Registered Charity Number: 1014361 Papplewick and Linby Village Hall Report of the Trustees and Unaudited Financial Statements for the year ended 31 December 2023
Papplewick and Linby Village Hall Contents of the Financial Statements For the year ended 31 December 2023 Page Report of the Trustees Independent Examiner's Report Statement of Financial Activities Statement of Financial Position Notes to the Financial Statements 6t012 Detailed Statement of Financial Activities 13
Papplewick and Linby Village Hall Report of the Trustees for the year ended 31 December 2023 The trustees present their annual report and financial statements of the charity for the year ended 31st December 2023. The financial ststements have been prepared in a¢cordance with the second edition of the Charities Statement of Recommended Practice issued in October 2019, the Financial Reporting Stsndard applicable in the United Kingdom and Republic of Ireland (FRS 102) and the Charities Act 2011, as amended by the Charities Act 2022. The trust constitutes a public benefit entty as defined by FRS 102. The financial statements have been prepared under the historical cost convention with items recognised at cost or transaction value unless otherwise stated in the relevant note(s) to these accounts. Objectives and Activities The object of the charity is the provision and maintenance of a village hall and l or recreation ground for use by the inhabitants of the area of benefit wtthout distinction of political, religious. or other opinions, including use for meetings, lectures and classes and other forms of recreation and leisure time occupation with the object of improving the conditions of life for the inhabitants. The trustees confirm that they have complied with the requirements of section 4 of the Charities Act 2011 to have due regard to the public benefit guidance published by the Charity Commission for England and Wales. Achievements and Performance 2023 continued to be a busy year for regular hirers, wedding events, parties, and providing the pre-school group with premises to provide a valuable service to the parents and children in the area. Rising costs this year, particularly in respect of energy costs and increased wages, have impacted the results for the year. The annual Bonfire Night event was cancelled this year, due to bad weather conditions making the event unsafe to run. The Bonfire Night event is looked forward to by many members of the community, and it is planned that it will make a return in 2024. The Hall ran a musical fundraising event towards the end of the year and hopes to repeat this with Similar events in 2024. The Charity continues to provide a vital amenity for the local community for meetings, recreation, and social activities. Financial Review At the end of the period, the charrty held total funds of £440,979 {2021 £441,224). All funds held are unrestricted, (2022 .' all funds held were) During the year, expenditure exceeded income by £245 (2022.. income exceeded expenditure by £2,998}. Further details of the financial performance for the year can be found in the financial statements below. The charity's Hampshire Trust Bank tr-year bond remained in force during the year and is due to mature in 2024. It is the charity's and trustees, policy to maintain reserves at a level it considers necessary to meet future cash flow requirements. The financial statements have been prepared on the going concern basis. The trustees are satisfied that the charity has sufficient cash flows to meet its liabilities as they fall due for at least one year from the date of approval of the financial statements. Page I
Papplewick and Linby Village Hall Report of the Trustees for the year ended 31 December 2023 (Cont'd) Structure, Governance and Management The Trust is a registered charity, number 1014361, and is consts'tuted under a Conveyance dated 18 June 1929, as amended by an Altering Scheme dated 6 May 1999. The Twst has four trustees, who must hold the property belonging to the charity. The trustees may hold office for life. Any appointment of a trustee must be made by the remaining trustees in consultation wrth the charity trustees and the appointment reported to a meeting of the charty trustees. The management committee includes five ex-officio members (the above four trustees, plus a president if appointed), six elected members (Chairman, Secretary, Treasurer, plus three others), and one appointed member for each of the organisations listed in the above Altering Scheme}. The members of the committee are the charity trustees of the charity. Referenc8 and Administrative Details Trustees, holding the property belonging to the charity Mr l Griffiths Mrs C Hardstaff Mrs C SPenr Mr K Tunstall Charity Trustees, members of the management commlttee P Kanikowski Rev T Raaff C Hesketh W Lewis J Stevenson Prlnclpal address 17 Linby Lane Papplewick Nottinghamshire NG15 8FB Registered charity number 1014361 Independent examiner Mrs Lesley Mills ACA Approved by orderof the board of twstees on 10 April 2024 and signed on its behalfby: Mr l Griffiths - rustee Page 2
Independent Examiner's Report to the Trustees of Papplewick and Linby Village Hall Independent Examiner's Report to the Trustees of Papplewick and Linby Village Hall I report to the trustees on my examination of the accounts of the above charity, Papplewick and Linby Village Hall (the Trust) forthe year ended 31 December 2023. The scope of my examination includes the accounting records of Papplewick and Linby Village Hall (The Trust). The independent entity operating as Wright's Bar is outside the scope of my examination. The profit share and stock valuation attributable to the Trust has been confirmed by the proprietor, Darren Wright. It is the responsibility of the Trustees to ensure they have appropriate financial controls in place to ensure the management of this arrangement, given the nature of the cash business. Responsibilities and basis of report As the charty trustees, you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 {'theAct'), as amended by the Charities Act 2022. I report in respect of my examination of the Trust's accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(bl of the Act. Independent examiner's statement I have completed my examination. I confirm that no material matters have come to my attention in connection viith the examination which give me cause to believe that in any matenal respect.. the accounting records were not kept in accordance with sedion 130 of the Charities Act,. or the accounts did not accord with those records., or the accounts did not comply with the applicable requirements conceming the form and contentof accounts set out in the Charrties (Accounts and Reports) Regulations 2008 other than any reqU1ment thatthe accounts give a true and fair view which is not a matter Considered as part of an independent examination. I have no ¢on¢erns and have come across no other matters in connethon wrlh the examinatson to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. Lesley Mills ACA Date low Avonholme Blidworth Waye Papplewick Nottingham NG15 8GB Page 3
Papplewick and Linby Village Hall Statement of Financial Activities for the year ended 31 December 2023 Unrestricted Restricted Funds Funds Total Funds Total Funds 2023 2023 2023 2022 Notes Income and Endowments From Grants received Other trading activities Investment income 1,785 44.638 3,357 1,785 44,638 3,357 2,667 44,864 880 Total 49,780 49,780 48,411 Expenditure on Other 50,025 50,025 45,413 Total (245) {245) 2,998 Net gains on investments Net income l (expenditure) 1245) (245) 2,998 Reconciliation of funds Total funds brought forward 441,224 441,224 438,226 Total funds carried forward 440,979 440,979 441,224 Page 4
Papplewick and Linby Village Hall Statement of Financial Position at 31 December 2023 Unrestricted Restricted Funds Funds Total Funds Total Funds 2023 2023 2023 2022 Notes Fixed Assets Tangible Assets Investment Assets 303,572 80,882 303,572 80,882 299,010 80,882 Total Fixed Asse 384,454 384,454 379,892 Curret*Assets Debtors due within one year Deblors due after one year Cash at bank and in hand 13,519 1,665 49.281 1>,ST9 1,665 49,281 10,534 1,666 54.756 64,465 64,465 Creditors Amounts falling due within one year 66,956 (7,940) (7,940) 15.624) Net Current Assets 56,525 56,525 61,332 Total Assets Less Current Liabilities 440,979 440,979 431,224 Net Assets 440,979 440,979 441,224 Funds Restricted funds Unrestricted funds 440,979 440,979 441,224 Total funds 440.979 440,979 441,224 The notes on pages 6 to 12 form part of these accounts. The financial statements were approved by the Board of TTUStees on 10 4)ri12024 and were signed on rts behalf by.. rustee Mrs C Spencer- Trustee Mrs C Hardstaff - Tr stee Mr K Tunstall - Trustee Page 5
Notes to the Financial Statements for the Year Ended 31 December 2023 Accounting Policies Basls of preparlng the financlal statements and assessment of going concem The financial statements have been prepared in accordance with the second edition of the Charities Statement of Recommended Practice issued in October 2019. the Financial Reporting Standard appli¢able in the United Kingdom and Republic of Ireland (FRS 102) and the Charits-es Act 2011,as amended by the Charrties Act 2022. The financial statements have been ppared under the historical cost convention, except for investments which are included at market value, as modified by the revaluation of certain assets. The trustees consider that there are no material uncertainties about the Trust's ability to continue as a going concem. Income recognition All income is recognised in the Statement of Financial Activities once the charity has entitlement to the funds, it is probable thatthe incomewill be received, and the amountcan be measured reliably. Expenditurn recognltlon Liabilities are recognised as expenditure as soon as there is a legal or constructive obligation committing the charity to that expenditure, it is probable that a transfer of economic benefits will be required in settlement and the amount of the obligation can be measured reliably. Expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all costs related to the category. Where costs cannot be directly attributed to particular headings, they have been allocated to activities on a basis consistent wrth the use of resources. Tanglble fixod a$80ts DepCiatIon is provided at the following annual rates in order to write off each asset over its estimated useful life. Kitchenware & crockery Chairs & tables Office equiprnent Otherequipment 200A on cost 12.50fi on cosl 250A on cost 200kn, 10Vo, and 5% on cost Taxatlon The charity is exempt from tax on rts charitable activities. Fund accounting Unrestricted funds can be used in accordance with the charitable objectives at the discretion of the trustees. Restricted funds can only be used for particular restricted purposes within the objects of the charity. Restrictions arise when specified by the donor or when funds are raised for particular restricted purposes. Furtherexplanation of the nature and purpose of each fund is included in the notes to the financial statements. Pension costs and other post-retlrement benefits The charity operates a defined contribution pension scheme. Contributions payable to the Charity's pension scheme are charged to the Statement of Financial Activities in the period to which they relate. Page 6
Papplewick and Linby Village Hall Notes to the Financial Statements for the Year Ended 31 December 2023 (cont'd) Grants Received 2023 2022 Government grarrts 1,785 2,667 1,785 2,667 Other Trading Activities Hire charges Share of bar profits Share of Bonfire and Fireworks event profrts Fundraiser 2023 2022 37,393 8,452 34,024 8,585 2.255 793 44,638 Investment Income 2023 2022 Hampshire Trust Bank Two <2022.'One) Year Bond 3,357 880 880 Trustees, Remuneration and Benefits There were no trustees, remuneration or other benefits for the year ended 31 December 2023 nor for the year ended 31 Dernber 2022. Trustees. expenses There were no trustees, expenses paid for the year ended 31 December 2023 nor for the year ended 31 December 2022. Page 7
Papplewick and Linby Village Hall Notes to the Financial Ststements for the Year Ended 31 December 2023 (cont'd) Staff Costs 2023 2022 Wages and salaries Other pension costs 20,484 243 17,843 179 18.022 The key management personnel during 2023 was Mrs S Slack, whose gross salary for the yearwas £14,075.81. The average monthly number of employees during the year was as follows.. 2023 2022 Administration Cleaner No employees reiVed emoluments in excess of £60,000. Page 8
Papplewick and Linby Village Hall Notes to the Financial Statements for the Year Ended 31 December 2023 (cont'd) Tangible Fixed Assets Kitchenware and Crockery Chairs and Tables Hall Building Cost At 1 January 2023 Additions Disposals At 31 December 2023 271,229 28,258 19,576 271,229 28,258 19,576 Depreciation At 1 January 2023 Disposals Charge for the year 22,498 18,307 960 549 At 31 December 2023 23,458 18,856 Net Book Value At 31 Dember 2023 271,229 4,800 720 At 31 December 2022 271,229 5,780 1,269 Office Equipment Other Equipment TOTAL Cost At 1 January 2023 Additions Disposals At 31 December 2023 2,009 53,682 8,400 374,754 8,400 2,009 62,082 383,154 Depreciatlon At 1 January 2023 Disposals Charge for the year 2,009 32,930 75,744 2,329 3,838 At 31 December 2023 2,009 35,259 79,582 Net Book Value At 31 December 2023 26,823 303,572 At 31 December 2022 20,752 299,010 The hall building is included at cost. The Charty also owns the freehold of the land on which the hall has been built. the value of which is not included wtthin the accounts. The Twstees do not believe that the cost of obtaining a valuation of these assets would be of any benefit. Other fixed assets are included at cost and are depreciated over their useful lives at rates shown. Page 9
Papplewick and Linby Vlllage Hall Notss to the Financial Statements for the Year Ended 31 December 2023 (cont'd) Fixed Asset Investments Fixed Term Bond Total Investments Market Value At 1 January 2023 Income reinvested 80,882 80,882 At 31 December 2023 80,882 80,882 Net Book Valua At 310ecember 2023 80,882 80,882 At 31 December 2022 80,882 80,882 There were no investment assets outside the UK. Any investments quoted on a recognised stock exchange are valued at market value at the year end. Other investment assets are included at the Trustees, best estimate of market value. Debtors 2023 2022 Amounts falling due within one year.. Trade debtors Other debtors Interest receivable Prepayments 8,268 847 7,080 3,117 3,357 1,047 13,519 337 10,534 Amounts falling due after one year.. Other debtors 1,665 1,665 1,666 1,666 Included in other debtors are amounts due in respect of a loan made to D Wright to enable the purchase of bar equipment and initial Stocks for the operation of the bar in the Village Hall. The amount due within one year is £833 (2022.. £2,498), and due after one year is £1,665 (2022.. £1,666). Page 10
Papplewick and Linby Village Hall Notes to the Financial Statsments for the Year Ended 31 December 2023 (cont'd} 10. Creditors.. Amounts falling due within one year 2023 2022 Deposits held Accruals 5,838 2,102 7,940 3,800 1,824 5.624 11. Analysls of Charitable Funds Analysis of fund At l Jan 2023 movements Incoming resources Resources expended Gains l (losses) At 31 Dec 2023 Restricted funds Unrestricted funds 441,224 49,780 (50,025) 440,979 Total fijnds 441,224 49,780 (50,025) 440,979 Analysls of Charltable Funds- Prevlous Year Analysis of fund At 1 Jan 2022 movements Incoming resources Resources expended Gains l (losses) At 31 Dec 2022 Restricted funds Unrestricted funds 3,235 (3,235) 434,991 48,411 (42,178) 441,224 Total funds 438,226 48,411 (45,413) 441,224 The restricted fund above related to a National Lottery Grant which was awarded in 2021 in respect of the Queen's 2022 Platinum Jubilee celebrations. This VRS expended in 2022. Pagell
Papplewick and Linby Village Hall Notes to the Financial Statements for the Year Ended 31 December 2023 {cont'd> 12. Related party dlsclosures There were no related party transactions for the year ended 31 December 2023.(2022'. Nil) 13. Grant from Countryside Agency The contribution received in earlier years towards the cost of the building the hall stipulates that the hall must not be sold without prior consent of the Agency and on such sale, or cessation of use by the community, a proportion ofthe marketvalue ofthe hall must be retumed to the Agency. 14. Volunteer help The value of any volunteer help is not included in the accounts. 15. Fees for the examination of the accounts No fees have been incurred in respect of the examination of these accounts. (2022- Nil) Page 12
Papplewick and Linby Village Hall Detsiled Statement of Financial Activities for the year ended 31 December 2023 2023 2022 Income and Endowrnents Gov8mm8nt grants COVID 19 support grants Cost of Living Community Grant ( Notts County Council) 2,667 1,785 1,785 2,667 Other trading activities Hire charges Bar profit Bonfire and Fireworks event Fundraiser 37,393 6,452 34,024 8,585 2,255 793 44,638 44,864 Investment incomè Hampshire Trust Bank 3,357 880 3,357 880 Totsl Incoming Resources 49,780 48,411 Expenditure Wages Pensions Light & heat Watercharges Insurance Cleaning Repairs & renewals Printing, stationery & adverts Sundries Telephone Waste Platinum Jubilee event Depreciation of krtchenware & crockery Depreciation of tables & chairs Depreciation of other equipment Total Resources Expended 20,484 243 13,510 829 1,672 2,053 1,994 547 1,237 1,348 2,270 17,843 179 10,414 842 1,589 2,844 2,400 360 1,353 1,167 2,102 1,568 969 549 1,234 45,413 960 549 2,329 50,025 Net (expenditure) l income before gains and losses (245) 2,998 Realised recognised gains and losses Realised gains on fixed asset investments Net (expenditure) l income (245) 2,998 This page does not form part of the statutory financial statements, Page13