits from the charity. No employee earned £60,000 per annum or more.

The key personnel of the charity comprise the Trustees and the Head. The total remuneration of the key management personnel was £22,570 (2021 - £21,418)

The average monthly number of employees during the year was as follows:

To	To
31/3/22	31/3/21
9	9
==	==

6. ANALYSIS OF TOTAL RESOURCES EXPENDED

Expenditure on charitable activities: Direct costs: Pre School staff salaries Transport Recruitment Training courses Materials for children Refreshments Pensions Support costs: Rent Rates Heat and light Bookkeeping Bad debt write off Premises expenses Office costs Independent Examiners Fees Expenditure on raising funds: Fundraising costs Total resources expended	Unrestricted 31/3/22 £ Restricted 31/3/22 £ Total 31/3/22 £ Total 31/3/21 £ 127,596 - 127,596 122,844 - - - - - - - - 615 - 615 497 1,969 - 1,969 1,253 2,371 - 2,371 976 3,753 - 3,753 3,642
	136,304 - 136,304 129,212
	- - - - 701 - 701 555 2,193 - 2,193 1,993 2,100 - 2,100 2,100 - - - - 7,433 - 7,433 3,895 4,429 - 4,429 2,414 648 - 648 648
	17,504 - 17,504 11,605
	573 - 573 447
	573 - 573 447
	154,381 - 154,381 141,264

BUSY BEES PRE SCHOOL (BEMERTON)

NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR TO 31 MARCH 2022

7. FIXED ASSETS

Cost As at 1 April 2021 Additions Disposals As at 31 March 2022 Depreciation As at 1 April 2021 Charge for the year Disposals As at 31 March 2022 Net Book Value at 31 March 2022 Net Book Value at 31 March 2021	Furniture & Fixtures £ Total £ 2,429 2,429 - - - -
	2,429 2,429
	2,429 2,429 - - - -
	2,429 2,429
	- -
	- -

8. DEBTORS Prepayments Other debtors	To 31/3/22 £ To 31/3/21 £ 857 - 746 880
	1,603 880

9. LIABILITIES: AMOUNTS FALLING DUE WITHIN ONE YEAR

Trade creditors Taxation and social security costs Other creditors and accruals	To 31/3/22 £ To 31/3/21 £ 1,275 - 1,752 - 990 1,880
	4,017 1,880

BUSY BEES PRE SCHOOL (BEMERTON)

NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR TO 31 MARCH 2022

10. ANALYSIS OF CHARITABLE FUNDS

UNRESTRICTED FUNDS

	Balance at	Incoming	Outgoing	Balance at 31
	1 April 2021	resources	resources	March 2022
	£	£	£	£
General funds	65,396	161,016	(154,381)	72,031
	65,396	161,016	(154,381)	72,031
RESTRICTED FUNDS
	Balance at	Incoming	Outgoing	Balance at 31
	1 April 2021	resources	resources	March 2022
	£	£	£	£
Ofsted Course
funding	-	-	-	-
	-	-	-	-

11. ANALYSIS OF NET ASSETS BETWEEN FUNDS

Net current assets	Unrestricted Funds £ Restricted Funds £ Total £ 72,031 - 72,031
	72,031 - 72,031

12. RELATED PARTY TRANSACTIONS

There are no related party transactions that require disclosure.

13. TRUSTEE REMUNERATION AND EXPENSES

None of the trustees received any remuneration or reimbursement of expenses in the year (2021 - nil).