BETTISFIELD VILLAGE HALL COMMUNITY ASSOCIATION Registered Charity Number 1014659 a Bettisfield Village Hall Community Association Trustees Annual Report Year ended 31 December 2024
Objectives
The Village Hall is owned by the Bettisfield Village Hall Trust which is a Registered Charity No. 1014659, The Trust is constituted under a Scheme approved by the Charity Commission dated 20 January 1992.
The principal objective of the Trust is:
".... the provision and maintenance of a village hall for the use of the inhabitants of the Village of
Bettisfield and the neighbourhood (hereinafter called the area of benefit) without distinction of political, religious or other opinions, including for meetings, lectures and classes, and for other forms of recreation and leisure time occupation,with the object of improving the conditions of life for the said inhabitants"
The Trust is managed by a Management Committee and the members of the Committee are trustees of the Trust. Members are elected by the residents of Bettisfield at the Trust’s Annual General Meeting. The Committee has the power to co-op trustees to fill casual vacancies.
Management Committee & Trustees
The trustees who served during the period were:
D Rushbrooke – Chair
J Gurr – Treasurur
G Banks - Trustee
Activities
To meet its objectives the Trust maintains and seeks to improve the Hall to make it available to as wide a range of people as possible. The usage of the Hall in 2024 continued to improve, private hirings remained constant in 2023 £666.00 and 2024 £600.00. To encourage use lower hiring rates are offered to the village community. The Trust’s fundraising events in 2024 raised £3978.10 an increase of £1464.44 on 2023 which raised
£2513.66. Events organised by the Trust included a Ceilidh,Fete, Disco, Bingo and various Workshops.
The Trust has continued to invest in the maintenance and improvement of the Hall and its grounds.
A Levelling Up Grant was awarded for replacement and improvement to our Childrens play area, including new swings, childs rocker, fencing and a shelter, the value of the grant awarded was £20,000 and all works were completed from this fund. Basic maintenance including repairs to the Gable Ends, garden decking, fire prevention upgrades have all been completed. With the help of Maelor South Community Council the Trust has purchased a new cooker more suitable for the numerous childrens parties taking place at the hall.
Financial Review
Receipts for the year amounted to £28,286.03 (2023 £5718.50), expenditure was £29,964.86 (2023 £6240.00) resulting in a deficit for the year of £1,678 (2023 deficit £521.50).
The Trustees review the risks which the Trust faces and believe that currently its resources are adequate to meet reasonably foreseeable adverse costs.
The Trustees believe that there has been no impairment in the Hall and School House and that the Hall has been maintained during the year so that the Trust can meet its objectives.
The Financial Statements were approved and signed on behalf of the Committee by:
D Rushbrooke – Chair
J Gurr - Treasurer
20241231BettisfieldVillageHallAccounts
Summary
| INCOME EVENTS HIRE OF HALL HIRE OF EQUIPMENT GRANTS DONATIONS YOUTH CLUB INCOME CATERING USE OF KITCHEN NEWSLETTER ADVERTS AEROBICS CLASSES INTEREST BANK ACCOUNTS LOTTERY SPORTS FACILITIES SALE OF ASSETS BOWLING CLUB MISCELLANEOUS YOGA TRAINING/CLASSES TOTAL INCOME EXPENDITURE UTILITIES INSURANCE REPAIRS RAFFLE PRIZES HIRE OF EQUIPMENT AND VENUES PLANTS/ GARDEN CAPITAL EQUIPMENT PURCHASED GRATUITIES SUNDRY MAINTENANCE CLEANING ADVERTISING LOTTERY SAFETY INSPECTIONS ACCOUNTANTS FEES NEWSLETTER EXPENSES TOTAL EXPENDITURE TOTAL SURPLUS/(DEFICIT) FOR PERIOD OPENING FUNDS EXCESS INCOME OVER EXPENDITURE CLOSING FUNDS BANK ACCOUNTS CURRENT RESERVE PETTY CASH LOTTERY PAYMENTS IN PROGRESS TOTAL |
2023 £ 2,513.66 666.00 - - 700.00 - - - - 103.84 1,102.00 453.00 - 180.00 - - 5,718.50 2023 £ (814.81) (639.49) (500.00) - (80.00) (161.88) (1,199.98) - - (2,753.84) - - - (90.00) - - (6,240.00) (521.50) 2023 11,513.66 (286.11) 11,227.55 £ 400.62 10,496.93 - 330.00 - 11,227.55 BALANCE |
2024 YTD £ 3,978.10 600.00 - 20,467.98 600.00 - - - - 124.31 1,679.00 50.00 500.00 286.64 - - 28,286.03 2024 YTD £ (643.99) (668.54) - - - - (20,672.98) - - (7,584.67) - - - (394.68) - - (29,964.86) (1,678.83) 2024 11,227.55 (1,678.83) 9,548.72 £ 168.48 9,021.24 - 359.00 - 9,548.72 0.00 Check 0.00 Check SHEET |
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Page 1 of 3
20241231BettisfieldVillageHallAccounts
Income
| DATE | DESCRIPTION | SUPPLIER | AMOUNT | |
|---|---|---|---|---|
| 31/01/2024 | LOTTERY | January | 170.00 | |
| 05/01/2024 | BOWLING CLUB | January | 78.64 | |
| 31/01/2024 | INTEREST BANK ACCOUNTS | January | 13.76 | |
| 31/01/2024 | LOTTERY | January | 4.00 | |
| 29/02/2024 | LOTTERY | February | 94.00 | |
| 13/02/2024 | EVENTS | Sumup | 15.73 | |
| 16/02/2024 | DONATIONS | MSCC | 100.00 | |
| 16/02/2024 | DONATIONS | MSCC | 500.00 | |
| 20/02/2024 | EVENTS | Sumup | 73.73 | |
| 22/02/2024 | EVENTS | Sumup | 87.72 | |
| 26/02/2024 | EVENTS | Sumup | 43.86 | |
| 26/02/2024 | EVENTS | Sarah Douglas | - | 11.74 |
| 26/02/2024 | EVENTS | Tim Hough | - | 52.69 |
| 11/03/2024 | HIRE OF HALL | Peter Shaw | 45.00 | |
| 19/03/2024 | EVENTS | Sumup | 69.80 | |
| 20/03/2024 | EVENTS | Sumup | 14.75 | |
| 25/03/2024 | EVENTS | Sumup | 216.22 | |
| 25/03/2024 | BOWLING CLUB | Sumup | 208.00 | |
| 28/03/2024 | EVENTS | Katherine Douglas | - | 23.34 |
| 28/03/2024 | EVENTS | Elizabeth Knapman | - | 56.15 |
| 29/02/2024 | INTEREST BANK ACCOUNTS | February | 10.86 | |
| 31/03/2024 | LOTTERY | March | 86.00 | |
| 31/03/2024 | INTEREST BANK ACCOUNTS | March | 10.03 | |
| 09/04/2024 | EVENTS | Sumup | 10.82 | |
| 29/04/2024 | LOTTERY | March | 161.00 | |
| 30/04/2024 | INTEREST BANK ACCOUNTS | April | 11.13 | |
| 30/04/2024 | EVENTS | Sumup | 146.98 | |
| 30/04/2024 | EVENTS | Claire cash for disco | 100.00 | |
| 30/04/2024 | EVENTS | Remaining cash for disco | 70.00 | |
| 07/05/2024 | EVENTS | Sumup | 86.85 | |
| 10/05/2024 | EVENTS | Debby | 99.85 | |
| 10/05/2024 | GRANTS | Wrexham Council | 7,000.00 | |
| 13/05/2024 | EVENTS | Katherine Douglas | 204.00 | |
| 13/05/2024 | EVENTS | Katherine Douglas | 20.00 | |
| 14/05/2024 | EVENTS | Sumup | 24.58 | |
| 21/05/2024 | EVENTS | Sumup | 107.77 | |
| 24/05/2024 | GRANTS | Wrexham Council | 7,000.00 | |
| 24/05/2024 | EVENTS | Rebecca Yaxley refund | - | 65.00 |
| 31/05/2024 | LOTTERY | April/May | 94.00 | |
| 31/05/2024 | INTEREST BANK ACCOUNTS | May | 2.18 | |
| 30/06/2024 | LOTTERY | June | 125.00 | |
| 10/06/2024 | EVENTS | Katherine Douglas | - | 14.30 |
| 11/06/2024 | HIRE OF HALL | Wrexham Council | 200.00 | |
| 22/06/2024 | HIRE OF HALL | Davey | 65.00 | |
| 30/06/2024 | LOTTERY | June | - | 35.00 |
| 30/06/2024 | INTEREST BANK ACCOUNTS | June | 9.39 | |
| 25/06/2024 | EVENTS | Sumup | 45.82 | |
| 02/07/2024 | EVENTS | Sumup | 175.47 | |
| 09/07/2024 | HIRE OF HALL | Peter Shaw | 45.00 | |
| 09/07/2024 | EVENTS | Sumup | 356.81 | |
| 12/07/2024 | GRANTS | Wrexham Council | 5,967.98 | |
| 16/07/2024 | EVENTS | Sumup | 329.60 | |
| 18/07/2024 | EVENTS | Duck race cash | 585.00 | |
| 30/07/2024 | EVENTS | Sumup | 341.69 | |
| 31/07/2024 | INTEREST BANK ACCOUNTS | July | 8.40 | |
| 31/07/2024 | LOTTERY | July | 157.00 | |
| 31/08/2024 | LOTTERY | August | 153.00 | |
| 31/08/2024 | INTEREST BANK ACCOUNTS | August | 12.41 | |
| 01/08/2024 | SPORTS FACILITIES | James Thomas | 50.00 | |
| 05/08/2024 | EVENTS | Vicky Sly | - | 116.00 |
| 06/08/2024 | EVENTS | Sumup | 91.64 | |
| 06/08/2024 | EVENTS | Sumup | 45.82 | |
| 13/08/2024 | HIRE OF HALL | Wrexham Council | 200 | |
| 45532 | EVENTS | Peter Shaw | 379.4 | |
| 45532 | EVENTS | Sumup | 22.91 | |
| 09/09/2024 | GRANTS | Groundwork | 500.00 | |
| 10/09/2024 | EVENTS | Sumup | 22.91 | |
| 13/09/2024 | HIRE OF HALL | Nield | 45.00 | |
| 16/09/2024 | EVENTS | Sumup | 22.91 | |
| 16/09/2024 | EVENTS | Ghenos | - | 472.50 |
| 16/09/2024 | EVENTS | Peter Shaw | - | 23.50 |
| 24/09/2024 | EVENTS | Sumup | 65.32 | |
| 30/09/2024 | INTEREST BANK ACCOUNTS | September | 12.84 | |
| 30/09/2024 | LOTTERY | September | 144.00 | |
| 31/10/2024 | LOTTERY | October | 184.00 | |
| 15/10/2024 | SALE OF ASSETS | THE LORD COMBERMER, TLC oven , VIA MOBILE - PYMT | 500.00 | |
| 21/10/2024 | EVENTS | SUMUP PAYMENTS ACC, MCF PID771788 , FP 21/10/24 1738 , 4Q8MN5QJWQMQ5V95GL | 190.58 | |
| 28/10/2024 | EVENTS | KATHERINE DOUGLAS , SARAH DOUGLAS , FP 28/10/24 0944 , 00152053632CBHBSPP | 138.00 | |
| 28/10/2024 | EVENTS | SUMUP PAYMENTS ACC, MCF PID783432 , FP 28/10/24 1630 , QGOMVGK8GDDGR2D5WR | 350.89 | |
| 05/11/2024 | EVENTS | SUMUP PAYMENTS ACC, MCF PID794836 , FP 04/11/24 1838 , WQRLV0ML1X6K3NYE6P | 235.23 | |
| 11/11/2024 | EVENTS | SUMUP PAYMENTS ACC, MCF PID806734 , FP 11/11/24 1759 , 4Q8MN5Q1QRPKMV95GL | 73.12 | |
| 18/11/2024 | EVENTS | Brian Scott , Bettisfield VH , VIA MOBILE - PYMT , FP 18/11/24 10 , 51092613810088000N | - | 269.90 |
| 18/11/2024 | EVENTS | ELSA VERNON , BVH , VIA MOBILE - PYMT , FP 18/11/24 10 , 64092330651975000N | - | 77.47 |
| 03/12/2024 | EVENTS | SUMUP PAYMENTS ACC, MCF PID842848 , FP 02/12/24 1953 , KXZW29LZXEO87NP7YE | 45.82 | |
| 09/12/2024 | EVENTS | SUMUP PAYMENTS ACC, MCF PID854919 , FP 09/12/24 1639 , ZOWENZYXRDOGY2MDQK | 316.86 | |
| 12/12/2024 | EVENTS | KATHERINE DOUGLAS , BVH Wreath Making , VIA MOBILE - PYMT , FP 11/12/24 10 , 311834313378 | - | 56.55 |
| 12/12/2024 | EVENTS | ELIZABETH KNAPMAN , BVH Wreath Making , VIA MOBILE - PYMT | - | 108.72 |
| 16/12/2024 | EVENTS | SUMUP PAYMENTS ACC, MCF PID868074 , FP 16/12/24 1535 , E781265KQE1MMVJ06M | 48.75 | |
| 24/12/2024 | EVENTS | SUMUP PAYMENTS ACC, MCF PID882134 , FP 23/12/24 2009 , EWR02O8JY5M37N34L1 | 48.75 | |
| 31/10/2024 | INTEREST BANK ACCOUNTS | 31OCT GRS 10759697 | 12.40 | |
| 29/11/2024 | INTEREST BANK ACCOUNTS | 29NOV GRS 10759697 | 10.22 | |
| 31/12/2024 | INTEREST BANK ACCOUNTS | 31DEC GRS 10759697 | 10.69 | |
| 31/12/2024 | LOTTERY | October, November, December | 342.00 |
Page 2 of 3
20241231BettisfieldVillageHallAccounts
Expenditure
| DATE | DESCRIPTION | SUPPLIER | AMOUNT |
|---|---|---|---|
| 03/01/2024 | MAINTENANCE | D Rushbrooke | 63.09 |
| 05/01/2024 | UTILITIES | Hafren Dyfrdwy | 39.91 |
| 08/01/2024 | MAINTENANCE | Central Fire Control | 42.60 |
| 08/01/2024 | MAINTENANCE | Kevin Smith | 12.00 |
| 23/01/2024 | MAINTENANCE | Ray Parry | 150.00 |
| 23/01/2024 | MAINTENANCE | Alvin Plummer | 341.50 |
| 08/02/2024 | MAINTENANCE | Debby Rushbrooke | 1,229.75 |
| 08/02/2024 | MAINTENANCE | Ken | 12.00 |
| 08/02/2024 | UTILITIES | PPL PRS Ltd | 154.80 |
| 21/02/2024 | UTILITIES | EDF | 119.32 |
| 20/02/2024 | MAINTENANCE | Leisure Surfaces | 720.00 |
| 01/03/2024 | UTILITIES | EDF | 48.00 |
| 05/03/2024 | MAINTENANCE | David Moore | 160.00 |
| 11/03/2024 | MAINTENANCE | Kevin Smith | 12.00 |
| 11/03/2024 | MAINTENANCE | Tony Walker | 30.00 |
| 19/03/2024 | UTILITIES | Calor Gas | 16.56 |
| 28/03/2024 | SAFETY INSPECTIONS | Osprey | 174.00 |
| 04/04/2024 | INSURANCE | Allied Westminster | 668.54 |
| 08/04/2024 | MAINTENANCE | Debby Rushbrooke | 39.50 |
| 10/04/2024 | MAINTENANCE | Kevin Smith | 12.00 |
| 17/04/2024 | MAINTENANCE | Mike Sadowski | 140.00 |
| 29/04/2024 | MAINTENANCE | Debby Rushbrooke | 43.35 |
| 29/04/2024 | CAPITAL EQUIPMENT PURCHASED | Debby Rushbrooke | 205.00 |
| 29/04/2024 | CAPITAL EQUIPMENT PURCHASED | Ray Parry | 7,000.00 |
| 07/05/2024 | UTILITIES | EDF | 7.39 |
| 10/05/2024 | CAPITAL EQUIPMENT PURCHASED | Ray Parry | 7,000.00 |
| 13/05/2024 | MAINTENANCE | Kevin Smith | 10.00 |
| 13/05/2024 | MAINTENANCE | Mike Sadowski | 140.00 |
| 20/05/2024 | MAINTENANCE | Alvin Plummer | 215.50 |
| 24/05/2024 | UTILITIES | EDF | 15.40 |
| 29/05/2024 | MAINTENANCE | Tony Walker | 25.00 |
| 08/06/2024 | UTILITIES | Calor Gas | 16.56 |
| 13/06/2024 | MAINTENANCE | Kevin Smith | 10.00 |
| 17/06/2024 | MAINTENANCE | Mike Sadowski | 140.00 |
| 26/06/2024 | CAPITAL EQUIPMENT PURCHASED | Ray Parry | 5,967.98 |
| 28/06/2024 | UTILITIES | EDF | 25.26 |
| 04/07/2024 | MAINTENANCE | Debby Rushbrooke | 78.05 |
| 15/07/2024 | UTILITIES | Hafren Dyfrdwy | 46.97 |
| 16/07/2024 | MAINTENANCE | Kevin Smith | 10 |
| 22/07/2024 | MAINTENANCE | Alvin Plummer | 259 |
| 23/07/2024 | UTILITIES | EDF | 12.82 |
| 15/08/2024 | SAFETY INSPECTIONS | Playsafety | 93.60 |
| 16/08/2024 | MAINTENANCE | Kevin Smith | 10.00 |
| 20/08/2024 | MAINTENANCE | Mike Sadowski | 140.00 |
| 20/08/2024 | MAINTENANCE | Mike Sadowski | 340.00 |
| 21/08/2024 | UTILITIES | EDF | 27.05 |
| 06/09/2024 | MAINTENANCE | Mike Sadowski | 140.00 |
| 11/09/2024 | UTILITIES | Calor Gas | 16.56 |
| 13/09/2024 | MAINTENANCE | Debby Rushbrooke | 140.08 |
| 19/09/2024 | UTILITIES | EDF | 17.62 |
| 19/09/2024 | MAINTENANCE | Kevin Smith | 10.00 |
| 20/09/2024 | MAINTENANCE | Elsa | 56.95 |
| 15/10/2024 | MAINTENANCE | VICTORIA ELLA SLY , Paintwell , VIA MOBILE - PYMT , FP 14/10/24 10 , 34202922451602000N | 327.02 |
| 16/10/2024 | MAINTENANCE | KATHERINE DOUGLAS , BVH Plants , VIA MOBILE - PYMT , FP 16/10/24 10 , 58090751202778000N | 25.98 |
| 18/10/2024 | MAINTENANCE | DEBORAH RUSHBROOKE, BVH , VIA MOBILE - PYMT , FP 18/10/24 10 , 09153443847388000N | 124.93 |
| 22/10/2024 | UTILITIES | EDF ENERGY , A-38E8EB6A-001 | 25.69 |
| 24/10/2024 | MAINTENANCE | MR A PLUMMER , INVOICE A003699 , VIA MOBILE - PYMT | 103.00 |
| 30/10/2024 | MAINTENANCE | Richard Phillips , BVH , VIA MOBILE - PYMT , FP 30/10/24 10 , 23150315833887000N | 1,600.00 |
| 30/10/2024 | MAINTENANCE | MICHAEL SADOWSKI , BVH INVOICE 459 , VIA MOBILE - PYMT , FP 30/10/24 10 , 55150745928553000N | 210.00 |
| 04/11/2024 | MAINTENANCE | VICTORIA ELLA SLY , PAINT , VIA MOBILE - PYMT , FP 04/11/24 10 , 51132526320510000N | 68.88 |
| 04/11/2024 | MAINTENANCE | KEVIN SMITH , BVH 01-311024 , VIA MOBILE - PYMT , FP 04/11/24 10 , 32133521868214000N | 10.00 |
| 06/11/2024 | MAINTENANCE | R Tilley Electrica, INV-00417 , VIA MOBILE - PYMT , FP 06/11/24 10 , 41113629303436000N | 114.00 |
| 13/11/2024 | CAPITAL EQUIPMENT PURCHASED | RAY PARRY PLAY LTD, INVOICE 2705-24 , VIA MOBILE - PYMT , FP 12/11/24 10 , 40185657546728000N | 500.00 |
| 19/11/2024 | UTILITIES | EDF ENERGY , A-38E8EB6A-001 | 13.35 |
| 02/12/2024 | MAINTENANCE | VICTORIA ELLA SLY , PAINT , VIA MOBILE - PYMT , FP 30/11/24 10 , 03135927586712000N | 17.64 |
| 02/12/2024 | MAINTENANCE | DEBORAH RUSHBROOKE, BVH , VIA MOBILE - PYMT , FP 30/11/24 10 , 27135950845842000N | 178.35 |
| 09/12/2024 | MAINTENANCE | KEVIN SMITH , BVH 01-170924 , VIA MOBILE - PYMT , FP 09/12/24 10 , 45094008849646000N | 10.00 |
| 16/12/2024 | MAINTENANCE | DEBORAH RUSHBROOKE, BVH , VIA MOBILE - PYMT , FP 14/12/24 10 , 20185257786615000N | 62.50 |
| 16/12/2024 | UTILITIES | CALOR GAS , 47180977 , VIA MOBILE - PYMT , FP 14/12/24 10 , 28145309386471000N | 16.56 |
| 17/12/2024 | UTILITIES | EDF ENERGY , A-38E8EB6A-001 | 24.17 |
| 23/12/2024 | SAFETY INSPECTIONS | CENTRAL FIRE CONTR, INV-5867 , VIA MOBILE - PYMT , FP 22/12/24 10 , 57201828809025000N | 127.08 |
Page 3 of 3
BEThISFIELD VILLAGE HALL COMMUNITY ASSOCIATION Registered Charity Number 1014659 7,1 INDEPENDENT EXAMINER'S REPORTTO THE TRUSTEES OF BEThISFIELD VILLAGE HALL COMMUNITY ASSOCIATION I report to the trustees on my examination of the accounts of Bettisfield Village Communiuty Association ( The Charity) for the year end 31 December 2024. Responsibilities and basis of report As the trustees of the Charity you are responsible for the preparation of the accounts in F accordance with the requirements of the Charities Act 2011 ('the Act,). I report in respect of my examination of the Charity's accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. Independent examinerfs statement i I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect: l. accounting records were not kept in respect of the Trust as required by section 130 of the Act; or 1 2. the accounts do not accord with those records. I I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. (Sign & Date Required)