Registered Charity Number . 1014078 Registered Company Number . 2729027 ORSETT HORTICULTURAL AND AGRICULTURAL SOCIETY (A Company limited bv guaralltee) REPORT OF MEMBERS OF COUNCIL UIYAUDrrED F￿ANCIAL STATEMENTS FOR THE YEAR ENDED 31sr DECEMBER 2024 oRsE￿ HORTICULTURAL AGRIcULTuR￿L SOCIETY REPORT OF THE MELVIBERS OF COtThJ CIL ATrID itrYAUDITED FINANCIAL STATEMEIX'TS FOR THE YEAR ENDED 31ST DECEMBER 2024 CONTENTS Reference and Administrative Details Report of Members of the Council Independent Examiner's Report Stafrment of Financial Activities Balance Sheet Notes to the Financial Statements ORSETT HORTICULTURAL AND AGIUCULTURAL SOCIETY (A Company limited by guaralltee) REFERE¥1 CE Ali'D ADMINISTRATIVE DETAILS SECRETARY: Ms G. Clark REGISTERED NUMBEIL" 2729027 REGISTERED CHARITY NUMBER: 1014078 REGISTERED OFFI￿. 44154 Orsett Road Grays RM17 SED BANKERS: Barclays Bank PIC 9 High Street Grdys Essex RM17 6NL REPORTING ACCOUNfANT:: Rowland Hall Chartered Certified Accountants 44154 Otsett Road Grays RM17 SED The Members of Council who have served during the period were as follows:_ The following Members of Council att also DirectOTS of the company".- Mr R.T. Asplin Mr M.IL Osborne Mrs A. West Mrs G.A. Clark Mr P. Hemrnings Miss C.J. Raven Mrs D.M. Finnis Mrs C.L. Hasler Mr I.J.M. Frood (reSi￿ed 30th September 2024) (resigned 30th September 2024) (reSi￿ed 30th Septenther 2023) ORSETT HORTICULTURAL A￿'D AGRICULTURAL SOCIETY (A Company limited by guarantee) REPORT OF MEMBERS OF COUNCIL The tmtees present their annual directors, report together with the financial statements of the charity for the year ending 3 1st December 2024 which are also prepared to meet the requirements for a directors. report and accounts for Companies Act purposes. The fmancial statements bave been prepared in accordance with the accounting w>licies set out in notes to the accounts and comply with the charity's governing documenL the Clwities Act 2011 and Accounting and Reporting by Charities.. Stat¢ment of Recommended Practice applicable to charities preparing their accounts in accordance witb the Financial Reporting Siandard applicable in the UK and Republic of Ireland published in Oclober ?019. OifR PURPOSES LND ACTIVITIES The principal activity of the company. which is a registered charity, is the holding of an annual agriculknral show in September. The company is limited by guarantee and does not have a share capital. In the event of the winding up of the company, every member undertakes to contribute to the assets of the company a sum not exceeding one pound. The activities of the charity are un(kr the directcontrol of the membe￿ of the Council. Decisions taken at Council meetings are taken on a majority of votes. In making decisions at Council meetings members have due regard to the guidance published by The Charity Commission on Public Benefit. New Members of Council are mentored by existing members to ensure they gain an understanding of their responsibilities. REVIEW OF ACTIVITIES DURLYG THE YEAR The Annual show took place and the activities in the year produced a surplus of £896 (2023 - £8,099) which is to be added to the total funds brought forward and an amount of £82,350 be carried forwar RESERVES ￿ND INVESTMEIYT POLICY The policy of the charity is to retain sufficient liquid resour¢e8 and readily realisable investments to ensure sufficient funds are available to fmance future Annual Shows. RISK REVIEW It is the policy of the clwity lo review Health and Safety i&sues relating to the Annual Show and appropriate insurance cover has been taken out to cover identified risks. DIRECTORS, RESPOINSIBILITIES Company law requires the Members of Council to prepare fmancial statements for each fU￿]cIal year which give a true and fair view of th¢ state of affairs of the company and of tbe profit or loss of the ¢OEnpany for that period. In preparing those financial statements. the Members of Council are required to: select suitable accounting policies and then apply them consistently" observe the methods and principl&s in the charity SORP 2019 (FRS102)' make judgments and estimates that are reasonable and p￿dent. follow applicable accounting standards, subject to any material departures disclosed and explained in the fmancial statements. prepare the fllwicial statements on the goino concern basis unle&8 it is inappropriate to presume that the company will continue in busine&s. The Members of Council are responsible for keeping proper accounting records which disclose with reasonable accuracy at any time the fmancial position of the ¢ompany and to enable them to ensure that the financial statements comply with the Companies Act 2006. They are also responsible for safe.ouarding the a￿tS of the cornpany and hence for taking reasonable steps for the prevention and detection of fraud and other irregulatitie& Thxs report has been prepared in accordance with the provisions applicable to companies entiiled to the small companies. exemption. Signed on . . on behalf of Council MS G. CLARK ACCOUNTANTS, REPORT TO THE MEMBERS ON THE UIN'AUDITED ACCOUIYTS OF ORSETT HORTICULTURAL AND AGRtCULTURAL SOCIETY Aco an ]imited by arantee Independent ExaJniner)s Report to the Trustees of Orsett Horticultural and Agricultural Society I report to the charity trnstees on my examination of the accounts of the company for the year ended 31st December 2024 which are set out on pages 4 to 9. Responsibilities and basis of report As the charity trustees of the company (and also its directors for the purposes of company law) you are responsible for the preparation of the accounts in accordance with the requirements of the Companies Act 2006 ('the 2006 Act,). Having satisfied myself that the accounts of the company are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examinatioo I report in respect of my examination of your company's accounts as carried out under section 145 of tbe Charities Act 2011 ('the 2011 Act ). In carrying out my examination I have followed the Directions given by the Charity Commission under section 145(5)(b) of the 2011 ACL Independent examiner's state￿ent I have completed my examination. I confmn that no rnatteTS have come to my attention in connection with tbe examlnation giving me ¢ause to believe that ID any material respect: accounting records were not kept in respect of the company as required by section 386 of the 2006 Act" or 2. the accounts do not accord with those records. or 3. the accounts do not comply with the accounting requirements of section 396 of the 2006 Act other than any requirernent tbat the accounts give a 'true and fair view, which is not a matter considered as part of an independent examination. or the accounts have not been prepared in accordance with tbe methods and principles of the Statem¢nt of Recommended Pra¢ti¢e for accounting and reporting by chartties [applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102)]. I have no concerns and have Come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be Teached. WAYNE SMITH FCCA RONVLAND HALL Chartered Certified Accountants 44154 Orsett Road Gra Essex io / ts /itsl¥ ORSETT HORTICULTURAL AIYD AGRICULTURAL SOCIETY STATE1¥￿NT OF FINANCIAL ACTIVITIES INCLUDLNG Ih'COME ANL D EXPENDrruRE ACCOU￿, FOR THE YEAR ENDED 31ST DECEIVIBER 2024 Unrestricted 2024 Unresti'icted 2023 Note Incoming Resources Income from Investments 822 518 Income of Annual Show 154,723 136, ?08 Total Incoming Resources 155.i45 136,726 Charitable Expenditure Expenditure of Annual Show (145.449) (120,827) Adminigtrdtive Expenses (6.000) (6,000) Donations (3 ?00) (1,800) (154,649) (1 ?8.627) Net Movement in Funds for the Year 896 8,099 Total Funds at 1° January 2024 81,454 73,355 Total Funds at 31° December 2024 £82J50 £81,454 The company h&8 no recognised gains or lo&ses other than the profit or loss for the two periods ended 31st December 2024. The proftt or loss for the year h&s been calculated on the historical cost basis. All the company's operations are classified as continuing. The notes on pages 6 to 9 forn] part of these fllMicial statements ORSETT HORTICULTUIL4L AM) AGIUCULTURAL SOCIETY BALANCE SHEET AS AT 31ST DECEMBER 2024 Note 2024 2023 FIXED ASSETS Tallgible Assets Invesknents 13,000 13,000 13,000 13,000 CURRENT ASSETS Debtors Cash at Bank 4.845 66,530 1.156 68.913 71.375 70,069 CREDITORS - amounts falling due Ivithin one year 2,025 1,615 NET CURRENT ASSETS 69,350 68,454 NET ASSETS £82J50 £81,454 FUNDS- Unrestricted Income Fund io £82J50 £81,454 These fll￿1¢1al statements have been prepared in accordance with the provisions applicable to companies subject to tbe small companies, regime. For the year ending 315t December 2024 the company w&s ¢ntitled io exemption from audit under section 477 of the Companies Act 2006 relaling to small compaM¢s. Directors, responsibilities: The members have not required the company to obtain an audit ofits accounts for the year in question inaccordance with section 476. The directors acknowledge their responsibilities for complying with the requirements of the Act with respect to accounting records and the preparation olaccounts. Approved o and signed on be alf of the Council by MRS ￿ WEST Registered Company Number . 2729027 The notes on pages 6 to 9 fonn part of these financial statements oRsE￿ HORTICULTURAL AIYD AGRICULTURAL SOCIETY 'OTES TO THE FINANC￿ STATEMENTS FOR THE YEAR ENDED 31ST DECEMBER 2024 ACCOUNTING POLICIES Basis of Accounting The fmancial statements have been prepared in accordance with Accounting and Reporting by Cbarities: ststement of Reconllnended Practice applicable to charities preparing their accounts in accordance with the Financial Reponing Standard applicable An the UK and Republic of Ireland (FRS 102) issued in October 2019, the Financial Reporting Standard applicable in the United Kingdom and Republic of Ireland (FRS 102). the charities Act 2011, the companies Act 2006, and UK Genernlly Accepted Accounting Practice. The Charity constitutes a public benefjt entity &$ def￿ed by FRS 102. The fmancial statements are prepared in sterling, which is the functional currency of the charity. Monetary amounts in these financial statements are rounded to the nearest £. The trustees consider that there are no material uncertainties about the Charity's ability to continue as a going concern. The company is limited by guardnlee and does not have a share capital. In the event of tbe winding up of the company, every member undertakes to contribute to the &ssets of the company a sum not exceeding one pound. b. Going Concem The financial statements have been prepared on a going concern basis as the trnstees believe that no material uncertainties exist. The trustees have considered the level of funds held and the expected level of income and expenditure for 12 months from authorising these financial stalejnents. The budgeted income and expenditure is sufficient with the level of T￿rVeS for the charity to be able to continue as a going ¢oncem. Cash Flow The charfttable company qualifies as a small company and advantage h&s been taken of the exemption provided by the SORP (FRS 102) as amended by Bulletin I not lo prepare a casb flow statement. d. Incoming Resources Incoming resources are recognised when receivable. Grants received are accounted for in the period to which they relate. Donations are recogDisd in the period in which they are received. Resources i) Resources expended are recognised iti the period in which they are incurred. ii) The Cbality is not registered for VAT and all expenses are inclusive of VAT where appropriate. iii) Charitable activities expenditure cornprises those costs incurred by the Charity in the delivery of its activities and services for its beneftciaries. It includes both costs that can be allocated directly to such activities and those costs of an indirect nature necessary to support them. iv) Administrative expenses include those costs associated with meeting the constitytional and Sta￿lory requi￿rnents of the chaTity. Investments Investments are included in the Balance Sheet at COSL Unrealised gains or losses are not recognised unless in the opinion of the Council any loss is likely to be pemwient. g. Creditors and Provisions Creditors and provisions are recognised where the charity has a present obligation resulting from a past event that will probably result in the transfer of funds to a third party and the amount due to settle the obligation can be measured or estimated reliably. Creditors and provisions are Donnally ￿CogniSed at their settlement amount after allowing for any trade discounts due. h. Fixed Assets Fixed Assets are being depreciated over their estimated useful lives as follows.. Equipmenl, Fixtures and Fittings 33.3 % pa on cost & 6 year5 on straight line ORSETT HORTICULTURAL APID AGRICULTURAL SOCIETY NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31ST DECEMBER 2024 2024 2023 INCOME FROM ￿NvEsTMENTs Batth Deposit and Other Interest £822 £518 ll¥COME OF AMUAL SHOW Spon80rship Subscriptions VP/Craft MarquedHorticulturdl SectionlHobbi¢s & Handcrafts Horse Enty Fees Gate and Advance SaJ¢s Trade Stands/Catering Units Sundry Receipts 48,420 8,900 12,151 61,765 19,563 3,924 45204 8, 745 7,472 48,180 25,238 1,369 £154.723 £136,208 EXPENDITURE OF AIYNUAL SHOW Rent Subscriptions Accountancy Insurances Printing, Postage, Stationery and Telephone Show Operational Costs CateriJ]g Grand Ring Displays Show Costs Event Management Competition Prizes and Presentstions Professional Fees Advertising Bank charges Depreciation 1,125 197 1,679 1,393 6,083 75,549 7,659 25,577 4,681 8,400 4334 1,530 167 1,687 964 4.172 65,009 6,656 14,370 4,847 8,400 4.010 108 8,630 27 250 8,772 £145,449 £120,827 ADMINISTRATIVE EXPENSES Secretary's Honorariurn Council Members Honorarium Other Honorarium 1,500 1.500 3,000 1,500 1,500 3,000 £6,000 £6,0(10 External Examin¢rs Fees £1,679 £1,687 The company does not have any employees and Memb¢rs of Council do not receive any remuneration except those highlighted in note I l Related Parties. ORSETT HORTICULTURAL AND AGRICULTURAL SOCIETY NOTES TO THE FTh'ANCIAL STATEMENTS FOR THE YEAR ENDED 31ST DEcEI￿BER 2024 TAIYGIBLE FIXED ASSETS Fixtures, Fittings & Equipment Cost At 1° January 2024 and 31. IkceEDbcr ?024 £1,829 reciatkon At 151 January 2024 Charge for the year 1,829 At 3 1st December 2024 £1,829 Net Book Value At 31° December ?024 At 37" December 20?3 ?0?4 2023 NVESTMENTS Listed- As at 3 1st December 2024 UnlisÈed- At Cost as at 31° December ?023 and 31° December 20?4 13,000 13,000 £13,000 £13.000 DEBTORS Other Debtors Prepayments and AccnHI Income 45 4,845 £4,845 £1,156 CREDITORS- amounts falling due within one year AC¢n￿lS and Deferred Income £2,0?5 £1,615 10. UNRESTRICTED INCOME FUND As at 31" Decernber 2023 Surplus for the year 81,454 896 73,355 8,099 As at 31S1 December 2024 £82,350 £81.454 ORSETT HORTICULTURAL AND AGRICULTURAL SOCIETY NOTES TO THE FTh ANCIAL STATEMENTS FOR THE YEAR ELYDED 31ST DECEIWIBER 2024 I I. RELATED PARTIES Durll￿ the year amounts totalling £4,200 (2023 - £4,200) were each paid to Mrs A. West and Ms G. Clart both directors of the Gompany, for event management and show costs. Honoraria: Ms G. Clark Te¢eived a secretary's honoratium of £1,500 (2023 - £2250) Mrs A. West received a treasurer's honorarium of £1,500 (20?3 - £2250) Mrs J. Auget-Aers received a trade stand controller honorarium of £1.500 (2023 - £1.500) Mrs S. Price re¢eived a horse secretary's honordtium of £1,500 (2023 - £1,500 Mrs P. Moore) Reimbursement of Expenses: Reimbursement of stationery and admin expenses to Mts A. West amounted to £564 (2023 - £204) Reimbursement of stationery aad admin expenses to Ms G. Clark amounted to £529 (2023 - £606)