Page **1** of **8** Financial Statement for the Year ended 30 June 2024 for The Rotary Club of Alresford Trust Fund (Registered Charity number 1014447) The Rotary Club of Alresford Trust Fund Registered Charity No. 1014447 Financial Statement for year to 30 June 2023 Page **2** of **8** ## **Rotary Club of Alresford Trust Fund Contents of the Financial Statements for the year ended 30 June 2024** ||Page| |---|---| |Report of the Trustees|
3| |Report of the Independent Examiners|
6| |Financial statements|7-8| The Rotary Club of Alresford Trust Fund Registered Charity No. 1014447 Financial Statement for year to 30 June 2023 Page **3** of **8** ## **Trustees Report** The trustees present their annual report and independently examined financial statements of the Charity for the year ended 30 June 2024. Trustees (all of whom are members of the Rotary Club of Alresford) Mr Stephen Pinch Mr Jonathan Pittam* Mr Jonathan Read Mr David Marshal* * Denotes member of council (Trustees are elected by the Rotary Club of Alresford.) The Independent Examiners are Peter Hanlon and Nick Darby Appointed 1 June 2024 Charity registered number 1014447 Charity registered contact address: Mr Jonathan Read 11 Haig Road Alresford Hampshire SO24 9LX Web site address www.alresfordrotary.co.uk Email address mail@alresfordrotary.co.uk Bankers National Westminster Bank plc. Old Bank (A) Branch 105 High Street Winchester SO23 9AW The Rotary Club of Alresford Trust Fund Registered Charity No. 1014447 Financial Statement for year to 30 June 2023 Page **4** of **8** ## **Governing Document** The Rotary Club of Alresford Charity Fund was founded by Trust deed on 26 March 1990 and is constituted according to the deed. The Charity Fund is related through the Trustees and its fundraising activities to the Rotary Club of Alresford. The Rotary Club of Alresford is part of Rotary International District 1110 locally known as Rotary Wessex, which is part of the Rotary International movement, a worldwide organisation comprising more than 1.2 million Rotarians in over 200 countries and geographic areas. ## **Objects** The main objectives of the Charity Fund are for the relief of the poor and needy or for such charitable purpose as the Trustees on behalf of the Rotary Club of Alresford shall decide. ## **Risk Management** The major risks to which the Charity Fund is exposed have been reviewed by the Trustees and systems established to mitigate these risks. ## **Activity and Achievement for the Public Benefit.** During the year the charity undertook four main fundraising projects: - The annual quiz night - The 10k road race - The bonfire night and fireworks - The sale of Christmas trees The Charity donated £27,586.94 to a number of local and international projects during the accounting period. See page 7 for a full analysis. ## **Statement of Public Benefit** The Trustees confirm they have referred to the guidance contained in the Charity Commissioner’s general guidance on public benefit when reviewing the Trust’s aims, objectives and plans for the current year. The Trustees confirm the Charity Fund meets the two principles of public benefit namely: - That there must be an identifiable benefit or benefits and they must be clear and related to the objectives of the Charity and must be balanced against any detriment or harm; and - That the benefit must be to the public or a section of the public and that the beneficiaries must be appropriate to the aims of the Charity and must not be unreasonably restricted and that those in poverty must not be excluded from the opportunity to benefit. ## **Reserves Policy** The Charity Fund has no operational expenses and the Trustees having reviewed the risks to which the charity is exposed have decided to distribute all monies received from fund raising or grants from related parties. The Rotary Club of Alresford Trust Fund Registered Charity No. 1014447 Financial Statement for year to 30 June 2023 Page **5** of **8** ## **Statement of Trustees Responsibilities** The trustees are responsible for preparing the Trustees’ Report and Financial Statements in accordance with applicable United Kingdom accounting standards, applicable statements of recommended practice and regulations under the Charities Act 2011. In addition, the Trustees are responsible for safeguarding the assets of the charity, taking reasonable steps for the prevention of fraud or other irregularities and keeping proper accounting records which disclose, with reasonable accuracy at any time, the financial position of the Charity. ## **Statement of disclosure to the independent examiners** In so far as the Trustees are aware there is no information of which the examiners are unaware. Signed on behalf of the Trustees on ## Jonathan Read ……………………………………………. Jonathan Read Chair of Trustees The Rotary Club of Alresford Trust Fund Registered Charity No. 1014447 Financial Statement for year to 30 June 2023 Page **6** of **8** ## **Independent Examiner’s Report** The Rotary Club of Alresford Trust Fund Registered Charity No. 1014447 Financial Statement for year to 30 June 2023 Page **7** of **8** ## **Non-Member Donations During Period 1 July 2023 to 30 June 2024** |**FY 2023-24**
**Date**
**Details**
Jul-23 Perins - individual's participation in rugby tour
Aug-23 Senior Lunch Club
Aug-23 Ukraine - profit from Quiz 2023 +£500 per RCA Council
Aug-23 District - Kids Out
Aug-23 NATT - Donation for use of minibus 20230810
Sep-23 Shelterbox Libya/Morocco
Sep-23 Alresford Town Football Club (nets)
Jun-23 Hants & IoW Air Ambulance (paid 10/23 )
Sep-23 Perins planting - agreed £1750
Oct-23 Lend with Care
Oct-23 Shelterbox Libya/Morocco
Oct-23 Sun Hill Infants School - teacher training
Nov-23 MND (KB's walk)
Nov-23 A Gift from St Johns 2023
Nov-23 Emily Collins School
Dec-23 Senior Lunch Club
Dec-23 Senior Lunch Club
Dec-23 Makins Court Christmas Lunch
Jan-24 Alresford & Cheriton Scouts
Jan-24 Emily Collins School
Jan-24 Shelterbox
Jan-24 Senior Lunch Club
Jan-24 Ropley Footpaths - kissing gate
Mar-24 Churches Together - Meet & Eat
Mar-24 Winchester Bereavement
Mar-24 Shelterbox Gaza
Apr-24 RDA Broadlands
Apr-24 Emily Collins School
Apr-24 ShelterBox
Jun-24 Zimbabwe Project|**Local**
**International**
**Total for year**
£250.00
£360.00
£2,150.00
£69.00
£65.00
£500.00
£350.00
£3,500.00
£1,279.15
£500.00
£2,000.00
£250.00
£75.00
£100.00
£1,000.00
£388.00
£240.00
£200.00
£200.00
£1,000.00
£2,000.00
£150.00
£1,116.00
£250.00
£500.00
£2,500.00
£500.00
£1,000.00
£1,000.00
£4,094.79| |---|---| ||**£9,842.15**
**£17,744.79**
**£27,586.94**| ||36%
64%| The Rotary Club of Alresford Trust Fund Registered Charity No. 1014447 Financial Statement for year to 30 June 2023 Page **8** of **8** ## **Trust Current and Reserve Account 1 July 2023 - 30 June 2024** |**Opening Balance**
10k Run: 2023
10K Run: 2024
Alresford Show
Apple Day
Car Boot Sale
District Grant Zimbabwe Project
RFUK - Club Donation
RFUK - Members' Donations
Donation: International
Donation: Local
Fireworks: 2022
Fireworks: 2023
General Income/Expenses
Interest Trust
Quiz Night 2024
Quiz Night 2025
Roast Chestnut stall
Shoe Boxes
Watercress Festival
Xmas Trees
Totals:|**£27,323.90**
**Income**
**Expenditure**
**Balance**
£300.00
£250.00
£50.00
£9,377.19
£5,052.30
£4,324.89
£400.00
£0.00
£400.00
£166.60
£0.00
£166.60
£1,127.00
£90.00
£1,037.00
£2,528.00
£0.00
£2,528.00
£280.00
-£280.00
£546.00
£772.00
-£226.00
£44.42
£17,744.79
-£17,700.37
£181.81
£9,842.15
-£9,660.34
£452.64
-£452.64
£22,385.74
£14,361.98
£8,023.76
£0.00
£24.75
-£24.75
£352.68
£0.00
£352.68
£3,301.86
£1,549.91
£1,751.95
£0.00
£171.00
-£171.00
£159.32
£50.60
£108.72
£782.77
£902.00
-£119.23
£714.24
£314.24
£400.00
£6,572.05
£4,106.00
£2,466.05| |---|---| ||£48,939.68
£55,964.36
-£7,024.68| ## **Closing Balance** **£20,299.22** Jonathan Pittam Jonathan Read Jonathan Pittam Jonathan Read Trustee Trustee The Rotary Club of Alresford Trust Fund Registered Charity No. 1014447 Financial Statement for year to 30 June 2023