## **Trustees’ Annual Report for the period**
**From 01/09/20 Period start date Period end date**
## **To 31/08/21**
**Charity name: Lancaster and Morecambe U3A**
## **Charity registration number: 1014076**
## **Objectives and Activities**
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SORP
reference
Summary of the Para 1.17 The Objectives of this U3A are to
purposes of the charity advance the education of retired and
as set out in its semi-retired people in the Lancaster and
governing document Morecambe area by providing activities
of a mental, physical and social nature
for its members. It is a self-help
organisation open to all such persons as
defined above without discrimination.
Summary of the main Para 1.17 The Objectives of this U3A are to
and 1.19
activities in relation to advance the education of retired and
those purposes for the semi-retired people in the Lancaster and
public benefit, in Morecambe area by providing activities
particular, the activities, of a mental, physical and social nature
projects or services for its members. It is a self-help
identified in the organisation open to all such persons as
accounts. defined above, without discrimination.
In fulfilling these objectives, the Trustees
are aware of and act according to the
guidance issued by the Charity
Commission on public benefit, by
providing a wide range of activities
organised by members fr Members
within Groups and giving advice on other
sources of education which may be
appropriate.
The U3A holds two meetings each month
plus occasional Special Lectures, at
which paid speakers address Members
on a wide variety of subjects.
A considerable number of Members take
on active roles in the organisation, from
teaching and assisting, learning, through
organising meetings and groups and
helping communications between
Members, to providing refreshments at
meetings. These roles are all voluntary.
Statement confirming Para 1.18 The trustees all were inducted into the
whether the trustees role of Trustee following the guidance
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have had regard to the guidance issued by the Charity Commission on public benefit
issued by the Charity Commission, including the acceptance of the Code of Conduct for Trustees.
## **Additional information (optional)**
You may choose to include further statements where relevant about:
SORP reference Para 1.38 Policy on grant making Para 1.38 Policy on social investment including program related investment Para 1.38 Contribution made by volunteers Other
## **Achievements and Performance**
SORP reference GROWTH: Lancaster and Morecambe U3A has sustained its membership over the past year and continues to develop Summary of the main in ways that ensure its sustainability for Para 1.20 achievements of the the future. We were able to remain open charity, identifying the during the Covid Pandemic, with groups difference the charity’s meeting face to face only when legal to work has made to the do so. Many groups began meeting on circumstances of its line during at this time. At the beginning beneficiaries and any of the year, we had over 30 groups wider benefits to society meeting virtually and 10 outdoor groups as a whole. continuing when it was legal to do so. Most groups were able to keep in contact with their members. We also had 5 new groups form this year. Our membership was relatively stable this year. This was largely due to extending the membership of all members by 1 year. ACHIEVEMENTS: Communication with such a large number of members is
facilitated by the Beacon Management System which is now securely embedded into our administrative processes and practices. Our website is effectively and efficiently maintained so that information on it is relevant and current, and its content easily accessible to members and prospective members. Members of Lancaster and Morecambe U3A have supported the Third Age Trust at National and Regional levels, for example having 2 members who are also National Trust volunteers – one with his work in the National U3A Beacon User, and one with their work on the National U3A retention and recruitment initiative, and as a Regional U3A Committee Member. EXTENDING EDUCATION AND COMMUNITY LINKS: We continue to promote the Continuing Learning Group at Lancaster University and have continued developing our links with Lancaster University’s Faculty of Health and Medicine and its Department of Philosophy. We also promote non-U3A educational activities at our Monthly Meetings as well as through the Newslink section on our website. The development and Promotion group continued to keep in contact with the community through a new u-tube video, public Facebook page, and several articles in local newspapers.. LINKS WITH OTHER U3As: The Bay Network (U3A), of which Lancaster and Morecambe U3A is a member, has developed into a liaison group with declared aims to be a forum for the exchange of news, information, events and ideas; to encourage links between interest groups of the member U3As; and to encourage minority interest groups which are difficult for individual U3As to support.
EVENTS: We continue to hold regular and well attended monthly meetings in both Morecambe and Lancaster, though this year both have been held virtually. These are well attended. Members continue to have a very wide choice of groups, lectures and activities in which to engage, as well as the opportunity and support to set up new groups if they so wish.
CONCLUSION: Our U3A is composed of solely of volunteers, and by providing and taking part in such a wide range of learning opportunities – creative, academic and physical – these volunteers help protect themselves against loneliness and ill health as they grow older, while benefiting the wider community both by encouraging younger members to join and promoting educational activities throughout the wider community.
## **Additional information (optional)**
You may choose to include further statements where relevant about:
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Achievements against Para 1.41
objectives set
Performance of
fundraising activities Para 1.41
against objectives set
Investment performance Para 1.41
against objectives
Other
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## **Financial Review**
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Review of the charity’s Para 1.21 The U3A position is healthy having
financial position at the broken even over the last year
end of the period
Statement explaining Para 1.22 The U3A holds a reserve fund in an
the policy for holding account recommended by the
reserves stating why Charities Commission with the aim of
they are held covering unforeseen contingencies.
Amount of reserves held Para 1.22 £10,000
Reasons for holding zero Para 1.22 n/a
reserves
Details of fund materially Para 1.24 n/a
in deficit
Explanation of any Para 1.23 n/a
uncertainties about the
charity continuing as a
going concern
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## **Additional information (optional)**
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You may choose to include further statements where relevant about:
Income is generated from annual
membership subscriptions and from
The charity’s principal event and group attendance fees.
sources of funds Para 1.47 This is specifically to cover room hire
(including any and incidental expenses and the
fundraising) provision of technical expenses as
needed by the groups. We claim Gift
Aid refunds from HMRC each year
Investment policy and
objectives including any Para 1.46
social investment policy
adopted
There are no major risks but the
constantly increasing costs of
A description of the Para 1.46 room hire and potential increase
principal risks facing the in Third Age Trust
charity contributions is being monitored
Other
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## **Structure, Governance and Management**
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Description of charity’s
trusts:
Type of governing Para 1.25 Constitution
document
(trust deed, royal
charter)
How is the charity Para 1.25 Unincorporated Association
constituted?
(e.g unincorporated
association, CIO)
Trustee selection Para 1.25 Trustees are elected by the
methods including Membership present at the AGM in
details of any January for a maximum of 3 years
constitutional provisions appointment (except in exceptional
e.g. election to post or circumstances). A Trustee who is
name of any person or Treasurer may, after an initial three
body entitled to appoint years, serve a further three years as
one or more trustees Treasurer. Trustees have the authority
to co-opt Trustees as a result of
casual vacancies and up to two
Trustees to bring their number to a
maximum of ten. Co-opted Trustees
serve only until the next AGM and
may then be appointed in the normal
way for a three-year term.
Trustees receive “The Essential
Trustee: what you need to know”
(Charity Commission) and have a
training session before taking on
responsibilities.
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## **Additional information (optional)**
You may choose to include further statements where relevant about:
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Induction courses are held for new
trustees prior to and after election to
Policies and procedures the post.
adopted for the Para 1.51
induction and training of
trustees
The charity’s
organisational structure Para 1.51
and any wider network
with which the charity
works
Relationship with any Para 1.51
related parties
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Other
## **Reference and Administrative details**
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Charity name Lancaster and Morecambe U3A
Other name the charity University of the Third Age: Lancaster and
uses Morecambe
Registered charity 1014076
number
Charity’s principal 37 Leighton Drive
address Lancaster
LA1 5 UK
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## **Names of the charity trustees who manage the charity**
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Name of person (or body)
Dates acted if not for
Trustee name Office (if any) entitled to appoint trustee (if
whole year
any)
1 Mary Waters Chair Membership at AGM
Ros Nicholson Vice Chair & Membership at AGM
2 Membership
Secretary
Ronald Philip Assistant 28/09/20 – L&M U3A committee
3 Wraith Treasurer
Elizabeth Secretary Membership at AGM
4 Battersby-Hill
Ray Bradshaw Treasurer 22/1/20 – 2/3/21 Membership at AGM
5
6 Nigel Cole Treasurer 2/3/21 - present L&M u3a committee
Tina Harrup Group’s 26/10/21 - present Membership at AGM
7 Coordinator
Sharon Garforth Committee 26/1/20 – 18/09/20 Membership at AGM
8 member
Alan Sattenstall Committee 01/09/20 - 26/01/21 Membership at AGM
9 Member
Elizabeth Hooley Groups 01/09/18 – 26/01/21 Membership at AGM
10 Coordinator
Peter Jenner Beacon Site Membership at AGM
11
Administrator
Diane Crompton Assistant 26/1/20 – 26/01/21 Membership at AGM
12
membership
13 Lyn Summers Health & Safety 26/1/20 – 26/01/21 Membership at AGM
14 Sarah Birkill AGM secretary Membership at AGM
15
18
19
20
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Corporate trustees – names of the directors at the date the report was approved **Director name**
Name of trustees holding title to property belonging to the charity
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Trustee name Dates acted if not for
whole year
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## **Funds held as custodian trustees on behalf of others**
Description of the assets none held in this capacity
Name and objects of the n/a charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements n/a for safe custody and segregation of such assets from the charity’s own assets
## **Additional information (optional)**
## **Names and addresses of advisers (Optional information)**
**Type of Name Address adviser**
**Name of chief executive or names of senior staff members (Optional information)**
## **Exemptions from disclosure**
Reason for non-disclosure of key personnel details
## **Other optional information**
## **Declarations**
**The trustees declare that they have approved the trustees’ report above.**
**Signed on behalf of the charity’s trustees**
**Signature(s)** Nigel Cole **Full name(s)** Mary Frances Waters
**Position (eg** Chair Treasurer **Secretary, Chair, etc)**
**Date** 16 December, 2021
##
||**Aug 2021**|Aua2020|
|---|---|---|
|**Receipts**|||
|Members Subscriptions and Donations|**13,729**|22,099|
|Gift aid Refund|**3,270**|2,927|
|Group activities|**1,887**|13,948|
|MonthlyMeetingand Special Lectures|**-**|1,878|
|Miscellaneous|-|150|
|BankInterest Received|**4**|57|
|FieldStudy (No2 Account)|**13,236**|13,135|
|**_Total receipts_**|
**32,126**|54,195|
|**Payments**|||
|Third Age TrustFeesIns & Licences|**4,844**|7,252|
|Third Age Matters Magazine|**2,724**|2,678|
|BeaconSystem user fees|**1,396**|1,391|
|Conferences& DelegateFees|**-**|40|
|Admin & Miscellaneous|**2,985**|4,081|
|Group Activities|**1,722**|20,101|
|MonthlyMeetingand Special Lectures|**-**|3,171|
|FieldStudy (No2 Account)|**12,531**|16,335|
|**Total Payments**|**26,202**|55,049|
|**_Surplus/(Deficit) of Receipts overpayments_**|
**5,924**|(854)|
|Cashfundsprioryear end|**44,953**|45,807|
|**_Casti funds this year end_**|**£50,877**|£44,953|
|**Analysed a s :**|||
|Lloyds Bank Nol Account|**12,647**|5,330|
|Lloyds Bank No2 Account|**2,879**|4,276|
|Lloyds Bank Reserve Account|**25,059**|25,057|
|COIFReserveAccount|**10,292**|10,290|
|**_Total casti funds_**|**£50,877**|£44,953|
##
||**Aug 2021**|Aua2020|
|---|---|---|
|**Receipts**|||
|Members Subscriptions and Donations|**13,729**|22,099|
|Gift aid Refund|**3,270**|2,927|
|Group activities|**1,887**|13,948|
|MonthlyMeetingand Special Lectures|**-**|1,878|
|Miscellaneous|-|150|
|BankInterest Received|**4**|57|
|FieldStudy (No2 Account)|**13,236**|13,135|
|**_Total receipts_**|
**32,126**|54,195|
|**Payments**|||
|Third Age TrustFeesIns & Licences|**4,844**|7,252|
|Third Age Matters Magazine|**2,724**|2,678|
|BeaconSystem user fees|**1,396**|1,391|
|Conferences& DelegateFees|**-**|40|
|Admin & Miscellaneous|**2,985**|4,081|
|Group Activities|**1,722**|20,101|
|MonthlyMeetingand Special Lectures|**-**|3,171|
|FieldStudy (No2 Account)|**12,531**|16,335|
|**Total Payments**|**26,202**|55,049|
|**_Surplus/(Deficit) of Receipts overpayments_**|
**5,924**|(854)|
|Cashfundsprioryear end|**44,953**|45,807|
|**_Casti funds this year end_**|**£50,877**|£44,953|
|**Analysed a s :**|||
|Lloyds Bank Nol Account|**12,647**|5,330|
|Lloyds Bank No2 Account|**2,879**|4,276|
|Lloyds Bank Reserve Account|**25,059**|25,057|
|COIFReserveAccount|**10,292**|10,290|
|**_Total casti funds_**|**£50,877**|£44,953|