## **Trustees’ Annual Report for the period** **From** 01/09/2022 **Period start date To** 31/08/2023 **Period end date** **Charity name:** University of The Third Age Lancaster and Morecambe **Charity registration number:** 1014076 ## **Objectives and Activities** ||SORP reference|| |---|---|---| |Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|The Objectives of this U3A are to advance
the education of retired and semi-retired
people in the Lancaster and Morecambe
area by providing activities of a mental,
physical and social nature for its members.
It is a self-help organisation open to all
such persons as defined above without
discrimination| |Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or
services identified in the
accounts.|Para 1.17 and
1.19|In fulfilling these objectives, the Trustees are
aware of and act according to the guidance
issued by the Charity Commission on public
benefit, by providing a wide range of
activities
organised
by
members
for
Members within Groups and giving advice
on other sources of education which may be
appropriate.
The U3A holds two meetings each month,
open to all members, with regular special
talks, at which paid speakers address
members on a wide variety of subjects.
A considerable number of members take
active roles in the organisation, including
teaching and assisting learning, organising
meetings and activities for membership
groups, helping communications between
members, and providing refreshments at
meetings. All roles within the charity are
voluntary.| |Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|All trustees were inducted into the role of
Trustee following the guidance issued by
the Charity Commission, including the
acceptance of the Code of Conduct for
Trustees.| **Additional information (optional)** You may choose to include further statements where relevant about: ||SORP reference|| |---|---|---| |Policy on grant making|Para 1.38|N/A| |||| |---|---|---| |Policy on social investment
including program related
investment|Para 1.38|N/A| |Contribution made by
volunteers|Para 1.38|N/A| |Other||N/A| ## **Achievements and Performance** ||SORP reference|| |---|---|---| |Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|GROWTH: Lancaster and Morecambe
U3A has sustained its membership since
the COVID difficulties in 2020-2022 and
has continued to develop in ways that
ensure its future sustainability. Our groups
and activities include both on-line and in-
person meetings. We have increased the
number of groups and activities and this is
reflected in a welcome increase in turnover
of 16%. Our membership remained stable
this year.
ACHIEVEMENTS: Communication with
such a large number of members is helped
by the Beacon Management System which
is part of our administrative processes and
practices. Our website is well maintained
with relevant and current information, and
its content is easily accessible to members
and prospective members.
This year we have set up a specific
Inclusion Team (AIDE – Accessibility
Inclusion Diversity Equality) to promote
practical ideas and events which may draw
in members with individual needs and
abilities.
EXTENDING EDUCATION AND
COMMUNITY LINKS: We promote non-
U3A educational activities at our Monthly
Meetings as well as through the Newslink
section on our website. We have informal
links (through some group leaders and
other members) with local interest groups
and activities. The publicity group
continued to keep in contact with the
community through a new YouTube video,
public Facebook page, and articles in local
newspapers. We have continued our links| with Lancaster University’s Faculty of Health and Medicine. LINKS WITH OTHER U3As: We are a member of the Bay Network (U3A), which is a liaison group with declared aims to be a forum for the exchange of news, information, events and ideas; to encourage links between interest groups of the member U3As; and to encourage minority interest groups which are difficult for individual U3As to support. Members of Lancaster and Morecambe U3A have supported the Third Age Trust at National and Regional levels. EVENTS: We continued to hold regular and well attended monthly meetings in both Morecambe and Lancaster. Members continue to have a very wide choice of groups, lectures and activities in which to engage, as well as the opportunity and support to set up new groups if they so wish. CONCLUSION: Our U3A is composed solely of volunteers. By providing and taking part in a wide range of learning opportunities – creative, academic and physical – these volunteers help protect themselves against loneliness and ill health as they grow older, while benefiting the wider community both by encouraging younger members to join and promoting educational and recreational activities throughout the wider community. ## **Additional information (optional)** You may choose to include further statements where relevant about: |||| |---|---|---| |Achievements against
objectives set|Para 1.41|| |Performance of fundraising
activities against objectives
set|Para 1.41|| |Investment performance
against objectives|Para 1.41|| |Other||| ## **Financial Review** |**Financial Review**||| |---|---|---| |Review of the charity’s
financial position at the end
of the period|Para 1.21|The L&M u3a financial position is healthy
and stable. This year, as part of our
recovery from the COVID difficulties, we
drew down a little from our operating
reserves in order to encourage
membership renewals and recruitment by
holding membership contributions stable
despite some increases in costs. This will
be reviewed in the next financial year.| |Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|The L&M u3a holds a reserve fund in an
account recommended by the Charities
Commission with the aim of covering
unforeseen contingencies.| |Amount of reserves held|Para 1.22|£10,000| |Reasons for holding zero
reserves|Para 1.22|N/A| |Details of fund materially in
deficit|Para 1.24|N/A| |Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|N/A| **Additional information (optional)** You may choose to include further statements where relevant about: |The charity’s principal
sources of funds (including
any fundraising)|Para 1.47|Income is generated from annual
membership subscriptions and from event
and group attendance fees. This is
specifically to cover room hire and
incidental expenses and the provision of
technical expenses as needed by the
groups. We claim Gift Aid refunds from
HMRC each year.| |---|---|---| |Investment policy and
objectives including any
social investment policy
adopted|Para 1.46|N/A| |A description of the principal
risks facing the charity|Para 1.46|There are no major risks but the constantly
increasing costs of room hire and potential
increase in Third Age Trust
contributions are both being monitored.| |Other||| ## **Structure, Governance and Management** |Description of charity’s
trusts:||| |---|---|---| |Type of governing document
(trust deed, royal charter)|
Para 1.25|Constitution| |How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|Unincorporated Association| |Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|Since a change in the constitution in
October 2022 the number of trustees shall
be not less than 5 and not more than 15. Up
to 12 Trustees may be elected for a term of
1 year by the membership present, or voting
by proxy, at the AGM in February each year.
There are 4 officers - chair, vice-chair,
secretary, and treasurer - who are normally
directly elected each year by the annual
general meeting.
The existing trustees may co-opt additional
trustees (up to the maximum overall trustee
numbers of 15) to serve until the next annual
general meeting.
There are limits to both the continuous and
overall periods that officers and committee
members may serve on the committee to
ensure that the committee membership is
refreshed periodically.
The 2022 constitution contains a 3-year
transitional arrangement for the terms of
trustees who had been elected for different
periods under the previous constitution.
Trustees receive “The Essential Trustee:
what you need to know” document (Charity
Commission) and have a training session
before taking on responsibilities.| |**Additional information (optional)**
You may choose to include further statements|**Additional information (optional)**
You may choose to include further statements|where relevant about:| |---|---|---| |Policies and procedures
adopted for the induction
and training of trustees|Para 1.51|Induction courses are held for new trustees
before and after election to the post.| |The charity’s organisational
structure and any wider
network with which the
charity works|Para 1.51|| |Relationship with any
related parties|Para 1.51|| |Other||| ## **Reference and Administrative details** |Charity name|University of the Third Age Lancaster and Morecambe| |---|---| |Other name the charity uses|Lancaster and Morecambe U3A| |Registered charitynumber|1014076| |Charity’s principal address|10 Coolidge Avenue, Lancaster LA1 5EH| ||| **Names of the charity trustees who manage the charity** |1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year **|**Name of person (or body) entitled**
**to appoint trustee (ifany)**| |---|---|---|---|---| ||Andrew Howorth|Chair||Membershipat AGM| ||MaryWaters|Vice Chair|01.09.2022 – 28.02.2023|Membershipat AGM| ||Sharon Garforth|Vice Chair|28.02.2023 – 31.08.2023|Membershipat AGM| ||Nigel Cole|Treasurer||Membershipat AGM| ||Elizabeth
Battersby-Hill|Secretary|01.09.2022 – 28.02.2023|Membership at AGM| ||Clive Million|Secretary|28.02.2023 – 31.08.2023|Membershipat AGM| ||Peter Jenner|||Membershipat AGM| ||David Downes|||Membershipat AGM| ||Jill Grindey|||Membershipat AGM| ||Margaret Hemming|||Membershipat AGM| ||Malcolm Hemming|||Membershipat AGM| ||Christine Jenner|||Membershipat AGM| ||Lyn Summers||01.09.2022 – 28.02.2023|Membershipat AGM| ||Ruth-Ann Leak||28.02.2023 – 31.08.2023|Membershipat AGM| ||Pauline Horrocks||28.02.2023 – 31.08.2023|Membershipat AGM| |||||| |||||| |||||| |||||| |||||| – Corporate trustees names of the directors at the date the report was approved **Director name** Name of trustees holding title to property belonging to the charity **Trustee name Dates acted if not for whole year** ## **Funds held as custodian trustees on behalf of others** Description of the assets None held in this capacity Name and objects of the N/A charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for N/A safe custody and segregation of such assets from the charity’s own assets ## **Additional information (optional)** ## **Names and addresses of advisers (Optional information)** |**Type of**|**Name**|**Address**| |---|---|---| |**adviser**||| **Name of chief executive or names of senior staff members (Optional information)** ## **Exemptions from disclosure** Reason for non-disclosure of key personnel details ## **Other optional information** ## **Declarations** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** > **Signature(s)** _Clive Million_ **Full name(s)** Clive Million **Position (eg Secretary,** Secretary **Chair, etc) Date** 14 December 2023 CHARITY COMMISSION FOR ENGIAND AND WALES 1014076 Receipts and payments accounts CC16a Forih& tth<)d To Section A Receipts and payments UnrÈstrietÈd fundi Total funds Last year A1 R8e•lpts Xl,$11 19291 Gfftaid FlefurKI G￿pactI￿be5 onthly arny Sr*ci¥ LKIw8S 18cell¥*tyJ$ 2,628 15.330 1706 Fi￿d INo2P(rnrrti Sub tolal(Gross MJconR lor AR) 71,798 71,rn 61.769 Ise8 tsblel. Sub total 71.758 71.79B 61.769 Third AgeTrusi Fee5 In5 & cON￿[er￿ & Dew F￿5 9215 9215 349 4702 4510 5.091 Gr￿p￿b￿￿eS MDnthly atKI SpeLia Fidd Sluty INo2knxrt) 21.620 21.61) Sub total UrChas￿. (see table) Sub total 62.016 Ple¢ ofrewpW(paynwnts) . AS Transfer5 between funds A6 Cash funds last year •nd Cash funds thls yearend 1.764 247 $0.877 50.630 CCK< Rl accoLEnts ISS) 3011012023 Section B Statement of assets and liabilities at the end of the period Unrestrlcted Restrlct•d funds funds to n8•restt Endowm•nt funds to war8St£ B1 Ca8h fund8 4321 10. 41866 Endowment fund5 to nearest£ fund5 fuFK to nErnt£ to Currertvalue FurMI knwlNch DetsTIs B4 A8eets retained for the chaiitys own us• FuTrJto ¥rt Ditails B5 Liabilities SvJned by ore orlwo trL15tees on tehaif of all Ihe trustee5 SignalurE Prwrt Name Date of roval 3111012023 Nlgel Cole 3111012023 CCXX R2 ac£ounts ISSI 30iion023 CHARITY COMMISSION FOR ENGLAND AND WALES Independent examiner's report on the accounts Sectlon A Independent Examinef s Report Report to the trusteesl members of LANCASTER & MORECAMBE U3A On accounts for the year ended 31 AUGUST 2023 Charity no {11 any) 1014076 Set out on pages I report to the Injstees on my examination of the accounls of the above charity {Xhe Trust") for the year ended 3 1 OP 2023. Responsibilities and As the charity trustees of the Trust, you are responsible for Ihe preparation basis of report of the accL)unts in accordance wtth the requifetnents ol the Charities Act 2011 (Ihe Act.). I report in respect of my examination of the Trust's accounts carried out under section 145 of the 2011 Act and in ¢arying out my examination, I have followed the applicable Directions given by the Charily Commission under section 14515)(bl of the Ad. I have completed my examination. I confirTn thal no material matters have come to my attention ') in connection with the examination which gives me cause to believe that in. any material respect: accounting records were not kept in accordan￿ wilh section 130 of the Ath or the a¢xounls do not accord with the accounting records I have no ¢oncems and have wme across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts lo be reached. Please delete the words in the brackets if they do not appty. Independent examiner's stalement Signed: Date: 31 October 2023 Name: ALAN JOHN MEIKLE Relevant professional qualification{sl or body (If any): FCA Address: Summerdale. Head Dyke Lane. Pilling PRESTON PR3 6SJ IER Ociober 2018 Section B Disclosure Only complete if the examiner needs to highlight matters ol concem {see CC32, Independent examination of charity accounts: directions and guidance for examiners}. Give here briet delalls ol any items that the examiner wishes to dlsclose. IER October 2018