Trustees' Annual Report for the period
Period start date Period end date Day Month Year Day Month Year From 01 01 2022 To 31 12 2022
Section A Reference and administration details
Charity name Other names charity is known by Registered charity number (if any) 1014055
HALE VILLAGE HALL
Charity's principal address 53 High Street Hale Village Postcode L24 4AE
Names of the charity trustees who manage the charity
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Trustee name | Office (if any) | Dates acted if not for whole year |
Name of person (or body) entitled to appoint trustee(if any) |
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| Hale Parish Council |
Hale Parish Council | |||
Names of the trustees for the charity, if any, (for example, any custodian trustees)
Name Dates acted if not for whole year
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Names and addresses of advisers (Optional information)
Type of adviser Name Address
Name of chief executive or names of senior staff members (Optional information)
Section B Structure, governance and management
Description of the charity’s trusts
Type of governing document Comprises the First Schedule to the Conveyance and Trust Deed dated (eg. trust deed, constitution) 6[th] March 1974 as amended by resolution of Hale Parish Council as de facto sole charity trustee taken on 4[th] February 2020, in accordance with s280 of the Charities Act 2011 and approved by the Charity Commission on 17[th] March 2020, and by resolution of Hale Parish Council as sole trustee taken on 30[th] May 2022
How the charity is constituted Registered with The Charity Commission (eg. trust, association, company)
Trustee selection methods By Registered Vote of the Residents of Hale Village (eg. appointed by, elected by)
Additional governance issues (Optional information)
You may choose to include additional information, where relevant, about:
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policies and procedures adopted for the induction and training of trustees;
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the charity’s organisational structure and any wider network with which the charity works;
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relationship with any related parties;
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trustees’ consideration of major risks and the system and procedures to manage them.
Section C Objectives and activities
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To manage and administer the affairs of Hale Village Hall to provide a safe and secure environment as a center of for community, social, cultural and recreational activities and to foster community well-being, social trust, cohesion and a sense of belonging amongst all residents.
Our aim is:
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To provide a welcoming and vibrant community hub for community events that stimulates community engagement and lively social interaction for the wellbeing of the community and alleviates problems with physical and mental health issues caused by isolation and loneliness.
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To promote community diversity, equality and inclusion and foster a sense of belonging and community spirit amongst residents.
Summary of the objects of the charity set out in its governing document
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To provide a first class, well equipped venue that takes advantage of the adjacent park to encourage active, healthier lifestyles for all ages, by offering facilities for indoor and outdoor sports, fitness classes for all ages, toddlers, development and encouragement participation in community life. arts and culture
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To promote and organise social and fundraising events for the benefit of the charity and to support events that create a strong sense of community pride and identity by providing access to a wide range of interests.
Hale Village Hall is a new but traditional village hall used by the community for social gatherings, functions, activities, meetings, private parties and fundraising events, including the annual village events such as family Christmas party and an Easter egg Hunt. The community has a long standing vested interest in the hall, owing to its considerable history and its proven significance for our rural village life.
The charity manages the Village Hall’s affairs to provide a safe and secure environment for community, social, cultural and recreational activities for the residents of this rural village in Halton. It engages with and communicates to all sections of the community promoting events and activities that meet their needs, and to attract diversity and inclusiveness of use
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Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)
You may choose to include further statements, where relevant, about:
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policy on grantmaking;
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policy programme related investment;
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contribution made by volunteers.
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Section D Achievements and performance
Summary of the main achievements of the charity during the year
1. Achievements and Performance .
The Village Hall is a crucial meeting point for the community. It remains a focal point that is crucial for a community which sometimes needs moral support, compassion and a local place to go for affordable entertainment and a range of activities. The regular and long running knitting club, bowls club, keep fit sessions, ballroom dancing and ladies group classes have been the mainstay of the community and additional fundraising activities since the village hall charity was established, and they remain so.
The charity is installing a new website in the spring of 2025 for its strong management disciplines and events such as dances, bowls, evenings, Lunch Club, Lady society, knitting club and live events featuring local local artists have encouraged social trust, cohesion and the sense of belonging.
Annual gatherings such as the annual senior citizens “Mingle and Jingle” event and the Christmas and Easter children's events help to address the cost of living crisis and can attract over 150 family members.
Activities such as those above, can have a positive impact on the physical and mental health of the community, bringing people together and including any newcomers.
2. Organisation and Objectives
Hale Village Hall is available on hire to individual members of the community and to local voluntary groups, including established local branches of youth movements. The Village Hall is also available on hire to commercial undertakings, particularly those that provide a service to the local community. In this context, the Village Hall provides facilities for Hale Parish Council, dancing, keep fit, and all youth groups. Income for the maintenance of the Village Hall is mainly derived from the hiring out of the Main Hall and holding other occasional events which benefit both the Hall and other local community groups.
In the past year fundraising has continued, supporting development of the hall for the furtherance of the charitable objectives.
3. Public Benefit
Besides the furtherance of the charitable objectives it is also important that the Hale Village Hall Charity shows that it is also providing public benefit, whilst still achieving its objectives. The public benefit derived from the activities of the Village Hall includes:
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Provision of the Hale Village Hall for public use
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Preservation and enhancement of the Village Hall for the use of community
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Section D Achievements and performance
Whilst the public benefit is available to anyone, as there are few bars to usage of the hall, a charge to cover costs is made. Analysis shows these fees are comparable to other local Halls in the area, and so these fees do not represent an unreasonable restriction to access to the hall. The Village Hall is mostly used by the local community.
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Section D Achievements and performance
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Section E Financial review
Brief statement of the charity’s policy on reserves
The Primary activity during the year was the provision of Hall facilities to the local community and rental of the premises to local organisations.
Details of any funds materially The Village Hall had neither a surplus or deficit in the year January 2022 in deficit to December 2022
Further financial review details (Optional information)
You may choose to include additional information, where relevant about:
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the charity’s principal sources of funds (including any fundraising);
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how expenditure has supported the key objectives of the charity;
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investment policy and objectives including any ethical investment policy adopted.
Hiring income shows some recovery (FY22 - £23,451) from the pandemic reductions and a contribution of £13,646 from Hale Parish Council to support running costs was received
Other routine expenditures in 2022 were on a similar level to those of the previous year with a reduction in Utilities with the Hall not being used. The Repair and Maintenance costs are expected to remain relatively low as the Village Hall is a modern building and ongoing maintenance likely to be lower as a consequence. Work continues on ensuring the hall complies with regulations on fire alarms, electrical systems and physical security. We are committed to maintain a high quality for the fabric of the Hall and encourage its use among the local community.
Risk Management
The Management Committee has reviewed all its potential risks and continues to do so on a regular basis. It is satisfied that adequate insurances are in place and that all steps are taken to ensure that exposure to risk of any sort is kept to a minimum. Due to the ongoing uncertainties surrounding the Covid Pandemic the Trustees continued to temporarily suspended capital and non-essential spending until the situation is clearer and the levels of income stabilise.
Statement of Responsibilities of the Managing Trustee for the Financial Statement
The purpose of this statement is to distinguish the Managing Trustees’ responsibilities for the Financial Statements from those of the Independent Examiners as stated in their report. Charity law requires the Managing Trustees to prepare Financial Statements for each financial year, which gives a true and fair view of the Charity’s state of affairs at the end of the year, and of its Income and Expenditure for that period. In preparing those Financial Statements, the Managing Trustees are required to:
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Select suitable accounting policies and then apply them consistently.
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Make judgements and estimates that are reasonable and prudent.
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State whether applicable accounting standards have been followed, subject to any material departures disclosed and explained in the Financial Statements.
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- Prepare the Financial Statements on the going-concern basis unless it is inappropriate to assume that the Village Hall will continue in business.
Managing Trustees are responsible for keeping proper accounting records, which disclose with reasonable accuracy at any time the financial position of the Charity and to enable them to ensure that the Financial Statements comply with the Charity’s (accounts and reports) regulations 1995 revised 2011. They are also responsible for safeguarding the assets of the Charity and hence for taking reasonable steps for the prevention and detection of fraud or other irregularities.
In presenting the Financial Statements for the year, the Managing Trustees have adopted the principle provisions of the Statement of Recommended Practice for Charities (SORP 2005) including presenting the results for the year in the form of the statement of financial activities for FY1st January 2022 – 31[st] December 2022
Reserves Policy
The Management Committee’s policy is to retain sufficient Reserves to fund necessary continuing maintenance to the premises and facilities and to provide a reasonable level of on-going cash to meet running expenditure in the event of circumstances giving rise to a drop in, or elimination of, income for a prolonged period of time.
The Management Committee are aware that currently reserve levels are not running at the required levels and it is hoped that this will be resolved in next years accounts through prudent management and savings throughout FY2023.
Section F Other optional information
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Section G Declaration
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
Signature(s) Full name(s) Brian Hargreaves Position (eg Secretary, Chair, Clerk & RFO etc) Date 14/5/2025
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