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Financial Statement for the Year ended 30 June 2022
for
The Rotary Club of Alresford Trust Fund
(Registered Charity number 1014447)
The Rotary Club of Alresford Trust Fund Registered Charity No. 1014447 Financial Statement for year to 30 June 2022
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Rotary Club of Alresford Trust Fund
Contents of the Financial Statements for the year ended 30 June 2022
| Page | |
|---|---|
| Report of the Trustees | 3 |
| Report of the Independent Examiners | 6 |
| Financial statements | 7-8 |
The Rotary Club of Alresford Trust Fund Registered Charity No. 1014447 Financial Statement for year to 30 June 2022
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Trustees Report
The trustees present their annual report and independently examined financial statements of the Charity for the year ended 30 June 2022.
Trustees (all of whom are members of the Rotary Club of Alresford)
Mr Stephen Pinch*
Mr Jonathan Pittam
Mr Jonathan Read*
Mr David Marshal*
- Denotes member of council
(Trustees are elected by the Rotary Club of Alresford.)
The Independent Examiners are Mr Andrew Frearson and Mr Michael Blackwell
Appointed 1 June 2022
Charity registered number 1014447
Charity registered contact address:
Mr Jonathan Read 11 Haig Road Alresford Hampshire SO24 9LX
Web site address www.alresfordrotary.co.uk Email address mail@alresfordrotary.co.uk
Bankers National Westminster Bank plc. Old Bank (A) Branch 105 High Street Winchester SO23 9AW
The Rotary Club of Alresford Trust Fund Registered Charity No. 1014447 Financial Statement for year to 30 June 2022
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Governing Document
The Rotary Club of Alresford Charity Fund was founded by Trust deed on 26 March 1990 and is constituted according to the deed.
The Charity Fund is related through the Trustees and its fundraising activities to the Rotary Club of Alresford. The Rotary Club of Alresford is part of Rotary International District 1110 locally known as Rotary Wessex, which is part of the Rotary International movement, a worldwide organisation comprising more than 1.2 million Rotarians in over 200 countries and geographic areas.
Objects
The main objectives of the Charity Fund are for the relief of the poor and needy or for such charitable purpose as the Trustees on behalf of the Rotary Club of Alresford shall decide.
Risk Management
The major risks to which the Charity Fund is exposed have been reviewed by the Trustees and systems established to mitigate these risks.
Activity and Achievement for the Public Benefit.
During the year the charity undertook four main fundraising projects:
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The annual quiz night
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The 10k road race
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The bonfire night and fireworks
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The sale of Christmas trees
The Charity donated £22,500.95 to 11 projects during the accounting period. See page 7 for a full analysis.
Trust expenditure exceeded income by £3,189 for the year and reserves fell to £24,812. The Trustees are committed to finding local, national and international projects with which to distribute the accumulated funds, particularly a £20,000 legacy donated to the Trust Fund in a previous financial year. By the end of the financial year (30 June 2022), all of the legacy had been donated or committed to support worthy causes.
Statement of Public Benefit
The Trustees confirm they have referred to the guidance contained in the Charity Commissioner’s general guidance on public benefit when reviewing the Trust’s aims, objectives and plans for the current year.
The Trustees confirm the Charity Fund meets the two principles of public benefit namely:
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That there must be an identifiable benefit or benefits and they must be clear and related to the objectives of the Charity and must be balanced against any detriment or harm; and
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That the benefit must be to the public or a section of the public and that the beneficiaries must be appropriate to the aims of the Charity and must not be
The Rotary Club of Alresford Trust Fund Registered Charity No. 1014447 Financial Statement for year to 30 June 2022
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unreasonably restricted and that those in poverty must not be excluded from the opportunity to benefit.
Reserves Policy
The Charity Fund has no operational expenses and the Trustees having reviewed the risks to which the charity is exposed have decided to distribute all monies received from fund raising or grants from related parties.
Statement of Trustees Responsibilities
The trustees are responsible for preparing the Trustees’ Report and Financial Statements in accordance with applicable United Kingdom accounting standards, applicable statements of recommended practice and regulations under the Charities Act 2011. In addition, the Trustees are responsible for safeguarding the assets of the charity, taking reasonable steps for the prevention of fraud or other irregularities and keeping proper accounting records which disclose, with reasonable accuracy at any time, the financial position of the Charity.
Statement of disclosure to the independent examiners
In so far as the Trustees are aware there is no information of which the examiners are unaware.
Signed on behalf of the Trustees on
…………………………………………….
Jonathan Read Chair of Trustees
The Rotary Club of Alresford Trust Fund Registered Charity No. 1014447 Financial Statement for year to 30 June 2022
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Independent Examiner’s Report
Report to the Trustees of The Rotary Club of Alresford Charity Trust Fund for the year ended 30 June 2022.
Respective Responsibilities of Trustees and Examiner
The Rotary Club of Alresford Charity Fund Trustees are responsible for the preparation of the accounts. The Charity’s Trustees consider that an audit is not required for this year under section 144(2) of the Charities Act 2011 (the 2011 Act) and that an independent examination is needed.
It is my responsibility to:
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Examine the accounts under section 145 of the 2011 Act.
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To follow the procedures laid down in the general directions given by,
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The Charity Commission (under section 145(5)(b) of the 2011 Act, and
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To state whether particular matters have come to my attention.
Basis of Independent Examiner’s Statement
Our examination was carried out in accordance with the general directions given by the Charity Commission. An examination includes a review of the accounting records by the Charity and a comparison of the accounts with those records. It also includes consideration of any unusual items or disclosures in the accounts and seeking explanations from the Trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a true and fair view and the report is limited to those matters set out in the statement below. Independent Examiner’s statement
In connection with my examination, no matter came to my attention:
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1) which gives me reasonable cause to believe that in, any material respect, the requirements:
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To keep accounting records in accordance with section 130 of the 2011 Act; and - To prepare accounts which accord with the accounting records and comply with the accounting requirements of the 2011 Act have not been met: or
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2) To which, in our opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.
The Rotary Club of Alresford Trust Fund Registered Charity No. 1014447 Financial Statement for year to 30 June 2022
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Non-Member Donations During Period 1 July 2021 to 30 June 2022
| Jul 21 2 Metal Sheds - Replacement for a Family Local Oct 21 Rotary Foundation UK - from Members Int'l Nov 21 Hampshire & IOW Wildlife Trust - River Bank Repairs Local Nov 21 Gift for St John's Church Local Dec 21 Methodist Church Hall Roof Repairs Local Jan 22 Alresford & Cheriton Scouts Local Feb 22 Lend With Care Top-up Int'l Mar 22 Shelterbox (Ukraine Appeal) Int'l Mar 22 District 1110 (Ukraine Appeal) Int'l May 22 NATC - Contribution to Stratton-Bates Playground Local May 22 District 1110 (Ukraine Appeal) Int'l |
£340.95 £910.00 £10,000.00 £100.00 £1,000.00 £150.00 £1,000.00 £2,000.00 £1,000.00 £5,000.00 £1,000.00 |
|---|---|
| £22,500.95 |
The Rotary Club of Alresford Trust Fund Registered Charity No. 1014447 Financial Statement for year to 30 June 2022
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Trust Account Balance Sheet for FY 2021-2022
| Opening Balance | £28,002.31 | |||
|---|---|---|---|---|
| Income | Expenditure | Balance | ||
| 10k Run: 2022 | £8,288.56 | £4,970.01 | £3,318.55 | |
| 10K Run: 2021 | £640.00 | £150.00 | £490.00 | |
| Alresford Show | £0.00 | £0.00 | £0.00 | |
| Apple Day | £283.50 | £208.99 | £74.51 | |
| Car Boot Sale | £93.00 | £90.00 | £3.00 | |
| Charter Night | £0.00 | £0.00 | £0.00 | |
| Covid 19 Aid | £100.00 | £0.00 | £100.00 | |
| Donation: Foundation | £980.00 | £910.00 | £70.00 | |
| Donation: International | £237.14 | £5,000.00 | -£4,762.86 | |
| Donation: Local | £485.95 | £17,156.90 | -£16,670.95 | |
| Fireworks: 2022 | £0.00 | £2,116.07 | -£2,116.07 | |
| Fireworks: 2021 | £21,596.21 | £10,128.92 | £11,467.29 | |
| General Expenses | £0.00 | £321.37 | -£321.37 | |
| General Income | £226.79 | £0.00 | £226.79 | |
| Gift Aid | £0.00 | £0.00 | £0.00 | |
| Interest Trust | £8.85 | £0.00 | £8.85 | |
| Kids Out | £0.00 | £100.00 | -£100.00 | |
| NatWest | £0.00 | £0.00 | £0.00 | |
| OAP Coach Trip | £0.00 | £245.00 | -£245.00 | |
| Quiz Night 2021 | £1,551.42 | £796.33 | £755.09 | |
| Quiz Night 2022 | £1,927.00 | £963.28 | £963.72 | |
| Shoe Boxes | £308.00 | £383.00 | -£75.00 | |
| Trust - Cashbook | £0.00 | £0.00 | £0.00 | |
| Watercress Festival | £400.00 | £55.00 | £345.00 | |
| Xmas Trees | £6,720.65 | £3,442.00 | £3,278.65 | |
| Youth Competitions | £0.00 | £0.00 | £0.00 | |
| Totals: | £43,847.07 | £47,036.87 | -£3,189.80 | |
| Closing Balance | £24,812.51 |
Closing Balance
Jonathan Pittam Trustee Trustee
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Jonathan Read
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The Rotary Club of Alresford Trust Fund Registered Charity No. 1014447 Financial Statement for year to 30 June 2022