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2022-11-30-accounts

GUJARATI CULTURAL SOCIETY

Trustees Report

and Financial Statements

for the year ended 30 November 2022

Registered Charity Number 1014366

FINANCIAL STATEMENTS FOR THE YEAR ENDED 30 NOVEMBER 2022

GUJARATI CULTURAL SOCIETY

INDEX

Page
Charity information 1
Report of the trustees 2
Independent examiner’s report on the accounts 4
Receipts and payments account 5

GUJARATI CULTURAL SOCIETY FINANCIAL STATEMENTS FOR THE YEAR ENDED 30 NOVEMBER 2022

CHARITY INFORMATION

Registered and Principal office

19 Fitzjohns Road LEWES East Sussex BN7 1PP

Registered charity number

1014366

Trustees

Mrs Anita Agnihotri Mrs Mira Patel Mrs Pinal Patel Mrs Tejal Sangani Mr Mahindra Chauhan Mrs Varsha Patel Mr Dhirajlal Lamba Mr Dhanshuk Patel Dr Rekha Shah Dr Ketan Desai Dr. Amrut C Shah Mr Ramanlal Shah Mrs Beej Shah Mrs Hina Patel

Secretary

Mrs Pinal Patel

President

Mrs Anita Agnihotri

Treasurers

Mrs Varsha Patel

Accountants

Paul Darcy ACA Chartered Accountants and Registered Auditors T/A – Caerus Accounting Services Chartered Accountants 32 Cubitt Street London WC1X 0XR

Page 1

GUJARATI CULTURAL SOCIETY FINANCIAL STATEMENTS FOR THE YEAR ENDED 30 NOVEMBER 2022

REPORT OF THE TRUSTEES

The organisation is run by a committee of members.

The committee members during the year were as follows:

Mrs Anita Agnihotri, Mr Mahindra Chauhan, Mrs Rekha Shah, Mr Jignesh Agnihotri, Mr Dhirajlal Lamba, Dr. Amrut C Shah, Mr Ramanlal Shah, Mrs Pinal Patel, Mrs Mira Patel, Mrs Tejal Sangani, Mrs Varsha Patel, Mrs Hina Patel, Dr Ketan Desai, Mr Dhanshuk Patel, and Mrs Beej Shah

Structure Governance and Management

The Society is governed by a committee appointed from the Ordinary Membership of the charity and is managed by a President, Secretary and Treasurer. Assistant positions are appointed to ensure continuity in unexpected situations. The appointed committee members meet on a monthly basis, in addition, the committee operates Whatsapp group for day-to-day consultation. Any matters requiring joint consultation are discussed at monthly meeting to ensure fair representation of opinions. All matters discussed are noted by the secretary and minutes circulated for approval. Any decisions with mixed view of opinion are subsequently based on committee members voting. The committee is open to suggestion, feedback and encourages additional members with exceptional skills and experience.

Objects and Activities

Gujarati Cultural Society ( GCS ) is a Registered Charity founded in 1992 which mainly but not limited to East Sussex area of the South East of England. With the developing Status of Brighton & Hove, GCS has extensive members covering wider area such as to name a few, Hasting, Eastbourne, Saltdean, Seaford, Lancing and Worthing. The society initially was set up to provide networking with the Gujarati community, with moving times and with increasing focus on diversity the society captures and provides services to wider Hindu community and non-Hindu married spouses. The society provides support and inclusion to family members of GCS Members who maybe living outside the area covered by GCS. With the increasing uptake of the GCS cultural and religious activities we intend to extend our membership to wider Sussex area.

Achievements and Performance

The annual religious event of Holi was hosted by GCS and was well attended by members of community.

After Summer Ball success from previous year, GCS held the annual summer ball, which was well attended, however it was challenging to keep the cost of services low due to increase costs and adverse economic conditions.

A musical event was hosted by GCS, those attended provided excellent feedback.

A coach trip was organised for community members in Bridgton and Crawley to take part in events held in London by the Indian High Commissioner.

Navratri – Festival of 10 Days of Religious Dancing was organised. Although we had limitation and restriction with Venue Hire, the event was a great success.

Diwali Event – Festival of Lights- Again this year the event was a” sell out. The event is the high light of the year with an opportunity to build connections and networking.

During the year GCS supported other Charity Groups to contribute to “Feeding the Homeless” in Brighton.

GCS would like to thank the community for the generous donation received.

Page 2

GUJARATI CULTURAL SOCIETY FINANCIAL STATEMENTS FOR THE YEAR ENDED 30 NOVEMBER 2022

REPORT OF THE TRUSTEES

Financial Review

The financial position of the society looks strong with a net cash flow increase of £2,297. Available cash reserves to end of November 2022 stands at 25k which we intend to offset against increase in inflation for future events and any shortfall in short term cash flow. During the year we received generous Corporate and individual donation of more than £5,000. Although the membership support for the GCS continues to be strong, the year noted reduced membership fees due to economic climate. In conclusion, with difficult economic circumstances GCS has had a very successful year.

Future Plans

GCS trustees intends to continue to strengthen the skills and expertise within the community to deliver increased/ encourage Ethnic members contribution into the Community we live in and additionally encourage wellbeing of community in general. We intend to work closely with other faith and community groups who have similar goals and objectives. We intend to extend our knowledge in Grants available within Sussex which can be utilised to provide better care to the community.

Risk Evaluation

The trustees of the charity meet monthly to consider whether any financial and operational and strategic risks arise for the charity. In addition, there is regular consultation with the charity’s professional advisers to monitor any risks that may be arising.

Trustees Responsibilities

The trustees are responsible for preparing the Trustees’ Annual Report and the financial statements in accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice).

The law applicable to charities in England & Wales requires the trustees to prepare financial statements for each financial year which give a true and fair view of the state of affairs of the charity and of the incoming resources and application of resources of the charity for that period. In preparing these financial statements, the trustees are required to:

The trustees are responsible for keeping proper accounting records that disclose with reasonable accuracy at any time the financial position of the charity and enable them to ensure that the financial statements comply with the Charities Act 2011, the Charity (Accounts and Reports) Regulations 2008 and the provisions of the trust deed. They are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.

Page 3

GUJARATI CULTURAL SOCIETY FINANCIAL STATEMENTS FOR THE YEAR ENDED 30 NOVEMBER 2022

REPORT OF THE TRUSTEES

Approved by the Trustees and signed on their behalf by

Tejal Sangani (Jun 26, 2024 14:24 GMT+1) Pinal Patel (Jun 26, 2024 14:26 GMT+1) Anita Agnihotri (Jun 26, 2024 22:08 GMT+1) …………………… ……………………. ………………………….. Mrs Tejal Shangani Mrs Pinal Patel Mrs Anita Agnihotri Trustee Secretary President

Date: 25 June 2024

Page 4

FINANCIAL STATEMENTS FOR THE YEAR ENDED 30 NOVEMBER 2022

GUJARATI CULTURAL SOCIETY

INDEPENDENT EXAMINER’S REPORT TO THE TRUSTEES

I report on the accounts of the charity for the year ended 30 November 2022 which are set out on page 5.

Respective responsibilities of trustees and examiner

The charity’s trustees are responsible for the preparation of the accounts. The charity’s trustees consider that an audit is not required for this year under section 144(2) of the Charities Act 2011 (the 2011 Act) and that an independent examination is needed.

It is my responsibility to:

Basis of independent examiner's report

My examination was carried out in accordance with the general Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and consequently no opinion is given as to whether the accounts present a “true and fair view” and the report is limited to those matters set out in the statement below.

Independent examiner's statement

In connection with my examination, no matter has come to my attention:

have not been met; or

Mr Paul Darcy,

Paul Darcy ACA Chartered Accountants and Registered Auditors T/A – Caerus Accounting Services Chartered Accountants 32Cubitt Street London WC1X 0XR

Date: 28 February 2024

Page 5

GUJARATI CULTURAL SOCIETY GUJARATI CULTURAL SOCIETY GUJARATI CULTURAL SOCIETY 1014366
Receipts andpayments accounts
For the period
from		 01/12/2021 To 30/11/2022
GUJARATI CULTURAL SOCIETY GUJARATI CULTURAL SOCIETY GUJARATI CULTURAL SOCIETY 1014366
Receipts andpayments accounts
For the period
from		 01/12/2021 To 30/11/2022

CC16a

Section A Receipts and payments

A1 Receipts Unrestricted
funds
to the nearest £		 Unrestricted
funds
to the nearest £		 Restricted
funds
Endowment funds
Total funds
Last year
to the nearest £
to the nearest £
to the nearest £
to the nearest £		 Restricted
funds
Endowment funds
Total funds
Last year
to the nearest £
to the nearest £
to the nearest £
to the nearest £		 Restricted
funds
Endowment funds
Total funds
Last year
to the nearest £
to the nearest £
to the nearest £
to the nearest £		 Restricted
funds
Endowment funds
Total funds
Last year
to the nearest £
to the nearest £
to the nearest £
to the nearest £		 Restricted
funds
Endowment funds
Total funds
Last year
to the nearest £
to the nearest £
to the nearest £
to the nearest £		 Restricted
funds
Endowment funds
Total funds
Last year
to the nearest £
to the nearest £
to the nearest £
to the nearest £		 Restricted
funds
Endowment funds
Total funds
Last year
to the nearest £
to the nearest £
to the nearest £
to the nearest £
Membershipsubscriptions 4,600 - - 4,600 6,909
Events and shows ticketing 44,937 - - 44,937 19,317
Individual donations 701 - - 701 8,927
Corporate donations 4,620 - - 4,620 1,500
Raffle tickets and sale of donatedgoods - - - - -
Bank interest received - - -
NHS Grant - - - 4,500
- - - - -
Sub total(Gross income for
AR)

54,858		 - - 54,858 41,153
A2 Asset and investment sales,
(see table).
- - - - -
- - - - -
Sub total
**Total receipts **		 - - - - -
-
54,858 - - 54,858 41,153
A3 Payments
Hall and event venue hire 12,392 - - 12,392 10,116
Food and refreshments 25,342 - - 25,342 12,961
Musicians andperformers 7,850 - - 7,850 7,040
Gifts, donations and raffleprizes 5,456 - - 5,456 4,410
Establishment costs - - - -
Costs of visitingattractions - - - - -
General administrative costs 1,320 - - 1,320 829
Bank charges - - - - 49
Depreciation of fixtures and fittings 201 - - 201 587
**Sub total ** 52,561 - - 52,561 35,992
A4 Asset and investment
purchases, (see table)
- - - - -
- - - - -
Sub total
Total payments
Net of receipts/(payments)
A5 Transfers between funds
A6 Cash funds last year end
**Cash funds this year end **		 - - - - -
52,561 - - 52,561 35,992
2,297 - - 2,297 5,161
- - - - -
22,928 52,810 - 75,738 70,577
25,225 52,810 - 78,035 75,738
2,297 - 2,297 5,161

Section B Statement of assets and liabilities at the end of the period

Paypal Account
Details
Metro Bank account
Lloyds Bank account
Cash in hand		 Unrestricted funds
to nearest £
24,045
125
1,055		 Restricted
funds
to nearest £
306
52,504
-		 Endowment
funds
to nearest £
Metro Bank account 306 -
Lloyds Bank account 24,045 52,504 -
Cash in hand 125 - -
Paypal Account 1,055

Categories Details

B1 Cash funds

Adjustment for non cash items below -
Total cash funds
(agree balances with receipts and payments
account(s))		 25,225 52,810 -
OK OK OK
Signed by one or two trustees on
behalf of all the trustees
B2 Other monetary assets
B3 Investment assets
B4 Assets retained for the
charity’s own use
B5 Liabilities		 Accrued income
Details
Details
Details
Fixtures and Fittings
Details
Trade creditors		 Unrestricted funds
to nearest £
-
-
Fund to which asset
belongs
Fund to which asset
belongs
Unrestricted
Fund to which liability
relates
Unrestricted		 Restricted
funds
to nearest £
-
-
-
Cost (optional)
-
-
Cost (optional)
-
-
-
-
Amount due
(optional)
-
-
-		 Endowment
funds
to nearest £
-
-
-
Current value
(optional)
-
-
Current value
(optional)
-
-
-
-
When due
(optional)
Signature
~~Tejal Sangani (Jun 26, 2024 01:27 GMT+1)~~
Mahindra Chauhan (Jun 26, 2024 08:05 GMT+1)
~~Mahindra Chauhan~~		 Print Name
MRS TEJAL SANGANI
MR MAHINDRA CHAUHAN
 Date of approval
MRS TEJAL SANGANI 26/06/24
MR MAHINDRA CHAUHAN 26/06/24

GUJARATI CULTURAL SOCIETY

FINANCIAL STATEMENTS FOR THE YEAR ENDED 30 NOVEMBER 2022

Independent examiner’s report to the trustees of the Gujarati Cultural Society

I report to the trustees on my examination of the accounts of the Gujarati Cultural Society for the year ended 30 November 2022.

Responsibilities and basis of report

As the charity trustees of the charity you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (‘the Act’). I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.

Independent examiner’s statement

I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:

  1. accounting records were kept in respect of the Trust as required by section 130 of the Act; or

  2. the accounts do accord with those records.

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

Signed: Paul Darcy Name: Paul Darcy ACA Address: Caerus Accounting Services Chartered Accountants 32 Cubitt Street London WC1X 0LR Date: 1[st] November 2023