## **NATIONAL ASSOCIATION OF CHOIRS INCOME & EXPENDITURE ACCOUNT FOR THE YEAR ENDING 31 DECEMBER 2022** |**2021**
**2022**
**£**
**Notes**
**Expenditure**
**£**
**£**
**News & Views**
Print & Post
9933.03
6109.47
less sales & advertising -3416.00
6517.03
**Year Book**
Print & Post
4133.79
4102.35
less sales & advertising
-850.00
3283.79
**Admin. Costs**
7471.51
Exec. Travel
8348.79
2912.08
Post. Tel. & Stationery
712.32
487.71
General Exp.
283.24
0.00
Group Promotion
30.00
380.00
IT
1644.80
0.00
Donations
2702.70
0.00
Bank Adjustment
0.00
0.00
Bank Charges
0.00
21463.12
23522.67
Accumulated Surplus
21463.12
23522.67|**2021**
**2022**
**£**
**Notes**
**Income**
**£**
**£**
**Notes**
**Subscriptions:**
Full Member
24066.00
15442.00
Associated Member
320.00
24386.00
**Donations**
95.85
Sundry
10.84
0.00
Centenary
0.00
**Other Income**
0.00
Bank Interest Received
0.00
0.00
Web advertising
0.00
Sale of Goods
0.00
3.92
less cost of goods sold
0.00
0.00
0.00
Services
0.00
**Conference 2022**
-461.28
(Loss)/Profit on event
-12675.82
15080.49
11721.02
6382.63
Accumulated Deficit
11801.65
21463.12
23522.67| |---|---| ||||**BALANCE SHEET AT 31/12/2022**|**BALANCE SHEET AT 31/12/2022**||||| |---|---|---|---|---|---|---|---|---| |**Notes**|||**2022**
**£**|**£**||**2021**
**£**||**£**| ||**Sundry Assets**|||||||| ||**Bank Balance**|||||||| ||Lloyds Account||43831.88|43831.88||74979.92||74979.92| ||**Debtors**|||||||| ||Reserve for Conference Officer|||1000.00||||1000.00| ||Conference|||460.00||||| ||YB ad|||198.00||||| ||N&V ads|||810.00||||| |e|Conference planning|**2023**|10157.92||**2022**|440.00||| |||**2024**|2314.78||**2023**|4325.48||| |||**2025**|0.00||**2024**|0.00||| ||**Stock in Hand**|||12472.70||||4765.48| |||||152.31||||152.31| ||**Less:**|||58924.89||||80897.71| ||**Creditors**|||||||| ||Advanced subscriptions:|||||||| ||Full|||||||| ||Associate||9400.00|||12362.00||| ||Conference receipts||0.00|9400.00||180.00||12542.00| ||Misdirected choir payment|||230.00||||0.00| |||||||||71.85| ||**Accumulated Fund - unrestricted**|||49294.89||||68283.86| ||Balance brought forward||61198.59||||67613.07|| ||Surplus/(Deficit) for year||-11801.65||||-6414.48|| |f|Transfer to Centenary fund||-7246.76|||||| ||Balance carried forward|||42150.18||||61198.59| ||**Centenary fund – Designated**|||5000.00||||4940.56| ||**Group funds - Restricted**|||||||| ||Mids N||209.04||||209.04|| ||Mids SW||637.67||||637.67|| ||Group 14W (now Scotland West)||217.00||||217.00|| ||Group 17 (now South Wales)||43.00||||43.00|| ||Group 8 (now Yorkshire East)||243.00||||243.00|| ||Group 2 (now Yorkshire North)||575.00||||575.00|| ||Group 1 (now North West Group)||220.00|2144.71|||220.00|2144.71| |||||49294.89||||68283.86| ## **Financial Report 2022** Things are slowly getting back to normal, but 2022 still shows some unusual features. The centenary celebrations, originally planned for 2020, eventually took place, and there are some unresolved issues with conference. The net result is that even though we increased the subscription rate back to its pre-covid level there is a large deficit over the year. Nevertheless the reserve carried forward is still over £40K, and the main problem is still to find ways to use it to achieve our charitable purposes. ## **Notes** a) There were two items of unusual IT expense: replacement of an ageing computer and renewal of a software licence for preparing News and Views. b) Payment to Tim Knight for copies of his publication given to member choirs. c) Subscription income has increased because the rate returned to the pre-covid cost. d) The conference hotel invoiced us at the standard rate rather than at the preferential terms that we had negotiated. This matter is being pursued. e) Conference planning for 2023 includes a large deposit equal to the estimated full cost of the hotel. f) The Centenary Fund that we had set aside originally for 2020 was insufficient to cover the actual costs (details below), and we have planned that the legacy of the event should include funds to support joint choir activities in the future. ## Centenary Fund In 2015 the officers decided to plan for the centenary of the NAC in 2020 and transferred £10000 to a Centenary Fund, which was added to from a bequest. The pandemic intervened so it was not until 2022 that the plans were realised. Generally officer expenses were not paid from the fund with two exceptions: Celia's costs incurred in travelling to rehearsals of the choirs taking part; and transport between the hotel and concert venue. There is at least one further expense to come from the fund: PRS payment for the concert. ||**Income**|**Expenditure**|||| |---|---|---|---|---|---| |2015|transfer|10000|||| |2015|bequest|1000|||| |2018||mugs||4019.44|| |2020||commissioned composition||1500.00|| |2021||concert hall deposit||500.00|| |2021||song book front||40.00|| |2022||song book printing||2450.00|| |||**Concert**|||| |||music printing (Banks)|156.25||| |||Other music printing|329.50||| |||C.Johns (rehearsals)|1010.97||| |||bus (officers)|700.00||| |||Blackburn Cathedral|714.00||| |||Visiting conductor|871.60||| |||bus (choirs)|1115.00||| ||ticket sales|160|4897.32|4897.32|| |||**cost of concert**|4737.32||| |**Transfer to enable legacy**||7246.76|||| |||18406.76||13406.76|| ||**Balance**|5000|||| ||||||| Simon Alderson Accountancy Services Th¢ Old Police House, Dipton, County Durham, DH9 9EB Tel: 07966 260086 Email.. simon@simonalderson.co.uk Independent exydminer's report to the trustees of National AssociatlOD of Choirs I report on the accounts for the year ended 31" December 2022. Respective responsibiliti¢s of trustees )Ind examiner The charity's trustees are responsible for the preparation of the accounts. The charity's trustees consider that an audit is nol required for this period (under Section 144(2) of the Charities Act 2011 (the 2011 Act) and that an independent examination is required. Having satisfi¢d myself that the charity is not subject to audit under company law and is eligibl¢ for indepcndent examination, it is my responsibility to: - examine the accounts under Section 145 of the 2011 Act - to follow the procedures laid down in the General Directions glven by the Charity Commission (under Sectiort 145(5)(b) of th¢ 2011 Act). and - to state whether particular matters have come to my attentio Basis of the independent examiner's report My exatnination was carried out in accordance with the General Directions gtven by the Clwity cortllnisslo￿ An ¢xamination includes a review of the accounting records kept by th¢ charity comparison of the accounts presented with those records. It also includes considerdtion of any unusual items or disclosures in the accounts, and seeking explanations from you as trustees concerning any such matters. The procedures undertsken do not provide all the evidence that would be required in an audit, and consequenily no opinion is given as to whether the accounts present a 'tTue and fair view, and the r¢port is limifrd to those matters set out in the statements below. Independent examiner's st8tement In connection with my examination, no matter has come to my attention: (l ) which gives me reasonable cause to believe that, in any material respect, the requirements - to keep accounting records in accordance with Section 130 of the 2011 Act" and - to prepare accounts which accord with the accounting records and to comply with the accounting rquirements of the 2011 Act have not been met. or (2) to which, in my opinioLL attention should be drawn in order to enable a proper understanding of the accounts to be reached. Mr S AldaEon MA, FMAAT The Old Police Ho Dipton Stanley County Durham DH99EB 12th February 2023 ## **National Association of Choirs** **UK Registered Charity – Number 1014630** **Minutes of the Annual General Meeting – 26 March 2023, 11.am Held at Holiday Inn Hotel, Taunton** ||**Officers Present and any**
**apologies received:**|**Officers Present and any**
**apologies received:**|**Ronald Corp OBE**(RC – President)|A| |---|---|---|---|---| ||||**Brenda Wilkinson**(BEW – Chairman)|P| ||||**Celia Johns**(CJ – General Secretary& Webmaster)|P| ||||**Paul Gailiunas**(PG - Treasurer)|P| ||||**John Croft**(JC – PRO & Services Officer)|P| |||||| ||||**Brenda Wilkinson**(BEW - MembershipOfficer)|P| ||||**Clive Lawton**(CL – Conference Co-ordinator)|P| ||||**Bob Swallow**(RWS - Publications Officer)|P| ||||**Karl Harper**(KH – Music Review Officer)|A| ||||**Peter Carlyon**(PC – Webmaster)|P| [ **P** = present **A** = apologies for absence **Empty box** = absent with no apologies ] ## **Attendees:** |**Attendees:**|| |---|---| |**GROUP**|**CHOIR**| |**Anglia**|**Gildenburgh Choir**| |**Lincolnshire**|**Humberston Singers**| |**Midlands East**|**Coalville MVC**| |**Midlands East**|**Eastwood Collieries MVC**| |**Midlands East**|**Gresley MVC**| |**Midlands East**|**Rolls-Royce Ladies Choir**| |**Midlands East**|**Sonara Singers**| |**North East**|**Prudhoe Gleemen**| |**North West**|**Sale MVC**| |**South West**|**Avon & Somerset Constabulary MVC**| |**South West**|**Churchdown MVC**| |**Thames North**|**Amici Singers**| |**Thames North**|**Vauxhall Luton MVC**| |**Thames South**|**Snowdown Colliery MVC**| |**Yorkshire West**|**Leeds MVC**| |**Minute**||**Details**|**Action**| |---|---|---|---| |**AGM**||**Chairman calls the meeting to order:**
**Apologies for absence:** See list attached
**Conflicts of Interest:**None|| |**AGM**
**2023/01**||**Roll Call of Delegates:**
Done – for attendees, see above|| |**AGM**
**2023/02**||**Minutes of the previous meeting held on 3 April 2022:**
**Proposed:**Eastwood Collieries MVC
**Seconded:**Rolls-Royce Ladies Choir
**All agreed**|| www.nationalassociationofchoirs.org.uk Page 1 of 3 **Action** |
**Minute**||
**Details**|
**Details**|
**Details**|**Action**| |---|---|---|---|---|---| ||||||| |**AGM**
**2023/03**||**Matters arising from the last minutes not on current agenda:**
None|||| |**AGM**
**2023/04**||**Financial Report, year to 31 December 2021:**
PG presents accounts. Sonara Singers mentioned a large amount showing in the bank
account – had we thought about opening a deposit account and getting some
interest? PG – we will discuss this. Sale MVC queried the losses on last year’s
Conference and the Centenary Concert. PG explained the reasons (non-recurring
expenses).
Adoption of accounts proposed by Sale MVC, seconded by Amici Singers. All in
agreement.
Choir subs for 2024 to remain at £53/25 – proposed Eastwood Collieries, seconded
Sonara Singers. All in agreement.
Simon Alderson accepted as accounts examiner.|||| |**AGM**
**2023/05**||**Officer Reports:**
Any questions on reports already presented – no|||| |**AGM**
**2023/06**||**Election of Officers and Trustees 2023-2024:**
B E Wilkinson: Chairman
P Gailiunas: Treasurer
C Johns: Gen Sec
C Lawton: Conference Co-ordinator
J Croft: PRO/Services
P Carlyon: Webmaster
B E Wilkinson: Membership
Karl Harper was not standing again as Music Review Officer. Liz Moulder had been put
forward to take the role. Proposed by Sonara Singers, seconded by Rolls-Royce Ladies,
all in agreement.|||| |**AGM**
**2023/07**||**Election of President 2023-2024:**
Officers have proposed Ron Corp to continue as President. Seconded by Avon &
Somerset MVC, all agreed.|||| ||||**Meeting closed at 11.31am.**||| |||Chairman
......................................................
Date..............................................||General Secretary
......................................................
Date..............................................|| www.nationalassociationofchoirs.org.uk Page 2 of 3 **Details** **Minute** **Action** www.nationalassociationofchoirs.org.uk Page 3 of 3 ## **National Association of Choirs** ## **ANNUAL GENERAL MEETING 26 MARCH 2023** **HOLIDAY INN HOTEL, DEANE GATE AVENUE, TAUNTON TA1 2UA** ## **APOLOGIES FOR ABSENCE** |**NAME**|**GROUP**|**CHOIR**| |---|---|---| |||| |**Ronald Corp OBE**||**NAC President**| |**Malcolm Lodge **|**Anglia**|**St Edmundsbury MVC**| |**Terry Parrell**|**Cornwall**|**Four Lanes Male Choir**| |**Carole Turner**|**Cornwall**|**Keltique**| |**Jill Thompson**|**Cornwall**|**Looe Valley Singers**| |**Karen Parke**|**Cornwall**|**Mounts Bay Singers**| |**Ann Parker**|**Lancashire North**|**Blackburn People’s Choir**
**Vocalise**| |**Chrissie Mason**|**Lancashire North**|**The Capricorn Singers**| |**Jonathan Duncan**|**Lincolnshire**|**Horncastle Choral Society**| |**Margo Bradley**|**Lincolnshire**|**Humberston Singers**| |**Richard Bradley**|**Lincolnshire**|**NAC Vice-President/Chair of Group**| |**Esther Peterson**|**Lincolnshire**|**Waltham Choral Society**| |**Richard Wigfull**|**Midlands East**|**Leicester Youth Chorus**| |**Richard Phillips **|**Midlands South West**|**Phoenix Singers of Malvern**| |**Michael Pyke**|**Midlands West**|**Half Circle Singers**| |**David Critchley**|**Midlands West**|**Stoneleigh MVC**| |**Jeanette Martin**|**North East**|**Bella Canta Ladies Choir**| |**June Lavin**|**North East**|**Glendale Choir**| |**Julie Cox**|**North East**|**Middleton Choir**| |**Barbara Anderson**|**North East**|**Singing for Pleasure**| |**Geraldine Buckley**|**North West**|**Irlam Mixed Voice Choir**| |**Frank Pearson**|**North West**|**Greater Manchester Police MVC**| |**Andy Whiteley**|**Scotland East**|**Berwick MVC**| |**Alex Scott**|**Scotland East**|**East Fife MVC**| |**Mandy Miller**|**Scotland West**|**Dunfermline Junior Chorus**
**Dunfermline Choral Union**| |**Richard Luscombe**|**South West**|**Mendip MVC**| |**Chris Holland**|**Southern Counties**|**Hampshire Police MVC**| |**Ron Taplin**|**Southern Counties**|**Romsey MVC**| |**Marion Maxey**|**Southern Counties**|**Romsey Youth Choir**| |**Roger Lee**|**Thames South**|**Croydon MVC**| |**Helen Newby**|**Thames South**|**Harmony Ladies Choir**| |---|---|---| |**Andy Thornton**|**Yorkshire N&E**|**Grassington Singers**| |**Robin Knipe **|**Yorkshire N&E**|**Langcliffe Singers**| |**Pat Varley**|**Yorkshire N&E**|**North Ferriby Ladies Choir**| |**Graham Pratt**|**Yorkshire South**|**Sheffield Folk Chorale**
**Millhouses Community Choir**| |**Belinda Broadhead**|**Yorkshire West**|**Carlton Community Choir**| |**Martin Carey**|**Wales South**|**Pontnewydd Male Choir**| ||**Wales N/Cheshire W**|**Chepstow MVC**|